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HomeMy WebLinkAboutResolution - 1932 - Grant Application - GO CJD - School Resource Officer Program Renewal, LPD - 01_24_1985Resolution #1932 January 24, 1985 Agenda Item #31 KJ:cl Rr,Sni IITTnm BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the City Manager of the City of Lubbock BE and is hereby autho- rized and directed to execute for and on behalf of the City of Lubbock an Application to the Governor's Office of General Counsel and Criminal Justice on behalf of the City of Lubbock for renewal of a Crime Prevention Community Relations and Citizen Involvement Program for a School Resource Officer Program (II), attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 24th day of January , 1985. HENRY, ATTEST: e 33oyd, Ulty 5ecretary APPROVED AS TO CONTENT: 0 Tom Nichols, Chief of Police APPROVED AS TO FORM: Ken John n, Assistant City Attorney OMB Approval No. 0348-0006 FEDERAL ASSISTANCE /I. e 1. 1. TYPE OF ❑ NOTICE OF INTENT (OPTIONAL) SUBMISSION (Mark ap• ❑ PREAPPLICATION propriare XS APPLICATION Lax1 2. APPLI- a NUMBER 3. STATE a NUMBER CANT'S 4, APPLI- APPLI- CATION CATION IDENTI- IDENTI- FIER b. DATE ' FIER NOTE BE b. TE Year, month day ASSIGNED AASSS GNED Year month day g .85 01 14 BY STATE 18 L.earc Blank 4, LEGAL APPLICANT/RECIPIENT 5. EMPLOYER IDENTIFICATION NUMBER (EIN) a Applicant Name City of Lubbock b. Organization Unit Police Department O BOX 2000 PRO- c. Street/P.O. Sox P. GRAM a. NUMBER 18 161 I A) 0 !1 d. City Lubbock • a. County Lubbock I. State Texas (From CFDA) g. ZIP Code. 79457 MULTIPLE ❑ �h. Contact Person (Name Capt. W. A. Cox b. TITLE Crime Prev. , Comm. dTelephone No.)' 806-762-6411, ext. 2788 Rel. & Citz. Involve. 7 TITLE OF APPLICANT'S PROJECT (Use section IV of this form to provide a summary description of the B. TYPE OF APPLICANT/RECIPIENT cl Woiec1.1 A -State �! SCHOOL RESOURCE OFFICER PROGRAM (II). Police S-4nWroa" officers will work in Jr. High Schools, will counsel stu- ". bduJ Yuti4A on orwaaWI dents, make presentations to students & PTA groups' and EJ­Ividw Ube K-0ur(Speei)yY. M` will strive to improve relationships p 8 between students Foo1Oi'"' EnrerappropriareieHa F El and,police officers. J 9, AREA OF PROJECT IMPACT (Names of driez counties, starer etc.) 10. ESTIMATED NUMBER 11. TYPE OF ASSISTANCE OF PERSOf BENEFITING Ago. o-IrmfflClaw { City Of Lubbock a-S�ppW duM E--0Cw Enter appra O 'ZaQ �00 pure kner(s) 11Z. PROPOSED FUNDING 13. CONGRESSIONAL DISTRICTS OF: 14. TYPE OF APPLICATION ' - A-14" C-AeA.on a--A«,.rVA D-r4nwitabon E-AUVWUbW Enter appropriate kurr e. FEDERAL a. APPLICANT s .00 b. PROJECT b. APPLICANT 00 STATE Sl 946 �� d. LOCAL 12 417 .00 15. PROJECT START DATE year month dar 19 85 10 01 e. OTHER I_ 18. DATE DUE TO it Total i' = 64.363-_Do FEDERAL AGENCY ► 19. _FEDERAL AGE►JCyJ¢ RECEIVE FjEOU9$T a. ORGANIZATIONAL UNIT (IF APPROPRIA C. 22. THE To the best of my knowledge and b4 data in this preapplication/ap0lic4 AppL�/wT are true and correct,•thb document CERTIFIES been duly authorized by the govet c THAT► body of the applicant and the appli W I will comply with the attached assura+ Y if the assistance is approved. 23. a. TYPED NAME AND TITLE CERTIFYING 1242 b. AD 28 16. PROJECT DURATION ; ._12 Months Year month. day 19 85 61 31 8. Capitol Station a. YE5, THI5 NOTIUL ( EXECUTIVE ORDER DATE 17. TYPE OF CHANGE (For 1ec or 14e) A--MwYwse 000" F- 0 - (Specify): 9--a.c»eae tows c-rK,e.se tondo, D--Dedease Dvanon E--Carweftbon Austin 78711 PROCESS FOR REVIEW ON: b. NO, PROGRAM IS NOT COVERED BY E.O. 12372 ❑ OR PROGRAM HAS NOT'BEEN SELECTED BY STATE FOR REVIEW ❑ b, SICa URE w REPRE. Larr Cunningham, CityManager v, SENTATIVE y g x g 24, APPt,ICA- Year month _ dqy 25. FEDERAL APPLICATION' IDENTIFICATION NUMB R "FEDERAL GRA TIOH RECEIVED 19 27. ACTION TAKEN 28. FUNDING c I ❑ a- AWARDED ❑ b. REJECTED L i O c_ RETURNED FOR �! AMENDMENT 11 d. RETURNED FOR E.O. 12372 SUBMISSION L BY APPLICANT TO STATE' a. FEDERAL S b. APPLICANT c_ STATE p. LOCAL ❑ e. DEFERRED e: OTHER t. ": Ai 15 Q 1. WITHDRAWN 46N 7540-01<00"162 'REViOUS EDITION S NOT USABLE . Year month day 29. ACTION DACE► 18 .00 31 CQNTACT FOR ADDITIONAL INF( TION (Name'and telephone number) .00 .00 .00 CJD71 Enter aaao- piste leneys) EXISTING FEDERAL GRANT IDENTIFICATION NUMBER SF-85-A01-9243 21. REMARKS ADDED au. Year month dare STARTING DATE 19 32. Year month date ENDING DATE 19 33. REMARKS ADDED ❑ Yes ❑ No STANDARD FORM 424 PAGE 1 (Rov. 4-84) Ph -scribed by OMB Cirrvlar A-102 DETACH AND, AS NECESSARY STAPLE TO ABOVE SHEET. SEGnON W—REMARKS (Please reference the proper item number from Sections 1, /I or //1, if applicable) _-- This application 'is to continue the funding .for two School Resource Officers (2nd. year). School Resource Officers are assigned to work in Junior High Schools. This permits youngsters to meet police officers in a settin" t46y are familiar with and feel at home in. .They are able to,interact with police gfficer8'in a personal, relaxed, and unofficial atmosphere. By building rapport in this manner, it is hoped that the youngsters will develop a better understanding of:the police, will develop positive attitudes about the law.and their role in the law,' and learn that the police are not only enforcers of the law, but their friends.as well. GENERAL INSTRUCTIONS FOR THE SF-424 This is a standard form used by applicants as a required facesheet for'preapplications and applications submitted in accordance vitheJMt3 .Clircular A-102. It,will be used by Federal agencies to obtain applicant certification that states which have established a review and comment procedure in response to Executive Order 12372: and have selected the program to be'included in their process have been given an opportunity to review the applicant's submission. APPLICANT PROCEDURES FOR SECTION I Applicant will complete all items in. Section I with the exception of Box 3, "State Application, Identifier. If an item is not applicable, write "NA," If additional space is needed, insert an asterisk " ," and use Section IV. An explanation follows for each item:: Item Jtem 1. Mark appropriate box. Preapplication and application are described In (a revision or augmentation under Item 14), indicate only the amount of OMB.Circular A-102 and Federal agency program instructions. Use of the change. For decreases, enclose the amount in parentheses. If both this form as a Notice of Intent is at State option. Federal agencies do basic and supplemental amounts are included, breakout in Section IV" not require Notices of Intent. For multiple program funding, use totals and show program breakouts 2a. Applicant's own control number, if desired. in Section IV. 12a—amount requested from Federal Government. 