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HomeMy WebLinkAboutResolution - 3557 - Grant Application - HUD - CD Homeless Shelters, ESG - 02_28_1991Resolution No_. 3557 February 28, 1991 Item #10 DWM:da RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock an Emergency Shelter Grant Application for the year 1991 and related documents, which Application is attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 28th day of February 1991. B. C. MCMINN, MAYOR anetye Boyd, City Secreta APPROVED AS TO CONTENT: Sandy Ogle ee, Sommunity Development Administra or APPROVED As TO FORM: i 7 ennis McGill, Trig al Attorney F,3I�t:ll OM8 Approval No. 0348-0043 C 9 C APPLIGATIUN I -UK FEDERAL ASSISTANCE 2. DATE SUGMITTED nt Identifier March 7, 1991 N/A I. TV" OF SU8MIS3X>N: 2. DATE RECEIVED OY STATE State Application Identifier Application Preappfitation N/A ® Construction = ❑ Construction FOATI RECEIVED ON FEDERAL AGENCY Federal Identifier �] Non -Construction ❑ Nw-Constructwn N / A 6. APPLICANT INFORMATION Legal amc- Organizational Unit: Cit of Lubbock y Community Development Department Address (give city, county. state. and zip code): Name and telephone number of the person to be contacted on matters invoMng this application (give area code) P.O. Box_2000 Sandy Ogletree, Community Development; Lubbock, TX 79457 Department Administrator (806) 767-2290 a. EMPLOYER IDENTIFICATION NUMBER (EINk 7. TYPE OF APPLICANT: tenter appropriate letter in box) 19 A. State H Independent School Dist. 7 5 6 0 0 0 5 9 0 County I: State Controlled Institution of Higher Learnwiq .8 C. Municipal J. Private University L TYPE OF APPLICATION: D. Township K Indian Tribe New ❑ Continuation (] Revision E. Interstate ' L. Individual F Interrtlumcipaf M Profit Organization It Revision. enter appropriate lette((s) in boxtes): ❑ 0 G Special District N. Other (Speaty). A- Increase Award 8 Decrease Award C. Increase Duration D. Decrease Duration Other (specify): a. NAME OF FEDERAL AGENCY: Housing and Urban Development 10. CATALOG O't FEDERAL DOMESTIC 11. DESCRIPTIVE TITLE OF APPLICANTS PROJECT: ASSISTANCE NUMBER: • 1991 Emergency Shelter Grant Application TITLE: Emergency Shelter Grant Program Rehabilitation or conversion of buildings to provide shelter for the homeless and for certain related activities 12. AREAS AFFECTED BY PROJECT (ubes. counties, states. etc.): City of Lubbock, TX (see attached) 13, PROPOSED PROJECT: 14. CONGRESSIONAL DISTRICTS OF: Start Date Ending Date a. Applicant b. Prowl 3/7/91 3/7/92 19th 19th 15. ESTIMATED FUNDING: ta. IS APPLICATION SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a. YES THIS PREAPPLICATIONIAPPUCATION WAS MADE AVAILABLE TO THE a Federal : _00 56,000 STATE EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON. DATE b. Aodicant f 56,000 _00 c State f .00 b NO PROGRAM IS NOT COVERED BY E O. 12372 d Local _ .00 ❑ OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW e Other S .00 f Program income S 00 17. tS THE APPLICANT OELINOUEMT ON ANY FEDERAL DEBT? ❑ Yes If 'Yes.' attach an explanation No 9 TOTAL S .00 112,000 12. TO THE BEST OF My KNOWLEDGE AND BELIEF. ALL DATA IN THIS APPLICATIONPREAPPLICATION ARE TRUE AND CORRECT. THE DOCUMENT HAS BEEN DULY AUTHORIZED By THE GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Authorized Representative b Tale c Telephone number B.C. McMinn Ma or (806)767-3000 d Signature of Authorized Representative a Date Sgned c i February 28, 199 vnw rlihnnc tint 11 b _ r. lantlartl Poem 424 iOEV 1 88; APPROVED AS TO CONtENT fi— APPROVED AS TO FORM:' ,� ;�Ps"'0"tl7°" 3 Sr -7 INSTRUCTIONS FOR THE SF 424 This is a standard form used by applicants as a required facesheet for preapplications and applications submitted for Federal assistance. It will be used by Federal agencies to obtain applicant certification that States which have established a review and comment procedure in response: to E.cecutive Order 12372 and have selected the program to be included in their process, have been given an opportunity to review the applicant's submission. Item: Entry: Item: Entrv: I. 2. 3. 4. 5. 7 8. �J 10. 11. Self-explanatory. 12. Date application submitted to Federal agency (or State if applicable) & applicant's control number 13. (if applicable). State use only (if applicable). 14. If this application is to continue or revise an existing award, enter present Federal identifier 15.: number. If for a new project, leave blank. Legal name of applicant, name of primary organizational unit which will undertake the assistance activity, complete address of the applicant, and name and telephone number of the person to contact on matters related to this application. Enter Employer Identification Number MI) as assigned by the Internal Revenue Service. Enter the appropriate letter in the space provided. Check appropriate box and enter appropriate 16. letter(s) in the space(s) provided: — "New" means a new assistance award. — "Continuation" means an extension for an additional funding/budget period for a project with a projected completion date. 17. —"Revision" means any change in the Federal Government's financial obligation or contingent liability from an existing obligation. - Name of Federal agency from which assistance is being requested with this application. 