Loading...
HomeMy WebLinkAboutResolution - 2837 - Contract - Power Projects Inc - Engineering Services, TTU Cogeneration Project - 05_12_1988i Resolution #2837 May 12, 1988 Item 22 DGV:dw RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a contract with Power Projects Inc. of 320 Lennon Lane, Walnut Creek, California 94598, for engineering services in connection with the City of Lubbock/Texas Tech Generating Facility, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12th day of May . 1988. � VJ7. C - /// � C. MCMINN, MAYOR Ranet a _ooya, city secretary AP VE S TO CONT T: sworth, Lubbock. Power & Light APPROVED AS TO FORM; Donald G. Vandiver, First Assistant City Attorney Resolution #2837 ENGINEERING SERVICES AGREEMENT This Agreement is made this the 12th day of May , 19 88 . BETWEEN The City of Lubbock, Texas, the Owner, and Power Projects, Inc., 320 Lennon Lane, Walnut Creek, CA 94598, the Engineer. A. SCOPE OF THE WORK Provide professional services to prepare plans and specifi- cations, assist in receiving bids and provide the adminis- tration of construction contracts for the following project: CITY OF LUBBOCK/TEXAS TECH UNIVERSITY GENERATING FACILITY B. BASIC SERVICES The Engineer shall provide professional services as follows: 1. Consult with the Owner to ascertain the requirements of the Project and confirm such requirements to the Owner. 2. Prepare Schematic Design Studies consisting.of drawings and other documents illustrating the scale and the re- lationship of project components for approval of the Owner and submit to the Owner a statement of probable construction cost. 3. When applicable for the purpose of preparing grant ap- plications, furnish sufficient detail and information to satisfy the requirements of federal, state, county and other funding agencies. 4. Prepare from the approved. Schematic Design Studies, for approval by the Owner, the Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to materials, structure, mechanical and electrical systems and such other essentials as may be appropriate and submit to the Owner a further Statement of Probable Construction Cost. 5. Furnish copies of Schematic Design Studies, Design De- velopment drawings Contract Documents in quantities as required by the Owner. C. Q E. 6. Provide design compliance with Senate Bill No. 111, Article 678, Chapter 324, Vernon's Civil Statutes, as amended and with any and all federal government handi- capped requirements. THE OWNER'S RESPONSIBILITIES 1. The Owner may furnish such structural, mechanical, electrical, chemical and other laboratory test, inspec- tions and reports as he may deem necessary. A complete survey of the site and utilities serving it, soil anal- ysis and a program of the work, outlining in detail the space requirements and their general relationship will be provided as required by the Project. 2. The Owner may furnish such legal, accounting and insur- ance counseling services as he may deem necessary for the Project and auditing services as he may require to ascertain how or for what purposes the Contractor has used the monies paid him under the Construction Con- tract. 3. When continuous field supervision of construction is deemed necessary by the Owner, in addition to the Engi- neer's basic services, the Owner shall bear the cost of such supervisory personnel. This personnel must be mu- tually acceptable to the Owner and the Engineer. THE ENGINEER'S RESPONSIBILITIES The Engineer shall not be responsible for the acts or omis- sion of any contractor, subcontractor, supplier or the agent or employee of any contractor, subcontractor or supplies in the performance of this Agreement; however, nothing herein shall be construed to release Engineer from liability for failure to properly perform the duties and responsibilities assumed by the Engineer pursuant to this Agreement. COMPENSATION AND PAYMENT 1. Payments for basic services may be made monthly in pro- portion to the service actually performed, but not to exceed the percentages specified at the completion of each phase of work as follows: Schematic Design Phase 15% Design Development Phase 20% Construction Documents Phase 40% Bidding or Negotiation Phase 5% Construction Phase 20% - 2 - F. ADDITIONAL SERVICES Services not included under the Basic Service article of this Agreement shall be considered Additional Services. Such Additional Services and related expenses shall be as mutually agreed upon in writing by the Owner and Engineer prior to the beginning of any work. Compensation for Addi- tional Services shall be ae--€el-1-owss in accordance with the Compensation Schedule for Consulting Engineering Services attached hereto as ,ir/)i -1.