HomeMy WebLinkAboutResolution - 1935 - Grant Application - GO CJD - Crime Prevention Officer Program Renewal, LPD - 01_24_1985Resolution #1935
January 24, 1985
Agenda Item #34
KJ:cl
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the City Manager of the City of Lubbock BE and is hereby autho-
rized and directed to make application for the renewal of a Crime Preven-
tion, Community Relations Involvement II Program to assist in the preven-
tion and investigation of house burglaries in an area bounded by 19th to
4th from University Avenue to Avenue Q, attached herewith, which shall be
spread upon the minutes of the Council and as spread upon the minutes of
this Council shall constitute and be a part of this Resolution as if fully
copied herein in detail.
Passed by the City Council this 24th day of January , 1985.
xxy."— 4��Z2'erf.
AL HENR , MAY
ATTEST:
Ranett Boyd, City Secretary
APP VED AS TO CONTENT:O
_ "'
Tom Nichols, Chief of Police
APPROVED AS TO FORM:
Ken Johns n, Assistant City Attorney
�i.•�rKna�r�i
FEERAL ASSISTANCE
APPLI-
2.CANTS
e
APPLI-
1. TYPE
CATION
OF
❑ NOTICE OF INTENT (OPTIONAL)
0ENT4
SUBMISSION
❑
FIER
(Mark ep• PREAPPLICATION
pr priale APPLICATION
&U)
leas
dlonk
a. NUMBER
3. STATE
APPLI-
a. NUMBER
CATION
IDENTI-
b. DATE
F1ER
b. DATE
Year month day
NOTE to BE
ASSIGNED
ASSIGNED
19 84 12 20
"STATE
19
Year month day
4. LEGAL APPLICANT/RECIPIENT
5. EMPLOYER IDENTIFICATION NUMBER (EIN)
a. Applicant Name City of Lubbock
b. OWndation Unit Police Department
c. Street/P.O. Box P.O. BOX 20W
PRO-
a. NUMBER I8 P I ' IA P 11
d. City Lubbock a. County Lubbock
GRAM
I. State Texas g. 21P Code, 79457
(From CFDA)
MULTIPLE ❑
h. Contact Person (Name
b. TITLE Crime prevention,
E Telephone No.)
Corm. Relat . Involy. II
7. TITLE OF APPLICANT'S PROJECT (Use section IV of this form 10 provide a summary description of the
8. TYPE OF APPLICANT/RECIPIENT
a Protect.) Crime Prevention Officer - To assist present Crime
A -a- o-4W*cW.,ao«.0,
W Prevention Officers by concentrating on house burglari
a-�ar>i ti a kx
in an area bounded by 19th to 4th fran University Ave.
TAW
°ip�"" '-�^00
0-CaaMr �-Oar /Spr1Jy1.
to Ave. Q. Prevention and organizing Neighborhood
E
F- Drrtir
Enter appropriare4tre►Ea
Watch system Quill be primary objective.
9. AREA OF PROJECT IMPACT (Names ojeities earnde& states eel
MATED NUMBER
11. TYPE OF ASSISTANCE
City of Lubbock
SONS BENEFITING
L2W
A-ae"0 0-1 D-4 `ae 4o
s-&Mwnwar own E-0ar
000
C-Lean Enrer appo
pure krrr,(sl
19112. PROPOSED FUNDING
13. CONGRESSIONAL DISTRICTS OF:
14. TYPE OF APPLICATION
_ .00 :. APPLICANT b. PROJECT
00
c. STATE 23,892
d. LOCAL 7,772
a. OTHER
I. Total i S 31, 664
19. FED AL AGENCY 70 R
Governor s
a. ORGANIZATIONAL UNIT (IF A
c. ADDRESS
1-00 5. PROJECT START 16. PROJECT
.00 DATE Year month day DURATION
19 85 10 01 12 Almft
18. DATE DUE TO Year month day
I FEDERAL AGENCY ► t9 85 01 31
22.
TO the best of my knowledge and bi
THE
data in this preapplication/applici
APPLICANT
are true and correct, the document
CERTIFIES
been duty authorized by the gover
THAT►
body of the applicant and the appli
will comply with the attached assurar
N the assistance is approved.
78711
A-tMr G-PA%% n E-Aup.rrnaoon
a-rw»�w o-.renrn.am
Emir, appnrpnarr hour
17. TYPE OF CHANGE (for 1* or 140
A-Ywana Doom F-.Oar (SperiJyl.-
a-Oeaaew Doors
C-+r waaoe
D--D.r ww DuT~
E- cwAsuar,
a. YES. THIS NOTICE OF INTENT/PHEAPPLIGATION/APPL
EXECUTIVE ORDER 12372 PROCESS FOR REVIEW ON:
DATE
R
b. NO, PROGRAM IS NOT COVERED BY E.O. 12372 ❑
OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR REVIEW ❑
23. a. TYPED NAME AND TITLE b. SIGN
CERTIFYING
REPRE• LarYCunninghm, CityManager
i
24. APPLICA- Year month day 125. FEDERAL APPLICATION IDENTIFICATION
TION
RECEIVED 19
27. ACTION TAKEN
28. FUI
O a. AWARDED
O b. REJECTED
O c. RETURNED FOR
a. FEDERAL
S
b APPLICANT
A
AMENDMENT
❑ d. RETURNED FOR
E.O. 12372 SUBMISSION
c. STATE
d. LOCAL
BY APPLICANT TO
STATE
D a. DEFERRED
a OTHER
1. TOTAL
IS
CIO. WITHDRAWN
Year month day
29. ACTION DATE► 19
1.00 31. CONTACT FOR ADDITIONAL INFO
TION (Name and seleyhone number)
.00
.00
.00
.00
.00
Enter eloyvo-
pirate Mneysl
20. EXISTING FEDERAL GRANT
IDENTIFICATION NUMBER
SF 85 A01 19325
21. REMARKS ADDED
THE STATE
30.
