HomeMy WebLinkAboutResolution - 2022-R0501 - Contract 16747 with L.J. Power Generators Inc. 12.6.22Resolution No. 2022-RO501
Item No. 5.17
December 6, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
for and on behalf of the City of Lubbock, Service Contract No. 16747 for fixed generator
maintenance and repair at various locations as per RFP 22-16747-KM, by and between the
City of Lubbock and Genserve, LLC dba L.J. Power of Grand Prairie, TX, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully set
forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on
ATTEST:
Rebe ca Garza, City Sec t
APPROVED AS TO CONTENT:
December 6, 2022
4,f, a, -- -- ~ - -- -
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
M�hqu�'t
elli Leisure, Assistant City Attorney
ccdocs/RES.ServiceContract 16747 fixed generator maintenance and repair
10.20.22
Resolution No. 2022-R0501
Contract 16747
City of Lubbock
Fixed Generator Maintenance and Repair at Various Locations
Agreement
This Service Agreement (this "Agreement") is entered into as of the 6th day of December 2022
("Effective Date") by and between Genserve. LLC dba L.J. Power. (the Contractor), and the City of
Lubbock (the "City").
RECITALS
WHEREAS, the City has issued a Request for Proposals 22-16747-KM, Fixed Generator
Maintenance and Repair at Various Locations and
WHEREAS, the proposal submitted by the Contractor has been selected as the proposal which best
meets the needs of the City for this service; and
WHEREAS, Contractor desires to perform as an independent contractor to provide Fixed Generator
Maintenance and Repair at Various Locations, upon terms and conditions maintained in this Agreement;
and
NOW THEREFORE, for and in consideration of the mutual promises contained herein, the City and
Contractor agree as follows:
City and Contractor acknowledge the Agreement consists of the following exhibits which are
attached hereto and incorporated herein by reference, listed in their order of priority in the event of
inconsistent or contradictory provisions:
1. This Agreement
2. Exhibit A — General Requirements
3. Exhibit B — Best and Final Offer
4. Exhibit C — Insurance Requirements
Scope of Work
Contractor shall provide the services that are specified in Exhibit A. The Contractor shall comply with all
the applicable requirements set forth in Exhibit B and Exhibit C attached hereto.
Article 1
1.1 The contract shall be for a term of one (1) year, with the option of four (4), one year extensions, said
date of term beginning upon formal approval. This Contract will renew automatically for the
additional terms, unless either Party gives 90-day written notice to terminate the Contract.
1.2 All stated annual quantities are approximations of usage during the time period to be covered by
pricing established by this bid. Actual usage may be more or less. Order quantities will be
determined by actual need. The City of Lubbock does not guarantee any specific amount of
compensation, volume, minimum, or maximum amount of services under this bid and resulting
contract.
1.3 The Contractor must maintain the insurance coverage required during the term of this contract
including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is
on file with the Purchasing and Contract Management Department as required by contract or contract
may be terminated for non-compliance.
1.4 A) Prices quoted shall be guaranteed for a period for six (6) months upon City approval. The rate
may be adjusted at the City's discretion for the effective change in Consumer Price Index (CPI) or
Product Price Index (PPI) as appropriate.
B) Further, if the Contractor can provide documentation for actual charges for material, labor, etc.
that demonstrates that the change in CPI or PPI is not sufficient, the Contractor shall provide such
documentation to the City, and at the City's sole discretion, the contractual rate may be further
adjusted. If agreement regarding a new rate cannot be reached, the City shall terminate at the end of
the current contract period.
C) If an adjustment to pricing is granted under this section, the Contractor must provide the Director
of Purchasing and Contract Management written, quarterly documentation to justify the ongoing
adjustment. If no such documentation is timely received, the rate will automatically revert to the
initial, awarded rate.
1.5 This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2)
performance of services ordered, or (3) termination of by either party with a 30 day written notice.
The City of Lubbock reserves the right to award the canceled contract to the next lowest and best
bidder as it deems to be in the best interest of the city.
Article 2 Miscellaneous.
2.1 This Agreement is made in the State of Texas and shall for all purposes be construed in
accordance with the laws of said State, without reference to choice of law provisions.
2.2 This Agreement is performable in, and venue of any action related or pertaining to this
Agreement shall lie in, Lubbock, Texas.
2.3 This Agreement and its Exhibits contains the entire agreement between the City and
Contractor and supersedes any and all previous agreements, written or oral, between the
parties relating to the subject matter hereof. No amendment or modification of the terms of
this Agreement shall be binding upon the parties unless reduced to writing and signed by
both parties.
2.4 This Agreement may be executed in counterparts, each of which shall be deemed an original.
2.5 In the event any provision of this Agreement is held illegal or invalid, the remaining
provisions of this Agreement shall not be affected thereby.
