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Home My WebLink AboutResolution - 2022-R0517 - Service Agreement 17040 with Parkhill 12.13.22Resolution No. 2022-RO517 Item No. 5.16 December 13, 2022 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute and on behalf of the City of Lubbock, Professional Services Agreement No. 17040 professional design services for 34t' Street Back -of -Curb design, by and between the City Lubbock and Parkhill, Inc., a Texas Corporation, and related documents. Said Contract attached hereto and incorporated in this resolution as if fully set forth herein and shall included in the minutes of the City Council. Passed by the City Council on ATTEST: Retie a Garza, City Secr APPROVED AS TO CONTENT: a Erik Rejino, Assistant City Manager APPROVED AS TO FORM: elli Leisure, Assistant City Attorney December 13, 2022 TRAY P , MAYOR ccdocs/RES.PSA-No. 17040 Parkhill 34t' st backofcurb 12.8.22 Resolution No. 2022-RO517 PROFESSIONAL SERVICES AGREEMENT STATE OF TEXAS § COUNTY OF LUBBOCK § This Professional Service Agreement ("Agreement") Contract No. 17040 is entered into this 13th day of December , 2022, is by and between the City of Lubbock (the "City"), a Texas home rule municipal corporation, and Parkhill, Inc., (the" Engineer"), a Texas corporation. WITNESSETH WHEREAS, The City desires to contract with the Engineer to provide professional services for the 34`h Street Back -of -Curb design (the "Activities"); and WHEREAS, the Engineer has a professional staff experienced and is qualified to provide professional engineering services related to Activities, and will provide the services, as defined below, for the price provided herein, said price stipulated by the City and the Engineer to be a fair and reasonable price; and WHEREAS, the City desires to contract with the Engineer to provide professional services related to the Activities, and Engineer desires to provide the Services related to same. NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Agreement, the City and the Engineer hereby agree as follows: ARTICLE I. TERM The term of this Agreement commences on the Effective Date and continues without interruption for a term of 6 months. If the Engineer determines that additional time is required to complete the Services, the City Engineer, may, but is not obligated to, in his or her discretion, execute an agreement to grant up to an additional six (6) months of time so long as the amount of the consideration does not increase. An amendment to this Agreement resulting in an increase in the amount of the consideration must be approved by the City acting through its governing body. Page 1 of 11 ARTICLE II. SERVICES AND COMPENSATION A. The Engineer shall conduct all activities, and within such timeframes, as set forth on Exhibit "A", attached hereto (the "Services"). B. The Engineer shall receive as consideration to be paid for the performance of the Services, in an amount not to exceed $165,568, as set forth in Exhibit `B". ARTICLE III. TERMINATION A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty (30) days written notice to the Engineer. In the event this Agreement is so terminated, the City shall only pay the Engineer for services actually performed by the Engineer up to the date the Engineer is deemed to have received notice of termination, as provided herein. B. Termination and Remedies. In the event the Engineer breaches any term and/or provision of this Agreement, the City shall be entitled to exercise any right or remedy available to it by this Agreement, at law, equity, or otherwise, including without limitation, termination of this Agreement and assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative. ARTICLE IV. NON - ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this Agreement, this provision shall control. ARTICLE V. ACKNOWLEDGEMENTS A. Existence. The Engineer is a corporation duly organized, validly existing, and in good standing under the laws of the State of Texas and is qualified to carry on its business in the State of Texas. B. Corporate Power. The Engineer has the corporate power to enter into and perform this Agreement and all other activities contemplated hereby. C. Authorization. Execution, delivery, and performance of this Agreement and the activities contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part Page 2 of 11 of the Engineer. This Agreement constitutes legal, valid, and binding obligations of the Engineer and is enforceable in accordance with the terms thereof. D. Engineer. The Engineer maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and is familiar with all applicable