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Home My WebLink AboutResolution - 2789B - Grant Application - USDOT - Capital Assistance, Etc. - 03_24_1988March 24, 19R8 Item 24 AUTHORIZING RESOLUTION Resolution No. 27gg-g Resolution authorizing the filing of an application with the Department of Trans- portation, United States of America, for a grant under the Urban Mass Transporta- tion Act of 1964, as amended: WHEREAS, the Secretary of Transportation is authorized to make grants for a mass transportation program of projects: WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of the pro- ject costs in the program; WHEREAS, it is required by the U.S. Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transporta- tion Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U.S. Department of Transpor- tation requirements thereunder; and WHEREAS, it is the goal of the applicant that minority business enterprises be utilized to the fullest extent possible in connection with this project, and that definite procedures shall be established and administered to ensure that minority business shall have the maximum construction contracts, supplies, equip- ment contracts, or consultant and other services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF LUBBOCK, TEXAS, ON THIS 24th DAY OF March , 1988, AS FOLLOWS: 1. That the MAYOR is authorized to execute and file an application on behalf of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation to aid in the financing of planning, capital and/or operating assistance projects pur- suant to Section 9 of the Urban Mass Transportation Act of 1964, as amended. 2. That the MAYOR is authorized to execute and file with such application an assur- ance of any other document required by the U.S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964. 3. That the GENERAL MANAGER of CITY TRANSIT MANAGEMENT CO., INC., is authorized to furnish such additional information as the U.S. Department of Transportation may require in connection with the application for the program of projects. 4. That the MAYOR is authorized to set forth and execute affirmative minority business policies in connection with the program of projects' procurement needs. 5. That the MAYOR is authorized to set forth and execute grant agreements on behal of the CITY OF LUBBOCK, TEXAS, with the U.S. Department of Transportation for aid in the financing of the planning, capital, and/or operating assistance program of projects. 6. That this RESOLUTION shall take effect immediately upon its adoption. PASSED BY THE CITY COUNCIL THIS 24th DAY OF March , 1988. B. C. McMinn' Mayor ATTEST.- Rane a Boy city cretary, e APPROVED AS TO CONTENT: Larry Hoffman Director of Transportation APPROVED AS TO FORM: Ass SECTION 9 PROGRAM OF PROJECTS CITY OF LUBBOCK Project Project Total Type Designated Description Amount (P/C/O) Recipient 1. Capital Assistance $216,871 C City of FY 1988-89 - Purchase Lubbock three lift -equipped vans, and misc. shop equipment 2. Technical Study $ 75,000 P City of FY 1988-89 Lubbock 3. Operating Assistance $1,700,000 0 City of FY 1988-89 Lubbock TOTAL PROGRAMMED $1991,871 SECTION 9 PROGRAM BUDGET Urbanized Area: Lubbock, Texas Designated Recipient: City of Lubbock Grantee: City of Lubbock A. Planning FY 1988-89 Technical Studies $75,000 B. Bus and Bus -Related Facilites * Bus shelters and turnouts $75,000 Three lift -equipped vans 96,000 Power scrubber 8,000 Power sweeper 8,000 Electric/hydraulic personnel lift 5,000 Fleet charging unit 300 Sand blasting unit 5,000 Drill press 350 Band saw 400 Hood for brake lathe 550 Contingencies (5%) 9,930 Administration (4%) 8,341 Subtotal $216,871 C. GROSS PROGRAM COST $291,871 Revenue Financing -0- NET PROGRAM COST 291,871 Federal Share (80%) 233,497 Local Share (20%) 58,3.74 D. Operating FY 1988-89 Operating Assistance $1,700,000 Federal Share (50%) 850,000 Local Share (50%) 850,000 E. TOTAL FEDERAL FUNDS REQUESTED $1,083,497 * Local share of this portion of the project to be provided by Texas Tech University. PROJECT BUDGET For the Period: October 1, 1988 - September 30, 1989 Transit Operator: City Transit Management Company, Inc. Designated Recipient: City of Lubbock, Texas (1) Contract Costs Labor $1,060,053 Fringe Benefits 315,289 Services 124,675 Material & Supplies 412,203 Utilities 51,277 Casualty & Liability 130,974 Taxes 42,497 Miscellaneous Expenses 64,422 