12b—amount applicant will contribute. 12c--amount from State, if 2b Date Section I is prepared (at applicant's option). applicant is not a State. 12d—amount from local government, if 3a. Number assigned by State. applicant is not a local government. 12e—amount from any other sources, explain In Section IV. 3b. Date assigned by State. " 13b. The district(s) where most of action work will be accomplished. If city- 4a-4h. Legal name of applicant, name of primary organizational unit which will wide or State-wide, covering several districts, write "city-wide" or undertake the assistance activity, complete address of applicant, and "State-wide." name and telephone number of the person who can provide further 14. A. ' New. A submittal for project not previously funded. information about this request. 5. Employer Identification Number (EIN) of applicant as assigned by the P.. Renewal. An extension for an additional funding/budget period for a Internal Revenue Service. project having no projected completion date, but for which Federal support must be renewed each year. 6a. Use Catalog of Federal Domestic Assistance (CFDA) number assigned to program under which assistance is requested. If more than one • C =`Revision. A modification to project nature or scope which may result program (e.g., joint funding), check "multiple" and explain in Section . ", in funding change (increase or decrease). IV. If unknown, cite Public Law or U.S. Code. D. Continuation. An extension for an additional funding/budget period Sb. Program title from CFDA. Abbreviate if necessary. for a project with a projected completion date. Use Section IV to provide a summary description of the project. If E., Augmentation. A requirement for additional funds for a project appropriate, i.e., if project affects particular sites as, for example, previously awarded funds in the same funding/budget period. construction or real property projects, attach a map showing the Project nature and scope unchanged. project location. 15. Approximate date project expected to begin (usually associated with 3 "City" includes town, township or other municipality. estimated date of availability of funding). ). List only largest unit or units affected, such as State, county, or city. 16, Estimated number of months to complete project after Federal funds i0. Estimated number of persons directly I;lenefiting from project. are available. t, Check the type(s) of assistancesequested. 17. Complete only for revisions (item 14c), or augmentations (item 14e). A. Basic Grant --an original request for Federal funds. 18. Date preapplication/application must be submitted to Federal agency B. Supplemental Grant ---a request to increase a basic grant in certain in order to be eligible for funding consideration. cases where the eligible applicant cannot supply the required 19. Name and address of the Federal agency to which this request is matching share of the basic Federal program (e.g., grants awarded addressed. Indicate as clearly as possible the name of the office to by the Appalachian Regional Commission to provide the applicant which the application will be delivered. a matching share). 20. Existing Federal grant identification number if this is not a new request E. Other. Explain in Section IV. and directly relates to a previous Federal action. Otherwise, write 2. Amount requested or to be contributed during the first funding/budget period by each contributor. Value of in -kind contributions should be 21. Check appropriate box as to whether Section IV of form contains included. if the action is a change In dollar amount of an existing grant remarks and/or additional remarks are attached. APPLICANT PROCEDURES FOR SECTION 11 Applicants will always complete either item 22a or 22b and items 23a and 23b. a. Complete if application is subject to Executive Order 12372 (State 22b. Check jf application is not subject to E.O. 12372. review'and comment). 230, Name and title of authorized representative of legal applicant. FEDERAL AGENCY PROCEDURES FOR SECTION III Z; );?cant completes only Sections I and II. Section UI is completed by Federal agencies. Use to identity award actions. Use Section IV to amplify where appropriate. Amouni to be contributed during the first funding/budget period by 29 each contributor. Value of in -kind contributions will be included. If the 30. action is a change in dollar amount of an existing grant (a revision or augmentation under item 14). Indicate only the amov� ' of change. For 31. decreases, enclose the amount in r _.rarttheses. It both basic + supplemental amounts are included, breakout in Section IV. For m " 32. program funding, use totals and show program breakouts in Se, 33. 28a—amount awarded by Federal Government. 281.r- erg piicao' will contribute. 28c—amount from State, if applicant is not a State. 