laws, rules, and regulations, both state and federal, including, without limitation the applicable laws, regarding the Activities contemplated hereby. E. Performance. The Engineer will and shall conduct all activities contemplated by this Agreement in accordance with the standard of care, skill and diligence normally provided by a professional person in performance of similar professional services, and comply with all applicable laws, rules, and regulations, both state and federal, relating to professional services, as contemplated hereby. F. Use of Copyrighted Material. The Engineer acknowledges that any materials provided by the Engineer for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance or contractual obligation relating to the use or reproduction of materials. The Engineer shall be solely responsible for ensuring that any materials provided by the Engineer pursuant to this Agreement satisfy this requirement and the Engineer agrees to indemnify and hold City harmless from all liability or loss caused to City or to which City is exposed on account of the Engineer's failure to perform this duty. ARTICLE VI. SCOPE OF WORK The Engineer shall accomplish the following: Professional Services related to the Services, as provided in Exhibit "A", attached hereto and made a part hereof. ARTICLE VII. INDEPENDENT CONTRACTOR STATUS The Engineer and the City agree that the Engineer shall perform the duties under this Agreement as an independent contractor and shall be considered as independent contractor under this Agreement and/or in its activities hereunder for all purposes. The Engineer has the sole discretion to determine the manner in which the Services are to be performed. During the performance of the Services under this Agreement, the Engineer and the Engineer's employees and/or sub -consultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. Page 3 of 11 ARTICLE VIII. INSURANCE The Engineer shall procure and carry, at its sole cost and expense through the life of this Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance satisfactory to the City, carried with an insurance company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including without limitation, the indemnity obligations set forth herein. The Engineer shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or sub - consultant of the Engineer to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of A-VII or better. Except for Professional Liability, the policies will be written on an occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Per Occurrence Single Limit: $1,000,000 General Aggregate Limit: $2,000,000 Professional Liability: Combined Single Limit: $2,000,000 Automobile Liability: Combined Single Limit for any auto: $1,000,000 Per Occurrence Employer's Liability: Per Occurrence Single Limit: $1,000,000 Worker's Compensation Per Occurrence Single Limit: $500,000 The Engineer shall further cause any approved subcontractor or sub -consultant to procure and carry, during the term of this Agreement, the insurance coverage required of Engineer herein, including without limitation, Professional Liability coverage, protecting the City against losses caused by the professional negligence of the approved subcontractor or sub -consultant. The City shall be listed as a primary and noncontributory additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. The Engineer shall provide a Certificate of Insurance to the City as evidence of coverage. The Certificate shall provide 30 days' notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The Engineer shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, the Engineer shall maintain said coverage throughout the term of this Agreement and Page 4 of 11 shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof, the Engineer fails to maintain the required insurance in full force and effect, the Engineer shall be in breach hereof and all work under the Agreement shall be discontinued immediately. Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained at the Engineer's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this Agreement and the discovery period (possibly through tail coverage) shall be no less than 10 years after the completion of the Services provided for in this Agreement. The provisions of this Article VIII shall survive the termination or expiration of this Agreement. ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS The Engineer may employ or retain consultants, contractors, or third parties (any of which are referred to herein as "Sub -consultant"), to perform certain duties of Engineer, as set forth on Exhibit A, if applicable, and attached hereto, under this Agreement, provided that the City approves the retaining of Sub - consultants. The Engineer is at all times responsible to the City to perform the Services as provided in this Agreement and the Engineer is in no event relieved of any obligation under this Agreement upon retainage of any approved Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by the Engineer shall be required by the Engineer to carry, for the protection and benefit of the City and the Engineer and naming said third parties as additional insureds, insurance as described above required to be carried by the Engineer in this Agreement. The Engineer acknowledges that such services are either under applicable value thresholds or are otherwise exempt from notice and/or bid requirements under Texas Law. ARTICLE X. CONFIDENTIALITY The Engineer shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. ARTICLE XI. INDEMNITY THE ENGINEER SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AGENTS, AND EMPLOYEES FROM ALL SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, Page 5 of 11 ALL EXPENSES OF LITIGATION, COURT COSTS, AND ATTORNEY'S FEES, FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF THE ENGINEER, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS AGREEMENT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS The Engineer shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Agreement, and any amendments thereto. ARTICLE XIII. NOTICE A. General. Whenever notice from the Engineer to the City or the City to the Engineer is required or permitted by this Agreement and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. B. Engineer's Address. The Engineer's address and numbers for the purposes of notice are: Parkhill, Inc. Kyle Jackson, P.E. 4222 85`' Street Lubbock, TX 79423 Telephone: (806) 473-3624 Email: kjackson@parkhill.com C. City's Address. The City's address and numbers for the purposes of notice are: Katy Allen, EIT City of Lubbock P.O. Box 2000 1314 Avenue K Lubbock, Texas 79457 Telephone: (806) 775-2337 Email: kaitlynallen@mylubbock.us Page 6 of 11 D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Agreement, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice is effective. ARTICLE XIV. CITY -PROVIDED DATA AND RESPONSIBILITIES Provision of Data. The City shall furnish the Engineer non -confidential studies, reports and other available data in the possession of the City pertinent to the Engineer's Services, so long as the City is entitled to rely on such studies, reports and other data for the performance of the Engineer's Services under this Agreement (the "Provided Data"). The Engineer shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Agreement are inserted in this Agreement strictly for the parties' convenience in identifying the provisions to this Agreement and shall not be given any effect in construing this Agreement. B. Audit. The Engineer shall provide access to its corporate books and records to the City. The City may audit, at its expense and during normal business hours, the Engineer's books and records with respect to this Agreement between the Engineer and the City. C. Records. The Engineer shall maintain records that are necessary to substantiate the services provided by the Engineer. D. Assignability. The Engineer may not assign this Agreement without the prior written approval of the City. E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the Engineer, and in the case of the City, its respective successors, legal representatives, and assigns, and in the case of the Engineer, its permitted successors and assigns. F. Construction and Venue. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF Page 7 of 11 ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any court of competent jurisdiction with respect to any person or circumstance, the remainder of this Agreement and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. H. