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Home My WebLink AboutResolution - 2563 - Grant Application - TDCA - ESG Program, WPS & GESC Homeless Services - 04_09_1987Resolution #2563 April 9, 1987 Agenda Item #13 HW:da RFSnI IITTnN WHEREAS, the City Council of the City of Lubbock desires to expand the quantity and improve the quality of emergency shelters for the homeless; and WHEREAS, certain conditions exist in the City of Lubbock which represent a threat to the health and safety of the homeless; and WHEREAS, it is necessary and in the best interests of the City of Lubbock to apply for funding under the 1987 Texas Emergency Shelter Grants Program; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: SECTION 1. THAT a Texas Emergency Shelter Grants Program application is hereby authorized to be filed on behalf of the City with the Texas Department of Community Affairs and placed in competition for funding under the Emergency Shelter Grants Fund. SECTION 2. THAT the application shall be for $42,615.00 of grant funds to facilitate the rehabilitation of the Women's Protective Services and the Guadalupe Economic Services Corp. shelters for the homeless. SECTION 3. THAT the City Council commits to the provision of $10,306.00 in Community Development Block Grant Funding from May 1987 through August 1987 as matching funds for the Women's Protective Services program. SECTION 4. THAT the City Council directs and designates the Mayor as the City's Chief Executive Officer and Authorized Representative to act in all matters in connection with this application and the City's participation in the Texas Emergency Shelter Grants Program. Passed by the City Council this 9th day of Apr i1 1987. ATTEST: nette `Boyd, City Secr`etar APPROVED AS TO CONTENT: Sandy Ogl trees Community Development Administrator APPROVED AS TO FORM: 'Harold Willard, Assistant City Attorney -2- z4r e, -C ' _w B.C. McMINN, MAYOR Resolution #2563 OMB Approval No. 0348-0006 FEDERAL ASSISTANCE 2 CANT'S a NUMBER 3. APPLE a. NUMBER APPLI- CATION CATION IDENTI- 1. TYPE OF ❑ NOTICE OF INTENT (OPTIONAL) SUBMISSION IDENTI- FIER FIER NOTE• TO BE b. DATE b. DATE (Mark op- Elry PREAPPLICATION Year month do ASSIGNED ASSIGNED Year month day propriate ❑ APPLICATION 19 BY STATE 19 box) Leave Blank 4. LEGAL APPLICANTIRECIPIENTCityOf Lubbock 5. EMPLOYER IDENTIFICATION NUMBER (EIN) a Applicant Name b. organization Unit P. o. Box 200o 6. c. Street/P.O. Box Lubbock PRO- GRAM a NUMBER d CityLubbock a County f: State Texas 79457 g. ZIP Codg. (From CFDA) MULTIPLE ❑ Sandy Ogletree, Community Development b. TITLE Emergency Shelter h. Contact Person (Name (806) 762-641 1 X:2230 Administrator Grant Program A Telephone Na) 7- TITLE OF APPLICANTS PROJECT (Use section IV of this form to provide a summary description of the 8. TYPE OF APPLICANT/RECIPIENT Prof) A-SWe P,y vo.a oAa W a--m«w» M- G-Sub�t�b 1-Wptyr EdupllorW ImtlOAon W Texas Emergency Shaper Grants Program °rpm'"°" K-4ew(Sp. waam 0--cat++H K--01hs (Specify): z E F-SdwO Obprkt Enter appropriate letter Fq J a- 9. AREA OF PROJECT IMPACT (Names of cities counties, states, etc) 10. ESTIMATED NUMBER 11. TYPE OF ASSISTANCE I OF PERSONS BENEFITING A --SAW G"'" D-4rwrar" E o Texas Lubbock,> Lubbock, l86 OQO > � »nrycrr,t Enrerapprtr priate ktter(r) ❑ y 12. PROPOSED FUNDING 13. CONGRESSIONAL DISTRICTS OF: 14. TYPE OF APPLICATION A --New C•--Peowon E-Auprmnt�tion a. FEDERAL S a. APPLICANT b. PROJECT D-Condnwithn Enter appropriate letter 19 t h 19 t h b. APPLICANT 42,615 oo -15. 17. TYPE OF CHANGE (For 14c or lee) M-kfore"N DWYs F-0lher (4pedfy): e--08or"" oot.n c. STATE 2 v 00 615 PROJECT START 16, PROJECT DATE Year month day DURATION on oD--Docrar" navew �aauon d. LOCAL .00 19 87 05 08 12 Monft E--cenuaetbn e. OTHER •00 18. DATE DUE TO Year month day Enter j� PtB (BMera 11Y-0(9) T] �W f. Total S 85,230 .00 FEDERAL AGENCY ► 19 87 24 24 19. FEDERAL AGENCY TO RECEIVE REQUEST TDCA/HUD 20. EXISTING FEDERAL GRANT IDENTIFICATION NUMBER a ORGANIZATIONAL UNIT (IF APPROPRIATE) b. ADMINISTRATIVE CONTACT (IF KNOWN) City and County Assistance I Joe Hopson c. ADDRESS Texas Department of Community Affairs 21. REMARKS ADDED 8317 Cross Park Drive Austin TX 73754-5124 Yes ❑ No 22• To the best of my knowledge and belief, a YES, THIS NOTICE OF INTENT/PREAPPLICATION/APPLICATION