Year manrh date
STARTING
DATE
t9
32.
Year month elate
ENDING
DATE
19
33. REMARKS ADDED
❑ Yes ❑ No
NSN 7640-01-00"162
PREVIOUS EDITION
13 NOT USABLE
WD-1
STANDARD FORM 424 PAGE 1 (Rev. 4-e4)
hrxribed by OUR Ciwular A-103
GENERAL INSTRUCTIONS FOR THE SF-424
This, is a standard form used by applicants as a required facesheet for preapplications and applications submitted in accordance
with OMB Circular A-102. It will be used by Federal agencies to obtain applicant certification that states which have established a
review and comment procedure in response to Executive Order 12372 and have selected the program to be 'included in their
process have been given an opportunity to review the applicant's submission.
APPLICANT PROCEDURES FOR SECTION 1
Applicant will complete all items in Section I with the exception of Box 3, "State 4pllcation Identifier." If an Item is not applicable, write "NA." If additional space
is needed, insert an asterisk " ." and use Section IV. An explanation follows for
each item:
Item
Item
1.
Mark appropriate box. Preapplication and application are described in
(a revision or augmentation under item 14), indicate only the amount of
OMB Circular A-102 and Federal agency program Instructions. Use of
the change. For decreases, enclose the amount in parentheses. H both
this form as a Notice of Intent is at State option. Federal agencies do
basic and supplemental amounts are included, breakout In Section IV.
not require Notices of Intent.
For multiple program funding, use totals and show program breakouts
2a.
Applicant's own control number, if desired.
in Section IV. 12a-amount requested from Federal Government.
12b--amount applicant will contribute. 12c--amount from State, if
2b.
Date Section I Is prepared (at applicant's option).
applicant is not a State. 12d--amount from ioc:al government, if
3a.
Number assigned by State.
applicant is not a local government. 12e-amount from any other
sources, explain in Section IV,
3b.
Date assigned by State.
13b.
The district(s) where most of action work will be accomplished. If city-
4a-4h. Legal name of applicant, name of primary organizational unit which will
wide or State-wide, covering several districts, write "city-wide" or
undertake the assistance activity, complete address of applicant, and
"State-wide."
name and telephone number of the person who can provide further
information about this request.
14.
A. New. A submittal for project not previously funded.
5.
Employer Identification Number (EIN) of applicant as assigned by the
S. Renewal. An extension for an additional funding/budget period for a
Internal Revenue Service.
project having no projected completion date, but for which Federal
support must be renewed each year.
6a.
Use Catalog Federal Domestic Assistance (CFDA) number assigned
to program under which assistance Is requested. If more than one
u
C. Revision. A modification to project nature or scope which may result
program (e.g., joint funding), check "multiple" and explain in Section
in funding change (increase or decrease).
IV. If unknown, cite Public Law or U.S. Code.
D. Continuation. An extension for an additional funding/budget period
6b.
Program title from CFDA. Abbreviate if necessary.
for a project with a projected completion date.
7.
Use Section IV to provide a summary description of the project. If
E. Augmentation. A requirement for additional funds for a project
appropriate, i.e., if project affects particular sites as, for example,
previously awarded funds In the same funding/budget period.
construction or real property projects, attach a map showing the
Project nature and scope unchanged.
project location.
15.
Approximate date project expected to begin (usually associated with
S.
"City" includes town, township or other municipality,
estimated date of availability of funding).
9.
List only largest unit or units affected, such as State, county, or city.
16.
Estimated number of months to complete project after Federal funds
10.
Estimated number of persons directly benefiting from project.
are available.
11.
Check the type(s) of assistance requested.
17.
Complete only for revisions (item 14c), or augmentations (item 14e).
A. Basic Grant -an original request for Federal funds.
18.
Date preapplication/application must be submitted to Federal agency
B. Supplemental Grant --a request to increase a basic grant in certain
in order to be eligible for funding consideration.
cases where the eligible applicant cannot supply the required
19.
Name and address of the Federal agency to which this request is
matching share of the basic Federal program (e.g., grants awarded
addressed. Indicate as dearly as possible the name of the office to
by the Appalachian Regional Commission to provide the applicant
which the application will be delivered.
a matching share).
E. Other. Explain in Section 1V.
20,
Existing Federal grant identification number if this Is not a new request
and directly relates to a previous Federal action. Otherwise, write
12.
Amount requested or to be contributed during the first funding/budget
"NA."
period by each contributor, Value of in -kind contributions should be
21.
Check appropriate box as to whether Section IV of form contains
included. If the action is a change in dollar amount of an existing grant
remarks and/or additional remarks are attached.
APPLICANT PROCEDURES FOR SECTION 11
Applicants will always complete either item 22a or 22b and items 23a and 23b.
22a. Complete if application is subject to Executive Order 12372 (State 22b. Check B application is not subject to E.O. 12372.
review and comment). 23a. Name and title of authorized representative of legal applicant.
FEDERAL AGENCY PROCEDURES FOR SECTION III
Applicant completes only Sections I and II. Section III is completed by Federal agencies.
26, Use to identify award actions.
27. Use Section IV to amplify where appropriate.
28. Amount to be contributed during the first funding/budget period by
29.
each contributor. Value of in -kind contributions will to included. If the
30.
action is a change in dollar amount of an existing grant (a revision or
augmentation under Hem 14), indicate only the amount of change, For
31,
decreases, enclose the amount in parentheses. If both basic and
supplemental amounts are included, breakout in Section IV. For multiple
32•
program funding, use totals and show program breakouts In Section IV.
33.
28a-amount awarded by Federal Government. 28b--amount applicant
CJD-3
will contribute. 28o-amount from State. If applicant is not a State.
28d--amount from local government, if applicant is not a local govern-
ment. 26e-amount from any other sources, explain in Section N.
Date action was taken on this request.
Date funds will become available.
Name and telephone number of agency person who can provide more
information regarding this assistance.
Date after which funds will no longer be available for obligation.