Interest Expense 4,139 Total Operating Costs $2,205,529 $2,205,529 (1) (2) Less Eliminations Non -Mass Transportation Expense Technical Studies $ 75,000 Total Eliminations $ 75,000 $ 75,000 (2) (3) Eligible Operating Expenses $2,130,529 (3) (4) Less Farebox Revenue $ 430,529 (4) (5) Net Project Costs $1,700,000 (5) (6) Local Share City of Lubbock $ 558,900 University Student Funds 280,100 Guarantee (United Shopper) 11,000 Total Local Share $ 850,000 $ 850,000 (6) (7) Net Expenses Advance on Operations Before Applying UMTA Funds $ 850,000 (7) (8) UMTA Funds Requested $ 850,000 (8) Prepared by: John L. Wilson Title: General Manager Date: February 15, 1988 ANNUAL ELEMENT TRANSPORTATION IMPROVEMENT PROGRAM FY 1989 (October 1, 1988 - September 31, 1989) FUNDING CLASSIFICATION PROJECTS COST FEDERAL STATE LOCAL Section 9 Operating $1,700,000 $850,000 -0- $850,000 Assistance (FY 1989) Section 9 Capital 216,871 173,497 -0- 43,374 Improvements (FY 1989) Section 9 Operating 1,770,000 885,000 -0- 885,000 Assistance (FY 1990) Section 9 Capital 446,628 357,302 58,062 31,264 Improvement (FY 1990) TOTALS $4,133,499 $2,265,799 $58,062 $1,809,638 PROJECT DESCRIPTION Operating Assistance Purchase three lift -equipped vans and misc. shop equip., construct/install bus turnouts and shelters Operating Assistance Purchase one service vehicle; Management Information System: land, building and/or renovation for transfer facility, and two lift equipped vans Operating Assistance Purchase six 30-foot coaches and equipment, two lift -equipped vans, spare engine & transmission, office copier, hot vat, & route information signs Operating Assistance Purchase three lift -equipped vans, and a radio communication system Operating Assistance Purchase six 25-foot coaches and equipment, four lift -equipped vans, bus wash brushes, pressure washer, scrubber/sweeper & building A/C 1989 - 1993 ELEMENT YEAR FUNDING SOURCE ESTIMATED COST UMTA SHARE STATE SHARE CITY SHARE 1989 Section 9 $1,700,000 $850,000 ---- $850,000 1989 Section 9 216,871 173,497 ---- 43,374 1990 Section 9 1,770,000 885,000 ---- 885,000 1990 Section 9 446,628 357,302 $58,062 31,264 1991 Section 9 1,840,000 920,000 ---- 920,000 1991 Section 9 1,220,310 976,248 158,640 85,422 1992 Section 9 1,920,000 960,000 ---- 960,000 1992 Section 9 429,156 343,325 55,790 30,041 1993 Section 9 2,000,000 1,000,000 ---- 1,000,000 1993 Section 9 1,376,859 1,101,487 178,992 96,380 1989 - 1993 ELEMENT TOTALS $12,919,824 $7,566,859 $451,484 $4,901,481 BUDGET INFORMATION GRANTEE: City of Lubbock PROJECT BUDGET LINE ITEM Personnel Fringe Benefits Equipment Contractual TOTAL SUMMARY TASK BUDGET TECHNICAL ACTIVITY Alternative Finacial and Operational Scenarios: Maintain a Five Year Financial Plan and an Operation Contingency Plan. The Financial Plan defines the amount of resources required to continue the current level of service in the future. The Contingency Plan provides an implementation plan in the event of a reduction in or loss of Federal operating assistance. Identification of new funding sources and proposed fare structures and service level changes would include appropriate private sector participation. Monitor System and Service Devlopment: Conduct an ongoing program of monitoring and evaluating the efficiency of the system's route and schedule, maintenance, and manage- ment's performance. Periodic comprehensive analyses and special one-time projects/studies will complement the on -going program. Maintenance of Eligibility: Prepare and/or coordinate activities in the areas of Title VI Certification, Disadvantaged Business Enterprise Participation, Section 504, FY 1990's UWP and TIP. Develop a Comprehensive Long -Range Service Plan: In developing a service plan prior to an election for sales tax funding for transit, perform com- prehensive on -board and phone surveys regarding the needs for and attitudes toward mass transit in Lubbock. The survey results will be used to develop a comprehensive long-range service plan, TOTAL $47,115 9,450 7,500 10,935 $75,000 $18,500 $7,500 $7,500 $34,000 BUDGET INFORMATION Page Two working with two scenarios - without a sales tax for transit, and with such a tax. The final report will contain demographic data, surveys and results, phased -in service expansion plans, long-range estimates of operating expenses, long-range capital needs, and provisions for appropriate private sector