18. Use the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested. Enter a brief descriptive title of the project. if more than one program is involved, you should append an explanation on a separate sheet. If appropriate (e.g., construction or real property projects), attach a map showing project location. For preapplications, use a separate sheet to provide a summary description of this project. List only the largest political entities affected (e.g., State, counties, cities). Self-explanatory. List the applicant's Congressional District and any. District(s) affected by the program or project. Amount requested or to be contributed during the first funding/budget period by each contributor. Value of in -kind contributions should be included on appropriate lines as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. If both basic and supplemental amounts are included, show breakdown on an attached sheet. For multiple program funding, use totals and show breakdown using same categories as item 15. Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. This question applies to the applicant organi- zation, not the person who signs as the authorized representative. Categories of debt include delinquent audit disallowances, loans and taxes. To be signed by the authorized representative of the applicant. A copy of the governing body's authorization for you to sign this application as official representative must be on file in the applicant's office. (Certain Federal agencies may require that this authorization be submitted as part of the application.) C7 $F 424 REV 4.68. Bach CERTIFICATION OF CONSISTENCY WITH COMPREHENSIVE HOMELESS ASSISTANCE PLAN I, B.C. McMinn, Mayor of the City of Lubbock, and authorized to act on behalf of the City of Lubbock certify that the activities proposed by the City of Lubbock are consistent with the Comprehensive Homeless Assistance Plan submitted by the City of Lubbock on September 14, 1990, to the Department of Housing and Urban Development, having addressed the need for assistance and the manner in which such assistance will enhance and complement available services as referenced in such plan. B. C. McMinn, Mayor, City of Lubbock (Name and Title) C • + February 28, 1991 (Signature) (Date) Approved as to Content: Sandy O etre",.Community Development Administrator Approve as to Form: Assistant City Attorney 23S5- LOCAL GOVERNMENT GRANTEE EMERGENCY SHELTER GRANTS PROGRAM CERTIFICATIONS BY THE CHIEF EXECUTIVE OFFICER I, B. C. McMinn, Chief Executive Officer of the City of Lubbock, certify that the local government will ensure the provision of the matching supplemental funds required by the regulation at 24 CFR 576.71. I have attached to this certification a description of the sources and amounts of such supplemental funds. I further certify that the local government will comply with: 1. The requirements of 24 CFR 576.21(a)(4)(ii) providing that the funding of homeless prevention activities for families that have received eviction notices or notices of termination of utility services will meet the requirements that (A) the inability of the family to make the required payments must be the result of a sudden reduction in income; (B) the assistance must be necessary to avoid eviction of the family or termination of the services to the family; (C),.there must be a reasonable prospect that the family will be able to resume payments within a reasonable period of time; and (D) the assistance must not supplant funding for preexisting homeless prevention activities from any other source. 2. The requirements of 24 CFR 576.51(b)(2)(v) concerning the funding of emergency shelter in the hotels or motels or commercial facilities providing transient housing. 3. The requirements of 24 CFR 576.73 concerning the continued use of buildings for which emergency shelter grants are used for rehabilitation or conversion of buildings for use as emergency shelters for the homeless; or when funds are used solely for operating costs or essential services, concerning the population to be served. 4. The building standards requirement of 24 CFR 576.75; 5. The requirements of 24 CFR 576.77, concerning assistance to the homeless. 6. The requirements of 24 CFR 576.79, other appropriate provisions of 24 CFR Part 576, and other applicable Federal laws concerning nondiscrimination and equal opportunity. 7. The requirements of .24 CFR 576.80 concerning the Uniform Relocation Assistance and Real Property Acquisition Policies. Act of 1970. 8. The requirement of 24 CFR 576.80 concerning minimizing the displacement of persons as a result of a project assisted with these funds. 9. The requirements of 24 CFR Part 24 concerning the Drug ..Free Workplace Act.of .1988. 10. The requirement of the Cranston -Gonzalez National Affordable Housing Act (Pub. L. 101-625, November 28, 1990) contained in Section 832(e) (2) (C) that grantees develop and implement procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted" under the Emergency Shelter Grants Program and "that the address or location of any family violence shelter project assisted" under the Emergency Shelter Grants Program "will, except with written authorization of the person or persons responsible for the operation of such shelter, not be made public." I further certify that the local government will comply with the provisions of, and regulations and procedures applicable under, section 104(g) of the Housing and Community Development Act of 1974 with respect to the environmental review responsibilities under the National Environmental Policy Act of 1969 and related authorities as specified in 24 CFR Part 58. I further certify that the submission of an application for an emergency shelter grant is authorized under State and/or local law and that the