Check appropriate box as to whether Section IV of form contains
Federal remarks and/or attachment of additional remarks.
* GPO s 1984 0 - 421-526 (140)
PART It
PROJECT APPROVAL INFORMATION
O&M wo. eawo ass
Item 1.
Plains
South _aDoes this assistance request require Stale, local, Name of Governing Body Souin� Assoco�^ Of Gov._
regional, or other priority rating? X Priority Rating
Yes No
Item i.
Does this assistance request require Stole, or local Name of
advisory, educational or health clearances? Board "'1 JUSt]CE D1V1SlOI1
? Yes No (Attach Documentation)
Item 3.
Does this assistance request require clearinghouse (Attach Comments)
review in accordance with OMB Crrculor A-95?
X Yes No
hem 1.
Criminal Justice Division
Does this assistance request require State, local, Nome of Approving Agency
regional or other planning approval? X Dote
Yes No
Item S.
Is the proposed project covered by on approved compre.
Check one' State "k
hensive plan?
Local [ I
Regional F1
—X--YesNo
Location of Plan
Item 6.
Will the assistance requested serve o Federal
Nome of Federal Installation
installation? Yes X_No
Federal Population benefiting from Project
Item 7.
Will the assistance requested be on Federal land or
Name of Federal Installation
installation?
Location of Federal Land
Yes_ X_—No
Percent of Project
hem a.
WI the assistance requested have an impact or effect
See instructions for additional information to be
on the environment? X
provided.
Yes No
tam 9.
Number of:
Will the assistance requested cause the displacement
Individuals
of individuals, families, businesses, or forms?
Families
Businesses
—Yes ___X_No
Forms
Item 10
Is there other related assistance on this project previous,
Sao instructions for additional information to be
pending, or anticipated?
X
provided.
Yea No
Item 11.
la the project in a designated flood hazard area?
Sae instructions for additional information to
X
be provided.
tles Mo
CJD-4
INSTRUCTIONS
PART 11
Negative answers will not require an explanation unless the
Federal agency requests more information at a later date.
Provide supplementary data for all "Yes" answers in the
space provided in accordance with the following instruc-
tions:
Item 1 — Provide the name of the governing body establish-
ing the priority system and ;he priority rating assigned to
this project.
Item Z — Provide the name of the agency or board which
issued the clearcnce and attach the documentation of status
or approval.
Item 3 — Attach the clearinghouse comments for the appli-
cation in accordance with the instructions contained in Of-
fice of Management and Budget Circular No. A-95. If com-
ments were submitted previously with a preapplication, do
no. submit them again but any additional comments re-
ceived from the clearinghouse should be submitted with
this; application.
Item 4 — Furnish the name of the approving agency and the
approval date.
Item 5 — Show whether the approved comprehensive plan
is State, local or regional, or if none of these, explain the
scope of the plan. Give the location where the approved
plan is available for examination and state whether this
project is in conformance with the plan.
Item 6 — Show the population residing or working on the
Federal installation who will benefit from this project.
Item 7 — Show the percentage of the project work that will
be conducted on federally -owned or leased land. Give the
name of the Federal installation and its location.
Item 8 — Describe briefly the possible beneficial and harm-
ful impact on the environment of the proposed project. If
an adverse environmental impact is anticipated, explain
what action will be taken to minimize the impact. Federal
agencies will provide separate instructions if additional data
is needed.
Item 9 —State the number of individuals, families, busi-
nesses, or farms this project will displace. Federal agencies
will provide separate instructions if additional data is
needed.
Item 10 —Show the Federal Domestic Assistance Catalog
number, the program name, the type of assistance, the sta-
tus and the amount of each project where there is related
previous, pending or anticipated assistance. Use additional
sheets, if needed.
CJD-5
C")
L
t=
cn
1
On Approval ft . 80-10186
PART III — BUDGET INFORMATION
SECTION A — BUDGET SUMMARY
fw1e11M
or
AcIi.MT
►�.Iw.l
Cw�h�N..
E./iwwcd 1hr►11�r1d f wdc
N r r • r R r r i.• .1
a r i.
f�Ir.rl
_,
Mr+f�J...d
frlM�l
NM►fr1..�1
Tw�l
t.
s
s
s
s
s
4.
S. TOTALS
S
S
s
S
S
SECTION 9 — BUDGET CATEGORIES
•-6. Object CinsCate
- Comm frorem. Frwtlirn or Acti.ivy
T��rl
ISI
(11
(2)
(7)
Q
a PeISM V
s 22,910
S
s
s
$
b. FdW Bmdit:
S7.405.51
G TwM
A EQriplll"
e. SlgplieS
-O-
1. Co(irad"
—0—
Contt Wien
—0—
k. Oft
—0—
i. TotalOired awm
— —
k. TOTALS
S
S
S
S
S
7. Program Income
S —0—
s
S
$
$
PART III
General Instructions
INSTRUCTIONS
This form is designed so that application can be made for
funds from one or more grant programs. In preparing the
budget, adhere to any existing Federal grantor agency
guidelines which prescribe how and whether budgeted
amounts should be separately shown for different functions
or activities within the program. For some programs, grant-
or agencies may require budgets to be separately shown by
function or activity. For other programs, grantor agencies
may not require a breakdown by function or activity. Sec.
tions A, B. C. and D should include budget estimates for
the whole project except when applying for assistance
which requires Federal authorization in annual or other
funding period increments. In the latter case, Sections A, B,
C, and D should provide the budget for the first budget
period (usually a year) and Section E should present the
need for Federal assistance in the subsequent budget peri-
ods. All applications should contain a breakdown by the
object class categories shown in Lines a•k of Section B.
Section A. Budget Summary
Lines 1-4, Columns la) and lb).
For applications pertaining to a single Federal grant pro.
gram (Federal Domestic Assistance Catalog number) and
not requiring a functional or activity breakdown, enter on
Line 1 under Column (a) the catalog program title and the
catalog number in Column (b).
