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Home My WebLink AboutResolution - 2005-R0424 - Letter Of Award - Western Marketing Inc.- Engine Oil & Lubricants - 09_08_2005Resolution No. 2005-RO424 September 8, 2005 Item 34 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for engine oils & lubricants — annual pricing, by and between the City of Lubbock and Western Marketing, Inc. of Lubbock, Teas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 81h day of September, 2005. 44A.k' CDOUGAL, MAYOR ATTEST: Reb ca Garza, City Secretary APPROVED AS TO CONTENT: C-- Robert Robinson, Fleet Services Manager APPROVED AS TO FORM: Jo M. Knight, ASsis nt City Attorney gs/ccdocs/Ltr of Award -Western Marketing Inc.res August 26, 2005 Office of' Pi.irchasing Y.O. Box 2000 Lubbock. Texas 79457 (806) 775-2167 • Fax (806) 775-2164 September 8, 2005 RHONDA S. BARNARD WESTERN MARKETING, INC. 3302 SLATON HWY LUBBOCK TX 79404 RE: ITB #05-095-MA - ENGINE OILS AND LUBRICANTS - ANNUAL PRICING CONTRACT# 6172 Dear Ms. Barnard: Western Marketine, Inc. has been awarded the items noted below for Engine Oils and Lubricants- Annual Pricing based on your response to the City of Lubbock Invitation to ITB #05- 095-MA. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning September 8, 2005 and ending September 7, 2006. The purchase order number must be on the invoice sent to the City of Lubbock for payment. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 1. AW-46 Hydraulic Fluid 55 Gallon Drums Part #915000002 160.95 2. AW-46 Hydraulic Fluid Bulk Delivery Part #915000068 @$ 2.63 3. Motor Oil 10W/30 Case Lot 12/1 Part #915000055 C $ 13.44 4. Motor Oil 10W/30 Bulk Delivery Part #915000071 @$ 3.30 5. Motor Oil 15W/40 HD, TBN-11 Part #915000024 C $ 13.89 6. Motor Oil 15W/40 HD, TBN-11 55 Gallon Drums Part #915000065 207.26 7. Motor Oil 15W/40 HD, TBN-11 Bulk Delivery Part #915000069 @$ 3.52 8. ATF Mercon/Dexron III Transmission Fluid Case Lot 12/1 Part #915000034 @$ 13.96 9. ATF Mercon/Dexron III Transmission Fluid 55 Gallon Drums Part #915000067 @$ 202.05 10, ATF Mercon/Dexron III Transmission Fluid Bulk Delivery Part #915000070 @$ 3.32 11, ATF Type F Transmission Fluid Case Lot 12/1 Item #915000035 @$ 15.32 12. Tractor Hydraulic Fluid 5 Gallon Buckets Part #915 000026 @ $ 20.63 13. Tractor Hydraulic Fluid 55 Gallon Drums Part #915000066 @$ 199.74 14. Motor Oil 30W Case Lot 12/1 Case Lot #915000021 @$ 13.37 15. Motor Oil 30W 55 Gallon Drums Item #915000064 @$ 194.53 16, Motor Oil 40W Case Lot 12/1 Item #915000020 @$ 19.10 17. Motor Oil 10W Non -Detergent Case Lot 12/1 Item #915000016 @$ 10.39 18. Motor Oil 30W Non -Detergent Case Lot 12/1 Item #915000032 @$ 10.23 19, Twin Cycle Engine Oil Case Lot 12/1 Item #915000019 @$ 24.00 20. Twin Cycle Engine Oil Case Lot 12/1 8 Oz. Cans Item #915000062 @$ 6.31 21. Lithium Wheel Bearing Grease Case Lot 12/1 Cans Part #915000008 @$ 15.78 22. Multi -Purpose Lithium Grease Case Lot 60/1 14 Oz. Tubes Item #915000011 @$ 37.70 23. Multi -Purpose Lithium Grease 120 Lb. Drums Item #915000027 @$ 90.70 24. Gear Lubricant 85W/140 Case Lot 12/1 Part #915000049 @$ 19.61 25. Gear Lubricant 85W/140 120 Lb. Drums Part #915000022 @$ 115.07 26. Synthetic Gear Lubricant 75W/90 Case Lot 12/1 Item #915000081 @$ 73.08 27. Synthetic Gear Lubricant 75W/90 120 Lb. Drums Item #915000102 @$ 274.36 28. Multi -Purpose Lithium Grease 5 Gallon Bucket Item #915000023 @$ 26.05 29. High -Temperature Grease Case Lot 50/1 14 Oz. Tubes Item #915000079 @$ 74.90 30. High -Temperature Grease 5 Gallon Bucket Item #915000077 @$ 50.73 31. High -Temperature Grease 120 Lb, Drums Item #915000076 @$ 172.04 32. High -Temperature Grease Case Lot 12/1 Cans Item #915000077 @$ 18.81 3. Western Marketing, Inc. bid dated August 10, 2005, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 b. The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event Western Marketing, Inc. fails to perform in accordance with their proposal dated August 10, 2005. CITY UBBOCK ATTEST: +1 4 ar M al Reb cca Garza Mayor City Secretary APPROVED AS TO CONTENT: Victor Kilman Purchasing and Contract Manager APPROVED AS TO FORM: At ey cc: Vendor File Frank Olivares, Fleet Services Parts City of Lubbock PURCHASING DEPARTMENT ROOM 204. MUNICIPAL HUILUING I625 13"' STRFF;T LUHHOCK, TEXAS '1)401 PH: {,906) 775-2167 FAX (a06) 775-?I64 hop. purchasmg.ct lubbuck Ix us DATE ISSUED: OLD CLOSE DATE: NEW CLOSE DATE: ITB # 05-095-MA, Addendum #1 ADDENDUM #t 05-095-MA Engine Oil and Lubricants with Dispensing Equipment August 3, 2005 August 4, 2005 @'. 3:00 P.M. CST August 10, 2005 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB)- Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shnil remain in effect. L Bid Due Date has CHANGED from AUGUST 4, 2005 @ 3:00 PM to August 10, 2005 Cif3:00 PM. Question posted on RFP Depot: Question: We see providing the dispensing equipment as a hindrance to our bid. It appears that this equipment should be purchased by the City, or the bid should be a multi -year contract so that the equipment could be amortized out. Can we bid on placing the product without the equipment? Response: Bidders are invited to bid on Engine Oil and Lubricants with dispensing equipment with either a service agreement to maintain the existing equipment, which the city as an option to purchase, or with a lease agreement for new equipment. The bid will be awarded on an all- or- none basis. The bid is to set for a period of one (1) year, firm pricing for items descrihed. The contract may be extended annually for up to four (4) additional one-year terms. TliANK YOU, 1:fmatta 1:74fvu2ez CITY OF LUB80CK Marta Alvarez Senior Buyer It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, requrrEm.ents, etc.. or any combinations thereof, inadvertently restricts or limits the requirements stated in this IT8 to a sjrgle source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications will be made. ., 8 '05-705 NIAAd 1 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing St BMIT TO: CI I) OI:IA I11H)CK �• i CITY OF LUBBOCK, TEXAS Purchasing x Contract Mattagernent 1625 1 "' Street. Rnl 204 Lnhtx,ek. 1,'9.101-?R3f► AN I•:(11 �nl. INVITATION TO BID OPPORII INI'I Y ('ON FACI I I.RSON: Marla Aharez, Senior �/ 1•:MPI.OYER #05-095-MA h1- : 806.775.2167 FAX: 806.775 ' 1 h.1 htlp:: • purrhasinE.ci.luhlxrrk.lx.us Ilfl.l.: SI1R'01I IAI.I)I{:\I)I.INI{: —--_--_-- "— Engine Oils and Lubricants with Dispensing Equipment - August «200g, 3:00 Annual Pricing /0 PRI•: BID DA I F.1lrvll:. AND LOCATION: July 27. 2005a1 10:00 a.m., Anth,,hrr.rnrJ„/rrrrhrnnn ,tin/,/UrI,.,N ,ia.rr-rrAnrJ/c��oflhr•,nnJeu/— 206 Municipal Drive, Cit}" Of Lubbock Garage, Conference Room, /e/irpq. 4wilhrn•n,rnr,/,en,ryv,rJ Lubhock, rcxas. RI:SPONDEN"1' NAA•11:.: WESTERN MARKETING, INC. I..%IIFI,'I'IIF.OI TSIDE OF' YOl R SEALED 011) 11 ITII Tl1E ITT Nl NIIIF.R, TIII: CLOSING DATE AND TINIE, AND 101 R COMPANI NAME AND ADDRESS. MA11.IN(i ADDRI•:SS: II: RL'I'IIRNIN(i AS ,\ "Ni) I311)-, 1'1.1-,\SI' ('OMI'1.1:'1'1-. ,\ND Itl-'1"1'1tN I111- 3302 SLATON HWY -S"I"ATLMI- NT OI: NO 1311)" (TI Y S'I A hIi ZIP: _ I'Illi CITY OF 1.111113(X'K RESERVES 'llll: RIGIl l' "1'0 ACCI 1''I' OR RIJIV I ANY LUBBOCK, TX 79404 AND ALI. BIDS IN WIIOI.I:OR IN PART ANI) WAIVEANY INH )RMAI.IIN' IN llll COMPETITIVE BID PRO('I-SS I-Ill('111F.R. THE (TIN' RI.SI:RVLS TIII. RIGIIT'1'O T1:1.1:1'l1ONI: No: 806-745-5550 ENTLR INTO ANY CON'IRACI' INAiMLI) I'O IW IN TIIE. 111•ST IN'I'l-.RI:SI 01:'I'lll CITY. IT IS TIII-. INTENT AND PURPOSE: OF 1111: CITY OF 1.131111WK 'lIL\T 'I111S I'AX NO: 806-745-0152 REOl ll:S'I' PERMITS COMPh' TFIVI: BIDS IT IS '1.111- IIIDDI R'S RLSPONSI1111 I I'N TO ADVISIi 'fill{ CITY Ol= 1.11{1111OCK 1111RCIIASING MANAW-R II ANY F-MAIL: RHONDAP@WESTMKTG.COM LANGIIA(ili. RI:QlflRF.MI:N`I.%. I•IC.. OR ANY COMIIINAIIONS 'fill-RIOI:. INADVI:RTI;NII.Y RFSTRIC" fS OR LIMITS'IIIE. R1014REMI•NITS STAT1 l) IN IIIIS I:1i1)1:RAI. 1 AX 11) NO. OR SOCIAI, SI:Ct IRITY NO. 11'13 TO A SINGLE SOURCE. StICII NO'I'Il.l('AI'I()N Mlls] III SIlliM11'f1-1) IN 75-22181167-6 WRI'I'IN(i ANI) MIIS'1' 111i Rl:('Ii1VIiO 13Y'1'111:1'IIR('IIASIN(i MAN,\(il:lt NO I A I'EI( TIIAN I:IVI: (5) BI ISINI:SS DAYS PRIOR TO'1'lll: ABOVE St II3M1'I"I'AV I ADI INI TIIE III DDER IIERER1 ACKNOWI.EDGES RECEIPT OF AND AGREES ITS BID IS BAtiED ON ANY ADDUNDA P()STF:D ON RmIlEP('ECON1 The 01v of Luhhock Charter slates that no officer or employtr ot'the C krt can henelil from am contract. )oh. %%ork or scr\ ice liar the municipahl\ or he intcreskd in the sale to the Cits ol'any supplies. equipment, material or articles purchased. Will any officer or emplo.re ul'Ihc C'ih". or memher ol'ihcir inimediate lainih_ - henclit from the a\tard ol'Ihis hid to the ahote firm''. _ . YI:S__Wl" NO IN COMPLIANCE WITH TIIIS SOLICITATION. TIlli tlNDI:RSI(iNI:D BIDDER IL\VING EXAMINED 'I'lll INVITATION TO fill) AND SPI4111CATIONS.: ND IWINU FAMILIAR WITIl'1111: CONDITIONS TO 81: MITT. III:RI IIY S1113Mf l:S I'11W FOLL(MING fill) I:OR FURNISHING IIIP MAII REV.. 1{t)I:IPMI:N'F. LABOR AND LVERYTHING NECESSARY FOR PROVIDING Illy III :MS LISTED ON I'111.:\ I-FACIII D IIID I-ORM AND AGRLI S I'O DI•I.IVI R SAID I ITMS AT 111L L(WATIONS AND FOR TIII: PRICI:S SIi ' I.OR'III ON "111V 1111) I:ORM AN INDIVIDI,A1 AI,'I I IORI/I D "I"O I31ND 1111 COMPANY MIISI' SIGN II11:1:O1.LOWIN(i SEC HON I All.11RE I'O EXIA 11'I'L 1111S PORTION %IAY RI St:LI IN 1111) RI".II•C" IION lit in\ signatirre I certif'\ lhal Ihts olfcr is made \uthoul prior understanding. aprecment. or connection tuth am corporation. Ilrnt husines, enim. of person snhnnlling an olfir lix the saine materials. supplies, equipment. or servicefs). and Iti in all respects fair and \\ithout collusion of fraud I I'uriher agrec that il'the offer a accepled. the offeror cull conte,, sell. assign. or Transfer to the C•ih• ol'Luhhock all righl, title. and interest in and to .all cones ol'actiun it mad Hatt or herealfer acquire tinder the Anti-Irust lasts ol'the Unted Slates and the Slate ul 'fe\as for price Ii\oig relating, to the particular rununudt\lsl ,n ser\rcc 1�1 purchased or actpored ht the ('ih ol'l uhh ck Al the 01.%'s discretion. such assipnmcnl shall he made and hecume ell'rciitc it the time the ( tt render. I"mA pa\ merit to the \ c ur GENERAL MANAGER -- — - -- \ulhorired Signature Title RHONDA S. BARNARD AUGUST 9, 2005 1'rimi I \ IV Nauic Date 1'1111ti F'ORNI Nll ST RE COMPUTED AND RET11 WWI) 111111 V01 R RF:SPONSF:. 05-095-MA.dor City o f Lubbock PURCHASING DEPARTMENT ROOM 204, MUNICIPAL BUILDING 1625 13 "' s-rR F.FT LUBBOCK, TEXAS 79401 PH: (306) 775-2167 FAX: (806) 775-2164 hnp:, purchasing.ci.1ubbock.1x.us 0 1 0 DATE ISSUED: OLD CLOSE DATE: NEW CLOSE DATE: ITB # 05-095-MA, Addendum #1 ADDENDUM #1 05-095-MA Engine Oil and Lubricants with Dispensing Equipment August 3, 2005 August 4, 2005 C� 3:00 P.M. CST August 10, 2005 @ 3:00 P.M. CST The following items take precedence over specifications for the above named Invitation to Bid (ITB). Where any item called for in the ITB documents is supplemented here, the original requirements, not affected by this addendum, shell remain in effect. I. Bid Due Date has CHANGED from AUGUST 4, 2005 @ 3:00 PM to August 10, 2005 (a;3:00 PM. Question posted on RFP Depot: Question: We see providing the dispensing equipment as a hindrance to our bid. It appears that this equipment should be purchased by the City, or the bid should be a multi -year contract so that the equipment could be amortized out. Can we bid on placing the product without the equipment? Response: Bidders are invited to bid on Engine Oil and Lubricants with dispensing equipment with either a service agreement to maintain the existing equipment, which the city as an option to purchase, or with a lease agreement for new equipment. The bid will be awarded on an all- or- none basis. The bid is to set for a period of one (1) year, firm pricing for items described. The contract may be cxtended annually for up to four (4) additional one-year terms. TIIIIANK YOU, 11-ta2Ea 1:41valez CITY OF LUBBOCK Marta Alvarez Senior Buyer it is the intent and purpose of the City of Lubbock that this request permits competitive bids. It shall be the bidder's responsibility to advise the City of Lubbock Purchasing Manager if any language, reg Li Lrnents1 etc., or any combinations thereof, inadvertent! restricts or limits the requirements stated in this ITB to a sLr.