local government possesses legal authority to carry out emergency shelter grant --activities in accordance with applicable law and regulations of the Department of Housing and Urban Development. B. C. McMinn, Mayor City of Lubbock (Name and Title) 4 February 28, 1991 (Signature of Chief Executive Officer) (Date) Approved as to Content: Sandy Ogl ree Community evelopment Administrator Approv as to Form: �i �c Assistant City At orney 3 S7 CITY OF LUBBOCK 1991-92 EMERGENCY SHELTER GRANT DESCRIPTION OF PROCESS AND CRITERIA FOR AWARDING GRANT FUNDS TO SUBRECIPIENTS The goal of the City of.Lubbock Emergency Shelter Grant Program is to direct funds for the homeless so that these` persons have access not only to safe and sanitary shelters but also to the supportive services and other kinds of assistance they need to improve their situations. In order to achieve this goal by involving service agencies in the ESGP, the City of Lubbock Community Development Office developed a proposal guide, which includes a description of the ESGP and an application for funding. A request for proposals was published in two local newspapers inviting non-profit agencies to submit applications for funds. In addition, a copy of the request for proposals was mailed directly to sixteen area organizations, which assist or come into contact with Lubbock's homeless. Completed applications were submitted by five service agencies. A subcommittee comprised of representatives of the Community Development Advisory Committee,..Human.Relations Commission, Community Services Advisory Committee, and Homeless Task Force reviewed the proposals and toured facilities with the Community. Development staff. Upon completion of this process, the subcommittee formulated a funding recommendation for the City Council. The recommendation was based on the following criteria as stated in 24 CFR Part 576: 1. Eligibility of applicants 2. Eligibility of proposed activities 3. Ability to satisfy matching requirements. Each service agency submitted a plan to meet ESGP matching requirements. See outlined proposals attached as "Exhibit A." Sandy Og etr CommunityDevelopment Administrator Exhibit A 1951-92 Emergency Shelter Grant Program Proposals Lubbock Regional MHMR - Billy Meeks Center $11,000 The Billy Meeks Center, operated by the Alcoholism Program of Lubbock Regional MHMR, provides services to persons with little or no means to pay for substance abuse treatment. Many of the clients are homeless as a result of .abuse or addiction to drugs/alcohol. Services are provided.to males and females, eighteen 'years of age or older. The Intermediate Care or Transitional Living Unit is housed at the Billy Meeks facility and provides up to 3 months of alternative living arrangements for persons who have completed treatment but who have no place in which to live. Room, board, transportation for medical needs, job finding, job attendance and support group attendance is provided for all residents. The Complex is housed in a 3-wing converted nursing home which has a thirty bed capacity. Last year the facility served over 100 individuals. Many of the people are otherwise homeless. Some are chronically disabled due to long-term substance abuse. Some suffer from a combination of mental illness and substance. abuse. The request for funding is for additional rehabilitation of the Billy Meeks Center located at 1601 Vanda. The request is to replace the flooring and carpeting in the Center as well as replacement of a 5- gallon grease trap in the kitchen with a 50-gallon outdoor trap. Matching funds will be provided by staff salaries. The majority of current operating funds are provided by the Texas MHMR, TCADA, Texas Rehabilitation Commission, and the Veteran's Administration. Women's Protective Services $13,400 Women's Protective Services provides emergency shelter to battered adults and their children. The residents are provided shelter, food, clothing, group and one-to-one counseling, medical prescriptions, bus passes, access to medical and legal help, plus information and referral to other social services. WPS serves a 12 county region and is available 24 hours a day. In 1990, WPS sheltered 2,098 residents and served 58,413 meals. WPS provided 19,471 shelter days during 1990. WPS provides in addition to food and shelter, medical referrals, prescription medication, clothing, and comprehensive assistance with employment, housing, education, transportation, and legal needs. Counseling for adults and children is part of the daily routine. Special programs such as 1991-92 ESGP Proposals Page 2 Alcoholics Anonymous, and eating disorder groups are provided. Additionally, pregnancy and parenting classes are provided. Programs which target all age groups of children, infant through adolescent are also included in the WPS daily activity. WPS operates a 16-unit apartment complex composed of primarily 2- bedroom units. The facility.was purchased in 1984. Emergency Shelter Grant funding has been provided to assist in upgrading the facility. The following is a summary of the assistance which has previously been provided The request is for funding of two rehabilitation projects. The first project is the remodeling and reconfiguration of the laundry room and pantry/storage area. The rehabilitation of these areas was not originally completed and the laundry room is improperly vented. This has created a fire and health hazard. The.proposal is to reconfigure the laundry room to allow for proper outdoor venting. Additionally, the request is