2.6 The waiver of a breach of any provision of this Agreement by any parties or the failure of
any parties otherwise to insist upon strict performance of any provision hereof shall not
constitute a waiver of any subsequent breach or of any subsequent failure to perform.
2.7 This Agreement shall be binding upon and inure to the benefit of the parties and their
respective heirs, representatives and successors and may be assigned by Contractor or the
City to any successor only on the written approval of the other party.
2.8 All claims, disputes, and other matters in question between the Parties arising out of or
relating to this Agreement or the breach thereof, shall be formally discussed and negotiated
between the Parties for resolution. In the event that the Parties are unable to resolve the
claims, disputes, or other matters in question within 30 days of written notification from the
aggrieved Party to the other Party, the aggrieved Party shall be free to pursue all remedies
available at law or in equity.
2.9 At any time during the term of the contract, or thereafter, the City, or a duly authorized audit
representative of the City or the State of Texas, at its expense and at reasonable times,
reserves the right to audit Contractor's records and books relevant to all services provided to
the City under this Contract. In the event such an audit by the City reveals any errors or
overpayments by the City, Contractor shall refund the City the full amount of such
overpayments within 30 days of such audit findings, or the City, at its option, reserves the
right to deduct such amounts owing the City from any payments due Contractor.
2.10 The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court
of competent jurisdiction. Further, the City shall not be subject to any arbitration process
prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein
are cumulative and not exclusive, and may be exercised concurrently. To the extent of any
conflict between this provision and another provision in, or related to, this do.
2.11 The contractor shall not assign or sublet the contract, or any portion of the contract, without
written consent from the Director of Purchasing and Contract Management. Should consent
be given, the Contractor shall insure the Subcontractor or shall provide proof of insurance
from the Subcontractor that complies with all contract insurance requirements document, this
provision shall control.
2.12 Contractor acknowledges by supplying any Goods or Services that the Contractor has read,
fully understands, and will be in full compliance with all terms and conditions and the
descriptive material contained herein and any additional associated documents and
Amendments. The City disclaims any terms and conditions provided by the Contractor unless
agreed upon in writing by the parties. In the event of conflict between these terms and
conditions and any terms and conditions provided by the Contractor, the terms and conditions
provided herein shall prevail. The terms and conditions provided herein are the final terms
agreed upon by the parties, and any prior conflicting terms shall be of no force or effect.
2.13 Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist
Organization Prohibited. Pursuant to Section 2252.152 of the Texas Government Code,
prohibits the City from entering into a contract with a vendor that is identified by The
Comptroller as a company known to have contracts with or provide supplies or service with
Iran, Sudan or a foreign terrorist organization.
2.14 Texas Public Information Act. The requirements of Subchapter J, Chapter 552, Government
Code, may apply to this contract and the contractor or vendor agrees that the contract can be
terminated if the contractor or vendor knowingly or intentionally fails to comply with a
requirement of that subchapter. To the extent Subchapter J, Chapter 552, Government Code
applies to this agreement, Contractor agrees to: (1) preserve all contracting information
related to the contract as provided by the records retention requirements applicable to the
governmental body for the duration of the contract; (2) promptly provide to the governmental
body any contracting information related to the contract that is in the custody or possession
of the entity on request of the governmental body; and (3) on completion of the contract,
either: (A) provide at no cost to the governmental body all contracting information related to
the contract that is in the custody or possession of the entity; or (B) preserve the contracting
information related to the contract as provided by the records retention requirements
applicable to the governmental body.
2.15 No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, a) This
section applies only to a contract that: (1) is between a governmental entity and a company
with 10 or more full-time employees; and (2) has a value of $100,000 or more that is to be
paid wholly or partly from public funds of the governmental entity. (b) A governmental entity
may not enter into a contract with a company for goods or services unless the contract
contains a written verification from the company that it: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the contract.
2.16 Texas Government Code 2274. By entering into this Agreement, Contractor verifies that: (1)
it does not, and will not for the duration of the contract, have a practice, policy, guidance,
or directive that discriminates against a firearm entity or firearm trade association or (2)
the verification required by Section 2274.002 of the Texas Government Code does not apply
to the contract. If Contractor is a company with 10 or more full-time employees and if this
Agreement has a value of at least $100,000 or more, Contractor verifies that, pursuant to
Texas Government Code Chapter 2274, it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not
discriminate during the term of the contract against a firearm entity or firearm trade
association.
2.17 Contractor represents and warrants that: (1) it does not, and will not for the duration of the
contract, boycott energy companies or (2) the verification required by Section 2274.002 of
the Texas Government Code does not apply to the contract. If Contractor is a company with
10 or more full-time employees and if this Agreement has a value of at least $100,000 or
more, Contractor verifies that, pursuant to Texas Government Code Chapter 2274, it does
not boycott energy companies; and will not boycott energy companies during the term of the
Agreement. This verification is not required for an agreement where a governmental entity
determines that these requirements are inconsistent with the governmental entity's
constitutional or statutory duties related to the issuance, incurrence, or management of debt
obligations or the deposit, custody, management, borrowing, or investment of funds.