WAS MADE AVAILABLE TO THE STATE THE data in this preapplication/application EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON: ATTEST: < APPLICANT are true and correct, the document has DATE LL CERTIFIES been duly authorized by the governing THAT► body of the applicant and. the applicant will comply with the attached assurances b. NO, PROGRAM IS NOT COVERED BY E.O. 12372 0 if the assistance is approved. OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW DRanelte B9y - 23. a TYPED NAME AND TITLE b. SIGNATURE CERTIFYING w w REPRE- SENTATIVE B. C. McMinn, x - -Mayor 24. APPLICA• Year month day 25. FEDERAL APPLICATION IDENTIFICA ION NUMBER 26. FEDERAL GRANT IDENTIFICATION TION RECEIVED 19 27. ACTION TAKEN 28. FUNDING Year month day 30. Year month date STARTING Q 0 a. AWARDED b. REJECTED 29. ACTION DATE► 19 DATE 19 e. FEDERAL $ .00 31. CONTACT FORADDITIONAL INFORMA- 32. Year month date ENDING 9❑ w v ❑ c. RETURNED FOR < AMENDMENT TION (Name and telephone number) _ DATE 19 b. APPLICANT .00 = c'0 w ❑ d. RETURNED FOR E_0. 12372 SUBMISSION c. STATE .00 33. REMARKS ADDED o. LOCAL •00 U < BY APPLICANT TO STATE ❑ e. DEFERRED e. OTHER .00 O f. WITHDRAWN I. TOTAL S ,00 ❑ Yea ❑ No NSN 7s4o-o1-00"162 APPROVED AS TO CONTENT : 424-103�ArrROVED mAS TO FARM: STANDARD FORM 424 PAGE 1 (Rev.4-84) PREVIOUS EDITION Prescribed by OMB Circular A-102 IS NOT USABLE I, Mayor B. C. McMinn, Chief Executive Officer of the City of Lubbock, certify that the local government will provide the matching supplemental funds required by the regulation at 24 CFR Section 575.51. I have attached to this certification a description of the sources and amounts of such supplemental funds. I certify that the local government will comply with: (1) The requirements of 24 CFR Section 575.53, concerning the continued use of buildings for which emergency shelter grants are used as emergency shelters for the homeless; (2) The building standards requirements of 24 CFR Section 575.55; (3) The requirements of 24 CFR Section 575.57, concerning assistance to the homeless; and (4) The requirements of 24 CFR Section 575.59(a), other appropriate provisions of 24 CFR Part 575, and other applicable Federal law concerning nondiscrimination and equal opportunity. I certify that the local government, in carrying out its Homeless Assistance Plan, will not (except as provided at 24 CFR Section 575.33(b)(4)(ii): (1) Conduct renovation, major rehabilitation, or conversion of any building: listed on the National Register of Historic Places; located in an historic district; immediately adjacent to a property listed on the National Register; or deemed to be eligible for inclusion on the National Register by the State Historic Preservation Officer; (2) Conduct any such activity taking place in a 100 year flood plain designated by map by the Federal Emergency Management Agency; (3) Conduct any such activity which will jeopardize the continued existence of an endangered or threatened species designated by the Department of the Interior's Fish and Wildlife Service or by the Department of Commerce's National Maritime Fisheries Service, or affecting the critical habitat of such a species; (4) Be inconsistent with HUD's environmental standards at 24 CFR Part 51 or with the State's Coastal Zone Management Plan. I certify that the submission of applications for emergency shelter grants is authorized under State and/or local law and that the local government possesses legal authority to carry out emergency shelter grants activities in accordance with applicable law and regulations of the Department of Housing and Urban Development. 4� �C April 9, 1987 B. C.�cMinn, M� Date 1M� - Ranette Bo d, City Secretary CITY OF LUBBOCK PROJECT SUMMARY 1. Indicate proposed use of funds by category: X Renovation, major rehabilitation or conversion of build- ing(s) for use as emergency shelter for the homeless. X Provision of essential services, including services concerned with employment, health, substance abuse, educa- tion, or food. X Payment of maintenance, operation (including rent), insurance, utilities and furnishings. 