HomeMy WebLinkAboutResolution - 1927 - Grant Application - LCAC - Art Works, Municipal Building - 01_24_1985Resolution #1927
January 24, 1985
Agenda Item #27
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RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Grant
Application and all related documents. Said Grant Application to be
submitted to the Lubbock Cultural Affairs Council and to be in the amount
of FIFTEEN THOUSAND AND NO/100 DOLLARS ($15,000.00) for the purpose of
purchasing works of art for the Municipal Building, a copy of the Grant
Application is attached herewith, and shall be spread upon the minutes of
the Council and as spread upon the minutes of this Council shall constitute
and be a part of this Resolution as if fully copied herein in detail.
Passed by the City Council this 24th day of J nuary , 1985.
AL HENRY, YOR
ATTEST:
aneti-e Boyd, City Secretary
APPROVED AS TO CONTENT:
Rita P. Harmon, Assistant City Manager
for Management Services
APPROVED AS TO FORM:
>'e
' C- ' - � . j - , .
C. Ross, Jr., City Attorney
1984
LUBBOCK CULTURAL AFFAIRS COUNCIL / CITY OF LUBBOCK
GRANT APPLICATION FORM
Seven copies of your typewritten application must be submitted to the
Lubbock Cultural Affairs Council, P.O. Box 561, Lubbock, TX 79408,
postmarked or hand -delivered no later than the period deadline (June 1
or December 1). Late applications will not be considered.
PLEASE USE SPACE PROVIDED.
SECTION A - ORGANIZATIONAL INFORMATION
1. Official Name of Organization: City of Lubbock Municipal Arts Committee
2. Mailing Address of Organization: P.0. Box 2000
3. Chief Administrative Officer and Title: Larry J. Cunningham, City Manager
4. Project Director: Rita P. Harmon
Phone Number: (806) 762-6411 Ext. 2016
5. Project Title: Municipal Building
6. Applicant Organization is legally:
IRS Tax Exempt College/University
Governmental Unit Other
7. Person to wham all correspondence or telephone inquiries about this
application should be directed:
Name: Rita P. Harmon Phone Nurrbers
Business: (806) 762-6411 Ext. 2016
Address: P•O• Box 2000 flare:
SECTION B - PROJECT DESCRIPTION
8. Project beginning date: September 1, 1985
Project completion date: September 30, 1986
Date LCAC grant funds actually needed: September 1, 1985
June 1 projects should begin after September 1.
December 1 projects should begin after March 1.
(Based on avaiIabIIIty of funds, there is some leeway in advancing
funds prior to these dates.)
APPLICATION FORM - PAGE 1
PLEASE USE SPACE PROVIDED. OTHER PAGES WILL INOT BE CONSIDERED FOR
QUESTIONS 11 - 15.
9. Number of 36,000 per year
persons to be directly served by this project:
This figure is based on an estimated 150 visitors per day x ZU days x 12 month
10. What other organizations will assist you in bringing this project
to fruition.
Texas Commission on the Arts
11. Clearly and concisely describe this project: The City of Lubbock recently
restored the former Sears Building to serve as City Hall. The contemporary design of the
building provides:a.unique setting for a permanent exhibit.of contemporary art works that
would enhance the interior design and expose the citizenry to West Texas artists. Specific
areas have been designated to display such media as tapestries, prints,.lithographs,
earthenware, oils,'watercolors, and glass.
12. How did this project originate: The City Council recognized the need to
decorate the new City Hall. To meet this need, the Lubbock Municipal Arts Committee
developed a comprehensive plan with a strong conceptual statement. Work will be placed
to reflect the atmosphere created on eachlevelof the building. This project is also a
means to help publicize the artistic talent found in the community and throughout the
region.
13. What are the objectives of this project:
<a) Purchase contemporary works of Art depicting. the West Texas environment and life styles.
(b) Provide access to quality art work not normally encountered by the average citizen.
(c)Improve awareness of local talent both from within and beyond the community.
(d)' Encourage private sector contribution of quality art for public places.
(e) Provide an aesthetically pleasing work environment.
14. Why is this project needed by the Lubbock Community:
To Jncrease awareness of the Arts, to provide widespread exposure for local talent.
15. How will you publicize the project:
Press releases, media coverage and a formal reception and exhibit for the artists and the
community.
16. Please llst persons with business and managerial skill who will
help you administer this project. Please include their telephone
numbers.