&Le source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid close date. A review of such notifications wit( be made. 8'05-095 MAAdt ITB p05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing BID FORM Engine Oils and lubricants with Dispensing Equipment -Annual Pricing CITY OF LUBBOCK. TEXAS ITB 1105-095-MA In compliance with the Invitation to Rid #05-095-ILIA, the undersigned Bidder having examined the Imitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material. equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this firm. The Invitation to Bid 1105-095-CIA is by reference incorporated in this contract. Hie Bid Form must be completed in blue or black ink or by typewriter. I \ITCOS IrF:H I;\I DESCRIPTION IIRAND E\ rE\l)ED COST Q-r\ PROM UT O\IA ----- — \\V-4611)draulic Fluid PC AW 46 ------------ I In OR 55paltondnons $160.95 $1609.50 Pan rel5tiildo�)2 \w-46 nydraidic Fluid PC AW 46 — — --- _ (n MilkDeliserm. $ 2.63 $15,780.00 Pan 0)151)(100611 --- Motor Oil low 30 SERVICE PRO ------ - - l0 Cs Case I of 12.1 10-30 $ 13.44 $ 134.40 Pan n 913000055 Motor Oil 10w 30 SERVICE PRO — -- — --- 1 500 (il BulkDelker) 10-30 $ 3.30 $1,650.00 Pan ++ 915000071 MalorOil ISW-10111).'I'IiN-II SERVICE PRO 5 SM) Us 15-40 $ 13.89 $ 6.945.00 Pan u915000024 Motor Oil 15w••I0111). rBN-I I SERVICE PRO — ----- J- 6 10 DR 55 paaun drums 15-40 $207.26 $ 2.072.60 Pan r1915000065 — — Motor Oil 15W.10111).1'Bh-II SERVICE PRO --'------ _ 1.0a0 GI Bulk Delivery 15-40 $ 3.52 $10,560 Pan r, 915000069 — 11, \Iercun:Ikwon III 1'ransmission SERVICE PRO — ---- ---- I luid DEX/MERC III A 7S Cs$ 13.96 $ 1.047.00 Case lot, 12i I , Pan ,,915000034 \ ll- M rcun. Desron Ill 'rransmissiun SERVICE PRO I luid DEX/MERC III �) 5 DR $202.05 $ 1,010.25 SS pallon dnmts Pan •+915000067 fF MercmiDc%ron III SERVICE PRO ussm (rrsnn I-lmd DEX/MERC III w inn ((it:u $ 3.32 $ 1.660 00 I Hulk Dell%M I • Pan ;+ 9I51111110711 j I h 1 %p I rr:m,ou„ion l lmd TEXACO TYPE I 1 ' CS t'.r,c lot. 12 1 F ATF $ 15.32 $ 7660 1 i Isom +,,)1 51 00015 — — I ractor I hdraulic Ulmd PCPREMTHF -- - -- - 5 Gallon Buckets I 'sa I $ 20.63 $5.157.50 Part ;915001026 05-095-MA.doc 2 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing F:X UENDIFI) COS f 11'F:\I t )\I DEM HIPTION IIHAND I NIT COS I* l'ractor IhJraulic FIuiJ PC PREM THF -------� 13 I DR 55 Gallon Dnmis $ 199.74 $ 798.96 Part+=9150000611 I - - Motor Oil30N SERVICE PRO ---- -- I I to ('S ('asc lot. 1' 1 30W $ 13.37 $ 133.70 Ilom ..915t1111111_' I i Motor Oil 3111W PC 30W -- --� 15 .- DR 55 gallon Mans $ 194.53 $ 389.06 lien A 15000064 nbtlorOil 40W CHEV DELO l0 5 ('S Case Lot. 12 1 40040 $ 19.10 $ 95.50 Real 4915000020 - MotorOd ION' von-IhlcrµeM UNIMARK ND 17 5 Cs Pose fill. 12 1 10 $ 10.39 $ 51.95 llen "915(HI(IO16 Motor Oil 30W Non-Deterµcnt UNIMARK ND IN 5 CS case I of 12: 1 30 $ 10.23 $ 51.15 - lion 0915(HH)032 -- I'N in ('ycic lvtµu1e Oil CONOCO XHP --------_ --- 19 5 1's Case I oi. I'.1 2 CYC $ 24.00 $ 120.00 heal u9150(HHI I) Nat Cycle Lnµineoil UNIVERSAL 2 - - 20 s CS Case Lill. 12! 1 e 01 Cans CYCLE $ 6.31 $ 31.55 Win e915000062 ---- I ithitno Wheel Hcariag (heuse MYSTIK WHU - '--- - 21 2 ('s ('use Lot 12.1 lb. fans BEAR GR $ 15.78 $ 31.56 Part P, 9150000011 Multi-1'ugtose Lithinn (;rea- 50/14 SP EP #2 Caw I of 6011 Idoz, l'ulxs GREASE $ 37.70 $1,885.00 hunt ;i9150WOI I --- Multi-Purµilse 1.4 hiunt (irease SERVICE PRO - --- 23 5 DR 120Ili. Dnnls EP #2 $ 90.70 $ 453.50 Rent 0)150IM1,027 Bear I uhricant 115W: 1.10 PURE FLO - ---- I 5 (:ti (•use Lot 11 1 85W-140 $ 19.61 $ 490.25 I'an 150110049 (;car I.uhricaut 85 W 140 SHELL SPIRAX $115.07 I DR 121)lh Druns 85W 140 $ 460.28 Pan-9150000„ SSmheue (icar I uhriccin0'SN IX CASTROL SYN ni t'S Caw I of 12 1 75-90 $ 7308 $ 730M lien .. 911001108 1 ' Synlheuc (;e;u 1 abncani 75\\ 90 PENZ SYN M DR 120lb Drams 75W90 $ 274.36 $2.743.60 Item 11915000102 --- \lulu-Purltow Lidinan (irease SERVICE PRO -- ----- -- 5 Gillon huckel EP #2 ,H t 1 .\ $ 26.05 $ 104.20 '- - - hem -, 915011110]7 j 05-095-MA.doc ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing ITFAI tM DESCRIPTION BRAND 1 NITCOST EXTENDED COST QT1 I Ilgh-1'emper:aure Grease MYSTIK HI- i ('nsc I of 50 1 TEMP 1 51j Us GREASE #2 $ 74.90 $3,745.00 I•t o,. 1'uhcs Itclll .r 915000079 I ligh- Femperalure Grease MYSTIK HI- 5 Gallon liockel TEMP GREASE $50.73 $202.92 Item ,: 91 M00077 #2 — --` Ifigh-fcngternurcGfc'tsc MYSTIK HI ---.--^' I `01h. Muff TEMP EASE 11 t DR #GR $172.04 $688.16 lent., 1)151100076 I llgh-felitpel:'Itlire C ilcase MYSTIK HI- -_ Case Lot 12.1 lb. Cans TEMP 32 5 1 \ #G2REASE $ 18.81 $94.05 Item a 1)15000077 OIL DISPENSIGN EQUIPMENT Municipal Lean Agrecntcm In I imish and annuli Cost F%tended Cost Installation \ufniter of hntall Oil Dispensing syslcnt as specified Dlfvs I 5 YR 0 OR Maintcuancc f erislinµ cquipntcnl 05-095-MA.doc ITS #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual pricing AI;TFRNATIVE BID FOR SYNTHETIC ENGINE OILS AND LUBRICANTS \NwI :\I. I NrrCOST ITEM Ill DESCRIPTION BRAND EXTENDED UOSI- � Q'1'Y PRODI ("f ONIA A%%-461hJrauhe I•IwJ N/A I lu DR 55 gallon dnuns Rill 915000002 —I! \N-461hdrauhc Fluid N/A _ 60110 lil Htllk lkliien. Ilan i+91500006N Motor Oil 1IW.10 QUAKER --J— s to rS rase Lot 12 1 STATE SYN $ 40.16 $401.60 Ilan 1915000955 10-30 Motor Oil 10W 30 N/A 4 Sun lil. Hulk Ikliscry Part d 1)15000071 klolor Oil 15 W 40111). "tHN -11 SHELL S 5(NI CS rase to[, 121 ROTELLA SYN $ 36.86 $18,425.00 5-40 Pan 1915000014 Motor Oit15W,40III)."1'13N-II SHELL -- 6 Ili OR 55 gallon dnmis ROTELLA SYN $614.26 $6,142.60 Part a915000065 5-40 0 Motor Oil I5 W -•HI I ID.111N-I I N/A — 7 1p00 GI, Hulk DCII%CF • Pan rl 1)15000069 A IT nlercon.lkxron III "transmission PENZ MV ATF Fluid s 75 Cs $ 25.81 $1,935.75 Case lot, 12 1 Parl 015110003.1 - .%If Mercon.DevonIII Franstu"ion SERVICE PRO Fluid Fluid MV ATF 1) 5 OR $1,545.00 55 gallon drums Pan 01SINIM67 ATF hlerconMlhsron III N/A — — — 1'ransmission Fluid Bulk Deliscry Pan d 1)1500M170 A 1'I "I'NFw F "I"ransntissiou Fluid N/A -- I I 5 CS Case lot. 12 1 Item 49150000.15 ---Y— I'rach,r IlSdrmdic 1•lutd N/A — ----�---- -- -- 5 Uallnn Iluckeli I I ! Pan i915IIt11IW6 t Iraclur If%drodtc 1"lu d i I? 1 DR 55 Gallon Drmns N/A I Motor Oil lu W N/A Case Io1, 12 1 I 1 lu (;ti Item ,r9I Sm10021 05-095-MA.doc ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing r:�Tl•:�DI:D t•oti L ITEM 1\-41 AI. 1 /%1 INSCRIP7•ION BRAND 1 NITCOST Motor Oil 30W N/A 15 DR 55 Gallon Drum, hem .'91 S000064 Motor Oil 10W N/A i 16 5 ('S Case I of. 12 1 ! Will a915000020 Nlolor Oil I0N' %on-Deiergenl N/A I7 -- 5 C5 t•asclot.121 Ileill r91 5000016 -- - Molor Oil 30WNon-Dcicrpcnl N/A Iri 5 ('S Case Lot 12 1 licill a915000032 I'W in Cycle Higine Oil N/A I') 5 CS Case Lot. 12; 1 Item b915000019 7'W in ('yele I ngiue Oil N/A 21) 5 t•S Case I ol. I' I ri 07 fans licill .49I 51100062 -- 1 ilhium Wheel licaring Crease NIA -_- 21 2 (:S Case Lol 12!I lb. Calls Part 6 915MInt10N ^ hlulti-Pugnise Lithium Grease NIA -- l 511 Cs Case Lot 60d 14n'/„ Illhl's licill IMI SM01)I I - JIu11i-Purpose Lithium Grease N/A ------ 23 5 DR 120111. Dnnns hcio 119150000027 (;car Luhricant 85 W "140 N/A ? 1 25 ('S Case Lot 12 1 Part 11915000049 Gcar I abricant 115W. 1.111 N/A ?5 I DR 120111.Mum Part 0915000022 Synthetic (kar l.uhricant 75 W 'M) CASTROL SYN N, it) CS ('axe Lot 12=1 75-90 $ 73.08 $730.80 Will 11 1) 15000081 SSnthclie (;car I uhricant 75W 90 PENZ GP 77 M DR 121)111 Druns SUPER EW $274.36 $2743.60 75-90 hem 1915u0o102 ------ -- MuhrPurlwse I nhuan Grease N/A --- ------ ---- - - % 5 Gallon thicket licill •, 911000023 I ligh- I eniperalure Grease N/A ('use I of 50,1 v) 50 f :S 14 o- Pubes Win,, 91 5000079 Iligh- temperaOneGrease N/A - ----- -- UI 4 F.\ 5 Gallon lluckel Ilene,; 1)15000077 05-095-MA.doc ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing I ENI \NNI %I. QIi DESCRIPTION BRAND l NIT COST I EWENDEDCOtir j l I hith-Temperature Grease NIA �--- I N It,. Dnmi 31 1 DR hci» ++ 9150000'6 1ligh- reugn•ralurc Grease N/A Car-c I ill 12- 1 Ib. Can, hem .. 9151100077 -- _ Bid will be awarded all -or -none basis *PRICF,: F.O.B. City of Lubbock Parts Department **Days Wier Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of "o, net calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will he NET TI IIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products"services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INT'ERLOCAI. PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if heishe will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all ternis, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubhock housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University. Vest Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES NO X • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Luhhock will he eligible, hilt not obligated, to purchase niaterials!services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will he billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not he responsible fiir ;mother governmental entity's debts. Each governmental entity will order their own materials/service as needed. fl IIS BID IS SUBMITTE,I BY WESTERN MARKETING, INC. a corporation organized under the laws of the State of TEXAS or a partnership consisting of 05-095•MA.doc ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing or an indi,,idual trading as __------_------- _-----------_--__- _-- -.-- -- of the City of Firm: Address: _ City :_ 11/%N BE Firm: State: ZiD Woman Black American Native American Ifispanic American Asian Pacific American Other (Specify) Date: I nlhorcrtl Repi esenlulive - mnc%l sign hr hunt/ Officer Name and Title: J u A A � ' �a � ' k Please Print Business Telephone Number 8 O b - i q s 55 S 0 FAX: V C- ` ?q S ._ f✓) � 5 FOR CITY USE ONLY Rid Dorm Item Number(s) Awarded to Above Named Firm/Individual: Date or Award by City Council (fin- hid..v over- $25,000): Date P.O./Contract Issued: LABEL THE OUTSIDE OF VOUR SEALED BID WITH THE ITB NUMBER, TIIE CLOSING DATE :AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 05.095•MA.doc IT8 #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY" OF LUBBOCK, TEXAS ITB #05-095-MA THE; CITY OF LUBBOCK APPRECIATES VOUR TIME AND EFFORT IN PREPARING VOI`R BID. ALL BIDDERS SHOULD FAMILIARIZE THEMSELVES WITH THE FOLLOWING INSTRUcTIONS TO BIDDERS, GENERAL CONDITIONS, AND ATTACHED SPECIFICATIONS. 1. INSTRUCTIONS TO BIDDERS BID DELIVERY, TIME & DATE 1.1 The City of Lubbock is seeking written and sealed competitive bids to furnish Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing per the attached specifications. Sealed bids will be received no later than 3:00 p.m. CST, August 4, 2005, if date!time stamped on or before 3:00 at the office listed below. Any bid received after the date and hour specified will be rejected and returned unopened to the bidder. EACH BID AND SUPPORTING DOCUMENTATION MUST BE IN A SEALED ENVELOPE OR CONTAINER PLAINLY LABELED IN THE LOWER LEFT-HAND CORNER: "ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - annual Pricing " AND THE BID OPENING DATE AND TIME. BIDDERS MUST ALSO INCLUDE THEIR COMPANY NAME AND ADDRESS ON THE OUTSIDE OF THE. ENVELOPE OR CONTAINER. Bids must be addressed to: Victor Kilman, Purchasing & Contract Manager City of Lubbock 1625 13(h Street, Room 204 Lubbock, Texas 79401 1.2 Bidders are responsible for making certain bids are delivered to the Purchasing Department. Mailing of a bid does not ensure that the bid will be delivered on time or delivered at all. If bidder does not hand deliver bid, we suggest that he/she use some sort of delivery service that provides a receipt. The City of Lubbock assumes no responsibility for errant delivery of bids, including those relegated to a courier agent who fails to deliver in accordance with the time and receiving point specified. 