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Home My WebLink AboutResolution - 2529 - Amend Certain Policies And Procedures From R#1610, Volume 1 P&P Manual - 02_26_1987Resolution #2529 February 26, 1987 Agenda Item #24 JCR:da RESOLUTION WHEREAS, the City Council did by Resolution #1610 embody policies and procedures pertaining to the operation of the City of Lubbock in Volume 1 of a Policies and Procedure Manual; and WHEREAS, the City Council deems it to be in the best interest of the City of Lubbock to amend certain policies and procedures as set forth in said manual; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Council Rules, Order of Business and Procedures as set forth in Volume 1 of the Policies and Procedure Manual of the City of Lubbock BE and is hereby amended as follows: (a) A new section entitled "City Council Terms and Definitions", which new section is attached to this resolution as Exhibit 'A' and made a part hereof, be added to the City Council Rules, Order of Business and Procedures. (b) That the current City Council Rules, Order of Business and Procedures as set forth in Volume 1 above mentioned be and are hereby amended to incorporate all the amendments and changes as set forth in Exhibit B, which exhibit is attached hereto and made a part hereof. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager, or his designated representative, incorporate the above amendments with authority to renumber the pages contained in the City Council Rules, Order of Business and Procedures so that the pages contained therein, as amended, will be consecutively numbered. Passed by the City Council this 26th day of February 1987. Z (1- -A B.C. McM NN, MAYOR ,�Ranette Boyd, City Secretary APPROVED AS TO CONTENT: n, Director of Budget & Research `APPROVED AS TO FORM: ItVn C. Ross, Jr., City Attorney EXHIBIT A CITY COUNCIL TERMS AND DEFINITIONS 1. Regular Council Meeting -- these are the regular twice monthly City Council meetings normally held at 9:00 a.m. on the second and fourth Thursdays of the month. 2. Work Sessions -- work sessions are normally held from 8:00 a.m. to 9:00 a.m. prior to the regular Council meetings. No Council action may be taken, but it does afford Council members the opportunity to voice concerns, obtain information, and arrive at a consensus on City business. 3. Executive Session -- these sessions are not open to the public and pertain to pending litigation; settlement offers; purchase, exchange, or lease of real property; personnel matters; and security personnel or devices. The final action resulting from the executive session must be made in open session. 4. Special Meetings -- the Mayor, Mayor Pro-Tem or any two of the Council members in the absence of the Mayor or Mayor Pro-Tem, or in the event a refusal or request is made, may call a special meeting of the Council at any time deemed advisable. 5. Ordinances -- an ordinance is passed and promulgated by the governing body pursuant to statutory authority or by implied authority. Ordinances are to be distinguished from resolutions and motions. An ordinance is legislative action, while a resolution is administrative in character. 6. Resolutions -- a resolution is a mere expression of the opinion or will of the governing body concerning some matter of administration coming within its official cognizance. A resolution proper does not constitute a law. City Council Terms and Definitions Page 2 7. Proclamations -- proclamations require no Council action and are intended to recognize citizens and organizations for outstanding accomplishments. 8. Minuted Action -- minuted action carries the same force in effect as resolutions. The only difference being that resolutions have written documentation signed by the presiding officers while minuted action is contained only in the minutes of that particular regular, work session, or special Council meeting. 9. Quorum -- Any four members of the City Council shall constitute a quorum and the affirmative vote of any four members of the Council shall be sufficient and necessary to adopt a repeal in any ordinance or resolution. 10. Motion -- a motion is a proposal made to evoke action on the part of the legislative body. 11. Majority Vote -- a majority vote occurs when four out of the seven Council members, or a majority of those in attendance, vote in the affirmative or negative. 