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Agreement, and duly authorized and executed by the Engineer and the City. I. Entire Agreement. This Agreement, including Exhibits "A" through `B" attached hereto, contains the entire agreement between the City and the Engineer, and there are no other written or oral promises, conditions, or acknowledgments relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal — agent relationship between the Engineer and the City. K. Documents Owned by City. Any and all documents, drawings and specifications prepared by Engineer as part of the Services hereunder, shall become the property of the City when the Engineer has been compensated as set forth in Article II, above. The Engineer shall make copies of any and all work products for its files. L. Notice of Waiver. A waiver by either the City or the Engineer of a breach of this Agreement must be in writing and duly authorized to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving parry's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than the City and the Engineer. N. Non -Appropriation. All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then - current fiscal year or when the appropriation made for the then -current year for the services covered by this Agreement is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Engineer on Page 8 of 11 thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the Non -Appropriation Date. O. Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization P. No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This section applies only to a contract that: (1) is between a governmental entity and a company with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be paid wholly or partly from public funds of the governmental entity. (b) A governmental entity may not enter into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. Q. Texas Government Code 2274. By entering into this Agreement, Engineer verifies that: (1) it does not, and will not for the duration of the contract, have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Engineer is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Engineer verifies that, pursuant to Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and will not discriminate during the term of the contract against a firearm entity or firearm trade association. R. Engineer represents and warrants that: (1) it does not, and will not for the duration of the contract, boycott energy companies or (2) the verification required by Section 2274.002 of the Texas Government Code does not apply to the contract. If Engineer is a company with 10 or more full-time employees and if this Agreement has a value of at least $100,000 or more, Engineer verifies that, pursuant to Texas Government Code Chapter 2274, it does not boycott energy companies; and will not boycott energy companies during the term of the Agreement. This verification is not required for an agreement where a governmental entity determines that these requirements are inconsistent with the governmental entity's constitutional or statutory duties related to the issuance, incurrence, or management of debt obligations or the deposit, custody, management, borrowing, or investment of funds. S. Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government Code, may apply to this contract and the contractor or vendor agrees that the contract can be terminated if the Engineer or vendor knowingly or intentionally fails to comply with a requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code applies to this agreement, Engineer agrees to: (1) preserve all contracting information related to the contract as provided by the records retention Page 9 of 11 requirements applicable to the governmental body for the duration of the contract; (2) promptly provide to the governmental body any contracting information related to the contract that is in the custody or possession of the entity on request of the governmental body; and (3) on completion of the contract, either: (A) provide at no cost to the governmental body all contracting information related to the contract that is in the custody or possession of the entity; or (B) preserve the contracting information related to the contract as provided by the records retention requirements applicable to the governmental body. T. Professional Responsibility. All architectural or engineering services to be performed shall be done with the professional skill and care ordinarily provided by competent architects or engineers practicing under the same or similar circumstances and professional license. EXECUTED as of the Effective Date hereof. CITY OF LUBBOCK TRAY P7,MAYOR ATTEST: Rebec Garza, City SecretW APPROVED AS TO CONTENT: Michael G. Keenum, P.E., CFM APPROVED AS TO FORM: elli Leisure, Assistant City Attorney Firm Parkhill, Inc. By: ' r. -- ackson, P.E., Director of Transportation Page 10 of 11 Exhibit A SERVICES TO BE PROVIDED BY CONSULTANT For: 341h Street Reconstruction From Slide to Quaker and Avenue Q to 1-27 The work to be performed under this contract by Parkhill, hereinafter referred to as CONSULTANT, will consist of the following services for the City of Lubbock, Texas (hereinafter referred to as the CLIENT): SUMMARY OF SERVICES Update topographic survey as needed to changed