28d—amount from local government, if applicant is not a local govern- ment. 28e—amount from any other sources, explain in Section IV. Date action was taken on this request. Date funds will become available. Name and telephone number of agency person who can provide more information regarding this assistance. Date after which funds will no longer be available for obligation. Check, appropriate box as to whether Section IV of form contains �:ederal remarks and/or attachment of additional remarks. * GPO : 1984 0 - 421-526 (140) r 1 PART II OMB NO. so -Ito 1e6 PROJECT APPROVAL INFORMATION Item 1. Does this assistance request require State, local, Nome of Governing Body S. Plains Assoc. Govts . regional, or *+or priority rating? Priority Patin" x x Yes No, :• Ntm 2. , Does this assistance request require State, or local Name of Agency or advisory, educational or health cleorances? gaord ;Criminal Justice Division xx Yes-* No.,, (Attach Documentation) Item 3. Does this assistance request require clearinghouse (Attach Corlments) review in accordance with OMB Circular A-95? xx Yes ua : State Clearing House Item 4. Does this assistance request require State, local, Nome oPApproving Agency Criminal Justice Division ragional or other planning approval? Dote XYes No , Item S. Is the proposed project covered by an approved compre- Check 'on;: State f: hansive plan? Local r l Regional n Y is ---)MY Na Locotion`ol Plan Item 6. Will the assistance requested serve a Federal Nome of federal Installation installation? Yes XX No ;' Federal Population benefiting from Project Item 7. •federal Will the assistance requested be on Federal land or Nome of Installation installation?' • ` Location of Federal Land Yes __ $.X__ No Percent of Project Item 8. Will the assistance requested have an impact or effect See instructions for additional information to be on the environment? ", provided. Yes --XX No Item 9. Number of: Will the assistance requested couse the displacement Individuals - of individuals, fomilits, businesses, or forms? Families Businesses YesXX No ;. Forms Item 10. 1s there other related assistance on this project previous, Sao instructions for additional information to be pending, or anticipated? provided.' Yes XX_ No horn 11. Be the project in a designated flood hazard area? Sea Instructions far additional Information to be providad. t'eo_�_No ' .T INSTRUCTIONS ' PART 11 scope of the plan. Give the location where the approved plan is available for examination and state whether this Negative answers will not require an explanation unless the Federal agency requests more information at a later date. Provide supplementary data for all "Yes" answers in the space provided in accordance with the following instruc- tions: Item 1 — Provide the name of the governing body establish• ing the priority system and ;he priority rating assigned to this project. Item 2 — Provide the name of the agency or board which issued tFie clearance and attach the documentation of status or approval. Item 3 — Attach the clearinghouse comments for the appli- cation in accordance with the instructions contained in Of - ficc of Management and Budget Circular No. A-95. If com- ments were submitted previously with a preapplication, do no submit, them again but any additional comments re- ceifed from the clearinghouse should be submitted with this application. Item 4 — Furnish the name of the approving agency and the approval date. he-n 5 — Show whether the approved comprehensive plan is :Mate, local or regional, or'if none of these, explain the project is in conformance with the plan. Item 6 Show the population residing or working on the Federal installation who will benefit from this project. Item 7 Show the percentage of the project work that will be conducted on federally -owned or leased land. Give the name of the Federal installation and its location. Iteni'8 — Describe briefly the possible beneficial and harm- ful impact on the environment of the proposed project. If an adverse environmental impact is anticipated, explain what action will be taken to minimize the impact. Federal agencies will provide separate instructions if additional data is needed. Item 9 — State the number of individuals, families, busi- nesse's, or farms this project will displace. Federal agencies will .,provide separate instructions if additional data is needed. Item 10 — Show the Federal Domestic Assistance Catalog .number, the program name, the type of assistance, the sta- tus and the amount of each project where there is related previous, pending or anticipated assistance. Use additional sheets, if needed. ORE Approval No. 80—RO186 PART Ill — BUDGET INFORMATION SECTION ABUDGET -SUMMARY t+JMP'•I^r • Ae11, • Ce,d.0 N.. F.11.weJUmkligoeJFwdc N•. e, 1Tr+iceJ 9.dve, ' ieb.d Nee-i.Jwef J i.4w01 _{� N.+Fehd I . Tebl Z. 1. 4, S. TOTAL$ S S S S S SECTION B — BUDGET CATEGORIES _ • 6, Ob�ed Class Cale;ones • _ G.m Per.., F..clien w Ac,i,i,y T••1 — L PtrWWl S ../*5 Q3, S S S S b. Fripp Benefits 12,765 t. Trivel —0— d. Eompmut —0— n Sepplies 4 215 t. Conlreileal —0— Co+,stroctlx —0— A Other —0— i. Total eirld awm 62.083 '. tltd and chyps 2�280 It. TOTALS s 4 363 S s s S 1, F•mfm htcome S —0— S S S S PART 111 General Instructions INSTRUCTIONS This form is designed so that application can be made for funds from one or more grant programs. In preparing the budget, adhere to any existing Federal grantor agency guidelines which prescribe how and whether budgeted amounts should be separately shown for different functions or activities within the program. For some programs, grant- or agencies may require budgets to be separately shown by function or activity. For other programs, grantor agencies may not require a breakdown by function or activity. Sec- tions A, 13, C, and D should include budget estimates for the whole project except when applying for assistance which requires Federal authorization in annual or other funding period increments. In the latter case, Sections A, B, C, and D should provide the budget for the first budget period (usually a year) and Section E should present the need for Federal assistance in the subsequent budget peri- ods. All applications should contain a breakdown by the object class categories shown in Lines a-k of gecthon B. Section A. Budget Summary Lines 1-4, Columns la) and (b). For applications pertaining to a single Federal grant pro. gram (Federal Domestic Assistance Catalog number) and not requiring a functional or activity breakdown, enter on Line 1 under Column (a) the catalog program