For applications pertaining to a single program requiring
budget amounts by multiple functions or activities, enter
the name of each activity or function on each line in Col-
umn (a), and enter the catalog number in Column W. For
applications pertaining to multiple programs where none of
the programs require a breakdown by function or activity,
enter the catalog program title on each line in Column (a)
and the respective catalog number on each line in Column
(b).
For applications pertaining to multiple programs where
one or more programs require a breakdown by function or
activity, prepare a separate sheet for each program requiring
the breakdown. Additional sheets should be used when one
form does not provide adequate space for all breakdown of
data required. However, when more than one sheet is used,
the first page should provide the summary totals by pro-
grams.
Lines 1-4, Columns (cl through (g).
the grantor agency. Enter in Columns Ic) and (d) the esti.
mated amounts of funds which will remain unobligated at
the end of the grant funding period only if the Federal
grantor agency instructions provide for this. Otherwise,
leave these columns blank. Enter in columns (e) and (f) the
amounts of funds needed for the upcoming period. The
amount(s) in Column (g) should be the sum of amounts in
Columns (e) and if).
For supplemental grants and changes to existing grants,
do not use Columns (c) and (dl. Enter in Column lel the
amount of the increase or decrease of Federal funds and
enter in Column if) the amount of the increase or decrease
of non -Federal funds. In Column (g) enter the new total
budgeted amount (Federal and non -Federal) which includes
the total previous authorized budgeted amounts plus or
minus, as appropriate, the amounts shown in Columns le)
and (f). The amount(s) in Column (g) should not equal the
sum of amounts in Columns le) and M.
Line 5 — Show the totals for all columns used.
Section B. Budget Categories
In the column headings (1) through 14), enter the titles of
the same programs, functions, and activities shown on Lines
1.4, Column (a), Section A. When additional sheets were
prepared for Section A, provide similar column headings on
each sheet. For each program, function or activity, fill in
the total requirements for funds (both Federal and non -
Federal) by object class categories.
Lines 6a-h — Show the estimated amount for each direct
cost budget (object class) category for each column with
program, function or activity heading.
Line 6i — Show the totals of Lines 6a to 6h in each column
Line 6i - Show the amount of indirect cost. Refer to
FMC 74-4.
Line 6k — Enter the total of amounts on Lines 6i and 6j.
For all applications for new grants and continuation grants
the total amount in column M. Line 6k, should be the
same as the total amount shown in Section A, Column (g),
Line 5. For supplemental grants and changes to grants, the
total amount of the increase or decrease as shown in Col-
umns I1)-011, Line 6k should be the some as the sum of the
amounts in Section A, Columns (e) and (f) on Line 5. When
additional sheets were prepared, the last two sentences ap-
ply only to the first page with summary totals.
For new applications, leave Columns (c) and Id) blank. Line 7 — Enter the estimated amount of income, if any,
For each line entry in Columns (a) and (b), enter in Col• expected to be generated from this project. Do not add or
umns (e), If), and (g) the appropriate amounts of funds subtract this amount from the total project amount. Show
needed to support the project for the first funding period under the program narrative statement the nature and
(usually a year), source of income. The estimated amount of program in -
For continuing grant program applications, submit these come may be considered by the Federal grantor agency in
forms before the end of each funding period as required by determining the total amount of the grant.
CJD-7
Suggested Format
Other Budget Information Part III
Governor's Criminal Justice Division Section F
Line 21
BUDGET NARRATIVE
Begin below and add as many continuation pages following each schedule (Al, Bl, etc.) as may
be needed to explain each item of the project budget. Narrative should include explanation of
the basis for arriving at the cost of each item including Grantee Local Cash Contribution items.
All amounts should be shown in whole dollars.
PERSONNEL
1. Direct Salaries
TITLE OR POSITION 1
SCHEDULE A
% OF TIME
TO THIS J
PROJECT2 REQUEST CONTRIBUTION TOTALS
(A)
Police Patrolman $ 18,328.00
$
4,582.00 $ 22,910.00
(B)
(Duties in Crime Prevention Activities)
$
$
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(H) $ $ $
TOTAL DIRECT SALARIES $ 18,328.00 $ 4,582.00 $ 22,910.00
2. Fringe Benefits
RoorSRate
FICA @ 7.05% $ 1,292.13 $ 323.03 $ 1,615.16
RETIREMENT @ 7:85% $ 1,438.75 $ 359.69 $ 1,798.44
INSURANCE @ 46.18 per pay pd. $ 960.54 $ 240.14 $ 1,200.68
OTHER (EXPLAIN) @ 4.30 Workers Comp $ 788.10 $ 197.03 $ 985.13
longevity 56.'03
Clothing Allowance 480.00 120.00 600.00
TOTAL FRINGE BENEFITS D 3 % $ 5,564.34 $1,391.10 $ 6,955.44
TOTAL PERSONNEL BUDGET $ 23,892.34 $ 5,973.10 $ 29,865.44
1. Include only one position per line. Briefly describe the duties or responsibilities of each position.
2. Express as a percent of total time (2080 hrs. per year).
3. Should reflect employee's gross salary attributable to the project.
CJD-10
Suggested Format
Other Budget Information
Governor's Criminal Justice Division
SCHEDULE B
PROFESSIONAL AND CONTRACTUAL SERVICES
DESCRIPTION OF SERVICE
Part III
Section F
Line 21
CJ LOCAL CASH
REQUEST CONTRIBUTION TOTAL
(A)
$
$
$
(B)
$
$
$
(C)
NONE $ NONE
$ NONE
$ NONE
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$
$
$
TOTAL PROFESSIONAL AND
CONTRACTUAL SERVICES BUDGET $
S
S
REQUIRED NARRATIVE: Briefly describe any anticipated contractual arrangement and work
products expected. Describe the basis for arriving at the cost of
each line item.