conditions; modify plans to fit changed conditions; coordinate with adjacent landowners for changes; coordinate with utilities for relocation; coordinate with City for signal plans; combine previous PS&E and bidding documents into one set; update plans to remove reference to pavement project; provide bid -phase services. PROJECT DESCRIPTION • The Project Corridor is defined as the area along 341h Street, generally within the existing right- of-way limits and from Slide to Quaker and from Avenue Q to 1-27. GENERAL PROJECT OVERVIEW The existing section of 34`h Street, behind the back -of -curb, consists of deteriorating sidewalk, non - accessible areas, parking lot encroachments from adjacent properties and considerable utility congestion. In 2016, Parkhill designed two sets of plans for reconstruction of the entire corridor, including pavement and driveways. Since then, some conditions have changed in the field and require updating and further coordination with adjacent landowners. CLIENT wishes to update the plans to meet current conditions, remove reference to the pavement reconstruction from the sets and combine them into one set for bidding. DESIGN PHASE SERVICES CONSULTANT will provide the following services General Project Management: • Designate a Project Manager (PM), licensed to practice engineering in the State of Texas, to be responsible for the overall project development, deliverable construction documents, and successful prosecution of the contract bidding and award process. • Conduct a project kick-off meeting with CLIENT • Be responsible for project oversight and the daily management of this Project • Provide frequent and appropriate communication between CONSULTANT, CLIENT, and other interested parties to expedite completion of the Project, including the following: o Routine correspondence and informal meetings involving stakeholders such as CLIENT, adjacent landowners, and other firms working for CLIENT. • Conduct public involvement meeting Data Collection and Research: • Pull archived data • Perform site visits to verify changes in archived topographic and utility data • Collect data for areas where surface changes are identified November 27, 2022 1 of 2 • Merge new data with archived data from back of curb to ROW • Deliver new survey file for entire corridor from back of curb to ROW • Deliver new contour file for entire corridor from back of curb to ROW • Conduct Project site visits, photograph, and document existing features applicable to design. • Coordinate with utility companies and include franchise utility -provided data in plans. • Conduct Utility Coordination meetings in the field with relevant agencies. • Follow up and document one-on-one communication with utility agencies. Public Involvement: • Conduct and document individual meetings, as necessary, with property owners and tenants. • Conduct Public Meeting • Discuss and document with applicable property owner's future development and coordinate owner requests with CLIENT. Plans, Specifications, and Estimate: • Combine plan sets • Remove reference to pavement reconstruction • Update OPC Bid -Phase Services: • Coordinate and attend meetings with Client to discuss bid. • Assemble Bid Packages. • Convert Plans to PDF for Bidding. • Transfer information to City and Purchasing Department. • Respond to Contractor questions. • Prepare Bid Tabulation Sheets and Assist with Bid Evaluation. Construction -Phase Services: • Construction -phase services not included in scope. November 27, 2022 2 of 2 Exhibit B Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: November 27, 2022 Prepared By: Principal: Project Manager: KWJ KWJ ARB Project Name: 34th Street Redesign Project Number: 40475.22 Task/Discipline: Mult Projected Start Date: February 6, 2023 Fee (Revenue) Type: Hourly Rate w/Max Markup on Direct Expenses: 0.00% Markup on Reimbursables: 0.00% Fee Costs Summary (Profit and Markup Included in Total Fee) Labor Cost: $115,790 Direct Consultants: Direct Expenses: Reimbursable Consultants: $46,280 Reimbursable Expenses: $3,498 [Fee Summary OH and Profit in Labor, Markup included in Directs and Reimbursables) Labor: $115,790 Directs: Subtotal: $115,790 Reimbursables: $49,778 Total Fee: $165,568 1 Total Fee: $165,568 Page 1 of 1 | i ] I ( [ � , | � ■ 2 �| � .! -■§}| - t 7\| �-. � , �.,...■ ..,..-.-..�! � ! � i | `| ! � n� ®` ..n....... . ; ■ . .` �"�� |7| |k i!� r kll�If�2 |! |! - "!�| • ! & |�|!2� |�! |\ �2� �,. ,,� ; �.■ -. -- | , .� !` `!a k; ■ ,!!�|ƒ■� |. k !,-!!!�-!! I !$!� , | , »!!- !_� ■ •,, !, ! ,- }\k ! .3|2 §�als!!!� N !| })!