title and the catalog number in Column (b). For applications pertaining to a single program requiring budget amounts by multiple functions or activities, enter the name of each activity or function on each line in Col• umn fa), and enter the catalog number in Column (b). For applications pertaining to multiple programs where none of the programs require a breakdown by function or activity, enter the catalog program title on each line in Column (al and the respective catalog number on each line in Column (b). For -applications pertaining to multiple programs where one or more programs require a breakdown by function or activity, prepare a separate sheet for each program requiring the breakdown. Additional sheets should be used when one form does not provide adequate space for all breakdown of data required. However, when more than one sheet is used, the first page should provide the summary totals by pro- grams, Lines 1.4, Columns (c) through (9). For new applications, leave Columns (c) and Id) blank. For each line entry in Columns (a) and (b), enter in Col- umns (e), (f), and (g) the appropriate amounts of funds needed to support the, project for the first funding period (usually a year). For continuing grant program applications, submit these forms before the end of each funding period as required by the grantor agency. Enter in Columns (c) and (d) the esti- mated amounts of funds which will remain unobligated at the end of the grant funding period only if the Federal grantor agency instructions provide for this. Otherwise, leave these columns blank. Enter in columns le) and (f) the ,amounts of funds needed for the upcoming period. The amount(s) in Column (g) should be the sum of amounts in -Columns (e) and M. For supplemental grants and changes to existing grants, dd not use Columns (c) and (d). Enter in Column (e) the amount of the increase or decrease of Federal funds and ,enter in Column (f) the amount of the increase or decrease of non -Federal funds. In Column (g) enter the new total budgeted amount (Federal and non -Federal) which includes 'the total previous authorized budgeted amounts plus or minus, as appropriate, the amounts shown in Columns (e) and (f►. The amount(s) in Column (g) should nor equal the sum of amounts in Columns (e) and If). Ui►t 5 — Show the totals for all columns used Section B. Budget Categories In the column headings (1) through (4), enter the titles of the same programs, functions, and activities shown on Lines 1.4, Column la), Section A. When additional sheets were prepared for Section A, provide similar column headings on each sheet. For each program, function or activity, fill in the total requirements for funds (both Federal and non - Federal) by object class categories. Lines 6a-h — Show the estimated amount for each direct cost budget (object class) category for each column with program, function or activity heading. . Line 6i — Show the totals of Lines 6a to 6h in each column. ,Line 6j — Show the amount of indirect cost. Refer to FMC 74.4. Line 6k — Enter the total of amounts on Lines 6i and 6j. For all applications for new grants and continuation grants the total amount in column (5), Line 6k, should be the same as the total amount shown in Section A. Column (g), Line 5. For supplemental grants and changes to grants, the total amount of the increase or decrease as shown in Col. umns 11)-14), Line 6k should be the same as the sum of the amounts in Section A. Columns le) and (f) on Line 5. When additional sheets were prepared, the last two sentences ap- ply only to the first page with summary totals. Lire T — Enter the estimated amount of income, if any, expected to be generated from this project. Do not add or subtract this amount from the total project amount. Show under the program narrative statement the nature and source of income. The estimated amount of program in. come may be considered by the Federal grantor agency in determining the total mount of the grant. QO Approval Mo. e0-t01116 SECTION C — NON-FEDERAL RESOURCES (o) Grats ProRaat (b) APPLICANT (c) STATE (d) OTHER SOURCES (o) TOTALS s 10. 12. TOTALS Is s SECTION D — FORECASTED CASH NEEDS U F.Iarai Tot.l la 1.1 Y.w 1.1 Ouwtor 2nd Ouar/.r ]rd Ouabr lth Ouatar s S $ s $ 11. No-Fad.ral 46 12 986 12,987 112,9T6 12,987 15. TOTAL s i 12,986 s 12,987 s 12,9A6 $ SECTION E — BUDGET ESTIMATES OF FEDERAL FUNDS NEEDED FOR BALANCE OF THE PROJECT _ (.)LreM Proq.ato FUTURE FUNDING PERIODS (YEARS) (b) FIRST W SECOND. W THIRD (.) FOURTH 20. TOTALS S s s s SECTION F — OTHER BUDGET INFORMATION (Attach additional Shaot. 11 NocauaY) 21 Dlroet Chorga.: 22. ledioct CImmoa: 22. Pa-wb.: $51,946 City contribution: $12,417 PART IV PROGRAM NARRATIVE (Attach per instruction) INSTRUCTIONS PART III Icontinued) Section C. Source of Non Federal Resources Line &11 — Enter amounts of non -Federal resources that will be used on the grant. If in -kind contributions are in- cluded, provide a brief explanation on a separate sheet. (See Attachment F. FMC 74-7. ' Column (a) — Enter the program titles identical to Col- umn (a), Section A. A breakdown by function or activity is not necessary. Column (b) — Enter the amount of cash and in -kind con- tributions to be made by the applicant as shown in Section A. (See also Attachment F. FMC 74•7. Column (cl — Enter the State contribution if the appli- cant is not a State or State agency. Applicants which are a State or State agencies should leave this column blank. ' Column Id) — Enter the amount of cash and in -kind con. tributions to be made from all other sources. Column (a) — Enter totals of Columns Ib), (cl, and M. Line 12 — Enter the total for each of Columns (b1•(e). The amount in Column le) should be equal to the amount on Line 5. Column M. Section A. Section D. Forecasted Cash Needs Line 13 — Enter the amount of cash needed by quarter from the grantor agency during the first year. Line 14 — Enter the amount of cash from all other sources needed by quarter during the first year. Line 16 — Enter the totals of amounts on Lines 13 