1.3 Bids will he accepted in person, by United States Mail, by United Parcel Service, or by private courier service. No bids will be accepted by oral communication, telephone, electronic mail, telegraphic transmission, or telefacsimile transmission. TtiE CITY WILL NOT ACCEPT FAX BIDS. The Bid Dorm must be completed in blue or black ink or by typewriter. 1.4 Bids may be withdrawn prior to the above scheduled time set for closing of the bids. Bids CANNOT he withdrawn, altered or amended after bid closing. Alteration made before bid closing must he initiated by bidder guaranteeing authenticity. 1.5 The City of Lubbock reserves the right to postpone the date and time for opening bids through an addendum. PRE: -BID MEETING 2.1 For the purpose of familiarizing bidders with the requirements, answering questions, and issuing addenda as needed for the clarification of the Invitation to Bid (ITB) documents, a pre -bid meeting will he held at 10:00 a.m. on July 27, 2005, at 206 Municipal Drive, City Of Lubbock Garage, Conference Room, Lubbock, Texas. All persons attending the conference will be asked to identify themselves and the prospective bidder they represent 2.2 It is the bidder's responsibility to attend the pre -hid meeting though the meeting is not mandatory. The City will not be responsible for providing information discussed at the pre -bid meeting to bidders who do not attend the pre -bid meeting. 2.3 The City of Lubbock does not discriminate against person with disabilities. City of Lubbock pre -bid meetings are available to all persons regardless of disability. If you would like intiirmation made available in a more accessible format or if you desire assistance, please contact the City off uhhock A DA Coordinator, 1625 13th Street, (806)775-2018 at least forty-eight (48) hours in advance of the conference. 05-095-MA.dac 9 ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing 05-095-MA. doc 10 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing 3 CLARIFICATION OF REQUIREMENTS 3.1 It is the intent and purpose of the City of Lubbock that this request permits competitive bids. It is [lie bidder's responsibility to advise the City of Lubbock Purchasing Manager r if any langualuirement etc., or any combinations thereof, inadvertently restricts or limits [he requirements stated in [his I -I B to a single source. Such notification must be submitted in writing and must be received by the Purchasing Manager no later than five (5) business days prior to the bid closing date. A review ofsuch notifications will be made. 3.2 ALL REQUESTS FOR ADDITIONAL INFORMATION OR CLARIFICATION CONCERNING THIS INVITATION TO BID (ITB) MUST BE SUBMITTED IN WRITING NO LATER TITAN FIVE (5) BUSINESS DAYS PRIOR TO THE BID CLOSING DATE AND ADDRESSED TO: Marta Alvarez, Senior Buyer City of Lubbock 1625 131" Street Lubbock, 'Texas 79401 Fax: (806)775-2164 RFPDepot: huk:;;"wwvr.Kl'Px+tAcwm ADDENDA & MODIFICATIONS 4.1 Any changes, additions, or clarifications to the ITB are made by ADDENDA information available over the Internet at We strongly suggest that you check for any addenda a minimum of forty-eight hours in advance of the response deadline. BUSINESSES NVIT1101 1• INTE:RNET ACCESS may use computers available at most Lhlic)ihrLido. 4.2 Any offeror in doubt as to the true meaning of any part of the ITB or other documents may request an interpretation thereof from the Purchasing Department. At the request of the offeror, or in the event the Purchasing Department deems the interpretation to be substantive, the interpretation will be made by written addenda issued by the Purchasing Department. Such addenda issued by the Purchasing Department will he available over the Internet at http; 0)t_coni and will become part of the proposal package having the same binding effect as provisions of the original ITB. No verbal explanations or interpretations will be binding. In order to have a request for interpretation considered, the request must be submitted in writing and must be received by the City of Lubbock. 4.3 All addenda, amendments, and interpretations of this solicitation shall be in writing. The City of Lubbock shall not be legally bound by any amendment or interpretation that is not in writing. Only information supplied by the City in writing or in this ITB should be used in preparing bid responses. All contacts that a bidder may have had before or after receipt of this ITB with any individuals, employees, or representatives of the City and any information that may have been read in any news media or seen or heard in any communication facility regarding this bid should be disregarded in preparing responses. 4.4 The City does not assume responsibility for the receipt of any addendum sent to bidders. 5 ENAMINATiON OF DOCUMENTS AND REQUIREMENTS 5.1 F.ach bidder shall carefully examine all iTB documents and thoroughly familiarize itself with all requirements prior to submitting a bid to ensure that the goods andior services being bid meet [he intent ofthese specifications. 5.2 Before submitting a bid, each bidder shalt be responsible for making all investigations and examinations that are necessary to ascertain conditions and requirements affecting the requirements ofthis Invitation to Bid. Failure to make such investigations and examinations shall not relieve the bidder from obligation [o comply, in every detail, with all provisions and requirements of the Imitation to Bid. BID SUBMITTAL 6.1 BIDDERS MUST SUBMIT THE ORIGINAL AND ONE COPY OF *rill: SF,ki.vi) BID rO Illl: 11I1RCITASING DEPARTMENT PRIOR TO RESPONSE DUE DATE/TIME. FAILURE TO tit B\IIT THE ADDITIONAL COPY MAY RESULT iN THE BID BEING DECLARED UNRESPONSIVE TO SPECIFICATION AND MAY NOT BE FURTHER EVALUATED. The original must be clearly (narked "ORIGINAL" and the copy must be clearly marked "COPY". 05-095-MA.doc 11 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing 6.2 Bids must be submitted on the Bid Form and the Bidder must sign and date their bid in the space provided. Identify the item bid, including brand name and model number, if applicable. Inter unit price. extended cost, and delivery days in the columns provided. In the event of discrepancies in extension, the unit price shall govern. THE BID FORM MUST BE COMPLETED IN BLUE OR BLACK INK OR BY TYPENVRITER. 6.3 The City is exempt from Federal Excise, State Sales and Transportation taxes. TAN \WST NOT B1 INCLUDED IN BID. Tax exemption certificates will be executed by the Purchasing tilanager upon request. 6.4 Any information regarding warranties andlor maintenance agreements pertaining to said bid itent(s) arc to he included in the bid. 6.5 Bids will not be considered unless bid F.O.B. delivered and include all delivery and packaging_cgsts: The number of calendar days required to place the materials in the City's receiving point under normal conditions must be shown on the Bid Form. DO NOT quote shipping dates. Failure to indicate delivery days on the Bid Form will obligate Bidder to complete delivery in two weeks. A minimum of live days better delivery will automatically break a tie bid. Unrealistically short or undue long delivery promises may cause bid to be disregarded. Consistent failure of bidder to meet delivery promises without it valid reason may cause removal from the bid list. 6.6 Bid prices must be firm for a minimum period of sixty (60) days. Bids subject to price increases will not be considered. 6.7 All bids, responses, inquiries, or correspondence relating to or in reference to this ITB, and all reports, charts, and other documentation submitted by bidders shall become the property of the City of Lubbock when received. 6.8 If there are any additional charges of any kind, other than those mentioned above, specified or unspecified, offeror MUST indicate the items required and attendant costs or forfeit the right to payment for such items. 6.9 LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE. AND TIME, AND YOUR COMPANY NAME AND ADDRESS. BID PREPARATION COSTS 7.1 Issuance of this ITB does not commit the City of Lubbock, in any way, to pay 2 Ui costs incurred in the preparation and submission of a bid. Also, should a bidder bid an alternate, any test costs to prove equality of product will be at the expense of the bidder, not the City of Lubbock. 7.2 The issuance of this ITB does not obligate the City of Lubbock to enter into contract for any services or equipment. 7.3 All costs related to the preparation and submission of bid shall be paid by the bidder. TRADE SECRETS, CONFIDENTIAL INFORMATION AND THE TEXAS PUBLIC INFORMATION ACT 8.1 If you consider any portion of your bid to be privileged or confidential by statute or judicial decision, including trade secrets and commercial or financial information, clearly identify those portions. 8.2 The City of Lubbock will honor your notations of trade secrets and confidential information and decline to release such information initially, but please note that the final determination of whether a particular portion of your bid is in fact a trade secret or commercial or financial information that may be withheld Isom public inspection will be made by the Texas Attorney General or a court of competent jurisdiction. In the event a public information request is received fir it portion of your bid that you have marked as being confidential information, you will be notified of such request and you will be required to justify your legal position in writing to the Texas Attorney General pursuant to Section 552.305 of the Government Code. In the event that it is determined by opinion or order of the Texas Attorney General or a court of competent jurisdiction that such information is in fact not privileged and confidential under Section 552.110 of the Government Code and Section 252.049 of the Local Government Code, then such information will be made available to the requester. 05.095-MA.doc 12 ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing 8.3 Marking your entire bid CONFIDENTIALiPROPRIETARY is not in conformance with the Tcxas Open Records Act. LWENSES, PERM ITS, TAXES 9.1 'The price or prices for the work shall include full compensation for all taxes, permits, ctc. that the bidder is or may be required to pay. 10 HISTORICALLY UNDERUTILIZED BUSINESS (HUB) REQUIREMENTS 10.1 The City of Lubhock hereby notifies all bidders that in regard to any contract entered into pursuant to this ITB, Historically Underutilized Businesses (FIUB's) will be afforded equal opportunities to submit bids and will not be discriminated against on the grounds of race, color, sex, disability, or national origin in consideration of an award. 10.2 A HUB is defined as a small business concern which is at least 51°0 owned and controlled by one or more socially and economically disadvantaged individuals, or in the case of any publicly owned business, at least 5111/a of the stock of which is owned by one ore more socially and economically disadvantaged individuals. Socially and economically disadvantaged include Women, Black Americans, Ilispanic Americans, Native Americans, Asian -Pacific Americans, and Asian -Indian Americans. 11 ('ONFIJCT OF INTEREST 11.1 The bidder shall not offer or accept gifts or anything of value nor enter into any business arrangement with any employee, official or agent of the City of Lubbock. 