|s� ■ Reimbursable Expenses Project: Project No: Task: Current Fee: Expenses NOT included in lump sum fee. These are billed to client, including markup, if allowed. Reimbursable Consultant Costs Amount 511 Survey Consultant $46,280 Total Reimbursable Consultants $46,280 Reimbursable Expenses 521 Travel Motel Days @ Air Travel Air Fare @ Parking Days @ Car Rental Days @ Mileage 25 Miles @ $0.545 Men @ /Man -day = Men @ /Man = /Day = /Day = @ 9 Trips = $122.63 Subtotal $123 522 Reproductions Blackline / Color Plots 34" x 22" 36" x 24" 42" x 30 Other Mounting Foam Board Printing: Set Up Fee 8-1/2" x 11" B&W 8-1/2" x 11" Color 11" x 17" B&W 11" x 17" Color Binding Cost Laminating Scan to file Burn to CD/DVD Scan Specs Scan Drawings 150 100 Shts @ Shts @ Shts @ sf @ Boards @ Originals @ Originals @ Originals @ Originals @ Originals @ Sets @ Shts @ CD/DVD @ Originals @ Originals @ $2.50 /Sht @ $2.75 /Sht @ $3.25 /Sht @ $0.55 /sf @ $10.00 /ea @ $0.15 /Sht @ $0.09 /Sht @ $0.55 /Sht @ $0.18 /Sht @ $1.05 /Sht @ $2.00 /Set $2.00 /Sht $13.50 /each $0.15 /Sht $1.50 /Sht Sets = Sets = Sets = Sets = Submittals = Sets = 18 Sets = Sets = 18 Sets = = = = = = $1,485.00 $1,890.00 Subtotal $3,375 523 Models/Renderings/Photos Shots @ /Shot 524 Telephone Calls @ /Call 525 Meals Days @ Men @ /Man -day 526 Field Supplies 528 Postage Mailings @ /Mailing (Standard) 528 Postage Mailings @ /Mailing (Overnight) 530 Misc Reimbursable Exp 532 Temporary Personnel 534 Office Supplies 535 CADD 536 Field Equip Rental 537 Interior Design Items 539 License & Regulation Fee 543 NM Gross Receipt Tax 547 Computer Supplies Total Reimbrusable Expenses $3,498 Page 1 of 1 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS QUAKER TO SLIDE ROAD 34TH STREET WORKSHEET HUGO REED AND ASSOCIATES, Task Engr. or Senior Reg. Total Total Principal Surveying Pr°L Land Senior Prof. Prof. Development EIT Tech or Survey Senior CADD Researcher Survey Hours Extension In Charge Project Surveyor Engineer Engr. Coordinator Crew Manager Tech Crew Manager «««««« Rates »»»»»» $220 $200 $165 $190 $120 $190 $120 $120 $95 $80 $190 THE TASK ITEMS LISTED BELOW ARE FROM THE ORIGNAL 34TH STREET REHABILITATION PROJECT. THE TIME REPRESENTED ON PREVIOUS TASKS REPRENTS THE EFFORT TO REFRESH THE SURVEY PREPARED BY HUGO REED AND ASSOCIATES, INC. FOR THE ORIGINAL CONTRACT. TASKS IN GREY TEXT AND WITHOUT HOURS ARE NOT INCLUDED IN THIS SCOPE OF WORK. Task 1 - Project Management A Attend Project Design Meetings (assume 1 meetings @ 2 hours/mtg) 2 2 $ 440 B :w Meetu , , 6, uu-/. dllu IUU-1. ,- 0 $ C Prepare Monthly Status Report and Invoice (9 months - design phase) 4 4 $ 880 D Internal QA/QC Prior to Submittals 16 16 $ 1,920 E Coordination with Prime 2 2 4 $ 680 F Project Site Visits 4 8 12 $ 1,620 G Misc. Property Ovrner Meetings - 1.0 Mile 0 $ H Attend Pre -Construction Public Meeting 0 $ _ Task 1- Project Management Subtotal Hours/Costs a 0 4 0 0 0 a 18 0 0 0 38 $ 5,540 Task 2 - Data Collection/Research A Review existing as -built plans 0 $ B Identify existing shared access locations 0 $ C l,tentify known constraints within the corridor 0 $ _ D arch property ownership and tenants 0 $ - E -,pdale ownership & tenant spreadsheet 0 $ _ F 0pdale ownership & property usage map 0 $ G _ocate Section Corners to Establish AlignmL 0 $ H Establish Existing Rights -of -Way (Locate Property Corners) and relocate/verifyand/or set project control 20 20 $ 3,800 1 'eve10p Klght-0t-way Bdsunap (Survey Accurate, $ _ J Detail Survey of Quaker Ave. Intersection. 500' South & North. Including Pavement Markings 0 $ K Detail Swrvey of 29th Drive Intersection. 500' North. Including Pavement Markings 0 $ - L Detail Survey 0f Slide Road Intersection, 500' South & North, Including Pavement Mark;nq< 0 $ - Topographic/Improvement Survey of 34th Street Corridor from Quaker Avenue to Slide Road, including every cross street back to first alley. Pick up M driveways and parking lots to include parking spaces and improvements to 20 20 $ 3,800 face of buildings. UPDATED SURVEY DATA WILL BE LIMITED TO AREA BETWEEN BACK OF CURB AND ROW Locate Surface Evidence of Existing Utilities Including Manholes with Inverts, N Water Valves, Gas Valves, etc. UPDATED SURVEY DATA WILL BE 16 16 $ 3,040 LIMITED TO AREA BETWEEN BACK OF CURB AND ROW O ecate Geote.0n:c�! " 0 $ P Process all Field Survey Data, Development of Microstation Files for Roadway Design, Develop 3-D Terrain Model of Project 16 40 56 $ 5,720 1 of 3 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS QUAKER TO SLIDE ROAD 34TH STREET WORKSHEET HUGO REED AND ASSOCIATES,, Task Principal In Charge Engr. or Surveying Project Manager Senior Reg. prof. Land Surveyor Senior Prof. Engineer Prof. Engr. Development