and 14. Section E. Budget Estimates of Fadaral Funds Needed for Oalance of the Prot Lirias 16-19 — Enter in Column (a) the same grant program titles shown in Column Is), Section A. A breakdown by function or activity is not necessary. For new applications ant) continuing grant applications, enter in the proper col- umF+s amounts of Federal funds which will be needed to complete the program or project over the succeeding fund- ing periods (usually in years). This Section need not be completed for amendments, changes, or supplements to funds for the current year of existing grants. If more than four lines are needed to list the program titles submit additional schedules as necessary. Line 20 - Enter the total for each of the Columns W-(e). .When -additional schedules are prepared for this Section, annotate accordingly and show the overall totals on this line: Section, F — Other Budget Information. Lira® 21 — Use this space to explain amounts for individual direct object cost categories that may appear to be out of the. -ordinary or to explain the details as required by the Federal grantor agency. Line 22 — Enter the type of indirect rate (provisional, pre- deterrr►ined, final or fixed) that will be in effect during the funding period, the estimated amount of the base to which the rate is applied, and the total indirect expense. Line 23 — Provide any other explanations required herein or jny other comments deemed necessary. CJD-9 Suggested Format Other Budget Infokjiiation Part III Governor's Criminal Justice Division Section F Line 21 BUDGET NARRATIVE Begin below and add as many continuation pages.followfng each schedule (Al, B1, etc.) as may be needed to explain each item of the project 'budg2t Narrative should include explanation of the basis' for arriving at the cost of each item ificluding Grantee Local Cash Contribution items. All amounts should be shown in whole dollars. ' SCHEDULE A', PERSONNEL 1. Direct Salaries TITLE OR POSITIONI % OF TIME TO THIS PROJECT2 ' REQLEST LOCAL CASH CONTRIBUTION TOTALS (A) Police Patrolman (SRO) 100% $ 19,152 $ 4,788 $ 23,940 (B) Police Patrolman (SRO) 100% $ 16,930 $ 4,233 $ 21,163 (C) $ $ $ (D) $ $ $ (E) S:' $ $ (F) $" ' $ $ (G) $ $ $ (H) S' $ $ TOTAL DIRECT SALARIES $ 36,082 $ 9,021 $ 45,103 2. Fringe Benefits ' % or $ Rate FICA Cal 2,544 $ 636 $ 3,180 RETIREMENT @ 7.85% $ 2.,832 $ - 708 $ 3,540 INSURANCE @ $ 3,4,7.3 $ 868 $ 4,341 OTHER (EXPLAIN) @ $.: f;365 $ 341 $ 1,704 Loriegyita & Clothing Allowance TOTAL FRINGE BENEFITS % $':, 16,212 $ 2,553 $ 12,765 TOTAL PERSONNEL BUDGET $ ' 46;294 $ 11,574 $ 57.868 1. Include -only one position' per'line. Briefly describe the 'duties or responsibilities of each position. 2. Express as a percent of total time (2080 hrs. per year).. • 3. Should reflect empioyee's*gross salary attributable to the project. BUDGET NARRATIVE SCHEDULE A In each position, the School Resource Officer (SRO) will work directly in a Junior High School. He will interact with students on a personal and informal basis, make presentations to classes and PTA groups, provide needed counseling and referral information to students (drug abuse, suicide prevention, etc.), and investigate family and other offenses that affect the welfare of the students. I. Direct Salary Computations Officer (A) - Current Salary + 5% Officer (B) - Current Salary + 5% II. Fringe Benefit Computations a) FICA (7.05% of base salary) Officer (A) Officer (B) b) Retirement (7.85% of base salary) Officer (A) Officer (B) c) Insurance Officer (A) Workman's Compensation 4.3% of base salary Term Life Medical Officer (B) Workman's Compensation 4.3% of base salary Term Life Medical TOTAL TOTAL TOTAL $ 1,688 1,492 $ 1,879 1,661 $ 1,029 51 1,150 910 51 1,150 $23,940 21,163 $45,103 $ 3,180 $ 3,540 TOTAL $ 4,341 d) Other Fringes Longevity Pay ($4'.00'per month foe ea. year's service) Officer (A) 8,yrs. (employment date 10-03-77) Officer (B) 2 yrs. for 6 months 3 yrs. for 6 months (employment date 03-07-83) TOTAL Clothing Allowance $50.00 per month, ea. officer TOTAL TOTAL DIRECT SALARY (I) TOTAL FRINGE BENEFITS (II) GRAND TOTAL $ 384 120. $ 504 1,200 $ 1,704 $45,103 12,765 $57,868 Suggested Format Part III Other Budget',Information Section F Governor's Criminal Justice Division Line 21 SCHEDULER; PROFESSIONAL AND CONTRACTUAL SERVICES DESCRIPTION OF SERVICE CJ REQUEST LOCAL CASH CONTRIBUTION TOTAL (A) $. $ $ (B) $• $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) S. $ $ (G) $ $ $ (H) S $ $ TOTAL PROFESSIONAL AND CONTRACTUAL SERVICES BUDGET $ .° $ $ REQUIRED NARRATIVE: Briefly describe any anticipated contractual arrangement and work products expected. Describe the basis for arriving at the cost of each line item. 1.1 Suggested Forhiat. Part III Other Budget'Information Section F Governor's Criminal Justice Division Line 21 SCHEDULE C, TRAVEL 1. Local Travel .. POSITION/TITLE ' _ MILES TRAVELED $ CJ ANNUALLY RATE .REQUEST LOCAL CASH CONTRIBUTION TOTAL (A) $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G) S'. $ $ (H) S $ $ LOCAL TRAVEL TOTAL $ ' $ $ 2. In -State Travel (Specify Clearly) PURPOSE DESTINATION S S S S S S IN -STATE TRAVEL TOTAL $ $ $ 3. Out -of -State Travel (Specify Clearly) $. $ $ S S S OUT-OF-STATE TRAVEL TOTAL $. $ $ TOTAL TRAVEL BUDGET $ $ $ NOTE: If personally owned vehicles are to be used, transportation costs should be shown on Schedule C; if agency or leased vehicles are to be used, the vehicle operation/main- tenance costs should be shown on Schedule F, "Supplies and Direct Operating Expense." REQUIRED NARRATIVE: Briefly describe the applicant's travel policy (i.e., mileage rates and per diem rates). Specify purposes for each item of travel. Break out costs of each in-state'and each out-of-state trip to separately show the specific co of transportation and of per diem. Suggested Format Part III Other Budget. Information Section F Governor's Criminal* Justice Division Line 21 SCHEDULE D EQUIPMENT PURCHASES EQUIPMENT NAME OR DESCRIPTION CJ" LOCAL CASH AND QUANTITY REQUEST CONTRIBUTION] TOTAL (A) $ $ $ (B) $ $ $ (C) $. $ $ (D) $ $ $ (E) $ $ $ (F) $ $ $ (G)• $ $ $ (H) $ $ $ (I ) $ $ $ (J) $ $ $ TOTAL EQUIPMENT BUDGET $ $ $ 1. Minimum of 50% local cash contribution required for all purchases. REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. SCHEDULE E CONSTRUCTION CJ LOCAL CASH ACTIVITY] FACILITY REQUEST CONTRIBUTION TOTAL (A) $ $ $ (B) $ $ $ (C) $ $ $ (D) $ $ $ (E) $ $ S TOTAL CONSTRUCTION BUDGET $ $ $ 1. State whether request is for construction or renovation. Renovation of $5,000 or less should be shown on Schedule F, "Supplies and Direct Operating Expense." REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. CJD-13 Suggested Fermat Part III Other Budget Information Section F Governor's Criminal Justice Division Line 21 SCHEDULE F, SUPPLIES & DIRECT -OPERATING EXPENSE DIRECTLY CHARGED SUPPLIES CJ LOCAL CASH & OTHER OPERATING COSTS REQUEST CONTRIBUTION TOTAL (A) General Office S nnlies $ 288 $ 72 $ 360 (B) Testing Materials $ 80 $ 20 $ 100 (C) Upkeep and Maintainence - Vehs $' 2,816 $ 704 $ 3,520 (D) Upkeep and Maintainence - Other Equip. $ 188 $ 47 $ 235 (E) S $ $ (F) S $ $ (G) $. $ $ (H) $ $ $ (I) $ $ $ (J) S $ $ TOTAL SUPPLIES & DIRECT OPERATING EXPENSE -BUDGET $: 3,a72 $ 843 $ 4,215 REQUIRED NARRATIVE: Describe the basis for arriving at the cost of each line item. SCHEDULE G INDIRECT COSTS CJ LOCAL CASH REQUEST CONTRIBUTION TOTAL (A) Indirect Costs Per Approved Cost Allocation Plan $ $ $ (B) Indirect Costs Per CJD Computation Table $ 2,280 $XXXXXXXXX $ 2,280 NOTE: Indirect costs are authorized in an amount not to exceed the computation table in Ap- pendix B, 1986 Criminal Justice Plan for Texas,. or as authorized per the applicant's cost allocation plan. REQUIRED NARRATIVE: If method (A) is used, specify the rate and attach a copy of the docu- ;';ient by which the current cost allocation plan was approved. rr Y BUDGET NARRATIVE SCHEDULE F I. Supplies and Direct Operating Expenses a) General Office Supplies Estimated @ $15 per month for each officer $ 360 b) Testing Materials To replenish supplies for fingerprint and drug testing kits (kits purchased on first year's grant) 100 c) Upkeep and Maintainence - Vehicles 2 vehicles..est. 8.000 miles/vear @ $0.22/mile (est. .supplied by city purchasing dept.) 3.520 d) Upkeep and Maintainence - Other Equipment To maintain and repair film projectors & typewriters purchased on first year's grant. (est. supplied by city purchasing dept.) 235 TOTAL $4,215 a� PART IV PROGRAM NARRATIVE Prepare the program narrative stsurrent in accordance with the following instructions for all new grant programs. Re- quests for continuation or refunding and rhsrnges on an approved project should respond to item 5b only. Requests for supplemental assistance should respond to question 6c only. 1. OBJECTIVES AND NEED FOR THIS ASSISTANCE. Pinpoint any relevant physical, economic, social, financial, institutional, or other problems requiring a solution. Dem- onstrate the need for assistance and state the principal and subordinate objectives of the project Supporting documen- tation or outer testimonies from concerned interests other than the applicant may be used. Any relevant data based on planning studies should be included or footnoted. 2. RESULTS OR BENEFITS EXPECTED. identify results and benefits to be derived. For example, when applying for a grant to establish a neighborhood health center provide a description of who will occupy the facility, how the facility will be used, and how the facility will benefit the general public. 3. APPROACH. a Outline a plan of action pertaining to the scope and detail of how the proposed work will be accom- plishad for each grant program, function or activity, provided in the budget Cite factors which might ac- celerate or decelerate the work and your reason for taking this approach as opposed to others. Describe any unusual features of the project such as design or technological innovations, reductions in cost or time, or extraordinary social and community involvement- b. Provide for each grant program, function or activity, quantitative monthly or quarterly projections of the accomplishments to be achieved in such to... as the number of jobs created; the number of people served; and the number of patients treated. When arcom- plidhmants cannot be quantified by activity or func- tion, list them in chronological order to snow the schedule of accomplishments and their target dates- INSTRU&IONS :a- c. Identity the kinds of data to be collected and main- Wried and discuss the criteria to be used to evaluate Ow results and successes of the project Explain the methodology that will be used to determine H the rioeds identified and discussed are being met and H dw results and benefits Identified in item 2 are being achieved. d. , List organisations, cooperators, consultants, or other key individuals who will work on the project along with, a short dose iptio n of the nature of their effort or contribution. 4. GEOGRAPHIC LOCATION. Give a precise location of the project or area to be served by the proposed project. Maps or other graphic aids may be attached. IL IF APPLICABLE, PROVIDE THE FOLLOWING IN. FORMATION: a. For research or demonstration assistance requests, present a biographical sketch of the program director with the following information; name, address, phone number, background, and other qualifying experience for the project. Also, list the name, training and back- ground for other key personnel engaged in the project. b. Discuss accomplishments to date and list in chrono- logical order a schedule of accomplishments, progress or milestones anticipated with the new funding re- quest. If there have been significant changes in the project objectives, location approach, or time delays, explain and justify. For other requests for charges or amendments, explain the reason for the change(s). If the scope or objectives have changed or an extension of time is necessary, explain the circumstances and justify. If the total budget has been exceeded, or if individual budget items have