--Bireet Petsere_el Fzmpe _-_ Exhibit C.�'��� 'mbursement for direct personnel expense of tho prin ls, associates and employees of the m who are assig to and are productively a ed on the project provi such services esearch, designing, preparing drawings a rit' specifications. Direct personnel ense shall"be, ased on an amount of time a actual cost of sal3rivz normally paid, inclu mandatory and customary benefits ch as utory employee benefits, insurance, holiday aca- tions, pensions and similar benefits. rsement Expenses Engira4neer shall be re i or his direct cost of such expens eproduction, p out-of-state and communications directly related -sh1 3. The cost o change or o the Engi- neer's error or s responsibility of er. G. CONSULTANTS It is contemplated that during the process of the work to be performed under this Agreement, both parties may wish to re- tain consultants at their own expense. It is specifically understood and agreed that any consultant retained by the Engineer shall be at Engineer's expense; however, the Owner reserves the right to approve such consultants and the con- ditions of their employment. It is further understood that the Owner may retain consultants and that the expense for the same shall be borne by the Owner. H. CONTINUING SERVICES Following completion of any phase of the work, the Owner may elect to continue, delay, abandon or revise the work. The payment for services accordingly will be as mutually agreed. OV) KJ - 3 - I. NONDISCRIMINATION IN EMPLOYMENT J. K. . L. There shall be no discrimination against any employee or ap- plicant for employment because of race, religion, color, na- tional origin, age, handicap or sex. ACCOUNTING RECORDS Records of the Engineer's direct personnel expenses and records of accounts of reimbursable expenses for which reim- bursement is requested shall be kept on a generally recog- nized accounting basis and shall be available to the Owner. Said records shall be preserved for a period of three years after final payment. TERMINATION OF AGREEMENT This Agreement may be terminated by either party on thirty (30) days written notice to the other party for failure or refusal to perform in accordance with the terms and condi- tions of this Agreement. Such termination shall be made by the Owner, giving written notice directed as follows: Power Projects, Inc. 320 Lennon Lane Walnut Creek, CA 94598 Attn: Mr. Colin Taylor likewise, termination by the Engineer shall be accomplished by directing written notice to: City Manager City of Lubbock P. O. Box 2000 Lubbock, Texas 79457 In the event of termination, the Engineer shall be paid his compensation for services performed to termination date based upon completion of services performed to termination date, and based upon completion of work through any phase under the fee basis as applicable, or on a direct personnel expense basis as mutually agreed. Copies of drawings, specifications or any other materials to date of termination will be furnished to the Owner on date of termination. OWNERSHIP OF DOCUMENTS Original Drawings and Specifications as instruments of ser- vice are, and shall remain, the property of the Engineer whether the project for which they are made is executed or not. The Owner shall be permitted to retain copies, includ- - 4 - ing reproducible copies, of Drawings and Specifications for information and reference in connection with the Owner's use and occupancy of the Project. The Drawings and Specifica- tions may be used by the Owner on other projects, for addi- tions to this project, or for completion of this project by others at no additional charge to Owner. M. SUCCESSORS AND ASSIGNS The Owner hereby binds itself, its successors, assigns and legal representatives to the Engineer in respect to all stipulations, terms and covenants of this Agreement; and likewise, the Engineer hereby binds himself, his successors, assigns and legal representatives to the Owner, in respect to all stipulations, terms and covenants of this Agreement. N. ASSIGNMENT Neither the Owner nor the Engineer shall assign, sublet or in any manner transfer it or their respective interest in this Agreement to any other person, individual, firm, corpo- ration or other interest without prior written consent of the other respective party. O. EXTENT OF AGREEMENT This Agreement represents the entire and integrated agree- ment between the Owner and the Engineer and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and the Engi- neer. P. APPLICABLE LAW This Agreement shall be considered to be performed in Lubbock County, Texas. Q. DESIGNATION OF REPRESENTATIVE Owner hereby designates the