Karen Wiley ------------ Fine Arts Supervisor ------------- (806) 762-6411 Ext. 2686
David Hughes ----------- Administrative Assistant----------(806) 762-6411 Ext. 2004
APPLICATION FORM - PAGE 2
SECTION C - ORGANIZATION'S FINANCIAL iifOgMATION
Total.Operational Budget
Fiscal Year 1982: -0- The Lubbock Municipal Arts
Fiscal Year 1983: -0- Committee was created in
Fiscal Year 1984: -0- __. August, 1984, and does not :.
have an operating budget.
SECTION D - PROJECT BUdGET INFORMATION (A separate sheet may be used)
Expenditures for this project only
a. Organization's staff salarles (Norma! selnr-y
should be listed as an "in kind" s,�pLnCit��rF)
b. Professional services (artist fees, consultant
c. Facilities
d. Travel and transportation
e . Lodg i rg
f. Rentals (other than facilities)
g. Supplies and materials
h. Promotion
i. Printing
j. Postage and telephone
k. Financial statement fees (see no. 1/pg. 2 hand
1. Other (itemize)
_$3.933.14
fees) 30,OOO.00
-0-
-Q-
-0-
-0-
100.00
-0-
100.00
_ -0-
—
TOTAL PROJECT EXPENDITURES 34-133,1
Cash Revenues for this project only
a. Admission, tickets, concessions, tuition,
registration fees, application fees, etc.
(earned income directly related to project) -0-
b. Individual donations specifically for this project -0-
c. Organizational funds budgeted specifically for
this project -0-
d. Business and industry contributions specifically
for this project
e. Foundation support for this project -0-
f. Other (itemize) Texas Commission on the Arts 150000.00
TOTAL CASH & CONTRIBUTIONS
In -Kind Appropriations for Project (Please itemize)
a. Staff Salaries 3,933.14
b. Supplies _j,W00
C. Promotion 100.00
TOTAL IN -KIND 4.133.14
AMOUNT OF FUNDING REQUESTED FROM GRANTS PROGRAM 15-000.00
TOTAL PROJECT COST 34-133.14
(Cost should equal expenditures)
APPLICATION FORM - PAGE 3
SECTION E - Applications will be considered only if the following Is
included.
1. A copy of the organization's IRS non-profit tax -exemption letter.
2. A list of the organizatie-n's board of directors.
3. A brief narrative on the purpose and history of the organization.
4. Resumes of people involved in managing this project.
5. Outside information (news clippings, programs, etc.) where
applicable.
6. A copy of an independent audit or a financial statement from a
certified public accountant for the most recent operating year.
SECTION F
If a grant is awarded, the applicant hereby gives assurances to the
Lubbock Cultural Affairs Council that:
1. The activities and services for which financial assistance is
sought will be administered by or under the supervision of the
applying organization.
2. Any funds received as a result of this application will be used
solely for the project described.
3. Appropriate credit will be given to "The Lubbock Cultural Affairs
Council/City of Lubbock Grants Program" in any programs or
publicity relating to the project.
4. The undersigned have been authorized by the applying organization
to submit this application.
5. The applicant is a non-profit entity as defined by the IRS, an
educational institution, or a unit of government.
6. The applicant shall retain a copy of the 1984 Lubbock Cultural
Affairs Council/City of Lubbock grants handbook and shall execute
grant by the rules and regulations stated therein.
7. The Applicant hereby agrees to indemnify the LCAC from any
liability rising out of the disbursement and use of grant funds
including, but not limited to any cause of accidents or claim
arising at.events made possible or partially possible by the
funds. (In so far as the Constitution and laws of the State of
Texas permit in applications made by Texas Tech University)
8. Unless grantee submits completed project evaluation form within
ninety days of project's termination, grantee forfeits final 20%
of grant funds.
APPLICATION FORM - PAGE 4
We hereby certify that all figures,, facts, and representations made to
this application, including any attachments, are true and correct to the
best of our knowledge.
Chief Admint trative Officer:
Signature G�
Typed Name La y J. Cunn gham
Date January 18, 1985
SIGNED:
;Z7
Alan enry, M or
Prolect Director:
Stgnature
Typed Name Rita P. Harmon
Date January 18,' 1985
ATTEST:
Rane to Boyd, City Secretary
APPLICATION FORM PAGE 5