2. Based upon the eligibility category(ies) indicated in Q.1 above, describe the current services/conditions of your current program and indicate the target group (homeless population/special group) being assisted. Currently, the City of Lubbock has four shelters which provide assistance to the homeless. The Salvation Army provides emergency shelter and assistance. The Salvation Army facility has a capacity of 22 men and 14 women and children. The facility is a dormitory -type arrangement and a small apartment which houses 5-8 people. The apartment is generally reserved for a family. The Pilgrim House is an organization supported by the local churches to provide assistance to the homeless. Pilgrim House can serve 8 persons per night. Women's Protective Services assists battered persons with housing and other services from a 12 unit apartment complex. The Guadalupe Economic Services Corp. operates a shelter for migrant workers. Additionally, there are a couple of private individuals who work with the homeless to house them in private homes, motels/hotels, etc. 3. Describe the nature and the extent of the unmet need for adequate emergency shelter for the homeless that exists in your jurisdiction. The homeless problem in Lubbock is different than the traditional homeless situation. Nationwide the homeless problem involves primarily street people who are living in large urban areas. In Lubbock the problem is more transient. For example, a common reason for needing a shelter is that the car broke down on the way to another destination. For these situations the Salvation Army and Pilgrim House are effective because the need is short term, but the capacity of the existing facilities is limited. %..i L.I vi ""Jd IdVI.n C L %J J cV L. awLuuczl y Page 2 Many Lubbock homeless are recently unemployed. Their situation has changed to an emergency in a short time span. These people require a longer transition time to adapt and train to reenter the workplace. This type of shelter is not available. It is very difficult to define the scope of the homeless problem. The following is historical data from the different agencies on the number of persons assisted during the last year. Salvation Army 3,093 people Pilgrim House 167 people since opening in August 1986 Guadalupe Economic Services 177 people Women's Protective Services 881 people Other - private efforts 208 people The police department estimates that approximately 20-30 people per month are found in situations which could be classified as - homeless. 4. Describe the extent to which the proposed activities will address the need. The City of Lubbock proposal is to utilize the funding made available from the Emergency Shelter Grant Program to assist existing non-profit agencies with their efforts to assist the homeless. The City's proposal is to pass the funds through to two organizations, Women's Protective Services, and Guadalupe Economic Services Corporation for renovation of existing facilities for the homeless and limited provision of essential services to the homeless. The projects will emphasize and be targeted to assist the homeless who need more transition time to find employment and a permanent housing solution. The two agencies are not religiously affiliated. The following information is a summary of the two programs which are proposed for assistance. Women's Protective Services Women's Protective Services of Lubbock, Inc. began in 1978 with a group of persons committed to providing services for battered adult victims of family violence and their children. From that original group of volunteers, WPS has grown into an established agency with a staff of 8-1/2 persons and approximately 75 volunteers. The emergency shelter is a sixteen unit apartment complex which can house 75 persons comfortably. From August 1979 until March 1, 1987, 3,874 persons have received shelter. The organization operates as a 501(c)(3). .._. L,y vi LU.LwuufL r.L U J Cl: u .' LLILLlldt Y Page 3 businesses and individuals, foundation grants, and is a United Way of Lubbock organization. The annual operating budget is $218,372. The agency is operated by an advisory Hoard of Directors. Proposal Women's Protective Services proposes to provide shelter, food, clothing and hygiene items, laundry, bus passes and referrals to other social services for the homeless in Lubbock. Additionally, one two -bedroom apartment would be renovated into a three -bedroom configuration to accommodate approximately ten persons per