City Manager of the City of Lubbock or the person designated as his representative, as its duly authorized and designated representative to act for and on behalf of Owner. R. ARBITRATION All questions of dispute under this Agreement shall be sub- mitted to arbitration at the request of either party to the dispute. The parties may agree upon one arbitrator, other- wise, there shall be three; one named in writing by each party and the third chosen by the two arbiters selected; or if the arbiters fail to select a third within ten (10) days, he shall be chosen by the District Judge, 72nd District of - 5 - Texas. Each arbiter shall be resident of the City of Lubbock. Should either party fail to choose an arbiter within ten (10) days, the Owner's Representative shall ap- point such arbiter. Should either party refuse or neglect to supply the arbiters with any papers or information de- manded in writing, the arbiters are empowered by both par- ties to take Ex Parte Proceedings. The arbiters shall act with promptness. The decision of any two shall be binding on both parties to the contract, unless either or both par- ties shall appeal within ten (10) days from date of the award by the arbiters, and it is hereby agreed that each party shall have the right of appeal and all proceedings shall be according to and governed by Arbitration Statutes of Texas. The decision of the arbiters upon any question submitted to arbitration under this contract shall be condi- tion precedent to any right of legal action. The arbiters are authorized to award the party whose contention is sus- tained, such sums as they deem proper for the time, expense and trouble incident to the appeal, and if the appeal was taken without reasonable cause, they may award damages for any delay occasioned thereby. The arbiters shall fix their own compensation, unless otherwise provided by agreement, and may assess the costs and charges of the arbitration upon either or both parties. The award of the arbiters must be made in writing and shall not be open to objection on ac- count of the form of proceedings or award. S. SPECIAL PROVISIONS Special provisions applicable to this Agreement, if any, are as follows: The following Special Provisions shall control over any conflicting provisions of this contract: 1. The scope of this Agreement shall be limited to "Task #1" and Task #2 as described in a letter dated April 8, 1988, and a Supplement thereto dated May 4, 1988 from Lubbock Power and Light to Power Projects, Inc., and further described as "Work Authorization No. 1" and "Work Authorization #2" in the City of Lubbock Cogener- ation Plant Proposed Work Authorizations, both of which documents are attached hereto as combined Exhibit A and made a part hereof for all intents and purposes. In the event of a conflict between the provisions of Ex- hibit A and the general conditions of this Agreement, Exhibit A shall control. 2. Supplemental Terms and Conditions are attached hereto as Exhibit B and made a part hereof for all intents and purposes. 3. Compensation and billing shall be in accordance with the Compensation Schedule for Consulting Engineering Services attached hereto as Exhibit C, which compensa- tion shall not exceed the maximum amounts specified in "Work Authorization #1" and "Work Authorization #2" of the City of Lubbock Cogeneration Plant Proposed Work Authorizations, attached hereto as part of Exhibit A. 4. Engineer will proceed on individual elements of Task #1 and Task #2 only upon authorization by Owner to proceed on such elements. Such authorization shall be oral followed by written verification of authorization. THIS AGREEMENT executed the day and year first written above. OWNER CITY OF LUBBOCK xfwk MAYOR ` TE City Se etary APPROVED AS TO FORM: 1 ENGINEER POWER .PROJECTS m BY.. Title PRES I DENT - 7 - Compensation will be in accordance with Agreement The total authorized amount under this Work Authorization is $131,300. PPI may not exceed this limit without prior written approval from LP&L. POWER PROJECTS. INC. sy. 441-i4i Title: PRESIDENT O928T Page 2 of 2 LUBBOCK POWER & LIGHT Title: Production Superintendent Exhibit A (Part 2) TO: Power Projects, Inc. 320 Lennon Lane Walnut Creek, CA 94598 Agreement: NA No.: 2 Project: LP&L/Texas Tech, Date: April 22, 1988 Under the provisions of the Agreement indicated above. Power Projects. Inc. is authorized to proceed with the work outlined below. 