to remodel a bathroom which is currently utilized as a supply pantry into a storage area. This area is located in the dining room and is utilized for storage of personal hygiene items and linens. This is a non-food item area. The estimated cost for this phase is $6,141.0.0. The second phase of the rehabilitation is to install a centrally controlled thermostat regulator so that the appropriate temperature can be maintained for the shelter.. Currently each apartment is separately,controlled and this leads to excessive utility costs for the shelter. The cost of this phase is $7,200. WPS is funded by individuals and groups, churches, the Texas Department of Human Services, private foundations and the United Way of Lubbock. WPS is a private non-profit organization governed by a voluntary Board. WPS proposes to match this funding request with the Fair Market Value of the building Citv of Lubbock - Community Services $10,000 The Community Services Department currently operates a homeless assistance program with funding from the Texas Department of Community Affairs. The program is a prevention measure and helps families from becoming homeless. This grant will supplement the Community Services Block Grant the Department of Community Services receives from the Texas Department of Community Affairs. The clients assisted through this program are referred by other social service agencies. To receive transportation vouchers clients must prove they are seeking employment or staying at a shelter. For clients to receive mortgage assistance., a letter from 1991-92 ESGP Proposals Page 3 the lending institution verifying foreclosure must be presented. To receive rental assistance, clients must present their legal eviction notice. The formal eviction and foreclosure procedures are a requirement of the ESG Program and State Program in order to provide assistance as homeless prevention activities. The profile of the average client is a female head of household with children needing short term rental assistance. The request includes rental and mortgage assistance for the prevention of homelessness for $10,000. The required match is a portion of the homeless coordinator's and supervisor's salary as provided by the Texas Department of Community Affairs. Smithlawn Maternity Home $5,000 The Smithlawn Maternity Home provides social services to expectant mothers experiencing an unplanned pregnancy. Services provided include shelter, food, counseling, and medical services. Located at 702 76th Street, Smithlawn Maternity Home provides approximately 100 women with 3-4 months of room and board each year. The request for funding is for street paving costs due to the City of Lubbock that were assessed in October, 1983. Smithlawn Maternity Home states that they have matched the requested funding through a $5,000 payment for,the paving costs. Lubbock Regional MHMR--Community Living Center $34,601 The Mental Health Program Community Living Center is located at 1615 and 1617 28th Street. The purpose of the Center is to provide independent living skills training, meaningful social support activities and housing supports for persons with chronic and 'pervasive mental illness. Training is provided to increase the ability of the client to independently accomplish those tasks or activities demanded of him/her by the general community. This training is provided during the day at the Center and include training such as how to utilize public transportation, managing money, purchasing and preparing food, - using laundry equipment, maintain a sanitary home environment, and in using community resources such as food stamp programs, libraries, public health clinics, etc. Additional assistance is provided to homeless individuals under the Supportive Housing Demonstration Program. Lubbock is one of four pilot sites in Texas. The project assists clients to find, maintain, and keep safe, decent and affordable housing within the community. This assistance takes multiple forms, some of which are rent subsidies, start-up costs (deposits, furnishings, household goods), 1991-92 ESGP Proposals Page 4 emergency funds, and negotiations with landlords. In -home support services are available to ensure the individual's ability to maintain the housing once it is acquired, and this support is adapted to meet the needs of the individual. In addition the individual's home will be maintained by the Center should hospitalization be necessary, in order that the person have his/her home to return to upon discharge. This program is part of a statewide program with four demonstration sites. The building which houses the Community Living Center was built in 1937. It was purchased by Lubbock,Regional MHMR Center in 1982 and had no major renovations in the interim until a fire damaged a major portion of the west side in July, 1990. Subsequently, the west side has undergone a major renovation accomplished with insurance reimbursement funds and an Emergency Shelter Grant from the Texas Department of Community Affairs. Funds were not available to provide for renovation of the.interior of the east side, or main, building of the facility. The request is for funding for the renovation of the east side two story building. The renovation includes the replacement of water, sewer and gas lines, rewiring of electrical to meet city codes, and handicap accessibility in the form of handicap ramps into the building, handicap bathrooms and handicap access to outdoor activity areas. Matching funds will be provided by staff salaries.