2.18 Confidentiality. The Contractor shall retain all information received from or concerning the
City and the City's business in strictest confidence and shall not reveal such information to
third parties without prior written consent of the City, unless otherwise required by law.
2.19 Indemnify. The Contractor shall indemnify and save harmless the city of Lubbock and its
elected officials, officers, agents, and employees from all suits, actions, losses, damages,
claims, or liability of any kind, character, type, or description, including without limiting the
generality of the foregoing, all expenses of litigation, court costs, and attorney's fees, for
injury or death to any person, or injury to any property, received or sustained by any person
or persons or property, to the extent arising out of, related to or occasioned by, the negligent
acts of the Contractor, its agents, employees, and/or subcontractors, related to the
performance, operations or omissions under this agreement and/or the use or occupation of
city owned property. The indemnity obligation provided herein shall survive the expiration
or termination of this agreement.
-----INTENTIONALLY LEFT BLANK----
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the
day and year first above written. Executed in triplicate.
CITY OF L K CO CTOR
BY:
Tray Payne, y r Authorized Representative / n
ATTEST: 3-041, poff5
Print Name
Rebecca Garza., City Secr
APPROVED AS TO CONTENT:
" &&A —
Wesley Everett irector of Facilities
Management
APPROVED AS TO FORM
YYPX I hA&
K lli Leisure, Assistant City Attorney
)Z-7a7N� ,dit-
Address
76737
City, State, Zip Code
Exhibit A
City of Lubbock
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
GENERAL REQUIREMENTS
1. SCOPE OF WORK
1.1. These specifications will address three specific types of service work that are required for this
contract. The first level of service is an inspection to be performed semi-annually, as requested by
the department. The second level is a full maintenance service performed annually. The third level
of service is a bi-annual load bank test that will be scheduled at the request of the city department
representative. These items will be addressed in greater detail within these specifications. The
generators being considered are listed on the spreadsheet, attached.
1.2. Vendor shall coordinate all service activities with the appropriate City representative. A mutually
agreeable service schedule shall be developed prior to performing service work.
1.3. Vendor shall supply a field service report that includes a general inspection and maintenance
checklist on condition and recommendations for correction where warranted prior to administering
repair work.
2. PREVENTIVE MAINTENANCE INSPECTION - (PMI)
2.1 Each generator shall be inspected semi-annually, if authorized by the department. If requested,
scheduling for services shall be coordinated through the appropriate City representative at least ten
(10) business days prior to work being performed.
2.2 Upon completion of service, immediate repair(s) identified must employ replacement parts exactly
to manufacturer specifications as prescribed by brand name generator.
2.3 When applicable, PMI service shall include but not be limited to the following:
• Inspect engine oil and coolant for proper levels and condition
• Inspect air filter(s) and crank case breathers
• Inspect and adjust belts, as required
• Inspect generator set for loose, bare, or broken wiring or connections
• Inspect generator bearings, slip rings, vibration isolators
• Inspect air and exhaust system including air inlet system, exhaust manifold, valves and
valve rotators, and exhaust duct
• Inspect operation of control panel and all associated metering devices including
voltmeter, ammeter, frequency meter, circuit breaker, and starting controls
• Inspect governor operation, stability and linkage
• Inspect fuel tanks, fuel pumps and fuel lines for leaks or damage
• Inspect engine, heaters, radiator, hoses and heat exchanger for leaks and condition
• Inspect inlet screen if water is supplied from a source other than a radiator
• Inspect condition of batteries (load test) electrolyte level and charge rate, and replace as
needed
• Start and run engine. Check engine operating temperature and all gauges for functionality
and proper operation.
• Inspect unit for proper frequency:'speed, voltage and amperage
• Submit a written report advising of any further work required
• All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe
clean and properly dispose of any leak spillage before the departure from the job site.
3. FULL MAINTENANCE SERVICE — (FMS)
3.1 Each generator listed in this project shall receive a Full Maintenance Service once every 12
months. All scheduling for services shall be initiated by the Vendor and coordinated through
the appropriate City representative at least ten (10) business days prior to work being
performed. When applicable, FMS shall include, but not be limited to, the following:
• PMI
• Replace engine lubricating oil and remove used oil from premises
• Replace oil, fuel and coolant filters, add corrosion inhibitor as needed
• Natural gas/LPG fueled engines — inspect spark plugs, spark plug wires, and rotor and
cap and replace as needed
• Replace air filter and crankcase breathers as needed
• Adjust and replace belts as needed
• Inspect generator for loose, bare, or broken wiring or connections
• Inspect coolant for proper levels and condition
• Inspect all hoses and belts, replace as needed. Belts shall be tightened to OEM standards.