CJD-11
I C—)
C-
1 `=;
)
am AFFI b. $040166
SECTION C — NON-FEDERAL RESOURCES
(.) Gr.tw Ptpr.w
(►) APPLICANT
(e) STATE
(4) OTHER SOURCES
W TOTALS
10.
12. TOTALs
Is
Is
s
SECTION D — FORECASTED CASH NEEDS
11 F.Ier.l
Terri Iw Irt To"
low Ovwtw
iwd Ouwtw
N.0 Owa«
ItA Otrwtw
! �3,89i�.34
S
!
!
S 5973.08
14. Nw-P««•1
23,892.34
59 3.09
5973.09
5973.08
5973.0
IS. TOTAL
S
!
!
S
S
SECTION E — BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT
a
FUTURE FUNDING PERIODS (YEARS)
(►) FIRST
(e) SECOND
WI THIRD
to) FOURTH
IT.
gyp. TOTALS
Is
!
SECTION F — OTHER BUDGET INFORMATION
(Att.eb.Nwi.nd S1wt. N
21 Dr«t Chw..e:
22. Iwli.ect Cuw"S:
:I.
23, 892. 34
7772.38
PART IV PROGRAM NARRATIVE (Attach per instruction)
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE C
TRAVEL
1. Local Travel
POSITION/TITLE
MILES
TRAVELED $
ANNUALLY RATE
CJ
REQUEST
LOCAL CASH
CONTRIBUTION
TOTAL
(A ai ejm,;;=9,996 @
18 �-P ma
-0-
$ 1,799.28
$ 1 , 799.28
(B)
-le
$
$
$
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$
$
$
LOCAL TRAVEL TOTAL
$
-0-
$ 1,799.28
$ 1,799.28
2. In -State Travel (Specify Clearly)
PURPOSE DESTINATION
S
S
S
S S S
S S S
IN -STATE TRAVEL TOTAL $ -0- $ -0- $
3. Out -of -State Travel (Specify Clearly) $ -0- $ -0- $
S S S
S S S
OUT-OF-STATE TRAVEL TOTAL $ -0- $ -0- $
TOTAL TRAVEL BUDGET $ -0- $ 1,799.28 $ 1,799.28
NOTE: If personally owned vehicles are to be used, transportation costs should be shown on
Schedule C; if agency or leased vehicles are to be used, the vehicle operation/main-
tenance costs should be shown on Schedule F, "Supplies and Direct Operating Expense."
REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (Le., mileage rates and
per diem rates). Specify purposes for each item of travel. Break out
costs of each in -state and each out-of-state trip to separately show
the specific costs of transportation and of per diem.
CJD-12
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE D
EQUIPMENT PURCHASES
EQUIPMENT NAME OR DESCRIPTION
AND QUANTITY
CJ
REQUEST
LOCAL CASH
CONTRIBUTION 1 TOTAL
(A)
$
$ $
(B)
$
$ $
(C) NONE
$ NONE
$NONE $ NONE
(D)
$
$ $
(E)
$
$ $
(F)
$
$ $
(G)
$
$ $
(H)
$
$ $
(I)
$
$ $
(J)
$
$ $
TOTAL EQUIPMENT BUDGET
$
$ $
1. Minimum of 50% local cash contribution required for all purchases.
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
SCHEDULE E
CONSTRUCTION
ACTIVITY I FACILITY
CJ
REQUEST
LOCAL CASH
CONTRIBUTION
TOTAL
(A)
$
$
$
(B) NONE
$ NONE
$ NONE
$ NONE
(C)
$
$
$
(D)
$
$
$
(E)
$
$
$
TOTAL CONSTRUCTION BUDGET
$
$
$
1. State whether request is for construction or renovation. Renovation of $5,000 or less should
be shown on Schedule F, "Supplies and Direct Operating Expense."
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
CJD-13
Suggested Format Part III
Other Budget Information Section F
Governor's Criminal Justice Division Line 21
SCHEDULE F
SUPPLIES & DIRECT OPERATING EXPENSE
DIRECTLY CHARGED SUPPLIES
& OTHER OPERATING COSTS
CJ
REQUEST
LOCAL CASH
CONTRIBUTION
TOTAL
(A)
$
$
$
(B)
$
$
$
(C)
$
$
$
(D) NONE
$ NONE
$ NONE
$ NONE
(E)
$
$
$
(F)
$
$
$
(G)
$
$
$
(H)
$
$
$
(I)
$
$
$
(J)
$
$
$
TOTAL SUPPLIES & DIRECT OPERATING
EXPENSE BUDGET
$
$
$
REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item.
INDIRECT COSTS
SCHEDULE G
CJ LOCAL CASH
REQUEST CONTRIBUTION TOTAL
(A) Indirect Costs Per Approved Cost
Allocation Plan $NONE $ NONE $ NONE
(B) Indirect Costs Per CJD Computation Table $ $ XXXXXXXXX $
NOTE: Indirect costs are authorized in an amount not to exceed the computation table in Ap-
pendix B, 1986 Criminal Justice Plan for Texas, or as authorized per the applicant's cost
allocation plan.
REQUIRED NARRATIVE: If method (A) is used, specify the rate and attach a copy of the docu-
ment by which the current cost allocation plan was approved.
CJD-14
INSTRUCTIONS
DART IV
PROGRAM NARRATIVE
Prepare the program narrative statement in accordance with
the following instructions for all new grant programs. Re-
quests for continuation or refunding and changes on an
approved project should respond to item fib only. Requests
for supplemental assistance should respond to question Sc
only.
1. OBJECTIVES AND NEED FOR THIS ASSISTANCE.
Pinpoint any relevant physical, economic, social, finan¢ist,
Institutional, or other problems requiring a solution. Dem-
onstrate the need for assistance and state the principal and
subordinate objectives of the project Supporting documen-
tation or other testimonies from concerned interests other
than the applicant may be used. Any relevant data based on
planning studies should be included or footnoted.
2. RESULTS OR BENEFITS EXPECTED.
Identify results and benefits to be derived. For example,
when applying for a grant to establish a neighbofiood
health center provide a description of who will occupy the
facility, how the facility will be used, and how the facility
will benefit the general public.