1. SCOPE WA No. 2 - Site Preparation Work scope shall be as detailed in Attachment WA-2A. �3�I�!IUiI� PPI will submit a preliminary issue of drawings and specifications to LP&L for review within fifty (50) calendar days after the receipt of this signed Work Authorization. PPI intends to revise and resubmit the final drawings and specifications to incorporate LP&L comments within twenty-five (25) calendar days after the receipt of all comments from LP&L. 3. DELIVERABLES PPI shall submit the following deliverables: Preliminary Issue Drawings - 1 Reproducible and 3 Copies Specifications - 1 Reproducible and 3 Copies Einal Issue Drawings - 1 Reproducible and 3 Copies Specifications - 1 Reproducible and 3 Copies The proposed drawing and specification lists are included in Attachment NA-2A. 0928T Page 1 of 2 Exhibit A (Part 3) ATTACHMENT WA-2A Page 1 of 2 PPI shall furnish drawings and specifications for the City of Lubbock Cogeneration Plant site preparation and screening fences. Parkhill, Smith and Cooper of Lubbock, Texas will perform the majority of the engineering services for this work. PPI will provide services to manage this effort. The following tasks are included: WA-2 Tasks III M.M. C."FTWAafarim. I o Review existing drawings of proposed Brownfield Highway Right -of Way with Texas Tech University and State Department of Highways and Public Transportation (SDHPT) o Meet with SDHPT and review their schematic design o Review proposed right-of-way requirements with City of Lubbock Director of Traffic and Transportation o Review findings with PPI project team o Finalize right-of-way requirements with Lubbock Power and Light/Texas Tech University Site Preparation o Review soil boring reports (provided by LP&L) o Review site survey.(provided by LP&L) o Review existing drainage of site o Review drainage of site with TTU Grounds Maintenance o Obtain facility size from LP&L and PPI o Plot site plan o Determine ingress and egress to site o Review site layout with LP&LITTU project personnel and PPI o Prepare construction cost estimates for site development Utility Relocation o Review existing TTU utility maps o Review utility company and city utility maps record drawings o Locate utility tunnel and prepare a plan and o Review sanitary sewer requirements o Review water line relocations 0928T for conformance with TTU profile drawing Exhibit A (Part 3) ATTACHMENT WA-2A Page 2 of 2 Drawing List Drawing No. Title PSC-100 Site Plan PSC-101 Existing Utilities PSC-102 Control Building Layout Specification List 0928T PSC-100 Control Building Outline Specification Exhibit A (Part 3) 4. COMPENSATION Compensation will be in accordance with Agreement 5. AUTHORIZED AMOUNT The total authorized amount under this Work Authorization is $45.000. PPI may not exceed this limit without prior written approval from LP&L. POWER PROJECTS. INC By Title: PRESIDENT. 0928T Page 2 of 2 Exhibit A (Part 3) LUBBOCKPOWER Title: Production -Superintendent The Engineer agrees that it shall use sound and professional principles and practices in accordance with normally accepted engineering standards in the performance of services hereunder. In the event of negligent performance of services by the Engineer with respect to which the Owner gives written notice, the Engineer shall proceed expeditiously to modify or correct the services negligently performed. The Engineer's liability as a result of services performed under this Agreement. whether in contract, indemnity, contribution, tort (including negligence, whether active. passive or of any other kind). or otherwise, shall not exceed the dollar amount paid to the Engineer for performance of services under this Agreement. or $500.000. whichever is greater. The Engineer shall not be liable to the Owner for any special, consequential. incidental or penal losses or damages. SC-3 FORCE MAJEURE Neither the Engineer nor the Owner shall be liable for and is excused from any failure to deliver or perform or for a delay in delivering or performance due to a cause beyond its control, including, but not limited to, acts of nature, governmental actions, fire, labor difficulty. shortages. civil disturbances, transportation problems. interruptions of power or communications, failure of either party's suppliers or subcontractors. or natural disasters. The compensation and manner of payment to Power Projects. Inc. (Consultant) for its professional services is as set forth below: 1. Personnel Charges: Personnel Charges shall be in accordance with the attached Power Projects. Inc. Hourly Billing Rates Table for each job classification. An overtime premium factor of 1.35 shall be applied to Personnel Charges computed in the preceding manner for hours worked (in accordance with Consultant's policy) in excess of forty (40) hours per person per week or eight (6) hours per person er day for Principal Engineer and below. All