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Home My WebLink AboutResolution - 3349 - Contract - TDCA - Emergency Homeless Grant - 04_12_1990Resolution # 3349 April 12, 1990 Item #26 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract and all related documents by and between the City of Lubbock and the Texas Department of Community Affairs for services to homeless individuals during the term of the Contract, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in the detail. Passed by the City Council this 12th ATTEST: RaXn'ette Boyd, City S APPROVED AS TO CONTENT: ry day of April , 1990. B.C. MCMIN , MAYOR ughn.,Xendrie, Community Relations Director APPROVED AS TO FORM: n 1 Don d G. Vandiver, First Assistant City Attorney 2334q Page 1 of 8 ATTACHMENT 2 _. GRANT PROPOSAL EVALUATION FORM COVER SHEET GRANT NAME: Emergency Homeless Grant GRANT AGENCY: Texas Department of Community Affairs GRANT FISCAL PERIOD: 3-1-90 to 2-28-91 MONTH/DATE/YEAR TO MONTH/DATE/YEAR CITY DEPARTMENT/INDIVIDUAL PREPARING GRANT: Sylvia A. Martinez (Whom to contact in case of questions) APPROVALS: ASSISTANT CITY MANAGER OR CHIEF OF POLICE BUDGET AND RESEARCH DEPUTY CITY MANAGER Upon completion of approvals, return to: s 3a M DATE f, Q DATE DATE _V // A( DATE Sylvia A. Martinez / Community Services by INDIVIDUAL CITY DEPARTMENT OR SECTION DEADLINE DATE A25-1 page 2 of 8 CITY OF LUBBOCK GRANT PROPOSAL EVALUATION FORM INSTRUCTIONS• This form must be completed and signed by the appropriate individuals in order for a grant application to be evaluated and approved by the City Manager. 1. State, as clearly as possible, the goals and objectives of the proposed project for which a grant is being sought. The Emergency Homeless Grant is to provide supportive and direct services to meet the critically urgent needs of homeless individuals. The department will focus on preventing homelessness by providing rent and utility assistance and food vouchers. A. Is this the fulfillment of an identifiable community (Lubbock) goal? If so, list the source of the identified goal. Yes. Alliance for the 90's Community Needs Assessment. B. Is this -the fulfillment of an identifiable community (Lubbock) need? If so, please provide quantifiable data (studies, etc.) that illustrate the community need and how this grant will meet that need: Yes. Estimates are that approximately 300-500 families are homeless within Lubbock County. If accurate, this grant will provide assistance to individuals in need of direct service and assist with prevention of homelessness. A25-2 page 3 of 8 2. List at least three measures by which City Staff and City Council might be able to evaluate the program in order to determine that it has reached the goals and objectives described in Question 1. - Prevent homelessness by assisting clients with rent assistance. - Provide direct assistance (food vouchers) to the homeless. - Coordinate the Homeless Task Force. - Raise the awareness of the community of the problem of homelessness in Lubbock. 3. Will this program benefit the Lubbock community as a whole? If not, please provide a detailed profile of the individuals or groups that will benefit from the program. No. Only individuals who are to be evicted from housing or homeless individuals are eligible for these services. 4. Are other agencies (other than the City of Lubbock) available to administer this program? Yes. If so, list the agencies: Guadalupe Economic Services Catholic Family Services Salvation Army Neighborhood House A25-3 Page 4 of 8 5. Are other agencies administering similar programs? If so, list the other agencies. Yes. If not, why not? Guadalupe Economic Services Catholic Family Services Neighborhood House Salvation Army 6. Is the program or activity provided by this grant required by state or federal law or required as a condition of other ongoing state or federal programs? Please explain: No. 7. Does the grant require a local match? If so, in what amount? Is the match in the form of cash or an in -kind contribution? No. A25-4 Page 5 of 8 8. Is the grant for capital or operating programs? Please describe specifically what the funds will be used for (personnel, supplies, services, capital outlay, capital project, etc.). Operating: - Personnel: This grant funds 18 % of a full-time employee. - Direct Services: Funding for homeless preventive measures: rent, food vouchers from South Plains Food Bank and sponsoring of a Homeless Workshop. A. If the grant is for capital outlay or a capital project, will it result in ongoing City operational costs? Is so, explain in detail. No. B. If the grant is for an operating program or programs, is it a one-time grant which will result in ongoing City expenses, if the program is to be continued in the future? Funding availability is dependent on federal appropriation. The percentage of funding may vary from year to year. A25-5 Page 6 of 8 C. Does the grant require continuation of the program, at City expense, after grant funding has expired? If so, how long will the City be obligated to expend local funds, and in what areas? Be specific. No. 9. Is the grant a one-time grant, a one-time grant with an option to renew the grant, or an on -going grant? If the grant in on -going, how many years has the grant been provided to the City, and what year does the upcoming period represent (2nd year, 5th year, etc.). If the grant has an option to renew, how often can it be renewed, and what are the terms of renewal? Please explain. See 8 B. 10. Are indirect costs reimbursed by the grant? No. A25-6 Page 7 of 8 11. Are grant audit costs reimbursed by the grant? 