Cocrdlnator EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours Total Extension «««««« Rates »»»»»» $220 $200 $165 $190 $120 $190 $120 $120 $95 $80 $190 Q Party Chief, Office Calculations, Record Keeping 4 4 $ 480 R RPLS, Supervision, Data Processing, Calculations and Record Keeping 4 4 8 $ 1,140 S rcparu uldu idyu etiaenir.Ms 0 $ T Prepare Right of Entry Document, 0 $ U Prepare Pedestrian Access East 0 $ V Obtain and Review As -built Plans. Hya_,,..:; W.U.., Wit. 0 $ W Research all known Water and Sewer utilities within the corrin 0 $ _ Task 2 Subtotal Hours / Costs 0 0 4 0 0 0 16 8 40 0 56 124 $ 17,980 Task 4 - Design and Construction Documents A Utility Coordination Al r'repare for ann wo f2) Utility Coordination Mec 0 $ A2 Coordinate with SUE Consultant 0 $ A3 Coordinate with Utility Companies for Relocati^ 0 $ A4 Prepare and provide project control to SUE 0 $ AS Measure Depths of Exposed Utilities slated for relocation 0 $ A6 Reduce Survey data, prepare and document for use in Coordinati, 0 $ A7 Inspect Placement of Relocated Utilities 0 $ _ A8 Survey and Document Location of Relocated 0 $ is U I - rd natlon'Subtotal Hours/Costs 0 0 1 0 0 0 0 0 a 0 0 0 0 $ - B Drainage Design and Construction Documents B1 Coordinate with Prime to Establish Roadway Prot. 0 $ B2 Review Preliminary Profiles will) City 0 $ _ B3 Adjust Drainage Area Map to Correspond with Topo and D(,sn_, 0 $ B4 Hydrologic and Hydraulic Modeling of Corridor (No Impact Analysis, Stor, Sewer Systems within Corridor will not be Included in Pre -Project and Po! Project Models. Modifications to Existing Storm Sewer Infrastructure Not Anticipated) 0 $ B5 Prepare Hydrologic and Hydraulic Data She( 0 $ B6 Miscellaneous Drainage Details 0 $ B7 Specifications and Special Conditions 0 $ BB Cost Estimates at 60, 90 and 100 Percent Submittals 0 $ B9 `'tan Submittals at 60. 90 a• •'ercent 0 $ D►alnage'Design and'Construction Documents 0 0 0 0 0 0 0 0 0 a 0 0 $ C Pre -Construction Public Involvement C1 Attend Public Meeting Planning Meeting 0 $ C2 Prepare Exhibits, PowerPoint. Handouts 0 $ _ C3 Attend Open House and Public Meetior 0 $ _ C4 0 $ Pre -Construction Public Involvement Subtotal Hours/Costs 0 0 0 a1 0 a 0 a 0 0 a 0 $ Task 4- Design and CD's Subtotal Hours / Costs 0 0 0 1 0 1 0 0 0 0 0 0 0 0 $0 2 of 3 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS QUAKER TO SLIDE ROAD 34TH STREET HUGO REED AND ASSOCIATES, WORKSHEET Task Principal In Charge Engr. or Surveying Project Manager Senior Reg. Prof. Land Surveyor Senior Prof. Engineer Prof. Engr. Development Coordinator EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours Total Extension «««««« Rates »»»»»» $220 $200 $165 $190 $120 $190 $120 $120 $95 $80 $190 Task 5- Bid Phase Services A Coord, ' on with City 0 $ B Attend Iwo (2) Meetings with the City to Discuss o 0 $ C Coordination with Bidders - Respond to Questions 0 $ Task 5- Bid Phase Services Subtotal Hours/Costs 0 0 0 0 a 0 0 0 0 0 0 0 $ Subtotal;Worksheet 2 Hours and_Costsg�;_ S 0 a 0 0 0 24 26 40 0 56 162 $ 23,520 Expenses (Worksheet 5) for Task 2 HRA Basic Services `7 �17760 7T. —s 1,320 S 2.880 $ 3,120 S 3,800 S $ 10,640 S 23,520 3 of 3 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS INTERSTATE 27 TO AVENUE Q 34TH STREET WORKSHEET HUGO REED AND ASSOCIATES, Task Engr. or Senior Reg. Total Total al Princi p In Charge Surve �� Project Prof. Land Senior Prof. Engineer Prof. Engr. Development Coordinator EIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Hours Extension Manager Surveyor <c««««cc Rates »»»»»» $220 $200 $165 $190 $160 $190 $120 $120 $95 $80 $190 THE TASK ITEMS LISTED BELOW ARE FROM THE ORIGNAL 34TH STREET REHABILITATION PROJECT. THE TIME REPRESENTED ON PREVIOUS TASKS REPRENTS THE EFFORT TO REFRESH THE SURVEY PREPARED BY HUGO REED AND ASSOCIATES, INC. FOR THE ORIGINAL CONTRACT. TASKS IN GREY TEXT AND WITHOUT HOURS ARE NOT INCLUDED IN THIS SCOPE OF WORK. Task 1 - Project Management A Attend Project Design Meetings (assume 1 meetings @ 2 hours/mtg) 2 $ 440 B .ewMeetings -: ind100! N'shrs.imtg. $ C Prepare Monthly Status Report and Invoice (2 months - design phase) 4 $ 880 D Internal QA/QC Prior to Submittals 16 $ 1,920 E Coordination with Prime 2 2 $ 680 F Project Site Visits 4 8 $ 1,620 G Mrs- .erty. $ _ H Attend Pre-Constructiun F $ Task 1- Project Management Subtotal Hours/Costs 8 0 4 D 0 p 8 78 0 0 0 0 S 5,540 Task 2 - Data CollectlordResearch A .w er as-o 0 Is - B fy ex,a .,g sharea : .ess for„i::;as 0 $ C i fy known constraints within the corridor 0 $ D Research property ownership and tenants 0 $ - E i.Ao ownership & tenant spreadsheet 0 $ F ,te