• Change block heater and thermostats, as recommended by the manufacturer
• Inspect water pump
• Check fuel system including fuel lines, connections, and hoses; drain any water from
separator, and check fuel pressure.
• Check air and exhaust system including air inlet system, exhaust manifold, valves and
valve rotators, exhaust duct
• Check starting system including batteries, connections, battery charger, and starting
motor
• If any leaks are detected, technician shall wipe clean and properly dispose of any leak
spillage and any fluids that may be spilled during FMS service before departure from the
job site.
• If the technician notices a potential hazardous leak, the COL should be notified
immediately.
• Submit a written report advising of any further work required
• All leaks shall be noted on the report. If any leaks are detected, the technician shall wipe
clean and properly dispose of any leak spillage before the departure from the job site.
4. LOAD BANK TESTING
4.1 Each generator shall be scheduled a Load Bank Test at the request of the city department
representative. This test shall be performed immediately after the FMS has been completed
and shall be within the same time period.
4.2 All scheduling for Load Bank Testing work shall be initiated by the Vendor and coordinated
through the appropriate City representative at least thirty calendar days prior to work being
performed. Contact information for departmental generators will be given at the City's pre -
award meeting.
4.3 All scheduled generators shall receive a full test for two (2) continuous hours. As minimum,
these generators shall receive a test at intervals of approximately 25%, 50%, 75%, and
100% load. The 1250 kW generators shall each receive testing for four (4) continuous hours.
As minimum, these generators shall receive a test at intervals of 25%, 50%, 75%, and 100%
load, one (1) hour each interval.
4.4 During the Load Bank Test for all scheduled generators, recording shall be made in 15 minute
intervals for the following parameters, as minimum:
• Volts
• Amps
• Hertz
• RPM
• Hour meter reading
• Oil Pressure
• Temperature
• Battery Voltage
• kW
4.5 All recorded information shall be presented on a spreadsheet format along with the generator
information, generator ID #, V# (if equipped), and date. This information shall be provided
upon completion of all tests performed under this contract. Information shall be furnished to
the City within thirty (30) calendar days of the final test date.
4.6 If any transformers are required to perform Load Bank Testing, it is understood that the
Vendor shall provide such transformers at no additional cost to the City outside the scope of
this contract.
4.7 In addition to Load Bank Testing, the following maintenance procedures shall be performed,
and pricing shall be included in the Load Bank Testing:
Radiators shall be flushed and refilled with new coolant according to manufacturer
recommendations to provide freeze and boil protection
Replace all hoses and belts on all listed units
5. PREVENTIVE MAINTENANCE SERVICE SITES
5.1 Please see the list of generators to be included in this RFP on Attachment.
5.2 Technician(s) shall remove all debris, discarded fluids and properly dispose of all used upon
completion of PMI, FMS, and Load Bank Testing performed at each job site.
6. LOAD BANK TESTING SITES
6.1 Every two (2) years, the Vendor shall coordinate scheduling activities with the appropriate
City representative in order to perform load bank testing.
6.2 All Stationary units must be serviced at their respective locations.
7. ADDITIONAL REPAIRS
7.1 If the technician discovers repair work is necessary for proper operation during PMI, FMS,
or Load Bank Testing, the repair item(s) will be discussed with the appropriate City
representative for evaluation. If authorization to repair is granted, the repair work will need
to be performed by the factory trained technician.
7.2 Cost estimates shall be provided to the appropriate City representative prior to repair work
performed.
7.3 The City shall maintain the right to obtain offers for all repair work if the Vendor submits a
cost estimate that appears excessive.
7.4 As a part of the Proposal for this contract, each Vendor shall also guarantee that all repair
parts will be priced competitively at below list price levels.
7.5 All repair work authorized by the City shall be performed in a timely manner. Vendor shall
complete all repair work and shall ensure the generator unit(s) are operating properly.
7.6 Under no circumstances shall the technician remove or bypass safety devices, guards, or
shields that would compromise the safety of personnel or jeopardize proper operation of the
equipment when service is complete.
8. EMERGENCY REPAIRS
8.1 During the time this contract remains in effect, the vendor shall provide emergency repair
services upon request by the City's representative.
8.2 When possible, all work shall be performed during normal business hours, Monday through
Friday between 8:00 A.M and 5:00 P.M. However, situations could arise that may require
immediate assistance during nights, weekends, or holidays. Vendor shall maintain a
commitment to provide repair services during the entire term of this contract. Regular and
overtime rates shall be clearly stated in the proposal and shall include all labor, truck, and
equipment costs. Replacement items shall be quoted as the need arises. The vendor agrees
that these stated charges shall apply when invoices are prepared.
9. VENDOR QUALIFICATION
9.1 Vendor must provide technician(s) that are highly skilled with repair, setup, diagnostics, and
PM work associated with the generators listed herein.