11.2 By signing and executing this bid, the bidder certifies and represents to the City the bidder has not offered, conferred or agreed to confer any pecuniary benefit or other thing of value Ibr the receipt of special treatment, advantage, information, recipient's decision, opinion, recommendation, vote or any other exercise of discretion concerning this bid. 12 AUTHORIZATION TO BIND SUBMITTER OF BID 12.1 Bids must show vendor name and address of bidder. Bids must be manually signed by an officer of the company authorized to bind the submitter to its provisions. Person signing hid must show title or Atl'fHORITY TO BIND THEIR FIRM IN A CONTRACT. Failure to manually sign bid will disqualify it. 12.2 The hid submitted by the bidder shall become an integral part of the contract between the City and the Bidder and the representations, covenants, and conditions therein contained shall be binding upon the person, firm or corporation executing the same. 13 BID AWARD 13.1 'The contract may be awarded either to the lowest responsible bidder or to the bidder who provides goods or services at the best value for the City of Lubbock. In determining the best value for the City of Lubbock, the City may consider: a) "rhe purchase price; b) 'I'he reputation of the of the bidder and of the bidder's goods or services; c) 'I'he quality of the bidder's goods or services; d) the extent to which the goods or services meet the City's needs; e) The bidder's past relationship with the City; f) 1'hc impact on the ability of the City to comply with laws and rules relating to contracting with Historically Underutilized Businesses and non-profit organizations employing persons with disabilities; g) "fhe total long-term cost to the City to acquire goods or services; and h) Any relevant criteria specifically listed in the Invitation to Bid. 13.2 'I'he City of Lubhock reserves the right to reject any or all bids, reject any particular item on a hid, and to waive immaterial formalities and to accept the offer most advantageous to the City of Lubbock in its sole discretion. Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the Bid Form. 05.095-MA.doc 13 ITB q05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing 13.3 All bids are evaluated for compliance with specifications before the bid price is considered. Failure to comply with the listed General Conditions may result in disqualification of bid. 13.4 In case of tie bids, preference will be given to local bidders. Consistent and continued tic bidding on any commodity could be cause for rejection of bids by the City of Lubbock and;or investigation by the Attorney General to determine possible Anti -Trust violations. 13.5 Before the City may award a bid to a nonresident bidder, the nonresident bidder's bid must be lower than lowest bid submitted by a responsible Texas bidder by the same margin or amount that a I*exas bidder would be required to underbid the nonresident bidder in the nonresident bidders' home state. 13.6 Any contract made, or purchase order issued, as a result of this Invitation to Bid, shall be entered into the State of Texas and under the laws of the State of Texas. In connection with the performance of work. the Bidder agrees to comply with the Fair Labor Standard Act, Equal Opportunity Employment Act, and all other applicable Federal, State, and Local laws, regulations, and executive orders to the extent that the same may be applicable. 13.7 NO INDIVIDUAL OF ANY USING DEPARTMENT HAS THE AUTHORITY To I.I(iAI.I,Y AND/OR FINANCIALLY COMMIT THE CITY TO ANY CONTRACT. AGREEMENT OR PURCHASE ORDER FOR GOODS OR SERVICES, UNLESS SPECIFICALLY SANCTIONED 13Y THE; REQUIREMENTS OF THIS INVITATION TO BID. 13.8 Responsible Bidder Criteria: The City shall consider only responsible Bidders. Responsible Bidders are those that have, in the sole judgment of the City, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The City may also consider references and financial stability in determining a responsible Bidder. 14 EQUAL FNIPLOVNIENTOPPORTUNITY 14.1 Bidder agrees that it will not discriminate in hiring, promotion, treatment, or other terms and conditions of employment based on race, sex, national origin, age, disability, or in any way violative of Title VI of 1964 Civil Rights Act and amendments, except as permitted by said laws. 15 SPEC'IFICATIONS 15.1 Any catalog, brand name or manufacturer's reference in the specifications is descriptive and NOT restrictive, and are used to indicate type and quality level desired. Bids on brands of like nature and quality may be considered unless specifically excluded. 15.2 If bidding on other than reference or specifications, bid must show manutacturer, brand, trade name, catalog and/or lot number, etc., on article offered and certify article offered is equivalent to specifications. If other than specified brand of items are offered, specifications, catalog sheets, illustrations and complete descriptive literature must be submitted with bid. 15.3 Minor deviations from written specifications shall not necessarily disqualify a vendor's bid. The City of Lubbock specification committee will be the sole determiner of what constitutes a minor deviation. 15.4 The City may deem it necessary to specify Approved Brands after conclusive testing, prior to usage or standardization. The City may test any sample(s), supplied free of charge. to qualify for the approved Brand list. Each sample must be marked with bidder's name and address. At bidder's request and expense, the sample(s) not destroyed or used in examinations and testing will be returned. 15.5 When specifications call for samples to he submitted, samples shall be delivered by the bidder, at bidder's expense, five days prior to the opening of bids. Each sample shall be clearly tagged to show bidder's name and address and item number. 15.6 The City of Lubbock reserves the right to determine which specific items on any specification requirements require strict adherence, or are most important, and those that are not, or requiring it lesser degree of importance (i.e., the shade of paint is far less important than the horsepower of a motor). Such determination can and will be a basis for evaluating, recommending and making award. The City will, at its sole discretion, assess warranty offered, and utilize life -cycle costing and/or perfirrmance factors as the evaluation method and basis for award. The low bid most closely meeting specifications is usually the bid given the award, although delivery time is sometimes a necessary factor (i.e., a low bid that best meets specifications will not do us much good if delivery is two years from now). Should a requested 05-095-MA.doc 14 ITB 005-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing specification sheet not be submitted with a bid, this is considered non -responsive and therefore may not he considered. PLEASE READ AND RESPOND TO SPECIFICATION RIiQHREMEN"I'S CAREFULLY. 16 CONSIDERATION OF LOCATION OF BIDDER'S PRINCIPAL PLACE OF BUSINESS 16.1 Pursuant to Texas Local Government Code 271.905(h), in purchasing real property or personal property that is not allixed to real property, if the City receives one or more bids from a bidder whose principal place of business is in the City of Lubbock and whose bid is within three percent (3"a) of the lowest hid price received by the City from a bidder who is not a resident of the City of Lubbock, the Cit% ma) enter into a contract with: ( I ) the lowest bidder, or (2) the bidder whose principal place of business is in the City of Lubbock if the City Council detennines. in writing, that the local bidder offers the City the best combination ofcontract price and additional economic development opportunities for the City of Lubbock created by the contract award, including the employment of residents of the City of Lubbock and increased tax revenues to the City of Lubbock. 16.2 In order to receive consideration, bidders must submit an Affidavit of Eligibility. 17 QUALIFICATIONS OF BIDDERS 17.1 The Bidder may be required before the award of any contract to show to the complete satisfaction of the City of Lubbock that the Bidder or his Subcontractor has the necessary facilities, ability, and financial resources to provide the service specified therein in a satisfactory manner. The Bidder may also he required to give a past history and references in order to satisfy the City of Lubbock in regard to (he Bidder's or his Subcontractor's qualifications. 17.2 The City of Lubbock may make reasonable investigations deemed necessary and proper to determine the ability of the Bidder or his Subcontractor to perform the work, and the Bidder shall furnish to the City of Lubbock all information for this purpose that may he requested. The City of Lubbock reserves the right to reject any bid if the evidence submitted by, or investigation of, the Bidder falls to satisfy the City of' Lubbock that the Bidder or his Subcontractor is properly qualified to carry out the obligations of the contract and to complete the work described therein. Evaluation of the Bidder's or his Subcontractor's qualifications shall include: a) The ability, capacity, skill, and financial resources to perform the work or provide the service . required; b) The ability of the Bidder or his Subcontractor to perform the work or provide the service promptly or within the time specified, without delay or interference; c) The character, integrity, reputation, judgment, experience, and efficiency of the Bidder or his S ubcontractor-, d) The quality of performance of previous contracts or services. 18 ANTI-LOBBVING PROVISION 18.1 DURING THE PERIOD BETWEEN BID CLOSE DATE AND THE CONTRACT A%ARD. BIDDERS, INCLUDING THEIR AGENTS AND REPRESENTATIVES, SHALL. NOT DIRF.CFLY DISCL;SS OR PROMOTE THEIR BID WITH ANY MEMBER OF THE I.L BBOCK CITY COUNCIL OR CITY STAFF EXCEPT IN THE COURSE OF CITY -SPONSORED INQL IRIE:S, BRIEFINGS. IN F.RVIEV4S, OR PRESENTATIONS, UNLESS REQUESTED BY "fHE CI 1 Y. 18.2 This provision is not meant to preclude bidders from discussing other matters with City Council members or City staff. This policy is intended to create a level playing field for all potential kidders, assure that contract decisions are made in public, and to protect the integrity of the hid process. Violation of this provision may result in rejection of the bidder's bid. 05-095-MA.doc 15 ITB #05-095-MA, Engine Oils and Lubncants with Dispensing Equipment - Annual Pricing 19 UTILIZATION OF LOCAL BUSINESS RESOURCES 19.1 The City desires, as much as practicable, to stimulate growth in all sectors of the local business community. Bidders are strongly encouraged to explore and implement methods for the utilization of local resources. 20 PROTEST 20.1 All protests regarding the hid solicitation process must he submitted in writing to the C'it) Purchasing ;Manager within five (5) business days following the opening of bids. This includes all protests relating to advertising of bid notices, deadlines, bid opening, and all other related procedures under the Local Government Code, as well as any protest relating to alleged improprieties with the bidding process. This limitation does not include protests relating to staff' recommendations as to award of this hid. Protests relating to staff recommendations may be directed to the City Council by contacting the Executive Assistant to the City Council. All staff recommendations will he made available for public review prior to consideration by the City Council as allowed by law. 20.2 FAILURE TO PROTEST WITHIN THE TIME ALLOTTED SHALL CONSTITUTE A WAIVER OF ANY PROTEST. 21 "PERMS 21.1 'rhe purpose of this Invitation to Bid is to set for a period of'one ( I ) year, firm pricing for items described herein. The contract may he extended annually for up to four (4) additional one-year terns at the option of the City under the same terms and conditions. 21.2 All stated annual quantities are approximations of usage during the time period to he covered by pricing established by this bid. Actual usage may be more or less. Order quantities will he determined by actual need. 21.3 Price adjustments may be allowed for "Pass Through" costs incurred by vendor. Requests for price adjustments will he WRITTEN, and will include documentation that substantiates additional costs. All requests will be received by the City 30 DAYS PRIOR to a requested effective date for a price adjustment. Such adjustments must be acceptable to both parties or the item(s) in question may be deleted from the contract with respect to further orders, or the contract may be canceled and new bids solicited. 