1 APPROACH.
a. Outline a plan of action pertaining to the scope and
detail of how the proposed work will be accom-
plished for each grant program, function or activity,
provided in the budget Cite factors which might ac-
celerate or decelerate the work snd your reason for
taking this approach as opposed to others. Describe
any unusual features of the project such es design or
technological innovations, reductions in cost or time,
or extraordinary social and community involvement
b. Provide for each grant program, function or activity,
quantitative monthly or quarterly projections of the
accomplishments to be achieved in such terns as the
number of jobs created; the number of people served;
and the number of patients treated. When accom-
plishments cannot be quantified by activity or func-
tion, list them in chronological order to show the
schedule of accomplishments and their target dstss.
c. Identify the kkxb of dab to be collected end main-
tained and discuss the criteria to be used to evaluate
the results and successes of the project Explain the
methodology that will be used to determine if the
needs identified and discussed are being met and if
the results and benefits identified in item 2 are being
achieved.
d. List organisations, cooperators, consultants, or other
key individuals who will work on the project along
with a short description of the nature of their effort
or contribution.
A GEOGRAPHIC LOCATION.
Give a precise location of the project or area to be served
by the proposed project Maps or other graphic aids may be
5. IF APPLICABLE., PROVIDE THE FOLLOWING IN-
FORMATION:
a. For research or demonstration assistance requests,
present a biographical sketch of the program director
with the following information; name, address, phone
number, background, and other qualifying experience
for the project. Also, list the name, training and back-
ground for other key personnel engaged in the
project.
b. Diswu accomplishments to data and list in chrono-
logical order a schedule of accomplishment; progress
or milestones anticipated with the new funding re-
quest. If there have been significant changes in the
project objectives, location approach, or time delays,
explain and justify. For other requests for changes or
amendments, explain the reason for the charge(%). If
the scope or objectives have changed or an extension
of time is necessary, explain the circumstances and
justify. If the total budget has been exceeded, or if
Individual budget items have changed more than the
Proscribed limits contained in Attachment K to Of-
fice of Management and Budget Circular No. A402,
explain and justify the change and its effect on the
project.
c. For supplemental assistance requests, explain the rea-
son for the request and justify the need for additional
funding.
CJD-15
MtAclzmnt M
:�ICTKW Iv--REUAft'Xs (rr.o,r Prfem.n rk ppgw item avmbr:/Axm Surwet t I/ or I!!. frpphrsbk)
The purpose of the Crime Prevention Officer will be to reduce the increase in
crime by promoting citizen involvement in proven Crime Prevention methods. The
Officer will concentrate on the crime of house burglary in the area bounded by
19th St. north to 4th St from University Ave. east to Ave. Q in the city of
Lubbock. This area leads all other'areas in the city in residential burglaries.
The present Crime Prevention unit (which consists of two Officers) does not
have the man power to spend the time needed on'this problem area to be effective.
The Officer will attain his -goal by the following methods: promoting Neighborhood
Watch, security measures; and Operation ,Identification by citizen contacts. He
will survey crime trends by s*udying statistics and current cases. This officer
will assist citizens set up Neighborhood Watch groups and speak to groups in
meetings. The Officer will do security surveys and advise citizens in Crime
Prevention methods to assist them in their individual cases. This Officer will
also study new methods that could be of benefit in the relm of Crime Prevention
and assist in putting those into action.
iTAJIDA D romt at ►ALL ! IPA 4.77)
E>diibit M-3. Application for Federal Assistance
(P noo2sttf lc3t)ion Programs)
12
PART IV. PROGRAM NARRATIVE. The followiny suggested format is provided for use with
applications for criminal justice funds. For specific
detail see Instructions, Part IV, Program Narrative,
Attachment M,."Uniform Grant & Contract Management
Standards".
1. OBJECTIVES AND NEED FOR THIS ASSISTANCE. Brief and concise summary of the
background and nature ot the prob em. Include specific data and cite sources.
The objective of this grant is to reduce house burglaries in the target area
in the first year by 5X. This assistance is needed to create a definite
Prevention/Detection Program in this impact area. This area is the number one
area in the city of Lubbock on residential burglaries on a consistant basis.
2. RESULTS OR BENEFITS EXPECTED.- Brief and concise narrative of the overall
purpose of -the project, or what is expected to be accomplished by the project.
The purpose of the project is to prevent house burglaries in the effected area.
The goal is the reduction of residential burglaries in this area by 5% in a
one year period.
Part IV (contirwed)
3. APPROACH.
a. Statement of tasks involved in producing the results or benefits
expected.
1. Implementing Neighborhood Match Programs.
2. stressing the need for Operation I.D.
3. Public awareness through speaking engagements to citizen groups and
organizations within the area.
4. Conducting security surveys.
b. Accomplishments or goals. See general instructions. As an aid in
completing this item please note the suggested format for itemizing
or quantifying this data on the Indicators of Goal Achievement (suggested
format attached). The indicators should conform to the performance
indicators outlined in the appropriate program description in the
Criminal Justice Plan.
Goal # 1 - Prevention of house burglaries in impact zone.
Goal #'2 - Citizen involvement in impact area.
Goal # 3 - Detection of crime in impact area.
C. Data. 'See general instructions. Also this section can be used to
explain or clarify "Indicators of Goal Achievement" if this format
is used by the applicant.
-Part iv (continued)
d. Other efforts. -See general instructions. Specifically identify
other agencies whose support, cooperation, or referrals are
necessary for success of this project, and attached working
agreements, if any, with such agencies. Also, explain relationship
between this project and other related grant projects, if any, operated
by the grantee. If this project was previously funded through another
source please list the funding agency,'date funding commenced, total
amount of funding and summary of evaluation or progress reports.
An Officer in.addition to the present Criaae Prevention Unit to concentrate
on an impact area listed previously.