ownership & property usage map 0 $ G io Section Corners to Establish Alignment 0 $ H Establish Existing Rights -of -Way (Locate Property Corners) and relocate/verify and/or set project control 20 20 $ 3,800 1 Develop Rigm-or-Vra} tsa,c, tap tZjUrvcy ACLUratei 0 $ J Detail Survey of Avenu- :r r- i . -^.'P South & North. Including Pavement Markings 0 $ K Detail Survey of Interstate 27 Intersection, 500' South & North, Including P.avEmr,t kip" i, In West Cijrhlir,- of 13ro:thh,_ue.1 A r,, R.,a.; 0 $ - Topographic/Improvement Survey of 34th Street Corridor from Interstate 27 to Avenue Q, including every cross street back to first alley. Pick up L driveways and parking lots to include parking spaces and improvements to 20 20 $ 3,800 face of buildings. UPDATED SURVEY DATA WILL BE LIMITED TO AREA BETWEEN BACK OF CURB AND ROW Locate Surface Evidence of Existing Utilities Including Manholes with Inverts, M Water Valves, Gas Valves, etc. UPDATED SURVEY DATA WILL BE 12 12 $ 2.280 LIMITED TO AREA BETWEEN BACK OF CURB AND ROW N atechnical Test Holes 0 $ O Process all Field Survey Data, Development of Microstation F ties for Roadway Design, Develop 3-D Terrain Model of Project 16 40 56 $ 5,720 1 of 3 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS INTERSTATE 27 TO AVENUE Q 34TH STREET WORKSHEET HUGO REED AND ASSOCIATES, Task Principal In Charge Mr. or Surveying Project Manager Senior Re g. Prot Land Surveyor Senior Prof. Engineer Prof. Engr Development Coordinator FIT Tech or Survey Crew Manager Senior CADD Tech Researcher Survey Crew Total Hours Total Extension «««««« Rates »»»»»» $220 $200 $165 $190 $160 $190 $120 $120 $95 $80 $190 P Party Chief, Office Calculations, Record Keeping 4 4 $ 480 Q RPLS, Supervision, Data Processing, Calculations and Record Keeping 4 4 8 $ 1,140 R rrepdre uidmaye eabements 0 $ _ S Prepare Right of Entry Documer., 0 $ T Prepare Pedestrian Access Easement. 0 $ U Obtain and Review As -built Plans. Hydraulic Studies, et(,. 0 $ V Research all known Water and Sewer utilities within the or, 0 $ - Task 2 Subtotal Hours / Costs 0 0 1 4 0 0 0 is a 40 0 52 120 1 $ 17,220 Task 4 • Design and Construction Documents A Utility Coordination Al Prepare for ano )ordin2tinn tvAeetmgs 0 $ A2 Coordinate with SUE uons itant 0 $ A3 Coordinate with Utility Companies for Reloc_.:: 0 $ A4 Prepare and provide project control to SUE 0 $ AS Measure Depths of Exposed Utilities slated fnr rel, 0 $ A6 Reduce Survey data, prepare and document for uS, u,00rdinatior 0 $ A7 Inspect Placement of Relocated Utilities 0 $ _ A8 Survey and Documer Utilities 0 $ " Utility Coordination Subtotal Hours/Costs 0 0 0 0 g 0 0 0 0 0 0 0 $ 13 Drainage Design and Construction Documents B1 Coordinate with Prime to Establish Roadway P roke 0 $ S2 Review Preliminary Profiles with City 0 $ B3 Adjust Drainage Area Map to Correspond with Topo and Design 0 $ 84 Hydrologic and Hydraulic Modeling of Corridor (No Impact Analysis. Storm Sewer Systems within Corridor will not be Included in Pre -Project and Post- Project Models. Modifications to Existing Storm Sewer Infrastructure Not Anticipated) 0 $ - B5 Prepare Hydrologic and Hydraulic Data Sheet 0 $ B6 Miscellaneous Drainage Details 0 $ _ B7 Specifications and Special Conditions 0 $ BB Cost Estimates at 60, 90 and 100 Percent Submit 0 $ B9 Plan Submittals at 60, 90 and 100 Per 0 $ orttina—g-woeonsfructioe Documents 0 0 0 0 0 0 0 0 0 0 1 0 0 $ C Pre -Construction Public Involvement C1 Attend Public Meeting Planning Meeting 0 $ _ C2 Prepare Exhibits. PowerPoint, Handouts. Re,, 0 $ C3 Attend Open House and Public. Meeting 0 $ _ C4 Attend Public Meeting Deb - 0 $ _ Pre -Construction Public Involvement Subtotal Hours/Costs 0 0 0 0 0 0 0 0 0 0 0 0 $ Task 4- Design and CD's Subtotal Hours / Costs 0 0 0 0 0 0 0 0 0 0 0 0 $0 2of3 2022 BOND PROJECT ESTIMATE OF TASKS AND MAN-HOURS CITY OF LUBBOCK, TEXAS INTERSTATE 27 TO AVENUE Q 34TH STREET WORKSHEET HUGO REED AND ASSOCIATES, Task Engr. or Senior Reg. Total Total Principal Surveying Prof. Land Senior Prof. Prof. Development EIT Tech or Survey Senior CADD Researcher Survey Hours Extension In Charge project Surveyor Engineer Engr. Coordinator Crew Manager Tech Crew Manager ««c<cc«« Rates »»»»»» $220 $200 $165 $190 $160 $190 $120 $120 $95 $80 $190 Task 5- Bid Phase Services A Ih City 0 $ S Attu :. wu ,Ll Meetings with the L.n, c; oswss .` 0 $ C Coordination with Bidders - Respond to Questions 0 $ Task 5 Subtotal Hours / Costs 0 6 0 0 6 0 0 0 0 a 0 0 $ s and Gosts 5 0 8 0 0 0 24 26 40 0 52 420. $ 22,760 Expenses (Worksheet 5) for Task 2 $ HRA Basic Services S ., S s 1,320 S s S s 2,880 S 3.800 S $ 9,880 S 22,760 3of3