dwWd more than the presaibsd limits contained In Attachment K to Of- fice of Management and Budget Circular No. A-102, explain and justify the change and its effect on the project. c. For supplemental assistance requests, explain the rea- son for the request and justify the n ead for additional funding. INDICATORS OF GOAL ACHIEVEMENT cart 1 V -3 b ' PROJECT START DATE Grantee Name, Address, and Telephone Grant Number Rcport Required QUARTERLY FINAL Report Period (Circle one) *Grant Title Date $Chnnl Re. avirre Officer (II) Project Director *Current *Projected PERIODIC PROGRESS REPORTING -• NOT CUMULATIVE Actual Annual Level Numerical Goal End of *Indicator At Time By End of 1 Q2 Q3 Q4 Grant Period of Application Grant Period Totals M1 M2 M3 M4 MS M6 M7 M8 M9 M10 M11 Ml Address 100% of student opula— 2400 1 2400 schoolstinn in target ss 25% of student popula- 0 1 750 3. Address 100% of active PTA at 400 400 target schools I ---TT t I I- rr� I I the number of individ— . in target sch. 2400 Proiect Director's Initial Grant Manager's Review, *Complete these four items when preparing grant application. Other items will be recorded monthly and reported to Criminal justice quarterly. INI)ICATO1t5 OF GOA1, ACHIEVENIEN'r PROAXT START DA'1'F Grantee Name, Address, and Telephone _ Grant Number Y I Rt'pnrt Required QUARTERLY FINAL Report Period (Circle one) *Grant Title Date Schoo� 1 Resol,rce Officer (11) _ Proiect Director *Indicator *Current Annual Level At Time of Application *Projected Numerical Goal By End of Grant Period PERIODIC PROGRESS REPORTING -- NOT CUMULATIVE Actual End of Gant Period Totals 1 — Q2 Q3 Q4 M1 M2 h13 -- M4 MS MG M7 M8 M9 M10 !•111 Ml 0 referrals to T ,v ntlp obation_ Office schools) — _ 6. Improve student attitudes about 1200 1800 the police to 75% of the stu en _ population in target schools 7. Counsel and/or refer to other 12 '75 agencies — students with drup, or alcohol problems. 9 . Pro' ct Director's Initial Crant Manager's Review 'Complete these four items when preparing grant application. Other itcn►s will be recorded monthly and reported to Criminal )ustice quarterly. INI)ICA'1'0ltS OF GOAI, AL111EVE'NIEN'r Pl1O.IT,c"T STAllur DATE Grantee Name, Address, and Telephone Grant Number I Report Required QUARTERLY FINAL Report Period (Circle one) "Grant Title School Resource Officer II 1)atc s Project Director *Current *Projected PLRIODIC PROGRESS REPORTING -- NOT CUMULATIVE Actual Annual Level Numerical Goal - — End of *Indicator At Time By End of 1 2 Q3 Q4 Coant Period of Application Grant Period - Totals M1 M2 M3 N14 MS MG M7 M8 M9 M10 M11 M1 8. Counsel with parents of students 2 0o 35 in target schools 9. No. of officers assigned to ro ect IQ. No. ofpreseentations made —to 148 teachers & administrators 11. No. of presentations made to 700 750 Pro'eet Director's Initial Grant Manager's Review "Complete these four items when preparing grant application. Other items will be recorded monthly and reported to Criminal justice quarterly. INDICAl'OltS OF GOAL ACIIIEVI;,NII;N'I' 1' iom,,,CT START DA'I'F Grantee Name, Address, and Telephone _ Grant Number —� I Rcport Required QUARTERLY FINAL Rcport Period (Circle one) *Grant Title I)atc School Resource Officer (H) N i Project Director *Current *Projected PERIODIC PROGRESS REPORTING -- NOT CUMULATIVE Acmal Annual Level Numerical GUaI — End of *Indicator At Time By End of 1 Q2 Q3 Q4 Gant Period of Application Grant Period - Totals M1 M2 M3 A14 MS M6 M7 M8 M9 MIO M11 M1 _._.12. No. of informal counseling sessions with students _ 1L No. of informal counsel sessions with teachers & alcoholor I . Pro' ct Director's Initial Grant Mana er's Review 'Complete these four items when preparing grant application. Other items will be recorded monthly and reported to Criminal justice quarterly. PART V ASSURANCES The Applicant hereby assures and certifies that he will comply with the regulations, policies, guidelines and re— quirements, including UMB Circulars No. A-95, A-102 and No A-87 , as they relate to the application, accept— aoce and use of Federal funds for this federally —assisted project. Also the Applicant assures and certifies to the grant that: 1. It posrses legal authority to apply for the grant; that a resolution, motion or similar action has been duly adopted or passed as an official act of the applicant's governing body, authorizing the Tiling of the application, including all understandings and assurances contained therein, and directing and authorizing the person identi. fied as the official representative of the applicant to act in connection with the application and to provide such additional information as may be required. 2. It will comply with Title VI of the Civil Rights Act of 1964 (P.L. 85-352) and in s=rdance with Title VI of that Act, no person in the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any pro- gram or activity for which the applicant receives Federal financial assistance and will immediately take any mea- sues necessary to effectuate this agreement. 3. It will comply with Title VI of the Civil Rights Act of 1961 (42 USC 2000d) prohibiting employment discrimi. nation where 11► the primary purpose of a grant is to provide employment or (2) discriminatory employment practices will result in unequal treatment of persons who are or should be bervefiting from the grant -aided activity. 4. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 (P.L. 91-M) which provides for fair and equitable treatment of persons displaced as a result of Federal and federally assisted programs. 5. It will comply with the provisions of the Hatch Act which limit the political activity of employees. 6. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act, as they apply to hospital and educational institu- tion employees of State and local governments. 