4. GEOGRAPHIC LOCATION. If project operations or results extend beyond the
territorial jurisdiction of the applicant, or cover an area not readily
identifiable by the applicant's name, describe.
City of Lubbock
5. ADDITIONAL INFORMATION. See general instructions.
..�.;'.. --.-. :-.; .r, w-^ �r� ..:. ...�.. .::e•.. � - .:.ram ,. r,
11�01Ec T START DATE _
Grantee Name, Address, and Telephone
Grant Number
Report Rewired QUARTERLY FINAL
•
((i�rck one)
City of Lubbock
Report Period
Box 2000
*Grant Title C�� �Pvpnt,��n
Date
Lubbock, Texas 79457
C-fr=in i ty Ral at-i rms and
C�*izen Tnu�lstertr�t_II
(806) 762-6411 Ext. 2969
Project0irecter
ecarrent
PERIODIC PROGRESS RUMTING - NOT CUMULATIVE
-AcnW
Anstr <Latve!
� Goal
nd of
01ndicater
At Thne
Br End of
G1 Q2 Q3 Q4
Grant Period
of ApOicatiort
Gwent Period
Tout
•
Ml
M2
03
144
MS
1R6
MT
M!I
lal9
M10
MIT
Ml
Residential burglary rate per
Mainercial burglary rate per 100,000
lat
M. of Crime Prevention staff
ND. of hours of training received by
No. of contact hours of Crime Pre-
ventign training presented to other
1
members of the Law Enforcement Dept.
Nb. of contact hours of Crime Pre-
vention trainiM iXesentgd
in Citizen Involvement programs
M. of commercial security surveys
made
44
55
Pb. of residential security surveys
made
1
ND. of Ibighborhood Watch groups
organized
Ab. of families participating in
Identification
195
244
—Operation
Project Director's Initial
,
Grant Manager's Review
*Complete these four hems when preparing trant application. Other items will be recorded monthly and reported to Criminal )entice quarterly.
zi'ROJECT START DATE
Grantee Name, Address, &M Tekj�
City of Lubbock
Grant Nwnb�r
Report Requied QUARTERLY FMAL
(Orcle one)
Report Period
Divectu
Citizen Involvemnt II
���iiiiiiiiii■ice
���iiiiiiiiiip■�iii
��■ii�iiiiiiiaii■�
. *Complete these four items when preparing grant application. Other items will be recorded monthly and reported to Criminal justice quarterly.
PART V
ASSURANCES
The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines and re—
quirements, including OMB Circulars No. A-95, A-102 and No. A-87 , as they relate to the application, accept —
coca and use of Federal funds for this federally —assisted project. Also the Applicant assures and certifies to
the grant that.
1. It possesses legal authority to apply for the grant; that a
resolution, motion or similar action has been duly
adopted or passed as an official act of the applicant's
governing body, authorizing the filing of the application,
including all understandings and assurances contained
therein, and directing and authorizing the person identi-
fied as the official representative of the applicant to act
in connection with the application and to provide such
additional information as may be required.
2. It will comply with Title VI of the Civil Rights Act of
1964 (P.L. 88-3521 and in accordance with Title VI of
that Act, no person in the United States shall, on the
ground of race, color, or national origin, be excluded
from participation in, be denied the benefits of, or be
otherwise subjected to discrimination under any pro-
gram or activity for whicti the applicant receives Federal
financial assistance and will immediately take any mea-
sures necessary to effectuate this agreement ,
3. it will comply with Title VI of the Civil Rights Act of
1964 442 USC 2000d) prohibiting employment discrimi-
nation where (1) the primary purpose of a grant is to
provide employment or (2) discriminatory employment
practices will result in unequal treatment of persons who
are or should be benefiting from the grant -aided activity.
4. It will comply with requirements of the provisions
of the Uniform Relocation Assistance and Real Property
Acquisitions Act of 1970 (P.L. 91.646) which provides
for fair and equitable treatment of persons displaced as a
result of Federal and federally assisted programs.
5. It will comply with the provisions of the Hatch Act
which limit the political activity of employees.
6. It will comply with the minimum wage and maximum
hours provisions of the Federal Fair Labor Standards
Act, as they apply to hospital and educational institu-
tion employees of State and local governments.
7. It will establish safeguards to prohibit employees from
using their positions fora purpose that is or gives the
appearance of being motivated.by r desire for private
gain for themselves or other*, particulirly those with
whom they have family, business, or other ties.
S. It will give the sponsorirp agency or the Comptroller
General through any authorized representative the
access to and the right to examine all records, books,
papers, or documents related to the grant.
9. It will comply with all requirements imposed by the
Federal sponsoring agency concerning special
requirements of law, program requirements, and other
odministrative requirements.
JO.It will insure that the facilities under its ownership, lease or
supervision which shall be utilized in the accomplishment of the
project are not listed on the Environmental Protection Agency's
(EPA) list of Violating Facilities and that it will notify the
Federal grantor agency of the receipt of any communication from
the Director of the EPA Office of Federal. Activities indicating
that q facility to be used in the project is under consideration
for listing by the EPA.
11.It will comply with the flood insurance purchase requirements of
Section 102(a) of the Flood Disaster Protection Act of 1973, Public
Law 93-234, 87 Stat. 975, dpproved December 31, 1976. Section
102(a) requires, on and after March 2, 1975, the purchase of flood
insurance in communities where such insurance is available as a
condition for the receipt of any Federal financial assistance for
construction or acquisition purposes for use in any area that has
been identified by the Secretary of the Department of Housing and
Urban Development as an area having special flood hazards.
CJD-17
PART V (Continued)
The phrase "Federal financial assistance" includes any form
of loan, grant, guaranty, insurance payment, rebate, subsidy,
disaster assistance loan or grant, or any other form of
direct or indirect Federal assistance.