participation. Additional personnel will be hired to complete this portion of the project. Purchase IBM'(or compatable) Computer System: Purchase hardware and software, appropriate printing/publishing capabilities, training, and accessories to assist in all phases of technical study/planning.activities, including data management, financial analyses, monitoring of the system, service development, and alter- native financial and operational scenarios. Federal Grant (80%) Local Share (20%) FY 1989 QUARTER 1 2 3 4 PROJECT FINANCING CASH DISBURSEMENT SCHEDULE $7,500 $60,000 15,000 $75,000. AMOUNT $28,653 21,153 12,597 12,597 UNIFIED PLANNING WORK PROGRAM TRANSIT ELEMENT FEBRUARY 1988 TRANSIT STUDY IMPROVEMENT PLAN nn.iPrTTVFC The objectives of this task are: to examine the Transit System operated by the subsidized private operator, City Transit Management Co., Inc.; to prepare recommendations for action which could improve service and/or reduce deficits; and to update and review previous work with an ongoing process as may be required by UMTA for Capital and Operating Assistance programs. PREVIOUS WORK The FY 1987 Technical Study included a comprehensive review of private sector participation efforts at Citibus, as well the ongoing monitoring program, alternative financial scenarios, and maintenance of eligibility. CURRENT WORK The FY 1988 Technical Study has been divided into five elements: 1. Alternative Financial and Operational Scenarios A. Maintain a Five Year Financial Plan and an Operation Contingency Plan. The Financial Plan defines the amount of resources required 'to continue the current level of service in the future. The Contingency Plan pro- vides an implementation plan in the event of a reduction in or loss of Federal operating assistance. Identification of new funding sources and proposed fare structures and service level changes would include appropriate private sector participation. B. Funding UMTA $6,000 City of Lubbock 1,500 Total $7,500 (25% of total project budget) 2. Monitor System and Service Development A. Conduct an on -going program of monitoring and evaluating the efficiency of the system's route and schedule, maintenance and management's per- formance. Periodic comprehensive analyses and special, one-time projects/studies will complement the on -going program. B. Funding UMTA $9,000 City of Lubbock 2,400 Total $12,000 (40% of total project budget) 3. Maintenance of Eligibility A. Prepare and/or coordinate activities in the areas of: Title VI Certifi- cation; Disadvantaged Business Enterprise Participation; FY 1989's UWP and TIP. B. Funding UMTA $2,400 City of Lubbock 600 Total $3,000 (10% of total project budget) TRANSIT STUDY IMPROVEMENT PLAN Page Two 4. Private Sector Participation A. As a part of its on -going process to reduce costs, Citibus will con- tinue to review the possibilities for increased private sector parti- sipation in all aspects of Citibus' operations, with special emphasis placed on planning, programming, and implementation of private sector participation. B. Funding UMTA City of Lubbock Total PROPOSED WORK $6,000 1,500 7,500 (25% of total project budget) 1. Alternative Financial and Operational Scenarios A. Maintain a Five Year Financial Plan and an Operation Contingency Plan. The Financial Plan defines the amount of resources required to continue the current level of service in the future. The Contingency Plan provides an implementation plan in the event of a reduction in or loss of Federal operating assistance. Identification of new funding sources and proposed fare structures and service level changes would include appropriate private sector participation. B. Funding UMTA $14,800 City of Lubbock 3,700 Total $18,500 (25% of total budget) 2. Monitor System and Service Development A. Conduct an ongoing program of monitoring and evaluating the efficiency of the system's route and schedule, maintenance, and management's per- formance. Periodic comprehensive analyses and special, one-time projects/studies will complement the on -going program. B. Funding UMTA $6,000 City of Lubbock 1,500 Total $7,500 (10% of project budget) 3. Maintenance of Eligibility A. Prepare and/or coordinate activities in the areas of: Title VI Certifi- cation, Disadvantaged Business Enterprise Participation, Section 504, FY 1990's UWP and TIP. B. Funding UMTA $6,000 City of Lubbock 1,500 Total $7,500 (10% of