9.2 Technicians shall provide their own tools and supplies at each job site.
9.3 Technicians shall perform all services in a timely manner to minimize the time in which each
generator is out of service.
9.4 Technicians shall be required to remove all debris, discarded parts and material, discarded
waste oil, coolant, and other fluids from each job site. Proper disposal is the responsibility of
the technician.
9.5 All pricing submitted in Vendor's proposal shall include expenses that will be required during
the course of this contract. Vendor shall submit total pricing for all services, materials,
labor, and other expenses that can be reasonably anticipated for the services outlined
in these specifications. Vendor shall not increase pricing for any of these items during the
time this contract remains in effect. It is not necessary to provide this information separately
but each Vendor must consider these items as a part of their Proposal.
9.6 Each Vendor submitting a Proposal for this contract must supply information regarding the
experience of their company and the technicians employed by them. This information is to
be submitted with the proposal submittal.
1
City of Lubbock
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
Generator List
00510001 00510001 K060992127
00510002 00510002 E990908625
00510003 00510003 81Z23557
K160124997
�ICATOD2001T9WO0101
CATOD2001T9WO0103
'�- CATOD200JT9WO0104
D220070647
8224799
00510004 0051001 CATOOC66V5DA00564
00510005 00510005 2092172
W 3010319654
00510025 00510025 CATOOC44HD4B01855
E990062 00510020 -u 5CA00900
00510006
00510007
00510008
00510009
00510010
E990068
E000114
E960001
00210048
E990094
E990129
E990130
None
EL TA3355885-2
2092669
127389
4689549
10441514
4B 11207
688851321929
NONE-000
G6B11819
f 24Z09059 / Unit #2
D6970A/001
D6970A/002
093735/04
Model
Location
Cummins
DFHD-5774238
Citizens Tower
Onan/Cummins
DGFA-3371218
Fire Complex - 1515 E. Ursuline St.
Caterpillar
3412
Municipal Square 1
Cummins
DFEK-A056.1954
UCSC L
Caterpillar
D200GC
East PD
Caterpillar
D200GC
North PD
Caterpillar
D200GC South PD
Cummins
DQDAC*2140172 PD HQ
Caterpillar
3412
A� Shop yard (Not in use)
Caterpillar
Generac
Generac
Caterpillar
Caterpillar
Generac
Stewart&Stevens
Generac
Stewart&Stevens
Generac
Cummins
Caterpillar
Kato
Yamaha
Caterpillar
Caterpillar
Olympian
Olympian
Olympian
D125-6
7703260100
G0070438
D80-6
90-938
Primary Site E. 23 St (sunrise)
Backup Site 302 Municipal Hill
79th & Slide Tower
34th and Alcove (sunset)
City Garage
South Fuel Site
Generator
6V926DTA-2505B
Airfield Maint. Shop _ --"=a
7899070100
Airfield Electrical Vault AMIK
6GDT200SD
Terminal Bldg.
9T15068KNNNA
Terminal Bldg.■,
NT335GS
Civic Ctr (Under Bridge)
3304
WTRDF #2252
IOFPW4 Sta# 11
- 6212 N. Walnut (Airport Fire Sta)
EF6000 Lake Alan Henry
C15 Pump Station #15 W
3512
Pump Station #10 1
D50P1
Sudan Pump Station JjA•
D50PI
North Water Treatment Plant
D17LH1 S
Inside van for E990094
1,000 KW
150 KW
600 KW
500KW
200KW
200KW
200KW
300KW
500KW
120KW
100KW
80KW
90 KW
250 KW
350 KW
200 KW
150 KW
200KW
150 AMPS
10KW
60 KW
400 KW
1250 KW
50 KW
50 KW
17 KW
City of Lubbock
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
Generator List
Asset # Old V# New V# WNW/ SERIAL# ,t Make Model Location rGenerator Rating
24884
None
00510032
1GZ03650 / G51)00217
Caterpillar
3512
Pump Station #14
1250 KW
it, 30942
1999199
00510038
A150785387
Cummins
DQKAA-A054B419
Pump Station 4
1750 KW
30943
1999200
00510039
A150785769
Cummins
DQKAA-A054B419
®
Pump Station 8
1750 KW
31868
00510036
D170176878
Cummins
DQKAF-1701036
Pump Station 16
2250 KW
2384
E780065
00510018
45BH4196
Caterpillar
SR4
,F
Terminal Storage
155 KW
17227
E990093
00510024
24ZO9058 " Unit #1
Caterpillar
3512
Pump Station 9
1250 KW
1.24886
None
00510033
093611/01
Olympian
D17LHlS
Inside van for E990093
17 KW
30662
2016034
00510040
B140633227
Cummins
DQGAA-1344944
North Water Treatment Plant
1750 KW
'� 29656
00510037
1600921
Generac
MMG75D