other overtime hours shall ge billed as set forth above. Overtime hours charged during a billing period will not exceed ten percent (10%) of the total hours unless specifically authorized by Client. Travel Time: Time spent in either local or Inter —city travel. when this travel is in the interest of the work, will be charged in accordance with the above paragraph Personnel Charges. Mhen traveling by public carrier. a maximum charge of eight hours per day will be rude. 1a idays: Consultant's personnel are entitled to the following six holidays. New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Christmas For personnel assigned outside Consultant's offices, alternate days to match Client's holiday requirements will be assigned when requested. If work is performed by Consultant's personnel on Client holidays which are in excess of the above holiday entitlement, hours shall be char ed in accordance with the personnel charges set forth above. If the job site is Inaccessible to Consultant's personnel due to Client's holiday requirements and work is not performed. only actual Salary Cost shall be charged. Job Site Inaccessibility: Nhen personnel assigned outside Consultant's offices are unable to gain access to the job site due to severe inclement weather or other causes beyond Consultant's control, reimbursement for actual Salary Cost for the period of inaccessibility shall be charged. 2. Computer Charges: Consultant shall be paid at established rates for all computer use by Consultant or Client personnel reasonably required in the performance of work pursuant to this agreement. Computer use includes the use of Consultant owned or leased hardware. peripherals or terminal equipment. or the use of external service bureau equipment. — 1 — Exhibit C (page 1 of 5) 3. jravel Expenses: Consultant shall be paid for all transportation and subsistence expenses incurred by Consultant's personnel in connection with the performance of services for work assignments of up to sixty (60) days array from Consultant's offices. For field assignments of a duration more than sixty (60) days and less than twelve (12) months. Consultant shall be paid for all transportation and subsistence expenses incurred during the first thirty (30) days and for a per diem paid to the employee in accordance with Consultant's policy for the remaining time span. For all assignments in excess of four weeks, actual transportation costs and ■anhours spent in transit for travel between the work location and the employee's home at least every three weeks shall be paid. Time spent in transit shalt be charged in accordance with the personnel charges set forth .above. For field assignments greater than twelve (12) months duration. Consultant shall be reimbursed for relocation expenses at the beginning and termination of the field assignment. This will include payment for all Salary Costs and subsistence expenses in accordance with Consultant's domestic relocation policy at the start and termination of the field assignment. Consultant shall be reimbursed for a twenty-five dollar ($25.00) daily allowance paid to the employee in accordance with Consultant's policy for the duration of the assignment. For assignments of twelve (12) months or longer, actual transportation costs and manhours spent in transit for travel between the work location and the employee's home office every six months shall be paid. Transit time and time spent at the office on Client related work shalt be charged in accordance with the personnel charges set forth above. 4. Subcontractors and Retained Consultants: Any subcontractor or retained consultant required in connection with the proiuch ect shall be retained by Consultant on behalf and as agent of Client. subcontractors or retained consultants shall be billed at actual cost to Consultant plus fifteen percent (15%) for administration. S. Other Services and Supplies: Consultant shall be paid at actual cost for direct expenses such as telephone. telegram and TWX charges. microfilming and photographic charges, equipment and automobile rental charges which are incurred by Consultant in the course of authorized work on the project. Personal automobile use for authorized project travel shall be billed at the mileage rate paid employees in accordance with Consultant's policy. Nord Processing. reproduction and other equipment teased and/or owned and operated by Consultant shall be billed at assigned rates. 6. Billing: Compensation due Consultant shall be billed to Client at fiscal monthly intervals and shall be due and payable within thirty (30) days following receipt thereof. Billings shall be prepared in such form and supported by such documents as Client may reasonably require. 