12. It will assist the Federal grantor agency in its compliance
with Section 106 of the National Historic Preservation Act
of 1966 as amended (16 U.S.C. 470), Executive Order 11593,
and the Archeological and Historic Preservation Act of
1966 (16 U.S.C. 469a-1 et seq.) by (a) consulting with the
State Historic Preservation Officer on the conduct of
investigations, as necessary, to identify properties listed
in or eligible for inclusion in the National Register of
Historic Places that are subject to adverse effects(see 36
Part 800.8) by the activity, and notifying the Federal
grantor agency of the existence of any such properties, and
by (b) complying with all requirements established by the
.Federal grantor agency to avoid or mitigate adverse effects
upon such properties.
CFR
13. It will comply with the Uniform Grant and Contract Management Standards
(UGCMS) developed under the directive of the Uniform Grant and Contract
Management Act of 1981, Texas Civil Statutes, Article 4413(32g).
CJD-18
NOTICE TO THE GRANTEE
In compliance with CJD rules relatin to Eligible Applicants and
Application Processing, Subsection 3.48(c3, applicants must provide
the full names, titles, addresses, and telephone numbers for the auth-
orized official, financial officer, and project director for each grant
submitted for consideration by the governor.
APPLICANT: ri±y of Lubbock
PROJECT TITLE: crime Ptevention, Community Relations and Citizen Involvement
Capt.Frank Wile
Project Director Type or Print
Division Head-Dete✓tive Div.
Title
P.O. Box 2000
Address Street or P.O. Box
Lubbock Tx. 79457
City Zip
762-6411
Telephone Number
Robert Massengale
Financial Officer Type or.Print)
Director of Finarce
Title
P.O. Box 2000
Address Street or P.O. Box
Lubbock, Tx. 79457
City Zip
762-6411
Telephone Number
Authorized Official Type or Print
C i-tv Manager
Title
AddressP.O. BcK 2000
Street or P.O. Box
Lubbock, Tx. 79457
city Zip
762-6411
Telephone Number
CJD-19
�.�,.•� � .1''. �_'f . t''. s'4 ... -::, i ._ .., .._ .i f._, '"w ..,....,......... .. aS ..... ... �.ii.s'.i#, :-�.. �1....ti�.f�W!.:i.i....,�.�.,:�..!"�"..c�%a.,}'r`. ff f`'f" , _."�...�".+L..�...�+x��i..j....._
. • t
R
CITY Of LUBBOCK'
Grant Proposal Evaluation ,
I. State, as clearly as possible, the goals and objectives of the proposed
project.
Objective of this project will be to prevent crime in the city of Lubbock,
and reduce home burglaries in impact zone by 5%. Goals are: 1) prevention
of house burglaries in impact zone, 2) citizen involvement in impact zone,
and 3) detection of crime in impact zone.
0
A. Is this the fulfillment of an identifiable community goal? If so,
list source.
Yes. The prevention or reduction of residential burglary losses in the
community is an identifiable goal.
B. Is this the fulfillment of an identifiable community need? If so,
please provide quantifiable data studies, etc.).
Yes. Residential burglaries increased in 1984. The impact zone is the
number one area in the city of Lubbock on residential Ouralaries on a
consistant basis. ,
2. State indicators by which the staff and City Council might be able
to evaluate the program in order to determine that it has reached the' I
stated goals and objectives noted in No. I.
Indication can be seen in the comparison of statistics on residential
burglaries for periods project worked, versus when project was not worked.
!R{fi. rr'•`�i+ ...,.a�.....�i. .....,.e..s.-....... E..,... �.. .... , t....a ..- �.Y �. s v s-'v a!e„r,
?' _ .�. 5 ..s..}. .. %.w... i;..rx,.�.wZ.�ri...:i:�'."_ .+ aj.�' S'�i$�3�:1,��a�.i' 1i7SSi"L. •i'+c1''�,��.�u'`.•,6Y_...,
r 3. Will this project benefit the community as a whole? If.not, please
provide a detailed profile of the group receiving the benefit of the
program.
Yes. .
4. Are other agencies (other than the City of Lubbock) available to handle ,
this project? Are other agencies already handling similar programs? /
No. �
5. Is the activity provided by this grant required by state or federal
law or as a condition of other ongoing state or federal programs?
Yes. Burglary is a violation of state law.
6. Does the grant require any local match? If so, is the match in the
form of cash or an in -kind contribution?
Yes: vehicle, portion of fringe benefits, and 20% salary.
K_� . r :"r. . r ,.. , .,.. . . .r, �, ..._ .,.»..... _...•.. .... ............_._ ...,s....c�.`:r .r} T• '�' �3.t�is+.�.24} `' e 'Y .re�T,., , �';
]. Is the grant for capital or operating programs?
Operating program.
A. If capital, will it result in ongoing City operational costs? if
so, explain in detail.
N/A
B. If operating, is it a one time'grant which will result in any ongoing
City expenses if the program is to be continued in the future?
No.- This should be 80% of $29,865.44 this second year with the city
responsible for 20%.and total vehicle expense and indirect cost. The
total package of $31,664.00 would make the city cost at 25% of the total
package, with payment in kind contributions thereafter.
8. Other comments.,
Expenditures
1985-86
1986-87
1987-88
1988-89
Personnel
$29,865.44
31,358.71
32,926.65
34,572.98
Supplies
-40-
-0-
-0-
-40-
Maintenance
1,799.28
1,799.28
1,799.28
1,799.28
ehicle exp.)
uther
Charges
-0-
-40-
-40-
Capital
-4D-
-0-
-0-
-4D-
TOTAL
31,664.72
33,157.99
34,725.93
36,372.2.6
Sources of Funds
1985-86
I 1986-87
1987-88
1988-89
Federal
-40-
-0-
-0-
-40-
State
23,892.34
18,815.23
13,170.66
6,914.60
Local
7,772.38
14,342.76
21,555.27
29,457.66
Other
-0-
-0-
-0-
-0-
7WAL
31,664.72
33,157.99
34,725.93
36,372.26
Anticipated Revenues
from Project
NC .
0