night. The removal of the cabinets and sink in the kitchen area, the construction of a wall to separate the living room and former kitchen, and recarpeting and repainting the apartment would constitute the major portions of the renovation. Door locks would be installed, insuring some degree of privacy. This proposal qualifies as a renovation, provision of essential services, and limited payment of utilities under the regulations. Currently the shelter of WPS serves the homeless, as defined under 575.3 of the Section, but the residents also are battered. WPS has the only facility of this type in Lubbock and the surrounding counties. The proposal for the emergency shelter grant program will enhance the existing program as well as provide assistance to the more general homeless population. WPS provides counseling services for the battered residents as well as other general counseling services. These professional services will be available to the nonbattered, homeless persons. This will provide an effective, coordinated approach to addressing the homeless problem with available resources. The homeless will be subject to the shelter rules and may utilize the shelter facilities, such as the laundry, kitchen and childrens play area. The renovated unit would be made available to homeless persons which are not characterized as battered. This apartment would also be used by battered women/men and their children when not used by other types of homeless persons. This rehabilitated apartment would be capable of housing one large family or two or three small families. Guadalupe Economic Services Corporation Guadalupe Economic Services Corporation has operated as a 501(c)(3) agency since 1983. The Corporation has many years of experience in providing services to the low income population. These services include emergency services for migrants and seasonal farmworkers, commodities, telephone reassurance for the elderly, job training for disabled migrants and seasonal farmworkers, and housing programs. The agency currently 1. 1. L_y vJ. JJ UJJLVI.. JL ,CLVJCI.: I_ �J l.Lllulld l.y Page 4 administers several state and federally funded programs. There are 12 full time employees and an annual operating budget of approximately $90,000. The corporation is guided by a nine - member policy and advisory board. Proposal Guadalupe proposes to rehabilitate a building at 2701 Clovis Road for the purpose of establishing a facility for the homeless. The site has three structures and is a former motel. One building has five units that will be used for homeless families. Each has adequate space for establishing an apartment with approximately 400 sq. ft. Another building will be rehabilitated to become a food pantry and meeting room. The meeting room will be used for client -agency contact and training. The building has equipment for a central dining facility. The facility offers access to public transportation, schools and shipping outlets. Agencies will be invited to coordinate their activities at the facility so that individuals can receive all of the services needed to begin having a more productive lifestyle. Each.unit designated.for residency will be rehabilitated in accordance with the building codes of the City of Lubbock. Architects from the School of Architecture will be utilized to develop all of the needed remodeling and specifications. Each structure.will also be accessible to the disabled. Materials for their rehabilitation will be purchased from grant funds. Labor and needed specialists will volunteer their time to complete the remodeling. These volunteers are presently performing functions for GESC in the remodeling of another building. Furniture for the facility will be donated and purchased. It is anticipated that by coordinating with agencies that have furniture, the cost for purchasing can be reduced. Each family will have access to an array of social services. Coordination with Lubbock's non-profit, state and federal agencies will be maximized. By utilizing these coordinated resources, service gaps will be identified and funds used as necessary to provide a needed service. The participants will also have access to education, legal and health care services. GESC will coordinate with the proposed TTU Pro -Bono program for legal services and the City of