HomeMy WebLinkAboutResolution - 2022-R0520 - Amendment 7 to DSHS Contract 53718012700001 Emergency PreparednessResolution No. 2022-RO520
Item No. 5.19
December 13, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and
on behalf of the City of Lubbock, Amendment No. 7 to Contract No. 537-18-0127-00001, the
Public Health Emergency Preparedness Cooperative Agreement, by and between the City of
Lubbock and the State of Texas' Department of State Health Services, and all related
documents. Said Amendment is attached hereto and incorporated in this resolution as if fully
set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on December 13, 2022
ATTEST:
Rebe ca Garza, City Secre
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
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RX Br ke, /sistSdt City Attorney
RES.Amend No. 7 Contract No. 537-18-0127-00001 DSHS
11.29.22
DocuSign Envelope ID: EAE2CDEA-65A1-4E2C-B125-354889EC3481
Resolution No. 2022-RO520
0TEXAS
Ir Health and Human
Services
The Honorable Daniel Pope, Mayor
City of Lubbock
P.O. Box 2000
Lubbock, Texas 79408
Texas Department of State Health Services
Jennifer A. Shuford, M.D., M.P.H.
Interim Commissioner
Subject: Public Health Emergency Preparedness Contract
Contract Number: 537-18-0127-00001, Amendment No. 7
Contract Amount: $1,709,934.00
Contract Term: July 1, 2017 through June 30, 2023
Dear Mayor Pope:
Enclosed is the Public Health Emergency Preparedness Amendment No. 7 between
the Department of State Health Services and City of Lubbock.
The purpose of this amendment is to revise certain reporting requirements in the
Statement of Work to continue performing activities in support of the Public Health
Emergency Preparedness (PHEP) Cooperative Agreement from the Centers for
Disease Control and Prevention (CDC) in support of public health emergency
preparedness. There is no change to the contract value.
Please let me know if you have any questions or need additional information.
Sincerely,
Beverly Taylor, CTCM
Contract Manager
512-776-2284
Beverly.Taylor()dshs.texas. gov
P.O. Box 149347 • Austin, Texas 78714-9347 • Phone: 888-963-7111 • TTY: 800-735-2989 • dshs.texasgov
DocuSign Envelope ID: EAE2CDEA-65A1-4E2C-B125-354889EC3481
DEPARTMENT OF STATE HEALTH SERVICES
CONTRACT No. 537-18-0127-00001
AMENDMENT No. 7
The DEPARTMENT OF STATE HEALTH SERVICES ("System Agency") and CITY OF LUBBOCK
("Grantee"), each a "Party" and collectively the "Parties" to that certain Public Health Emergency
Preparedness ("PHEP") contract effective July 1, 2017, and denominated as System Agency
Contract No. 537-18-0127-00001 (the "Contract"), as amended, now desire to further amend the
Contract.
WHEREAS, the Parties desire to revise the financial reporting requirements in the Statement of
Work to align with updated processes.
Now, THEREFORE, the Parties amend and modify the Contract as follows:
1. SECTION III, INVOICE AND PAYMENT, in ATTACHMENT A.7, FY2023 STATEMENT OF WORK,
of the Contract is revised to read:
A. Grantee shall submit requests for reimbursement of required services/deliverables monthly
using the State of Texas Purchase Voucher (Form B-13), together with supporting
documentation as directed by DSHS. Forms should be mailed, faxed or e-mailed to the
addresses below.
B. Grantee shall submit the Match Certification Form (B-13A) by August 15, 2023. Forms
should be mailed, faxed or e-mailed to the addresses below.
C. Grantee shall submit a Financial Status Report (FSR) twice per fiscal year. The first FSR
(for the period July 1, 2022 through December 31, 2022) is due by January 31, 2023. The
second FSR (for the period January 1, 2023 through June 30, 2023) is due by August 15,
2023.
D. All reporting documents must be submitted by e-mail, fax, or mail. E-mail is preferred, but
fax or mail are acceptable.
For submission by mail, use address below:
Department of State Health Services
Claims Processing Unit
P.O. Box 149347
Austin, TX 78714-9347
2. For submission by fax, use number below:
(512) 458-7442
System Agency Contract No. 537-18-0127-00001 Page 1 of 3
Amendment No. 7
DocuSign Envelope ID: EAE2CDEA-65A1-4E2C-B125-354889EC3481
For submission by e-mail, see requirements below:
a. Form B-13 with supporting documentation and Form B-13A must be sent to
invoices &dshs.texas.gov & CMSInvoices a)dshs.texas. ov, with a copy to the
System Agency contract manager.
b. FSR must be sent to: invoices c,dshs.texas. ov; FSRGrants d dshs.texas.gov; and
with a copy to the System Agency contract manager.
E. Grantee will be reimbursed on a monthly basis in accordance with the Budget in
Attachment B of this Contract.
F. System Agency reserves the right to redirect grant funds in the event of financial shortfall
by Grantee. System Agency will monitor Grantee's expenditures on a quarterly basis. If
Grantee expenditures are below projections, System Agency, in its sole discretion, may
reduce Grantee's budget for the remainder of the contract term. System Agency also may
reduce Grantee's budget if Grantee has vacant positions existing for more than ninety (90)
consecutive calendar days.
2. This Amendment shall be effective as of the date last signed below.
3. Except as amended by this Amendment, all terms and conditions of the Contract, as amended,
shall remain in effect.
4. Any further revisions to the Contract shall be by written agreement of the Parties.
5. Each Party represents and warrants that the person executing this Amendment on its behalf
has full power and authority to enter into this Amendment.
SIGNATURE PAGE FOLLOWS
System Agency Contract No. 537-18-0127-00001 Page 2 of 3
Amendment No. 7
DocuSign Envelope ID: EAE2CDEA-65A1-4E2C-B125-354889EC3481
SIGNATURE PAGE FOR AMENDMENT No. 7
SYSTEM AGENCY CONTRACT NO. 537-18-0127-00001
DEPARTMENT OF STATE HEALTH SERVICES CITY OF LUBBOCK
DocuSigned by:
BY: Kirk Cole
04DWFAAF59048D...
Name:Kirk Cole
Title: Deputy Commissioner
Date of Signature: December 29, 2022
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ocu Signed by:
By: ma.
37610632C114BD...
Name: Tray Payne
Title: Mayor
Date of Signature: December 21, 2022
System Agency Contract No. 537-18-0127-00001 Page 3 of 3
Amendment No. 7