22 CONTRAUFOR'S INSURANCE (Required only if bidding vendor supplied dispensing system) The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will be provided ten (10) days in advance of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the right to subrogation. The Contractor shall procure and carry at his sole cost and expense through the life of this contract, insurance protection as hercinafier specified. Coverage in excess of that specified herein also shall be acceptable. Such insurance shall he carried with an insurance company authorized to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering the operation of each subcontractor. A certificate of insurance specifying each and all coverages shall he submitted prior to contract execution. Contractor's and subcontract insurance polices through policy endorsement must include wording, which states that the policy shall be primary additional insured with respect to any insurance carried by City of Lubbock. The certificate of insurance described below must reflect that the above wording is included in evidenced policies. In the event the contractor will not have work done on this project by a subcontract, a statement to that effect should be submitted. It shall be the contractors responsibility to provide to the owner all proof of coverage insurance documents including workers compensation coverage for each subcontractor. 05-095-MA.doc 16 ITB tt05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing A. Comprehensive General Liability Insurance The contractor shall have Comprehensive General Liability Insurance with limits of $500.000 Combined Single Limit in the aggregate and per occurrence. B. Comprehensive Automobile Liability Insurance The Contractor shall have Comprehensive Automobile Liability Insurance with limits of not less (Ilan: $500.000 Combined Single Limit,to include all owned and nonowned cars including: Employers Nonownership Liability Hired and Nonowned Vehicles. The City is to be named as a primary additional insured on this policy for this specific job and copy of the endorsement doing so is to be attached to the Certificate of Insurance. C. Umbrella Liability Insurance The Contractor shall have Umbrella Liability Insurance in the amount of $ 0.00 on all contracts with coverage to correspond with Comprehensive General Liability and Comprehensive Automobile Liability coverages. D. Worker's Compensation - The Contractor shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Contractor shall maintain said coverage throughout the term of the Contract and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Contractor maintains said coverage. Any termination of worker's compensation insurance coverage by contractor or any cancellation or non -renewal of worker's compensation insurance coverage for the Contractor shall be a material breach of this Contract." The contractor may maintain Occupational Medical and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must he endorsed to include a wavier of subrogation in favor of the CITY OF LUBBOCK. The Contractor shall also provide the CITY OF LUBBOCK proof of Employers' Liability in an amount no less than $500,000 will be included with the certi ficate. lire ('ilr ul'l.rrhhuck is unwrc of the One and �11b)-t yun expend in preparing ant/suhnrilling hit% l0 lhr ('itr. /'/ruse /e/ us know, n/' am hill requirement causing you tli//icully in responding to our lnritalion 10 Rid Ili waul t0 /ire ililtNc Will, parlielpalion .co that all responfihle vendors can c•ompele,/br the City's husine.►•s. . l ►ravels ,should he made approximately l►ro to six ►reeks alter the opening t/ate. //:wrrr have any questions, please contact the ( 'ity of Lnhhoc•k Purchasing .Ilant(grer all 06) j- 165. 05-095-MA.doc 17 ITB #05-095-MA, Engine Oils and Lubricanls with Dispensing Egwpmenl - Annual Pricing II. GENERAL. CONDITIONS **** PLEASE READ CAREFULLY **** These General Conditions apply to all bids and become a part of the terms and conditions of any bid submitted. The City shall mean the City of Lubbock. IQuantities: The quantities appearing in this Invitation to Bid are approximate only and the City reserves the right to increase, decrease or delete any or all items. If the quantities of materials to he furnished are increased, such increase shall he paid for according to the unit prices established for the item. In making its bid hereunder, the Seller expressly recognizes the rights of the City provided herein, and further recognizes that the Seller shall have no claims against the City for anticipated profits for the quantities called for, diminished or deleted. 2 Product Guarantee: Seller guarantees equipment or product offered will meet or exceed specifications identified in this bid invitation. The Seller shall, upon request, replace any equipment or product proved to be defective and make any and all adjustments necessary without any expense to the City. If at any time, the equipment or product cannot satisl'actonly meet the requirements of the specifications, the Seller shall upon written request from the City, promptly remove such equipment or product without any further expense to the City. At the City's request, Seller will provide evidence sufficient to demonstrate such equipment or product meets the foregoing. 3 Invoices: Seller shall submit separate invoices, in duplicate, on each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall he listed separately. A copy of the hill of lading, and the freight waybill when applicable, shall be attached to the invoice. Mail to Accounts Payable, City of Lubbock, P.O. Box 2000, Lubbock, Texas 79457. Payment shall not be due unless and until the Seller shall not he in default under the terms of the contract, and until the above instruments are submitted after delivery. CITY MAY MAKE PAYMENTS FOR PURCHASES UNDER THIS CONTRACT USING 'TIIE CITY'S MASTERCARD PURCHASING CARD (PCARD). THE SELLER AGREES TO ACCEPT PCARD PAYMENT'S WITHOUT ANY ADDITIONS OR SURCHARGES. 4 Dclivery Delay: When delivery delay can be foreseen, the Seller shall give prior notice to the Purchasing Manager, who shall have the right to extend the delivery date if reasons for delay appear acceptable. The Seller must keep the Purchasing Manager informed at all times of the status of the order. Default in any manner under the contract, including, but not limited to default on promised delivery, without acceptable reasons, or failure to meet specifications hereunder authorizes the Purchasing Manager to purchase goods elsewhere and charge any increase in cost and handling to the defaulting Seller, and/or exercise any and all rights available to it by law, equity and/or under the terms of* the contract. Every effort will be made by the Purchasing Office to locate the goods at the same or better price as than originally contracted. 5 No Warranty By The City Against Infringements: As part of the contract for sale, Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to the contract will give rise to the righillul claim of any third person by way of infringement of the like. The City makes no warranty that the production of goods according to the specification will not give rise to such a claim, and in no event shall The City he liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement or the like. If Seller is of the opinion that an infringement or the like will result, he will notify the City to this effect in writing within hvo weeks after the signing of the contract. If the City does not receive notice and is subsequently held liable for the infringement or the like. Seller will save The City harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void. h Gratuities: The City may, by written notice to the Seller, cancel the contract or purchase order without liability to Seller if' it is detennined by the City that gratuities, in the form of entertainment, gifts or otherwise, were offered or Riven by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view toward securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event the Contract is canceled by the City pursuant to this provision, the City shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7 W arranty-Price: a. The price to be paid by the City shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current prices on orders by other parties for products of the kind and specification covered by the contract for similar quantities under similar or like conditions and methods of purchase. In the event Seller breaches 05.095-MA.doc 18 ITB 905-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing this warranty, the prices of the items shall be reduced to the Seller's current prices on orders by other, or in the alternative. The City may cancel the contract without liability to Seller for breach or Seller's actual expenses. h. The Seller warrants that no person or selling agency has been employed or retained to solicit or secure the contract upon an agreement or understanding for commission, percentage brokerage, or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach or violation of this warranty the City shall have the right in addition to any other right or rights to cancel the contract without liability and to deduct from the Contract price, or otherwise recover the full amount of such claimed commission, percentage, brokerage, or contingent fee. 8 Cancellation: The City shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent and or files bankruptcy or has bankruptcy tiled against it. Such right to cancellation is in addition to and not in lieu of any other remedies which the City may have in law, equity or hereunder. 9 Material Suleb Data Sheets: Seller shall pro%ide the City of Lubbock %%ith current Material Safety Data Shcels Ibr each chemical defined as hazardous under the Texas Ilazard Conlin Lill ication Act (every chemical hearing any manner of earning label on the con(ainer) to comply %%ith provisions of the Texas I lazard Communication Act. Title 6, SUbchapicr D. Chapter 502. Texas I lealth and Sulco Code Ann. (This Act is corollary to OSI IA Standard 29 CRF 1910.1200. %%hich is gencrall) kno%%n as the Right to Know law.) 10 Termination: The contract or purchase order may be terminated in whole, or in part by the Cily. Termination hereunder shall he effected by the delivery to the Seller of a "Notice of Termination" specifying the extent to which the contract or purchase order is terminated and the date upon which such termination becomes effective. In the event of said termination, in whole or in part, provided that Seller shall not be in default under the Contract, the Seller shall he entitled to payment only for goods actually delivered, and/or services actually performed under and in compliance with the terms of the contract or purchase order. I I Force Maicure: Neither party shall he held responsible for losses or damages hereunder, if the fulfillment ofany terms of provisions of the contract is delayed or prevented by strike, walkouts, acts ol'God, or public enemy, tire, or flood. 12 Assignment -Delegation: No right or interest in the contract shall be assigned or delegation of any obligation made by Seller without the written permission of the City. Any attempted assignment or delegation by Seller shall he wholly void and totally ineffective for all purposes unless made in conformity with this paragraph. 11 Waiver: No claim or right arising out of a breach of the contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by the aggrieved party. 14 Interpretation -Parole Evidence: This writing, plus any specifications for bids and performance provided by the City in its advertisement for bids and any other document provided by Seller as part of his bid, is intended by the parties as it final expression of their agreement and is intended also as a complete and exclusive statement of the terns of their agreement. Whenever a term defined by the Uniform Commercial Code is used in the contract, the definition contained in the Code is to control. 15 Applicable Law: 'rhe Contract shall be governed by the Uniform Commercial ('ode. Wherever the term 1 nirorm Commercial Code" is used, it shall be construed as meaning the Uniform Commercial ('ode as adopted in the State of' Texas as effective and in force on the date of the contract. 16 Right To Assurance: Whenever one party to the contract in good Iaith has reason to question the other party's intent to perform he may demand that the other party give written assurance of this intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the Contract. 