12. What is the immediate (twelve-month) impact of the grant program on City employee allocation and utilization? How will this affect their work hours, productivity, etc. on City programs and activities? This grant funds 18% of one full-time employee. One full-time employee. One full-time employee coordinates this program. Additional funding is provided throught the Community Services Block Grant. 13. What is the long-term (five-year) financial and manpower impact of the grant program both on the community and on the City organization? See No. 14 A25-7 Page 8 of 8 14. Provide, in as much detail as possible, a 5-year Revenue and Expenditure Projection for the grant related program beginning with the current year or the first year this grant will be in effect. Show any ongoing costs to the City, even if the grant si only for one year. If the grant is renewable or ongoing, show the estimated revenues and expenditures for future years that you intend to renew/continue the grant (up to five years) . Be sure to fully explain the source and type of revenues (in -kind) contribution, reimbursement of expenses, etc.) and fully explain the specific types of expenditures (payroll for 1/2 time clerk, purchase desk, capital project construction, etc.). Attach additional sheets if necessary. FOR GRANT FISCAL YEAR (FROM 3-1-90 to 2-28-91*): 1991 1992 1993 1994 1995 Revenues Federal Grant $14,470 $14,470 $14,470 $14,470 $14,470 State Grant Local Match Other Total Revenues $14,470 $14,470 $14,470 $14,470 $14,470 FOR GRANT FISCAL YEAR (FROM 3-1-90 to 2-28-91*): 1991 1992 1993 1994 1995 Expenditures Personnel 3,000 3,000 3,000 3,000 3,000 Supplies Maintenance Other Charges 11,470 11,470 11,470 11,470 11,470 Capital Outlay Capital Project Total Expenditures 14,470 14,470 14,470 14,470 * Allocations is dependent on federal funding. 14,470 A25-8 No Text No Text ATTACHMENT E Performance Statement Emergency Community Services Homeless Grant Program Contractor Name: City of Lubbock Service Area: Lubbock County Contract Period: 3-1-90 to 2-28-91 Activities Description (Number each additional activity consecutively) 1. Provide information and referral to 125 homeless individuals regarding services available to the homeless, i.e., Texas Employment, Texas Department of Human Services. 2. Provide food vouchers to an average of 150 homely s families. 3. Provide rental assistance to 11 families. 4. Provide rent assistance to 5 families who are in the process of being evicted. 5. Maintain in its files supporting documentation satisfactory to activities conducted pursuant to this Exhibit A. 6. Provide 500 emergency resource listings to the 500 homeless individuals. (Use Additional Pages As Needed) +2000 EHP 1/89 ATTACHMENT F Emergency Community Services Homeless Grant Program r.i Of T U ]^Ck Contractor BUDGET Budget Categories Personnel (Detailed on Budget Support Sheet B.1) Fringe Benefits Travel Supplies Equipment (Detailed on Budget Support Sheet B.5) Contractual (Detailed on Budget Support Sheet B.6) Other (Detailed on Budget Support Sheet B.7) Total 3-1-90 to 9-28-91 Contract Period Amount $ 'A-R_ R� $ 1,500 $ 8,485 $ 14,470 Note: Acceptance of this budget does not constitute approval to purchase equipment. +2000 EHP 1/89 ATTACHMENT F EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.1 NAME OF CONTRACTOR City of Lubbock Personnel BUDGET CATEGORIES NO. MOS. X OF EHP PARTICI- PATION DEPARTMENT SHARE Homeless Coordinator 12 25% 3,885 Subtotal this page 3,885 GRAND TOTAL 3,885 Texas Department of Community Affairs +2000 EHP 1/89 ATTACHMENT F EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.5 NAME OF CONTRACTOR City of Lubbock Equipment DESCRIPTION BRAND AND MODEL UNIT COST TOTAL X OF DEPT PARTICI- PATION PURCHASES LEASES Subtotal this page -°- GRAND TOTAL =o- Texas Department of Community Affairs +2000 EHP 1/89 ATTACHMENT F EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.6 NAME OF CONTRACTOR City of Lubbock Contractual BUDGET CATEGORIES DEPARTMENT SHARE Subtotal this Daae 1 -0- exas +2000 EHP 1/89 -o- 1 ini ty Affairs ATTACHMENT F EMERGENCY COMMUNITY SERVICES HOMELESS GRANT PROGRAM BUDGET SUPPORT SHEET B.7 NAME OF CONTRACTOR City of Lubbock Other BUDGET CATEGORIES DEPARTMENT SHARE Direct Assistance: Food Vouchers 1,800 Prevention of Homelessness (rent) 1,000 Rent Assistance 5,685 Subtotal this page 8,485 GRAND TOTAL 8,485 Texas Department of Community Affairs +2000 EHP 1/89