7. It will establish tafeguards to prohibit employees from using their positions for &'purpose that is or gives the appearance of being motivated.by r desire for private gain for themselves or others, particulhrly those with whom they have family, business, or other ties. 11. It will give the sponsoring* agency or the Comptroller General through any authorised representative the access to and the right to examine all records, books, papers, or documents related to the grant. 9. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of low, program requirements, and other odministrotiva requirements. 10,It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that A facility to be used in the project.is under consideration for listing by the EPA. 11.It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976. Section 102(a) requires, on and after March 2, 1975, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. 17 12. PART V (Continued) The phrase* Federal financial assistance' includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistande',, It will assist the Federal grantor.agency in its compliance with Section 106 of the National'Hidt(>ric Preservation Act of.1966 as.amended (16 U.S.C. 470),:txecutive Order 11593, and the Archeological and Historic 1 Preservation Act of 1966 (16 U:*S.C. 469a-I et seq.),*by (a) consulting with the State Historic Preservation Ofider,pa the conduct of -investigations, as necessary, to identify properties listed in or eligible for inclusion in'theNitional Register of Ristori*c Places that are subject to4dverse effects(see 36 CFR Part 800.8) by the activity, anamot'ifying the Federal grantor agency of the existence i of i any such properties, and by (b) complying with all requit'ements-established by the Federal grantor agency to avoid.or-mitigate adverse effects -upon such properties. 13. It will.comply with the Uniform Grant -and -Contract Management Standards (UGCMS) developed under the directive of•the Uniform Grant and Contract Managem0h.t Act of 1981, Texas Civil*Staikites,, Article 4413(32g). CJD w NOTICE TO THE GRANTEE In compliance with CJD rules relatin to Eligible Applicants and Application Processing�, Subsection 3.48(c3, applicants must provide the full names, tit''fes, addresses, and telephone numbers for the auth- orized official, financial officer, and project director for each grant submitted for consideration by the.governor. APPLICANT: City of Lubbock PROJECT TITLE: School Resource Officer (II) Cox Robert Massengale Project Director Type or Print Financial Officer Type or Print) Capt.,`Juvenile Division Title Address Street or P.O. Box Lubbock 79456 City Zip 806-762-6411 Telephone Number Director of Finance Title P. 0. Box 2000 Address Street or P.O. Box Lubbock 79457 City Zip 806-762-6411 Telephone Number Larry Cunningham Authorized Official Type or Print City Manager Title P. 0. Box 2000 ddress Street or P.O. Box Lubbock 79457 City Zip 806-762-6411 Telephone Number C Y s CITY OF LUBBOCK Grant Proposal Evaluation 1. State, as clearly as possible, the goals and objectives of the proposed project. The purpose of the School Resource Officer Program is to let youngsters meet police officers in a personal, relaxed, and unofficial atmosphere. By building rapport in this manner, it is hoped that the youngsters will develop a better understanding of the police, will develop positive attitudes about the law and their role in the law, and learn that the police are not only enforcers of the law, but friends as well. A. Is tFis the fulfillment of an identifiable community goal? if so, list �ource- The goal of the project is to reduce the number of crimes in the city committed by juveniles. S. Is this the fulfillment of an identifiable community need? If so, ple.-).e provide quantifiable data studies, etc.). A reduction in juvenile crimes will reduce losses suffered by citizens of the community. 2. Stat,2 indica`ors by which the staff and City Council might be able to evalu,ite the program in order to determine that it has reached t st.3t --' yo.�ls and objectives noted in No. 1. In January,.1984, a pilot SRO program involving one police officer was implemented to see if the project would be worthwhile in Lubbock. Based on the success of the pilot program, grant funding was obtained for two additional SRO's in FY 1984-85. The goal objectives in this grant should be met or exceeded. • 3. Will this project benefit the community as a whole? If not, please provide a detailed profile of the group receiving the benefit of the program. _. The School Resource Officer Program will benefit the community as a whole due to a reduction in:juvenile criminal activity. In addition, people who develop a positive attitude about the law as youngsters will contribute to the well being of the city when they grow to adulthood.. 4. Are other agencies (other than the City of Lubbock) available to h.— this project? Are other agencies already handling similar proyra,-.1' No. S. Is the activity provided by this grant required by state or federal law or as a condition of other ongoing state or federal programs? No. 6. Jces the ;rent require any local match? If so, is the match in the for+n of ca,,h or an in -kind contribution? Yes - cash. This is the second year of funding for this grant, so the city will fund 20% of the cost or $12,417. i 7. Is the grant for capital or operating programs? Operating Program. A. If capital, will it result in ongoing City operational costs? If so, explain in detail. N/A B. If operating, is it a one time grant which will result in any circ; City expenses if the program is to be continued in the future' This is the second year for this grant. The city is required to provide an increasing cash match up to the fifth year. After the fifth year, the program will be totally funded by the city. 8. Other cone :tints. E-pendi ture Pe r sr;nn�, l Stipp 1 i es yaintenanr-- Capital iU1A:. of ..._ , Fe-dr: ra 1 �t:re TUiAL rrof, 1 CITY OF LUbbGCK EXPENDITURES AND REVENUE PROJECTION 1986 19 87 1988 19-89 19 57,868 60,761 63,799 -66,989 -0- -0- -0- -0- „4,215 4,426 4,647 4,879 2,280 2,362 2,445 2,550 64,363 67,549 70,891 74,418 19 19 19 19 51,946 40,529 28,356 14,884 12,417 27,020 42,535 59,534 64,363 67,549 70,891 74,418 19 19 19 19 1n �.2