17 Indemnification: Seller shall indemnify, defend, keep and save harmless the City. its agents, officials and employees. against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise arise or accrue against the City in consequence of the granting of the contract or which may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subcontractor or assignee or its employees, if any, and the Seller shall, at his oven expense, appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom or incurred in connection therewith, and, if any judgment shall he rendered against the City in any such 05-095-MA.doc 19 ITB 905-095-MA, Engine Oils and lubricants with Dispensing Equipment - Annual Pricing action, the Seller shall, at its own expenses, satisfy discharge the same. Seller expressly understands and agrees that any bond required by the contract, or otherwise provided by Seller, shall in no way limit the responsibility to indemnity, keep and save harmless and defend the City as herein provided. 18 Nonappropriation: All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made tier the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at an% time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not he obligated under this contract beyond the date of termination. 19 Time: It is hereby expressly agreed and understood that time is of the essence for the performance of the contract, and failure by Seller to meet the time specifications of the contract will cause Seller to be in default of the contract. 20 Silence of Specification: The apparent silence of specifications as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial products and practices are to prevail and that only material and workmanship of the finest quality are to he used. All interpretations of the specifications in this bid shall be made on the basis of this statement. 'rhe items furnished under this contract shall he new, unused, of the latest product in production to commercial trade, and shall be of the highest quality as to materials used and workmanship. Manufacturer furnishing these shall be experienced in design and construction of such items and shall be an established supplier of the item bid. 31 Unvironmental Stewardshia The City of Lubbock is fully committed to environmental excellence. It is the policy of the City to demonstrate sound environmental performance by controlling and mitigating the environmental impact of City activities, operations, and services. 'This commitment extends to the procurement and contracting process. Contractors and suppliers selected to provide services and materials to the City are required to uphold an equally high standard. To that end all contractors and suppliers hired by the City agree to maintain full compliance with any and all applicable environmental regulations. In addition, contractors and suppliers agree to implement whatever processes and procedures necessary to reduce and eliminate pollution and wastes and conserve natural resources while under contract with the City. To the greatest extent possible, while still delivering the highest quality service or material. City contractors and supplier%, as well as any sub -contractors under their supervision, will: • minimize waste and pollution generation; • conserve natural resources and energy; • minimize the use of hazardous materials by choosing the least toxic - yet effective - materials and products; • use the highest available post -consumer content materials and products; • recycle and/or reuse as much as is possible, waste materials; and • incorporate into project design energy efficient fixtures, appliances and mechanical equipment. 05-095-MA.doc 20 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK. TEXAS STATEMENT OF NO BID The City of Lubbock is very conscious and extremely appreciative of the time and effort you expend in preparing and submitting bids to the city. If you do not intend to bid on this requirement, please complete and return this firm prior to (late shown for receipt of bid to: Victor Kilman, Purchasing & Contract Manager, City of Lubbock. P.O. Box _7000, Lubbock, Tcxas 79457. We, the undersigned, have declined to bid on your ITB H for the following reason(s): Specifications too "tight", i.e. geared toward one brand or manufacturer only. (Please etl)lain reason below) Specifications unclear. (Pletise explain below) Insufficient time to respond to Invitation to Bid. We do not offer this products or equivalent. (/J'ron with to remain on bidders list f n- when connnodilies and or services. please .dale Particular produel and or service under whieh von ►risk to he classified.) Our product schedule would not permit us to perform. Unable to meet specifications. Job too large. Job too small. Cannot provide required bonding. Cannot provide required insurance. Bidding through dealer. Do not wish to do business with the City of Lubbock. (Please c-rplain below) Other (Pleose slwcily below) REMARK Company Name: Address: ('ity:__.-- C ontact Name: Business "Telephone Num Internet address: Company's Internet Web Page IRL: State: 7 Title: FAX: 05-095-MA.doc 21 ITB q05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing SUSPENSION AND DEBARMENT CERTIFICATION Federal Law (A-102 Common Rule and OMB Circular A -I 10) prohibits non -Federal entities from contracting with or making sub -awards under covered transactions to parties that are suspended or debarred or whose principals are suspended or debarred. Covered transactions include procurement contracts Ior goods or services equal to or in excess of $25.000 and all non -procurement transactions (e.g., sub -awards to sub -recipients). Contractors receiving individual awards of $25.000 or more and all sub-rccipients must certify that their organization and its principals are not suspended or debarred by a Federal agency. Before an award of $25,000 or more can be made to your firm, you must certify that your organization and its principals are not suspended or debarred by a Federal agency. 1, the undersigned agent for the firm named below, certify that neither this firm nor its principals are suspended or debarred by a Federal agency. WESTERN MARKETING, INC. COMPANY NAME: Signature of Company Official: 01MA'aj •S - A&A-y)a/tGf Date Signed: 10 -� Printed name of company official signing above: 05-095-MA.doc 22 ITB #05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pacing City of Lubbock Consideration of Location of Bidder's Principal Place of Business Affidavit of Eligibility Pursuant to Iexas Local Go%ernment Code 271.905(h). in purchasing real properl% or personal proper1% that is not affixed to read property . il' the Cit% recei%es one or more bids 11roni a bidder %%hose principal place ol'business is in the Cit% of* Lubbock and %%hose hid is viithin three percent ( "o) oftlie lo%%cst hid price recei%ed b% the C'itN Isom a bidder viho is not a resident ol•lhc Cit% ol•Lubbock. the Cit% nia% enter into it contract i%ilh: t I ) the loviest bidder: or (2) the bidder whose principal place of' business is in the City of Lubbock if the Cit% Council determines, in %%riting, that the local bidder oMrs the C'it) the Ixst combination of contract price and additional economic development opportunities lbr the OIN of Lubbock created by the contract imard, including the eniplo) merit ol'residents of the Cith of L.uhhock and increased tax re,icnucs to the Cit% of Lubbock. In order to rccei%c consideration. bidders most submit this affidavit to: Victor Kilman. Purchasing K Contract Manager City of l mhhock 1625 13'" Street I mbbock. TX 79401 Complete rill w-eus heloir. hrc•unrplele qllielurits mar he rx, jec•lecL Local IRtsiness Name: WESTERN MARKETING, INC. Local Address (must he within the City limits): 3302 SLATON HWY Is the abo%c address the principal place ol•business lbr the business named above' 2. 1 to" in a) residents ol'the Ciq oI*I.tibbock are employed at the above business location? 3. Year ) our business was established in the City of I mbhock: 1988 d. For transactions that require sales tax, provide file liillowing Reseller information: Reseller Permit Number: 1-75-22181167-6 Conipan) Name and Address (as if appears on permit): WESTERN MARKETING, INC. 3302 SLATON HWY LUBBOCK, TX 79404 {1i 0 5. Does Hour business have more than one office in the State of Texas? X Yes No II•Yes. identif * the office location considered as the lwint-of sale lbr the purpose ot•sales tux calculation: WESTERN MARKETING, INC.-LUBBOCK, TX 6. Was the local business required to pay business and/or real property lax liir the most recent tax sear? X Yes No If Yes. did the local business pay um of this tax to the C•it7 ol•Imblwck9 X Yes No I'nder penally ol'perlun. the undersigned states that the livegoing statements are true and correct. It is further eck;no%%ledged that am person, firm. corlxua(ion or enuh mlennonalh suhmnung false mlimnanon Io the Cm in an attempt to qualifi lift cligihihh shall he prohihued 1}rim hnlrhnp on Cm of I uhixa•k pnxlacis and scn ices lift it period of one I II ) ` ear Authorised Signature: 01_t 1— cc •5 i'Jwi-/!a, I)ac: Printed Name and I itle: RHONDA S. BARNARD GENERAL MANAGER 05-095•MA.doc 23 PAGE 1 OF 6 DATED: 06113105 ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR Engine Oils and Lubricants NV-005 I I IS "fill: IN'I"ENLOI' 1'I IESI: SPECIFICATIONS. RITERENC ED DOCUMENTS. RFQUIRl{MI{N'I:S AND CONDITIONS SI:('llON fO DESCRIBE MINIMUM SPECIFICATIONS. ENCINI: OILSAND LUBRICAN'I'S SIIALL MFIa' OR F.X('EFD \kARRAN"I'ti RI:Qt IRI:ti1l:N'I:S OF EN(ilNl? MANLII:AC" 1'tIRI:S SI't?C'IFIC'A ["IONS DESC'R1111{D IN "I III{ FOI.I.O\k ING NIINIMI Nl SPECIFICA (IONS. fill: SF.I.I.ER SIIAI.I. 111? RE'QII1R1:I)'I'O MARK ('Okll'I.IANC'I: OR NON-COMPLIANCI: fO I:A('I I I I EM OF LL II: SYI.('Ifl('A IITIONS IN IF. SPAC E PROVIIED. AI,1, Il'IiMS Fl IRNISI ll 1, :\ti ti"fr\NUr\Itl) 11ti' HIE MANI`FACH:RER TO GENFRA1, Pt111LIC S11A1.1, 13I:INC'Lt1DFD. EVEIN If IT IS NOTSI"A'Ii:1) IN TIIts VrRI I'II:N SI)ECIFICA HONS. ANY DEVIATIONS FROM TI IF. WRITTEN SPECIFIC'AL'IONS SI IOWN IN "11 IF. INVI'1 A FION L c) lilt) SIIALI. RI: No 11:1) ON fill{ AT"FACT IhD I:XC'I:1''IIONS TO TIIF SPECIFIC'AL'IONS. IN ORDER TO RGC'I:IVI: 1:I11"I. C'ONSIDFRATION, QUOTATION MUS'F FOLLOW • IIESF SPFC'11:1CA'I'IONS AN[) TIT: INVITATION TO 1111YS IVIVYIS AN[) (•ONI HIONS. NO, I I'I:M MINIMUM RI•:Q111RI:MFN'1'S SI'.I.I.f.R COMPLIANCE YFS NO GHNFRAL These specilicafions describe engine oils and lubricants used in City of Lubbock's vehicles and equipment. Such as light vehicles, trucks, heavy construction equipment. Curl' equipment and specialized equipment. All quantities listed herein are based on historical usage. Quantities ordered may vary fix each type of oil product. laid price quoted shall include anv additional Iccs required by oil manufactures, goner nnenl agencies or suppliers. 1. OIL, DISIIFNSING Successful bidder shall supply and install oil dispensing I:Q1IIPMFN'I' equipment with the related inventory control system al City OI'I.ublwck Flccl Services facility Located al 204 Municipal Drive Lubbock '1'cxas.'I'he oil dispensing system shall deliver four difTereni oil products to seven diflcrenl service bay stations. The dispensing system will be controlled through Flect Services farts Department. x See oil dispensing equipment specifications NV-005A. 2. ( 11, 1'RODt i(' fS All quantities are based on historical usage. (Quantities may var). ORDFRS All stuck orders, including bulk oil products shall be delivered within 24 hours aller the order has been placed. EU-111(/inx If'eekenilr (lilt/ llolhhivs. All stock orders shall be delivered to the C'ily Of Lubbock Parts Department al 204 Municipal Drive bowcen the hours ol'7:00 am through 6:00 pin Monday through Friday. Some orders shall be delivered to various C'ily Of Lubbock Ihrpartnicnls including the City Of Lubhock Landfills located North ol'l,ubbock and West ol'Abernalin 1'exas. Any damage or leaking oil products \\ ill not be accepted. x No hack orders will he allowed on any oil products. 