12. Unanimous Vote -- a unanimous vote occurs when all of the Council in attendance vote in the affirmative or negative on an issue: Board and Commission appointments require unanimous vote; some other situations involving zoning matters, depending on number of Council in attendance, also require unanimous votes -- these are identified on a case by case basis. 13. Consensus -- Council consensus is the opinion of a majority, plus one, of the Council in attendance at a meeting; consensus is used primarily in work session or informal meetings of Council to express opinion on a subject or matter. Consensus is not a formal vote of Council with a motion and second, but a collective opinion of Council. EXHIBIT B II.(B) (page 1-12) Amendments to Council Rules These rules may be suspended, amended or new rules adopted by fear -fifths six out of seven members of the City Council mete-ef-all-members-ef-the-Eettell. The City Council may want to consider a majority vote for amendments to the rules and new amendments. This voting procedure would then be consistent with the votes on resolutions, ordinances, and similar Council decisions. The City Council may want to retain six out of seven members vote to suspend the rules of the Council. III.(A-2) (page 1-14) Special Meetings The Mayor, Mayor Pro-Tem or any three two of the Coun- cil members in the absence of the Mayor and Mayor Pro- Tem, or in the event of their refusal after a request is made, may call special meetings of the Council at any time deemed advisable. (Chapter 1, Article 9, Section 13, Charter). This change is necessary to ac- curately reflect this Charter provision. Apparently, there was an error in the original Procedures Manual. This is a routine housecleaning amendment. III.(C-4) (page 1-22) City Secretary The City Secretary/Treasurer shall attend all meetings of the City Council, . . . Council ordinance #8634 appoints the Assistant City Manager of Financial Ser- vices as the official Treasurer of the City. This is a routine housecleaning amendment. IV(G-2) (page 1-25) Order of Precedence of Motions e. Previous questions (3f5 4 affirmative votes re- quired) f. Limit or extend limits of debate (2f3 5 affirma- tive votes required) The 3/5 vote pertaining to the previous questions translates to 4 affirmative votes required. The Coun- cil may want to simply require a majority of Council members present to allow for this motion. The 2/3 vote to extend the limits of debate equates to 5 affirmative votes. The City Council may want to consider revising that to require a majority of members present to allow for this motion. V.(B 1,2 & 3) (page 1-27) Community Development Hearings The City Council will conduct three Community De- velopment public hearings per Housing and Urban Devel- opment regulations and local policy -- ene-gerfermanee 1�ea��aQ-fey-tke-Bast-f�eea�-�ea�-anel-tl�e-t�ae-gt�b��e 1�ea��aQ9-en-tl�e-g�ege9eel-Eetm�tt�n�t�-Be�e�egment-g�eQ�ar�- �- Eetm�t�n�t�-Be�e�egr�ent-Pei€e��aaee-Pt�b��e:-Hea��nQ-- �Pl�e-E�t�-Eet�ae��-t�a��-e9tab��91�-a-date-and-t�n�e f e�-tl�e-gt�b��e-Eet�t�n�t�-Berme �egn�ent-Pe�fe�xtanee �iea�inQ-and-6a��-gt�b��91�-net�ee-ef-tl�e-1�ea��nQ-in tl�e-�ee:a�-ne6asgage�-ten-ela�9-g��e�-te-that-t�r�e 2- Eert�tt�nity-Be*ae�eg�rtent-Pcnatla�-Pcgg��eat�en-Pt�b��e Hea��nQ---E�t�-Eet�ne��-roa��—get-tl�e-date-and-t�r�e ef-tl�e-f9t-gt�b�e-l�eaing on the present . . . 3- Fna�-Pt�191ie-Heang-ea-Annt�a�-Pcggleaten---Eity Eet�neil-w��l-e9tab��91�-a-elate-and-t�t�e-fey-tl�e f �na�-1�ea��nQ-6a�t�.-net�ee-Q��en-�n-tl�e-same-r�anne� as-abe�e . The Community Development public hearing portion of the Council Rules needs to be revised to reflect the changes Council made in regards to the number of public hearings required on Community Development Block Grants. This change is a routine housecleaning amendment. V.(C) (page 1-28) Revenue Sharing Public Hearings Due to the fact that Revenue Sharing has been elimi- nated by the federal government, the need to list the -2- rules for public hearings is no longer relevant. This is a routine housecleaning amendment. V.(F-2) (page 1-33) Recommendation of Planning and Zoning Commission In case the Planning and Zoning Commission has recom- mended against a proposed amendment, supplement, change or modification, such amendment is not to become effective except by the favorable vote of 4f5 6 out of 7 members of the City Council. This is a routine housecleaning amendment that more clearly reflects the seven member Council. -3-