7. Effective Period: This Compensation Schedule for Consultingg Engineering Services is effective through December 31. 1988. Modifications to the Schedule shall be submitted for Client review and approval sixty (60) days prior to the effective date of any revision. In the event that a modification to the Schedule is not submitted, the effective period shall be automatically extended for an additional period of six (6) months. —2— Exhibit C (page 2 of 5) Senior Manager/ Senior Technical Specialist s 90.30 Manager/Technical Specialist 75.45 Principal Engineer 63.65 Senior Engineer 56.95 Engineer/Senior Designer 48.85 Drafter/Engineering Assistant/ Designer 40.75 Secretary 30.30 Exhibit C (page 3 of 5) M. = • • Principal (Engr VIII-7) Project Manager (Engr V-8) Project Architect (Arch IV-2) Structural Engineer (Engr V-7) Project Engineer (Engr V-3) Project Architect (Arch IV-2) Engineer in Training (Engr III-3) CARD Operator Structural EIT (Engr III-1) Intern Architect (Arch II-1) Typist (C!C I-4) Drafter (DFT III-8) Exhibit C (Page 4 of 5) 78.21 62.12 62.12 56.27 49.36 43.25 40.48 39.70 38.16 34.70 34.34 29.33 SULLIVAN, GRAY & SMITH HOURLY BILLING RATES Job Category Mark Sullivan, Registered Professional Engineer Donald Gray, Engineering Technologist — Planning Gene Smith, Engineering Technologist — Transmission Steve Owens, Registered Professional Engineer Charles Pfingsten, Engineering Technician Draftsman Typist Field Services Surveying Crew Exhibit C (page 5 of 5) $60.00 45.00 45.00 60.00 40.00 25.00 20.00 40.00 65.00 s LUBBOCKPObl1/LR & LIGHT P.O. BOX 2000 e LUBBOCK, TEXAS 79457 • (806) 763-9381 April B,1988 Power Projects Inc. 320 Lennon Lane Aalnut Creek, California 94598 ATTENTION: Peter C. van Alderwerelt, P.E. SUBJECT: City of Lubbock Cogeneration Plant REFERENCE: Preliminary Engineering Design Services Contract Gentlemen: The following are some thoughts that I had regarding the proposed scope of work for PPI. The scope is divided into specific definable tasks as we have previously discussed. Each task Kill be authorized on an indivdual basis. ML requests that PPI provide detailed cost breakdowns for the following principle tasks. It is proposed that this Pork be performed on a cost plus basis, Pith each task having a "guaranteed not to exceed" maximum cost. Task #1: Prepare plans and specifications for receiving turn -key design build proposals. This task shall include preliminary design calculations necessary to properly select and specify all major and critical equipment items and systems. The systems involved should include but not be limited to the following: a. C.E. LK2500 gas turbine Kith STIG modifications for HOx control and power augmentation. This turbine/generator shall be equipped Kith a 12.5 KV electric generator. b. Heat recovery steam generator to deliver a nominal 65,000 lb/hr of steam at 600 psig and 750 Deg F. c. Rater treatment system for treatment of raw city water and Texas Tech condensate. d. Auxiliary systems including boiler feed water pumps, power plant electric systems, instrumentation, Rater storage, chemical storage and feed systems, freeze protection and metering systems, etc. �x� bit A C Pasf This task shall include the development of an accurate and scaled site plan showing all major equipment systems, buildings, roadways, site utilities, and screening structures. This task shall include the preparation or two cost estimates. The first cost estimate shall be prepared as soon as possible after contract award and shall be based on the most current costs from similar projects and will be used by LPtL to verify the adequacy of the bond package. The Engineering Contract second cost estimate shall be provided after all design is completed and immediately prior to releasing plans and spec's to turn key bidders. This task shall include the development of a project schedule outlining anticipated duration of identifiable tasks. This schedule should start with the award of the turnkey bid. Assume that the permitting process is complete. PPI can assume that gas service will be provided to the site by others. If gas compressors are required, PPI can assume that these compressors will be furnished and installed by the gas supplier. PPI should include in their scope of work, the engineering time necessary to provide site development space, station auxiliary power, controls and instrumentation of the gas compressors. This task should not include any electric substation or transmission line work beyond the 12.5 EV generator breaker. This task should include the design or all power plant electric