Lubbock Health Department to assure that necessary health services are available. Coordination with Lubbock ISD will be intensive. Any children housed in the facility will be required to attend school. Special educational problems will be addressed to assure that the children from the complex are not dropout statistics. %,1Ly vl. LId1J1JUL;1S ZLUJCL:L .;UWILlltdty Page 5 Because of the need for gainful employment, eligible individuals will also be referred to the JTPA program operated by the Texas Employment Commission. Guadalupe will also provide services from operational programs currently funded by various agencies. These include: Transportation USDA Commodities and Non -Commodities Employment Training Housing Counselling Volunteerism It is anticipated that all residents of the complex will be eligible for these services. The daily administration of the facility will be the responsibility of GESC's Housing Director. The director will receive referrals from other agencies and place individuals/families as required. Another housing employee will coordinate the delivery of agency activities. Because there will be on -site activities, a GESC employee will be available during working hours to provide immediate assistance to the participants. Assigned volunteers will also provide assistance as required. The Housing Director will assure that all rules and requirements are followed and action taken when necessary. Additionally, the director will make the facility available to FEMA-shelter programs, if space is available. 0 TABLE 1 ELIGIBILITY CATEGORY DESCRIPTION OF ACTIVITIES AMOUNT OF FUNDS SOURCE OF FUNDS Womens Protective Services Renovation Renovation costs for conversion of one unit to $ 6,875 house 8-10 persons per night CDBG $10,306 Furnishings Furnishings for renovated unit 3,500 volunteer 2,309 Maintenance Utilities costs - 12 months @ $100 1,200 12,�15 Essential Bus Passes for: transportation:- 52 weeks @ $20.00 1,040 bldg. lease Services Subtotal $12 615 514,000 labor Guadalupe Economic Services Corp. $700 food & Renovation Renovation of 5 units and pantry/training room $20,000 volunteers $ 4,0G0 Maintenance Utilities and insurance - 12 months @ $525 6,300 $12,500 Private Furnishings Furnishings for renovated facility 1,300 donations 1 2,200 Essential Health/Employment/Food/Transportation 12 months @ $200 2,400 CSBG/USDA Services 5,000 Subtotal $30,000 53�,400 TOTAL $42,615 $51,015 4 = TABLE 2 PROJECT IMPLEMENTATION SCHEDULE Mav Nnv ACTIVITY 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 City of Lubbock Award May B Funds Obligated -June 25 Womens Protective Services Funding Agreement executed - June 25 Renovation of units com- pleted by August 30 Purchase of Furnishings completed by Sept. 15 Operation I yr. proposed funding Guadalupe Economic Development Corp. Funding Agreement executed - June 25 Renovation of units com- pleted by August 30 Purchase of Furnishings completed by Sept. 15 Operations 1 yr. proposed funding MATCHING FUNDS SOURCE VALUE Funds Community Services $3,000 Block Grant (CSBG) United States Depart- 2,000 ment of Agriculture (GESC) Community Development 10,306 Block Grant (CDBG) Furnishings for GESC 2,200 facility Lease $14,000 Facility (GESC) Volunteers Shelter Workers (WPS) $ 2,309 Skilled Construction (GESC) $ 700 Shelter Workers (GESC) $12,500 Other Food and counseling $ 4,000 Services - USDA & local agencies TOTAL $51,015 METHOD OF CALCULATION Direct allocation for admin- istration of Program Direct allocation for opera- tion Fair Market Value $5/sq. ft. X 2800 sq. ft. 462 hours X $5 $7/hr. X 100 hours 50 hrs X $5 X 50 weeks (exceeds required match) �- GUADALUPE G E S C ECONOMIC SERVICES , \'j CORPORATION March 2 8 7 7, 1 9 Ms. Sandy Ogletree City of Lubbock Community Development -Field Services P. 0. Box 2000 Lubbock, TX 79457 Dear Ms. Ogletree: As resquested, this letter confirms GESC's proposed match for the Emergency Shelter Program which has been submitted to you. The match is: Volunteers $13,200 Food 4,000 Space 149000 Equipment 2,200 Staff (paid by other sources) 5.000 Total $38,400 This sum will be documented in accordance with applicable federal regulations and with Section 575.51, 24 CFR - Part 575. If you have any questions, please contact me. Sincerely, ichard opez Executive Director RL/yj