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HomeMy WebLinkAboutResolution - 3351 - Agreement - TTU Museum - Grand Opening Celebration, Lubbock Lake Landmark - 04_12_1990DGV:dw RESOLUTION Resolution # 3351 April 12, 1990 Item #28 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Convention & Tourism Promotion Activity Agreement by and between the City of Lubbock and the Museum of Texas Tech University, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12th day of April , 1990. �CC-McN, MAYOR , city secretary APPROVED A`STOCONTENT: Rita P. Harmon, Assistant City Manager APPROVED AS TO FORM: Uo'i M G. Vandiver, FIrst ASSIstan City Attorney Resolution # - 335� April 12, 1990 Item #28 Contract No. MU630 ` DGV:dw STATE OF TEXAS § CONVENTION & TOURISM PROMOTION ACTIVITY AGREEMENT COUNTY OF LUBBOCK LUBBOCK LAKE NATIONAL ARCHAEOLOGICAL LANDMARK THIS AGREEMENT is entered into by and between the City of Lubbock, herein called "City", and The Museum of Texas Tech University, herein called "Museum". WITNESSETH: WHEREAS, the City has heretofore adopted a hotel -motel room occupancy tax pursuant to V.T.C.A., Tax Code Chapter 351,'-for the purpose of providing funds for the enhancement and promotion of conventions and tourism in Lubbock; and WHEREAS, 1990 marks the opening of a new multi -million dollar research and interpretation facility at the Lubbock Lake Landmark and State Historic Park; and WHEREAS, to celebrate and publicize these events, a week-long series of events have been planned for October 14 through October 21, 1990, by the Museum and the Lubbock Lakesite Committee; and WHEREAS, it is anticipated that some 5,700 persons from throughout the United States will visit during the week of October 14 to October 21, 1990, and perhaps as many as 200,000 visitors will visit the Landmark annually hereafter; and WHEREAS, the Museum has requested that the City of Lubbock participate in the funding of certain costs related to the advertising of such event nation-wide, including the printing of brochures, flyers, announcements and posters; and postage costs for said printed materials; and WHEREAS, the City Council of the City of Lubbock has determined that such activities by the Museum and the Lubbock Lakesite Committee will be a significant activity in the attraction of tourists and visitors to the City of Lubbock both during the event and thereafter; and WHEREAS, the City is authorized by statute to select and contract with organizations in the performance of activities such as these promoting conventions and tourism for the City of Lubbock; NOW THEREFORE: THE PARTIES hereto do agree as follows: THAT the City will, and does hereby allocate and agree to provide $7,716.97 to the Museum for use in accordance with this Agreement and the letter from Mr. Gary Edson, director of the Museum, dated March 8, 1990, which is attached hereto as Exhibit A; and THAT the money will only be used or disbursed by the Museum for those purposes stated herein and in Exhibit A hereto pertaining to printing and postage for printed materials promoting said opening of new facilities at the Lubbock Lake National Archaeological Landmark and State Historic Park; and THAT following receipt and disbursement of the funds provided for by this Agreement, the Museum shall furnish the City, within thirty (30) days following the October event, a final report as to expenditure of said funds and including evidence that such disbursements were in accordance with this Agreement; and THAT such final report shall indicate the number of visitors attending the event celebrating completion of new facilities at the Landmark during the week of October 14 to October 21, 1990. EXECUTED this 12th day of April , 1990. TEXAS TECH UNIVERSITY a aL:�� Max C. Tomlinson Associate Vice President for Business Affairs and Comptroller CITY OF LUBBOCK: t7 Af� B. C. Mc INN, MAYOR ST: Ra ette Boyd, Ci Secretary APPROVED AS TO CONTENT: Rita P. Harmon, Assistant City Manager APPROVED AS TO FORM: D61fald G. Vandiver, First Assistant City Attorney - 2 - cxh; 6;+ A TEXAS TEC U N I V E R S I T Y MUSEUM ti FOURTH AND INDIANA AVENUE • P. O. BOX 4499 • LUBBOCK, TEXAS 09409M9d a March 8, 1990 The Honorable B. C. "Peck" McMinn Mayor, City of Lubbock 1625 13th Street Lubbock, Texas 79401 Dear Mayor McMinn: As you are aware plans for the Lubbock Lake Celebration Week for 1989 were changed and the majority of public activities moved to October of this year. When the decisions regarding this change were finalized, the funds remaining from the City allocation ($12,500) to the project were returned as instructed by Ms. Harmon of the City Manager's Office. We were also instructed at that time to request the money again when the remaining funds were required for the 1990 activities. Please consider this letter as the request for reinstatement of the funds not spent last year. The events, to be held from October 14 through 21, 1990, will include four public lectures, public school tours, dedication of the multi -million dollar facilities, a reunion of former employees of the Landmark, and an international symposium. (A current schedule of events is attached for your files.) All activities have been developed to mirror the interaction of the scholarly and public communities and the dual role that the Landmark plays in the humanities and public education. The audience for the celebration week is estimated at a minimum of 5,700 persons. This number includes 36 invited international scholars recognized for their work in archaeology and Early Man studies and prominent regional and national supporters of the Landmark. The field guidebook and initial run of the associated symposium volume will be distributed to at least 3,000 individuals. In addition, the long-term recognition and impact on tourism for the Lubbock area as estimated by the Lubbock Convention and Visitors Bureau will be phenomenal. They have estimated more than 200,000 people will tour the Landmark each year. The impact of tourist dollars on the Lubbock economy will be profound. Information (806)742-2490 • Tours and Programs 742-2456 • Administration 742-2442 "An Equal Opportunity/Affirmative Action Institution" City of Lubbock Page 2 The following is a breakdown of our request for reinstatement of the City's support for the celebration week: Printing $1,869.09 Postage 1,547.88 Publicity 4,000.00 Poster 300.00 Total Request $7,716.97 Thank you for your consideration of this request. If you have any questions or we need to discuss this issue further, please do not hesitate to contact me at 742-2428. Sincerely, Gary Edson, Director enclosure xc: Dr. Jan Cavin Texas Tech University Development Office