auxiliaries up to the high voltage terminals of the generator auxiliary transformer. Specification preparation should include the development of all commercial terms and conditions to supplement the City's standard public works contract. Refer to the attached copy or the Public Norks Contract. These revised commercial terms Will then be reviewed by the legal staff of the City of Lubbock. In costing of this task PPI should indicate the following information: a. Number of proposed site visits and their intended purpose. (All design review conferences shall,be in Lubboek,Texas) b. Number of proposed drawing and spec submittal reviews. c. Proposed list of specifications and drawings. Task #2: Site preparation and screening fences. In order to expedite the substation construction and service to new loads the substation may need to be constructed out of sequence with the power plant. In addition, Texas Tech must approve the fence and site related details. If this portion of the job is included in the turn -key construction contract, the problems of Tech's review could generate change orders to the contract. It therefore seems feasible to consider making the site work and fencing a separate package with complete and detailed plans and specifications. Any problems with Tech's approval would not delay getting the power plant project on the streets for bids. PPI should submit detailed engineering costs for this task along with a proposed list of drawings and specifications proposed number of submittals. This task should probably be limited to rough site grading and preparation, fence design and boiler/stack screening, and utility relocation. Soils investigations and reports are in progress and results will soon be available. Site surveys are also being done and will soon be available as well. Task #3: Substation design This task should include engineering services required to procure all equipment for a transmission/distribution substation located at the power plant site. Installation details should be adequate for construction of the substation by LP&L crepe. Principle systems involved in the design mould include the following: a. Two 69KV to 12.47KV, substation transformers. Minimum size to be 15/20/25 MVA, installed size to be determined by PPI. b. Tao incoming 69KV line breakers and two 69KV transformer breakers. c. 15KV switchgear with a minimum of two incoming transformer mains, possible bus tie breaker, generator breaker, generator auxiliary breaker, six distribution feeder breakers. Actual system configuration and capacity shall be determined by PPI. d. Substation grounding e. Protective relaying systems to include phase comparison power line carrier systems. f. Station DC power system. g. SCADA system RTU' s h. Substation bus including foundations and structural steel. This task should include review and evaluation of bids, review of submittals. Task #4: Transmission line design This task should include engineering services necessary to prepare plan and profile sheets for approximately 1.5 miles of double circuit, steel pole, 69KV transmission line. The work should also preparation of specifications for procuring steel poles and related line materials, evaluating pole bids, reviewing pole design drawings, and design of pole foundations. Line construction will be by LP&L crews. Task #5: Evaluate power plant turn -key proposals. This task should include the economic and engineering evaluation of proposed alternates or deviations contained the turn -key proposals. This task should include a complete tabulation and evaluation of all proposals and PPI's recommendations and justifications for the successful turn -key bidder. This task should include travel time and expenses for a site visit to present recommendations to the Lubbock City Council. Task #6: Power plant construction phase engineering services. This task should include the review of contractors detailed design and equipment submittals and shop drawings. Task #7: Power plant construction phase field services. This task should include providing field inspection of the power plant construction including foundation construction, equipment erection, and power plant start-up. Task #8: Construction phase engineering services for site preparation and screening fence. This task should include engineering services to check submittals and inspect site work, screening fence, and building construction. Task #9: Field services for transmission line construction. This task shall include staking of structures, setting grades for pole foundations, inspection of foundation construction, and checking conductor sags. As always we would welcome