Sudan Pump Station
60 KW
,'30944
1999201
00510015
I110245216
Cummins
DQKAA-7364865 4jn� South Water Treatment Plant
1750 KW
` 1r7229
E990095
00510027
2FN01096
Caterpillar
3512
Water Reclamation
1250 KW
2-33332
None
00510034
093735/03
Olympian
D17LHl S
,
Inside van for E990095
17 KW
Exhibit B
City of Lubbock
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
BAFO
Genserve, LLC dba L.J. Power
Total Cost
$ 198,250.00
Location
Grand Prairie,
TX
Bi-Annual Load
Quantity
Bank
Generator
Required Annual
Annual
Testing only As
Total
#
Items
Rating
Model
(+"-) Maintenance Cost
Inspection Cost
required
Cost
#1-1
Cummins
1,000 KW
DFHD-5774238
1 $ 2,100.00
$ 600.00
$ 2,050.00
$ 4,750.00
#1-2
Onan/Cummins
150 KW
DGFA-3371218
1 975.00
600.00
700.00
2,275.00
#1-3
Caterpillar
600 KW
3412
1 1,550.00
600.00
1,500.00
3,650.00
#14
Cummins
500KW
DFEK-A0561954
1 1,450.00
600.00
1,500.00
3,550.00
#1-5
Caterpillar
200KW
D200GC
1 1,075.00
600.00
750.00
2,425.00
#1-6
Caterpillar
200KW
D200GC
1 1,075.00
600.00
750.00
2,425.00
#1-7
Caterpillar
200KW
D200GC
1 1,075.00
600.00
750.00
2,425.00
#1-8
Cummins
300KW
DQDAC•2140172
1 1,200.00
600.00
900.00
2,700.00
#1-9
Caterpillar
500KW
3412
1 1,450.00
600.00
1,500.00
3,550.00
#1-10
Caterpillar
120KW
D125-6
1 975.00
600.00
700.00
2,275.00
#1-11
Generac
100KW
7703260100
1 975.00
600.00
700.00
2,275.00
#1-12
Generac
Generac
G0070438
1 1,000.00
600.00
700.00
2,300.00
#1-13
Caterpillar
80KW
D80-6
1 975.00
600.00
700.00
2,275.00
#1-14
Caterpillar
90 KW
90-938
1 975.00
600.00
700.00
2,275.00
#1-15
Generac
Generac
NT335GS
1 1,000.00
600.00
700.00
2,300.00
#1-16
Stewart & Stevenson
250 KW
6V926DTA-2505B
1 1,200.00
600.00
900.00
2,700.00
#1-17
Generac
350 KW
7899070100
1 1,300.00
600.00
1,000.00
2,900.00
#1-18
Stewart & Stevenson
200 KW
6GDT200SD
1 1,200.00
600.00
900.00
2,700.00
#1-19
Generac
150 KW
9TI5068KNNNA
1 975.00
600.00
700.00
2,275.00
#1-20
Cummins
200KW
NT335GS
1 1,075.00
600.00
750.00
2,425.00
#1-21
Caterpillar
150 AMPS
3304
1 1,000.00
600.00
700.00
2,300.00
#1-22
Kato
l0KW
10FPW4
1 700.00
600.00
500.00
1,800.00
#1-23
Yamaha
60 KW
EF6000
1 700.00
600.00
500.00
1,800.00
#1-24
Caterpillar
400KW
CIS
1 1,350.00
600.00
1,000.00
2,950.00
#1-25
Caterpillar
1250 KW
3512
1 2,800.00
600.00
12,500.00
15,900.00
#1-26
Olympian
50KW
D50P1
1 850.00
600.00
500.00
1,950.00
#1-27
Olympian
50 KW
D50P1
1 850.00
600.00
500.00
1,950.00
#1-28
Olympian
17 KW
D17LHIS
1 850.00
600.00
500.00
1,950.00
#1-29
Caterpillar
1250 KW
3512
1 2,800.00
600.00
3,500.00
6,900.00
#1-30
Cummins
1750 KW
DQKAA-A054B419
1 3,500.00
600.00
3,500.00
7,600.00
#1-31
Cummins
1750 KW
DQKAA-A054B419
1 3,500.00
600.00
3,500.00
7,600.00
#1-32
Cummins
2250 KW
DQKAF-1701036
1 3,500.00
600.00
4,000.00
8,100.00
#1-33
Caterpillar
155 KW
SR-4
1 1,000.00
600.00
700.00
2,300.00
#1-34
Caterpillar
1250 KW
3512
1 2,800.00
600.00
12,500.00
15,900.00
#1-35
Olympian
17 KW
D17LHIS
1 700.00
600.00
500.00
1,800.00
#1-36
Cummins
1750 KW
DQGAA-1344944
1 3,500.00
600.00
12,500.00
16,600.00
#1-37
Generac
60 KW
MMG75D
1 700.00
600.00
500.00
1,800.00
#1-38
Cummins
1750 KW
DQKAA-7364865
1 3,500.00
600.00
12,500.00
16,600.00
#1-39
Caterpillar
1250 KW
3512
1 2,800.00
600.00
12,500.00
15,900.00
#1-40
Olympian
17 KW
D17LHIS
1 850.00
600.00
500.00
1,950.00
#141
Onan
60 KW
GGHE-563561 l
1 700.00
600.00
500.00
1,800.00
#1-42
Stewart & Stevenson
100 KW
G415JAY-002
1 975.00
600.00
800.00
2,375.00
#1-43
Onan
100KW
100GDBL331IA
1 975.00
600.00
800.00
2,375.00
#1-44
Multiquip
85 KW
DCA-8555K
1 700.00
600.00
500.00
1,800.00
#1-45
Multiquip
85 KW
DCA-8555K
1 700.00
600.00
500.00
1,800.00
Exhibit C
Commercial General Liability Requirements: $1 M occurrence $2M aggregate (can be
combined with an Excess Liability to meet requirement). CGL is required in ALL contracts. It
is perhaps the most important of all insurance policies in a contractual relationship. It insures
the Contractor has broad liability coverage for contractual activities and for completed
operations.