3. MAIIiRIAI. SAFI:I Y MSDS Material Safely Data Sheets shall be furnished fix each DA"1"A SI 11•:HI"S 1) pc of oil product delivered to the ('it) Of .uhMnk DeparUnenls. x MSDS must be furnished with bid documents fix each oil product. 4. OIL. SI'I:('IFICA I ION Successlid Ilidder shall supply a technical oil product specification INFORMAL"ION SIIEli I' sheet with infixmation on each oil product listed lix bid. Iechnical x sheets must be furnished with bid documents. 5. OIL. DRI;M DITOSI"f Successful bidder shall be responsible lixrenuningempty 35 and 55 gallon oil product drums delivered to City Of Lubbock Departments. Drum deposit charges shall be listed on a separate line of invoice. Druni deposit credits shall he issued on a separate credit invoice. 05-095-MA.doc 24 PAGE 2 OF 6 DATED: 06/13/05 IT8 M05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 6. DITIVERY IIC'KI•:T All dcli%ery tickets or imuices must ha%e a purchased order number OR INVOICE hLibre any oil products arc deli%crcd to any City Of Lubbock Departments. Delivery tickets or invoices must shoe. a unit price and extended price liar each oil product purchased. If is the supplier's responsibility to suhmil an original imoicc to the C'i(y Of l.uhhock's Accounting Department for (imcly pay meat. Suhnih original invoice to: City OfLubtwck Accounting Department 11.0. Box 2000 Lubbock. Texas 79457 X 7. SI{RVICE Extreme care must he taken to avoid spills. Hulk deliveries musl he RI,Ql IIRMI:N fS attended a( all limes. Any cost incurred as a reset ofany oil spills due to negligence or equipment ntallunction may he grounds Ibr termination of the contract at the C'ity's option. A copy of hidder's spill containment policy shall he submitted with hid documents. Supplier shall he responsible for cleaning up any umount of oil product spillage caused by supplier's dclhcry person or equipment failure, a( no cost to (he city of Luhhock. Clean up response fixmn supplier must he immnicdiately tiller call has been placed by City OfLubhoek. 8. I:N6INI{ OILS Single grade and mulli-grade engine oils products must he of premium quality and meet or exceed warranty requirements of all gasoline and diesel engine manufactures of fight vehicles and and heavy duty %chicics and equipment. Frigine oils must nice( latest API American Petroleum Institute rating ofSM for gasoline engines and CI-4 for diesel engines. Frigine oils must to approved to Ix used in the IbIlo%ving engines, General Motor. Ford. Chrysler Caterpillar. Cummins. Detroit, Navistar, International, John Decre Mack. C'asc. Fiat Allis, Volvo. Isuzu, I)cutz, Kubota. Mercedes. All hulk and quart oil products quoted shall tx: of the satne manufacture brand. An oil product may he substituted, in the cent successful bidder is out of stock. The vendor must nolif) the City of Lubbock Parts Department of (he substitute prior to deli%cry Substitute oil product must ncet or exceed hid specifications. 8.1 M(1fOR ()If. 15W/40111) Motor oil 15w/40 required packaging are quarts 12/1 case lots. 55 gallon drums and hulk. Properties: SAE Grade 15%v/40. API category 04 and SM X I HN-I I lbr increase ofoil change inter%als. 8.2 M010R OIL IOW; 30 Motor oil 10h►130 required packaging are quarts 1211 case lots. and hulk. X Properties: SAF. Grade 10%%130. API ca(cgon tiM 8.3 N10 FOR 011. 30W' Motor oil 30« required packaging are quarts 12! 1 case lots. and 55 gallon drums. Properties: SAF. Grade 30«. API category tiI. 05-095-MA.doc 25 PAGE 3 OF 6 DATED: 06/13/05 ITB 905-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE 8A NIO1`OR (M. 40W Motor oil 40%% required packaging arc quarts 1211 case lots. X Properties: SAD: Gradc 40w. AI'I category S1. 8.5 N10FOR 011, IOW NI) Non -Detergent nurior oil 10%% required packaging are quarts NON-DE,TFRGF:N'I' 12/1 case Dols X Properties: SAE Grade (Ow, AN category SA 8.6 MOTOR OIL 30W ND Non -Detergent motor oil 30w required packaging are quarts Non -detergent 1211 case lots. X Properties: SAE Orode 30w, API category SA �). I WO ('Y('I.l? OII. Must he specifically formulated lur Iwo stroke/cycle air coaled and water-cooled engines using a fuel oil pre -mix. 2-cycle oil must nice[ orexcced'I'W-3 cerlificalion. X Required packaging are quarts 1211 case lots and 8 11. oz. Bottles. 10. ,kl l l'OMA I'I(' 'Transmission Iluid Dexron-Ill Mcrcon must meet warrant% TRANSMISSION IAA III) requirements fix transmission manufactures. Dexron-111 Mcrcon must he, lbrinulated to be used in electronically controlled transmissions and previous automatic transmission requiring lexron. Dexron- 11111. Dexron-III(i 1)exron-III:, Dexrou-11 fluids. Transmission Iluid must meet I-ord's Mcrcon ATF requirements. Transmission fluid must meet perlbrmance requirements fir Allison transmission C-4 specification. Packaging requirements are quarts 1211 Case lots. X 55 gallon drums, and hulk. 10.1 AI ITOMATIC Transmission fluid Type -I' must meet warranty requirements TRANSMISSION oTtransmission manufactures whcre'Type-F transmission 1:1,I DID TYPE. F fluid is required. X Packaging requirements are quarts 1211 case lots. It. I IYORAI il.1C' I:I.I IIDS I lydraulic oil AW'46 must be orpremium quality and superior addilives Ibr wear, limning. oxidation and rust protection to pumps, motor and other hydraulic system components. It must meet or exceed testing requirements (such as Cincinnali Milacro. Vickers, and Denison specification.) 11)draulic oil AW46 Hurst be suitable lira wide variety or mobile and stationary equipment under normal to sc\crc operating conditions such as high RPM speeds, high pressure output, and extreme temperatures changes. X Packaging requirements are 55 gallon drums and hulk. 1 I.I IRA(' I OR Tractor hydraulic -transmission Iluid must be orpremitnn IIYDRACIA' 1:I.111) quality and meet or exceed warranty requirements fix construction and farm equipment. Tractor hydraulic -transmission Iluid must he approved for use in equipment such as Caterpillar, John Deere, Ford New I lolland. Case 1.1 L. Massey Ferguson Kubota. Allison, and Clark. Fluid must include premium addid\cs fir protection against corrosion, rust, wear and Blaming. X Packaging requirements are 5 gallon pails, 55 gallon drums and Bulk. 05-095-MA.dac 26 PAGE 4 OF 6 DATED: 06/13/05 ITB p05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pacing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 12, GFAR OILS 85W-140 Gear oil 85vv-140 multi -grade % iscosity must he ol'premium quidity formulated lift y car round gear operation. Gear oil shall have selected additives lim extreme pressure protection, to include «cur, scull: and corrosion protection. (;car oil 85w-140 must he approved loin gear operation in light vehicles, trucks, farm tractors, turl'nwwers. construction equipment and other heavy-duty equipment where gear lubrications is required. (;car oil shall meet or exceed Mack Go-.1 specification. Packaging requirements are quarts 1211 case lots, 120 Ih. drums. X 1'ropertics: SAE (iradc 85w-140 AM category 61,5 12.1 GEAR OIL 75W-90 Dull synthetic 75w-90 nndli-grade gear oil mull he fbrmulalcd to Pl II.1. SYNI'1II Ill' provide protection under severe driving conditions and extreme Icntperalures. Pull Sy nlhetic 75w-90 gear oil shall have selected additives I*or protection against wear, sculling, rust and corrosion. It shall meet or exceed Mack (;o-,I specifications. Packaging requirements are quarts 12/ 1 case lots. 120 lb. drums. x Properties: SAI: Grade 75w-90, API category, (;I.-5 13. MI II.I'I-I'l IRI'(ril{ Mulli-purpose heavy duty lithium grease shall he fbrmulmed to 1IP.AVY I)UTY 1.11'IIII IM meet lubrication requirements for light vehicles, trucks, heavy GREASE constructions equipment and other industrial equipment. It shall have additives for extreme pressure and shock load applications. It shall provide protection against wear, rust and oxidation. and handle high operating temperatures. Grease provided must be extremely resistance to water wash out. Iackaging requirements are IJ oz. cartridges In/ lease lots, I Ih. canisters 1211 ease lots. 35 lb, pails, and 120 Ih. drums. The 120 Ih. dru»r nrusl here a plastic lurk liner. Properties: NLGI 112, Dropping Point of 300 degrees, Timken OK Load ol'45 Ihs. 13.1 I IIGI I I VNIJILRA fl IRV High temperature multi -purpose grease shall he limnndatled to meet VIM. I1-111 141105E lubrication requirements loin severe high temperature applications. 614FASE I ligh temperature grease shall have protection against extreme pressure loads, high temperatures, wear, rust, and corrosion. Grease pro% ided must he extremely resistance to water wash out. Iackaging requirements are 14 oz. cartridges 10/ [case lots. I Ih. canisters 12/1 case lots, 35 Ih. pails, and 120 Ih. drums. I hr 120 lh. Jraw nium burr a plastic• hup litter. I'roperlies: NI.Gl q2, Dropping Point ol'500 degrees. Timken OK X Load of'70 Ihs. 05-095-MA.doc 27 PAGE 50F 6 DATED: 06/13/05 ITB q05-095-MA. Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 14. I EQUIRMEN'l SAI: stands for Society ol'Aulonwti\e Engineering. (his describes oil's DFHNIIIONS lunctionsand\iscosit)standard. API stands for American Petroleum Institute, an established standard testing body for oil specification and approvals ol'classification Ibr both gasoline, and diesel engines, and 2 cycle oil, grease, and gear oils. Mack Go-J is specifications established by Mack C'orlwralion fior oil companies to manufacture oil product Io mcel warranty requirements establish by Mack C'orporalion. NLGI #2 stands lix National Luhrication Grease Institute. The #2 Is one of'series of numbers classifying the consistency range ol'a lubricating grease. The NLGI numbers are based on the AST M cone penetration number in millimeters. ASI'M stands for the American Society fitt Testing and Materials, it professional society that is ol'test methods and the development of' test evaluation techniques. DroppingPoint is the temperature before the lubricating grease mells and starts to drip. 'fimken OK Load is the highest load under which a lubricant prewrils scoring ol'Ibe steel block by the rotating cup. Properties delined as characterislic trail of oil product. SM is the classification rating set by AN for gasoline engines specifications. CI-4 is the classilicalion rating set by AI'I for diesel engines specifications. (il,-5 is the classification rating set by API lire gear oils specifications. TW-3 is the classilicalion rating set by API lbr 2 cycle oil specifications EXCEPTIONS I*O TI II: SPECIFICATIONS EXC'HI IONS 'fU II Ili SPECIFICATIONS 01: ANY ITEMS STATED IIFRFIN SIIALL III: HILLY DESCRI111{1) IN VbRIIING BY III? SH I.IiR IN THE SPACE PROVIDED IIFILOW.11) INCLUDE MANUFAC" I IRE NAME. PART NUMBFIZ AND PRODI V l INEORMAIION SI IVET: 05.095-MA.doc 28 PAGE 1 OF 1 DATED: 06/13/05 ITB p05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK ALTERNATIVE BID For SYNTHETIC ENGINE OILS AND LUBRICANTS NV-005B I I IS I11H IN I FN I OF I'111:S1: Sl'I•:('IFICA (IONS. RI: I�I?RIiN('lil) DOCt IMENI S. RliOt ilRIiM1iN FS AND CONDI 1 )NS SI{(' IION I'O I)I:S('Rllil-. MINIMt 1M SPECIPICAIIONS, I:N(ilNl? OILS AND LUBRICANTS SI IALI. ME F I" OR EXCEED N ARRAN I Y RI:Qt `IRI:MI:N 1-S OF ENGINE MANt II:A(I't IRFS SI'I:CIFICATIONS DESCRIBED IN I'l IF. 1:0I10N IN( i `v11NIMt iM SI11:CIPICAI•IONS. TI IH SELLER SHALL. III: RI:Qt 1IR1:D'I'0 MARK COMPLIANCE OR NON-COMPLIANCI-: I'( FACI I I"fl?M OF "I'l II•: SPECIFICA I'IONS IN T111: SPACE: PROVIDED. ALI, 11'1?MS FURNISI II:1). AS SI'ANDARD BY 1'1It: MANt IF" A(I IRER "fO (il:NIdRAI. Pl,113LIC SIIAI.E. RE: INCLUDE{D, EVEN IF I I Iti NOT STA1'1:D IN Tl11; N RI'I 1'I:N SPI:,CIFICATIONS. ANY DEVIA"IIONS FROM -1111: WRI'I--ITN SI'liCIFICAIIONS SIIOWN IN TI IF INVI"I'A'I IONTO O 1111) tiI IALI. BI: NOI1:DON -fl IE: r%TTA('IEI:D I:X('1•I'I'IONS I'O.1.1 EI: Sl'I:('IPI('A•IIONS. IN ORDER FO RECIAVH ft 11.1. ('ONSIDI:IZA IION. Qtl()'I'Al'EON M(ISI' 1'OI.LOW-1'IEE:SI: SI'f•.