project budget) TRANSIT STUDY IMPROVEMENT PLAN Page Three 4. Develop a Comprehensive, Long -Range Service Plan A. In developing a service plan prior to an election for sales tax fund- ing for transit, perform comprehensive on -board and phone surveys regarding the needs for and attitudes toward mass transit in Lubbock. The survey results will be used to develop a comprehensive long-range service plan, working with two scenarios - without a sales tax for transit, and with such a tax. The final report will contain demo- graphic data, surveys and results, phased -in service expansion plans, long range estimates of operating expenses, long range capital needs, and provisions for appropriate private sector participation. Addition- al personnel will be hired to complete this portion of the project. B. Funding UMTA $27,700 City of Lubbock 6,800 Total $34,500 (45% of project budget) 5. Purchase IBM (or compatable) Computer System A. Purchase a computer system - including hardware and software, appropriate printing/publishing capabilities, training, and accessories - to.assst in all phases of technical study/planning activities, including date manage- ment, financial analyses, monitoring of the system, service development, and alternative financial and operational scenarios. B. Funding UMTA City of Lubbock Total RESPONSIBILITY $6,000 1,500 7,500 (10% of project budget) The primary responsibility for completion of the proposed work rests with City Transit Management Company, Inc., d/b/a Citibus. Performance of the tasks is anticipated to be accomplished by Citibus staff with the support and involvement of the staff of the management firm, McDonald Transit Asso- ciates, Inc. COORDINATION This task will be accomplished as part of the City of Lubbock's responsibility in evaluating transportation facilities for the Lubbock Urban Transportation Plan. All efforts will be coordinated with the private operator, the State Department of Highways and Public Transportation, and other interested local private and public agencies. There will be no duplication of effort, since transit system review is a sole responsibility of the City. PRODUCT Documentation in report form. FUNDING UMTA (Section 9) $60,000 City of Lubbock 15,000 Total Project $75,000 E 4INEX-61VT- �tJ T U PW O U �"5 /5 E.l�-["E i�S za lob Ilwv. Swdwn iAw 011.e U Sln f , to G) 62 M] _� Sadwn E-, 1 0 1 r.nry 4..bY fine^ v\ye 'i doh • ' . '.� �- a .. ea fr.pep �, s.e � � � es �°e � E 9 E ♦ .e )wa TN 11.. Yww.. • - � t-I) i � Ll1-_I � F •� LGH Pwtrq r" san .bid bwL,..r:N GY .oa �-°�e,,•aGv'" E.wwwv f.mr ®iwCCr.� af...«,ro'e Lubbae. Gww.w WtpW �d1 irxt'� � yC p��,.\ w`rM1 Fev inb C y4 t rMwv al f <.•+eifgr. MuM �' "''+ , neM Fgld Y �. LGMI•nirq � 5e f^e.wd Iml,.v f.) � 1� l.w.els. CuP.v. Iwl � 'S 0.5 ew•.br rw v�+�v� -n Peess MW w.«"eN -Moa �G�. le. tw SW Gc�+.•:,n "v. 5 ne:,,.e.a.aaww,« T? Trbl�se�P.raxrt �O � EO ®:'� u.wn.M i F•xr5a.:on ) 6 • Cer�r tamsCe�.n� Pt .ywv.y. Mo.d.. s.«..yara .awn«. r.•,., Eawiwn [F ]]n Prb ..dewaNb 6d f.w...a e.p.l "eN al rerlp Eoad ,nw�r Y � 1AJ hwehml� 11 b)Ir�LI _ fs cdaer .e.e.aw,w�. r.�n inF rvw. C-F EwNSFe.e Du�T I Ca `.v to I 'N/�OH7H\` Ar.bMswr w f Texas Tech University fie fit lop Texas Tech University Health Sciences CenterT" w ce!•n,en wx rwn Z wu wN r.nn:.c.r.. o° � oe o] 19i" S,fFR Mr. Wilbur Hare UMTA Regional Office 819 Taylor Street, Suite 9A32 Fort Worth, Texas 76102 Dear Mr. Hare: This letter certifies that the projects listed on the T.I.P. on the attached grant application were presented to and endorsed by the MPO on Sincerely John L. Wilson General Manager McDonald Transit Associates, Inc., Contract Operator for CITIBUS P.O. Box 2000.801 Texas Avenue • Lubbock, Texas 79457 • (806) 762-6411 THE STATE OF TEXAS § COUNTY OF LUBBOCK § CITY OF LUBBOCK § I, Ranette Boyd, City Secretary for the City of Lubbock, Texas hereby certify that the attached document is a true and correct copy of Resolution # /as89- it appears in Volume#/,4of the Minutes record and as remains on file in the Office of the City Secretary. 1988. Resolution was authorized March 24, If I were called upon to testify, I would testify as to my position as City Secretary and that these records accurately reflect the records on file in this office. TO CERTIFY WHICH, witness my hand and seal of the City of Lubbock, Texas this 24th day of March, 1988. (Seal) Rane a Boyd, City Secr ary