Automobile Liability Requirements: $1 M/occurrence is needed
Workers Compensation and Employer Liability Requirements: Statutory. If the vendor is an
independent contractor with no employees and are exempt from providing Workers'
Compensation coverage, they must sign a waiver (obtained from COL Purchasing) and
include a copy of their driver's license.
* The City of Lubbock (including its officials, employees and volunteers) shall be afforded
additional insured status on a primary and non-contributory basis on all liability policies
except professional liabilities and workers' comp.
* Waivers of Subrogation are required for CGL, AL, and WC.
* To Include Products of Completed Operations endorsement.
* Carrier will provide a 30-day written notice of cancellation, 10-day written notice for non-
payment.
* Carriers must meet an A.M. Best rating of A- or better.
* Subcontractors must carry same limits as listed above.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
12022-941667
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
L.J. Power / Genserve
Austin, TX United States
Date Filed:
10/06/2022
2
Name of governmental entity or state agency that is a party tot the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
X
6
UNSWORN DECLARATION
My name is Larry Davis and my date of birth is
My address is 5009 Spanish Oaks Club Blvd Austin Tx 78738 US
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in Travis County, State of Texas on the 6 day of October 20 22
(month) (year)
Signatur f authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.8b4250f1
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos.1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2022-941667
L.J. Power / Genserve
Austin, TX United States
Date Filed:
10/06/2022
2
Name of governmental entity or state agency that is a parry to the contract for which the form is
being filed.
City of Lubbock
Date Acknowledged:
10/11/2022
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
RFP 22-16747-KM
Fixed Generator Maintenance and Repair at Various Locations
4
Name of Interested P
Party
City, State, Count lace of business
tY� Country �P )
Nature of interest
check applicable)
( PP )
Controlling
Intermediary
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V3.5.1.8b4250f1
Bill Howerton
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
08/01/2022
Geo Rules Caller Type
None
Submittal —Received
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
08/01/2022
Completed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
08/01/2022
Complete Date
[none]
8/1/2022
$50,000.00
$50,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
08/01/2022
Item Review Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
08/01/2022
Passed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Assistant City
Manager/CFOtree)
08/01/2022
Submittal Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan submittal text: (7/22/2022)
Cheryl Brock
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
07/29/2022
Geo Rules Caller Type
None
Submittal —Received
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
07/29/2022
Completed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
07/29/2022
Complete Date
[none]
7/29/2022
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
07/29/2022
Item Review Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
07/29/2022
Passed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
07/29/2022
Submittal Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan submittal text: (7/22/2022)
10/12/2022
Geo Rules Caller Type
None
Submittal —Received
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
10/12/2022
Completed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
10/12/2022
Complete Date
[none]
10/12/2022
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
10/12/2022
Item Review Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
10/12/2022
Passed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Budget Director)
10/12/2022
Submittal Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan submittal text: (10/11/2022)
Jill MacDougall
Changed On Description
07/22/2022 Geo Rules Caller Type
07/22/2022 Plan Note added
07/22/2022 Assigned User ID
07/22/2022 Completed
07/22/2022 Complete Date
07/22/2022 Item Review Status ID
Before
After
Current Balance
_
Cost of Good/Services
Additional Info
None
Submittal —Received
$50,000.00
$50,000.00 a
- Plan (PUR-2022-16747)
$50,000.00
$50,000.00
Plan note text: (insurance requirements are
appropriate)
Morrison, Lainey
MacDougall, Jill
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
[none]
7/22/2022
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
Under Review
Approved
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
October 12, 2022 Page 1 of 3
07/22/2022
Passed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
07/22/2022
Submittal Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan submittal text: (7/22/2022)
10/11/2022
Geo Rules Caller Type
None
Submittal —Received
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
10/11/2022
Plan Note added
$50,000.00
$50,000.00
Plan note text: (all required insurance
documents are attached)
10/11/2022
Completed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
10/11/2022
Complete Date
[none]
10/11/2022
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
10/11/2022
Item Review Status ID
Under Review
Approved
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
10/11/2022
Passed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Risk Management
Coordinator)
Tommy Carpenter
^"
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
07/22/2022
Plan added
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
07/22/2022
Plan workflow status change.