your comments and suggestions. Please elaborate in as much detail as you feel necessary. If your have any questions or need further clarification on any of these items, please call. Sincerely, LO OCR P HER & LI iay,"Adsworth Project Manager PET/me May 4, 1988 ADDENDUM TO LETTER OF APRIL 08, 1988. The Task No 2. has been ammended to read as follows: Task #2: Site preparation and screening fences. In order to expedite the substation construction and service to new loads the substation may need to be constructed out of sequence with the power plant. In addition, Texas Tech must approve the fence and site related details. If this portion of the job is included in the turnkey construction contract, the problems of Tech's review could generate change orders to the contract. It therefore seems Feasible to consider making the site work and fencing a separate package. This task covers Site Development and Preliminary Design. Complete Detailed Plans and Specifications shall be performed as a seperate task. any problems with Tech's approval would not delay getting the power plant project on the streets for bids. PPI should submit detailed engineering costs for this task along with a proposed list of drawings and specifications proposed number of submittals. Soils investigations and reports are in progress and results will soon be available. Site surveys are also being done and will soon be available as well. Sincerely, LUB OCR POKER & G T i Jay Kadsworth Project Manager PET/me TO: Power Projects, Inc. 320 Lennon Lane Nalnut Creek. CA 94598 Agreement: NA No.: 1 Project: LP&L/Texas Tech, Date: April 22, 1988 Under the provisions of the Agreement indicated above. Power Projects. Inc. is authorized to proceed with the work outlined below. i. SCOPE NA No. l - Prepare Drawings and Specifications for Soliciting Turnkey Design/Build Proposals Work scope shall be as detailed in Attachment NA -IA. 2. SCHEDULE PPI will submit a draft turnkey Request for Proposal (RFP). including drawings and specifications. to LP&L for review within fifty (50) calendar days after the receipt of this signed Work Authorization. PPI intends to revise and resubmit the final RFP document to incorporate LP&L comments within twenty-five (25) calendar days after the receipt of all comments from LP&L. 3. DELIVERABLES PPI shall submit the following deliverables: Review Issue Drawings - l Reproducible and 3 Copies Specifications - i Reproducible and 3 Copies Final Issue Drawings - 1 Reproducible and 3 Copies Specifications - 1 Reproducible and 3 Copies The proposed drawing and specification lists are included in Attachment NA -IA. 092ST Page 1 of 2 Exhibit A (Part 2) ATTACHMENT NA-lA Page 1 of 2 PPI shall prepare a Request for Proposal (RFP) suitable to solicit turnkey bids to design and construct the LP&L/Texas Tech cogeneration plant. The following tasks are included: NA-1 Tasks Identify Project Requirements o Review LP&L Design Requirements o Review Texas Tech Design Requirements o Review Thermal Sales Agreement o Permitting/Regulatory Review o Prepare Initial Project Cost Estimate Based upon Similar Projects o Prepare Plant Performance Specifications o Prepare Heat Balance Diagrams o Prepare Equipment Specifications o Prepare Site Plan o Prepare Electrical Single Line Diagram o Identify Plant Piping and Electrical Interconnection Requirements o Prepare Detailed Project Cost Estimate o Prepare Project Schedule o Prepare Commercial Terms and Conditions o Assemble Draft RFP for Soliciting Turnkey Bids Prepare Final Turnkey Bid Documents o Incorporate LP&L Comments and Issue Final Turnkey RFP Drawing List 0928T C-100 Project Site Plan M-100 Heat Balance Diagram - Rated Design Conditions M-101 Heat Balance Diagram - Off -design Conditions M-200 General Arrangement M-300 Plant Interconnections w/Existing Utilities E-100 Electrical Symbols and Legend E-101 Main Single Line Diagram E-102 480V Single Line Diagram E-103 Control Schematics G-100 Project Schedule Exhibit A (Part 2) ATTACHMENT WA-lA Page 2 of 2 Specification List GS-100 Specifications for Turnkey Cogeneration Plant Specification includes following subsections: 092ST Equipment o Gas Turbine -generator o Heat Recovery Steam Generator o Water Treatment System o Boiler Feedwater Pumps o Electrical Equipment o Storage Tanks o Miscellaneous Equipment Construction o Finish Grading and Site Preparation o Concrete Installation o Structural Steel Erection o Equipment Installation o Piping Installation o Cable and Raceway Installation o Miscellaneous Construction Procedures o Performance Guarantees o Acceptance Test Procedures Submittals o List of Required Submittals Exhibit A (Part 2)