Department Head v.1 Auto Received:
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
07/22/2022
Plan workflow status change.
Assistant City Manager/CFO v.1 Auto
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
Received :
07/22/2022
Geo Rules Caller Type
None
Submittal_ Received
$50,000.00
$50,000.00
Plan (PUR-2022-16747)
07/22/2022
End Date
[none]
7/22/2022
$50,000.00
$50,000.00
Plan workflow step action text: (Fleet
Services)
07/22/2022
Workflow Step General Rea:
[none]
NA
$50,000.00
$50,000.00
Plan workflow step action text: (Fleet
Services)
07/22/2022
Workflow Status
Not Started
Skipped
$50,000.00
$50,000.00
Plan workflow step action text: (Fleet
Services)
07/22/2022
Plan Submittal added
$50,000.00
$50,000.00
Plan submittal text: (7/22/2022)
07/22/2022
Start Date
[none]
7/22/2022
$50,000.00
$50,000.00
Plan workflow step action text: (Risk
Management Coordinator)
07/22/2022
Workflow Status
Not Started
Started
$50,000.00
$50,000.00
Plan workflow step action text: (Risk
Management Coordinator)
07/22/2022
End Date
[none]
7/22/2022
$50,000.00
$50,000.00
Plan workflow step action text: (IT director)
07/22/2022
Workflow Step General Reas
[none]
NA
$50,000.00
$50,000.00
Plan workflow step action text: (IT director)
07/22/2022
Workflow Status
Not Started
Skipped
$50,000.00
$50,000.00
Plan workflow step action text: (IT director)
07/22/2022
Plan Submittal added
$50,000.00
$50,000.00
Plan submittal text: (7/22/2022)
07/22/2022
Start Date
[none]
7/22/2022
$50,000.00
$50,000.00
Plan workflow step action text: (Budget
Director)
07/22/2022
Workflow Status
Not Started
Started
$50,000.00
$50,000.00
Plan workflow step action text: (Budget
Director)
07/22/2022
End Date
[none]
7/22/2022
$50,000.00
$50,000.00
Plan workflow step action text: (Facility
Management)
07/22/2022
Workflow Step General Reas
[none]
NA
$50,000.00
$50,000.00
Plan workflow step action text: (Facility
Management)
October 12, 2022
Page 2 of 3
07/22/2022
Workflow Status
Not Started
Skipped
$50,000.00
$50,000.00
Plan workflow step action text: (Facility
07/22/2022
Assigned User ID
Alvarez, Marta
Everett, Wes
$50,000.00
$50,000.00
Management)
Plan Submittal Item Review (Purchasing
07/22/2022
Workflow Step General Reas
SKIP: (By: Tommy Carpenter)
$50,000.00
$50,000.00
Approval)
NA
07/22/2022
Workflow Step General Reas
SKIP: ( By: Tommy Carpenter)
$50,000.00
$50,000.00
NA
07/22/2022
Workflow Step General Reas
SKIP: ( By: Tommy Carpenter)
$50,000.00
$50,000.00
NA
07/22/2022
Attachment added
$50,000.00
$50,000.00
Attachment (City of Lubbock_ A new General
Services Contract Proposal has been
07/22/2022
Geo Rules Caller Type
None
Submittal
$50,000.00
$50,000.00
submitted by T.J. Carpenter 16474.pdf)_Received
Plan (PUR-2022-16747)
Wes Everett
T
Changed On
Description
Before
After
Current Balance
Cost of Good/Services
Additional Info
07/22/2022
Geo Rules Caller Type
None
Submittal —Received
$50,000.00 �-
$50,000.00
Plan (PUR-2022-16747)
07/22/2022
Completed
No
Yes
$50,000.00
$50,000.00
Plan Submittal Item Review (Purchasing
07/22/2022
Complete Date
[none]
7/22/2022
$50,000.00
$50,000.00
Approval)
Plan Submittal Item Review (Purchasing
07/22/2022
Item Review Status ID
Under Review
Approved
$50,000.00
$50,000.00
Approval)
Plan Submittal Item Review (Purchasing
07/22/2022
Passed
No
Yes
$50,000.00
$50,000.00
Approval)
Plan Submittal Item Review (Purchasing
07/22/2022
Submittal Status ID
Under Review
Approved
$50,000.00
$50,000.00
Approval)
Plan submittal text: (7/22/2022)
October 12, 2022 Page 3 of 3