('11'1('A (IONS AND IIEE: INVII'A IION TO 111D'S TERMS AND CON DI"IIONS. NO. ITEM MINIMUM REQUIREMENTS SELLER ('OM PI .IAN('F. ( iE?NFRAI. Synthetic engine oils and lubricants shall meet or exceed %varranty requirements ol'cngines, transmissions diMrenlials, hydraulic systems and other components requiring lubrication. All quantities listed herein arc based on historical usage. Quamtilics ordered may vary for each type ol'oil product. Rid price quoted shall include any additional Iccs required by oil manufactures. government agcncieN or suppliers. I. ALFERNA'IIVI: The Cily endeavor to extend oil drain intervals, maximize fuel OIL LUBRICANTS economy and reduce maintenance cost. As an alterative oil and lubricants bid, it fill line ofs) nthetic oil X lubricants products may be accepted such as Amsoil or cqui%alent. 05-095-MA.doc 29 PAGE 1 OF 3 DATED: 06/13/05 ITB #05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR OIL DISPENSING EQUIPMENT NV-005A 11 IS I I IL IN I I l' OF IIIESE SPFC'IFIC'A FIONS. Rfil'1:RI:N('FI) DOC UMEN FS, REQUIRIiMEN l'S AND CONDI I IONS SIiCI ION I O DESCRIIII:. MIN IMI I SPI{('IFIC'AlHONS. OILS DISPENSING EQUII'MEN I' SI IALI, META OR F.X('FFD %ARRAN IN' RI:Qt iIRFMI:N I:S OF MAN I!FAC" FURES SPI:C'IFI('ATIONS DIiSCRINIiD IN'I IIf: FOLLOWING MINIMI'VI SPI:(•IFICATIONS. 111E SI{LLIiR SHALL Ill? RFQ1-IRF.D TO MARK COMPLIANCE OR NON-COMPLIANCE l O F.ACI I I FEM OF I III; Sill: iCIFICATIONS IN 'l.I II: SPACE: PROVIDED. ALI, III:MS FIIRNISI IED. AS S'FANDARD BY FI If: MANl IFA( I I RER 10 (iI:NI:RAI. PI!I LIC S11ALL fll: INCLUDE FVFN IF IT IS N(yl' S I'A FED IN 'I"III: WRI 1'1TN Sill: ,CIFICAI-IONS. ANY DI•:VIA HONS FROM TIII? WRFI-H:'N SPFC'IFIC'A HONS SI IOWN IN ll11: INVITA FION FO till) SIIALI Ill•: Noll -DON FIII: A ITAC'111:1) 1:XC'IA"BONS TO TIIf- SPl:,CIFIC'AlHONS. IN ORDER ll) RI:('I:IVI: 1:11.1. CONSIDFRA IION. QUOTA'HON MI!S'I FOI.I,OW'1'IIIiSI;. SPECIFICATIONS AND Fill: INVITATION FO IIIIYS I FRMS AND CONDIlHONS. NO. 11'1?M MINIMUM REQUIREMENTS SELIT,R COMPLIANCI. YI:S No ( F.NIiRAI. The oil dispensing equipment shall dispense lour types of oil products to seven dill' rent service hay stations. Successful vendor will supply and install plumbing. electrical wiring. valves, switches. control loxes, oil tanks. secondary containment tanks, oil pumps. dispensing nozzles, hose reels assemblies. pulse meters, ready lights, air and fluid solenoids. at Fleet Services repair facility located at 204 Municipal I)rivc. Installation shall meet all local, state and federal codes and regulations. Successful vendor shall provide training poor operation ol'system and must conform to OSAI I and local regulations. Successful vendor shall he responsible for all maintenance repairs to the oil dispensing cquipmcnt during the warranty period. 15.0I1. DISPE.NSIN6 Successful bidder shall supply and install oil dispensing equipment with inventory control system or maintain the existing equipment at City Of'Lubbock Fleet Services repair facility located at 204 Municipal Drive Luhbtek Texas under a Five year maintenance / municipal lease agreement. Bidder shall submit with their bid a current copy of the MANt !FACTI.!RIJUS S I'ANDARD WARRAN'I•Y and a SAMPLE I-'IVIi-YI:AR MAIN fF_NCI: OR MUNICIPI.E. LEAST AORIiEMFNI'. The oil dispensing system shall dispense motor oil IOw/30 and 15w/40 at six service bay stations. Dispense Dexron III Mercon transmission Iluid al six service hay stations and AW46 I lydraulic Iluid at live service bay slalions.'I'he dispensing controls shall he installed in Fleet Services Parts Department. Installation must include all required salcly devices to ensure safe operation ol'dispensing system. X Controller shall operate on 120 volts AC. I.I ('ON1 ROLLER Controller shall he installed in the Parts Department. Controller shall independently dispense a minimum of liar oil products to a minimum ofscvcn scr%ice bay stations. Controller shall have the ability to preset amounts l0 999.9 quarts. and dcfi%cr oil products in quarts graduate by 1, 10 ol'a quart. C'onlrollcr must lotafi/c quarts dispensed daily for each produce on it separate display. Controller shall have an emergency shut down protection switch. Controller shall have lighted notification light indicating product is being dispensed. l'he light and dispenser shall shut oll'when preset quarts ha%e been dispensed. Appro% ed controller: I)ireclor.luniurconsole Ralcrank number 821948 or appro%ed equal. 05.095-MA.doc 30 PAGE 2 OF 3 DATED: 06/13/05 N(I. I11{M ITB k05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR OIL DISPENSING EQUIPMENT NV-005A MINIMUM RI:Q(!IRI?MIiN-I:S SELLER 0WIPLIANCF. 1.2 110SI•: RI•.la.S Nineteen heavy duly hose reels assemblies with':" x 50' ol'hcavy duty long life hose to accommodate petroleum products. Installation Isom one to four hose reels assemblies shall he mounted at seen scn ice bay stations. Installation shall coullorm to OSI IA and local regulations. A fluid shut oil*%alve shall he installed More each hose X reel assembly. 1.3 INI I FRED CONTROL Nineteen pistol grip metered control handles with totalizing meter I IANDLES shall he installed. Control handle shall have lucking trigger. manual X anti -drip nozzle, rubber whip hose and totalizing in quarts. 1.4 ITI111) SOI.F,NOIDS Fluid solenoids shall be installed on all nineteen service bay stations to instantly slop the flow ofoil products. Solenoids shall be controlled by file controller in the I'arts Department. Solenoids shall he installed belbre each hose reel assembly. X 1.5 S IRAINFR pine mesh strainer valves shall he install on all nineteen service bay stations. Strainer shall he installed before each solenoid to X prevent lorcign material Bern entering solenoids. 1.6 IMPI II tit{ MI: FER Impulse meter shall be installed at each oil product supply pump. X 1.7 RI:.ADY LI(il1'1'S Ready lights shall he installed at each oil product hose reel to indicate oil product is preset and ready to he dispensed. Ready X light shall turn oll'once oil product has been completely dispensed. I.R AIR SOI+NOIDS Air solenoids shall he install at each oil product supply pump and controlled by controller in the farts Department. X 1.9 AIR RE,( iULA I'0R Air regulators with gauge shall be installed al each oil product supply pump. Air regulators shall included a water separator system. An air shut-oll'valve shall Ik installed (in each air supply X line leading to each oil product pump. 1.10 ( )If. St 1111TY I'(1NIf'S ( )if product supply pumps shalt deliver a minimum of ibur gallons ol'oil product per minute at over -100 Icet in distance. Oil product pumps shall he a 5 - I ratio, and deliver oil products in low temperatures of -I5 degrees Fahrenheit to 110 degrees Fahrenheit. ()it supply pumps must fit bulk oil supply tanks X pro% ided by successful bidder. 1.11 O11. PROD((' I I ANK Dour oil product tanks shall he installed in the rail boxcar located al the North end of Fleel Scr%ices building. Each oil product lank shall ha%c a float lecl sight gauge, a lockable 2 '- " diameter vented fill cap and an opening liar the oil supply pump. Each oil product tank must be properly labeled. %%ith gallon capacity and type ofoil product stored. Bach oil product tank must have passed an integrity tightness test. Bach oil product tank must have a secondary containment tank able to hold up to 150 % ol'tanks capacity. The oil product tank Ibr l lydraulic oil A W46 must he 500 gallons 05-095-MA.doc 31 PAGE 3 OF 3 DATED: 06/13/05 ITB p05-095-MA, Engine Oils and Lubricants with Dispensing Equipment - Annual Pricing CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR OIL DISPENSING EQUIPMENT NV-005A NU- I I Fin MINIMUM REQUIRl NIENTS Sla.1.I:R CON1111 IANCI- capucitN. The oil product lank fix Dexron-Ill Mcrcon transmission fluid. motor oil 15vi,/•10. and motor oil I0\% 30 must he 275 gallons capacil) . I?X('IiI'1'IONS'I'l)'Illl? Sl'lil'II'I('A'I'IONS ?X(T,1)'I IONS 1'0'1'111; SPECIFICATIONS OF ANY H*FMS S'1'A'f GU IWRFIN SIIALI, 131: 1:1ILLY DESCRIBED IN WRI I'ING 13Y III: SF.1,1,1{It IN "111F SPACE PRl)VIDED BELOW. -1'0 INC'I. IDE.. MANUFAC" I'IIRE NA MI--,. PAR-1-NIIMBER AND 11RlN UC I INFORMA IION SIIFIA': 05-095-MA.doc 32 AUG. 12. 2005 11:35AM �ACORD _.6. • , i PRODUCER FEDERATED MUTUAL INSURANCE COMPANY Home Office: P.O. Box 328 Owatonna MN 55060 Phone: 5R-485-5200 INSURL'D WESTERN MARKETING INC PO BOX 147 ABILENE TX 79604 CO TR A A ►1 146 08/12/05 THIS C-RTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. coMPANY FEDERATED MUTUAL INSURANCE COMPANY OR A FEDERATED SERVICE INSURANCE COMPANY COMPANY g COMPANY c COMPANY D THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THIi POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. TYPE OP INSURANCE POLICY NUMBER POLICY I:FFMVE POLICY EXPIRATION LIMITS DATE(MMM01"I DATE(MM/DD/YY) D6NIRAL LIABILITY d9N RAL AGOR60AT! 4 Z000,000 X COMMERCIAL OMER& LIABILITY PRODUCTS - COMP/OP AGO a 4000,000 00 CLAIMS MADE X❑ OCCUR 9359897 04/01/05 04/01/06 PERSONAL 4 ADV INJURY j_jq2pL00Q OWNER'S d CONTRACTOR'S PROT EACH OCCURRINCE 1 1,000,000 FIRE DAMAGE (Any on. raN • 100,000 MED UP jAw m% 5 AUTOMOORH NASALITY COMBINED SINGE! LMAIT • 1,000,000 X ANY AUTO ALL OWNED AUTOS BODILY INJURY / SCHEDULED AUTOS 9359898 OM01/05 W01/06 Met pot" X HIRED AUTOS BODILY INJURY 1 ' X NON -OWNED AUTOS (Pat accit Ml) FROPEMY DAMAGE • GARAGE LIABILITY AUTO ONLY . EA ACCIDENT • ANY AUTO OTHER THAN AUTO ONLYt iss L"Lr Y UMBRELLA FORM WORKERS COMPeRIATION AND EMPLOYERS' LIABILITY THE PROPRIETOR/ INCL PARTNERSAXECUIIVB OFFICERS ARE EXCL OTHER EACH ACCIDENT 1 AGGREGATE s EACH OCCURFIWCE 9359899 04/01 /05 04/01 /06 AGGREGATE s DESCRIPTION OF OFERATiONSAACATION3iVEMCLES/SPECIAL ITEMS $EE ATTACHED PAGE CITY OF LUBBOCK PURCHASING DEPT f MUNICIPAL BUILDING ROOM 204 162513TH ST LUBBOCK TX 79401 iV uNCAvc - I iww W uMi I W 1 EL DISEASE - EA EMPLOYEE 1 c 160 1 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCMAJD BEFORE THE EXPIRATION DATE THEREOF. THE ISSUING COMPANY WILL ENDEAVOR TO MAIL _ 0 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAIWRE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE COMA , ITS A2PS OR REPRESENTATIVES. AUTMORIIFO REPBSSENTATIV l - AUG. 12. 2005 11:35AM NO, 1467 P, 1 FEDERATED MUTUAL INSURANCE COMPANY C�DCC�� FEDERATED LIFE INSURANCE COMPANY FEDERATED SERVICE INSURANCE COMPANY �-' HOME OFFICE! OWATONNA, MN 55ae0.2401 INSURANCE v FACSIMILE COMMUNICATIONS COVER SHEET Date , os 12 05 Number of pages se4'3_(including cover sheet) To: Name IOTA ALVAREZ From: Name CLIENT CONTACT CENTER Company F,UNO. 806-775-216& FA. No. Fax No. Telephone No. (888) 333-4949 NOTE: If any of the pages are not legible, at you do not receive all the pages, contact Federated at the above telephone or fax number. Account Name: Account Number: Contact Into: Message: WESTERN MARKETING INC 213-312-2 AUG, 12, 2005 11:36AM CERTIFICATE OF INSURANCE N0, 1467-P. 3 l"up" 213-312-2 WESTERN MARKETING INC PO BOX 147 ABILENE TX 79604 DESCRIPTION OF OPERATIONSJLOCATIONSfVEHICLES/SPECIAL ITEMS CERTIFICATEHOLDER IS AN ADDITIONAL INSURED FOR GENERAL LIABILITY AND BUSINESS AUTO LIABILITY. GENERAL LIABILITY CONTAINS A WAIVER OF SUBROGATION IN FAVOR OF THE CERTIFICATEHOLDER SUBJECT TO THE CONDITIONS OF THE BLANKET WAIVER OF TRANSFER OF RIGHTS OF RECOVERY ENDORSEMENT. AUTO LIABILITY CONTAINS A WAIVER OF SUBROGATION IN FAVOR OF THE CERTIFICATEHOLDER. CER77FICATE HOLDER I CITY OF LUBBOCK 160 1 PURCHASING DEPT MUNICIPAL BUILDING ROOM 204 162513TH ST LUBBOCK TX 79401 Prepared by Purchasing Department for September 8, 2005 City Council Meeting Advertised: 7/17/05 8 7/24/05 ENGINE OILS & LUBRICANTS WITH DISPENSING EQUIPMENT - ANNUAL PRICING Prebid Meeting: 07/27/05 FLEET SERVICES Closed: 08/10/05 Bid 05-095-MA Bid Item City U/M Description/Vendor(s) Vendor Location Unit Price Total Amount 10 DR AW46y rau is Fluid 55 Gallon Drums - Part #915000002 Western Marketing, Inc. Lubbock, TX 160.9500 $1,609.50 Big Bear Oil Company, Inc. El Paso, TX 170.5600 $1, 705.60 Eddins-Walcher Company Lubbock, TX 196.9000 $1,969.00 Griffin Oil Company Lubbock, TX 212.2400 $2,122.40 2 6000 GL AW46 Hydraulic Fluid Bulk Delivery - Part #915000068 Western Marketing, Inc. Lubbock, TX 2.6300 $15,780.00 Big Bear Oil Company, Inc. El Paso, TX 2.8400 $17,040.00 Eddins-Walcher Company Lubbock, TX 2.9520 $17,712.00 Griffin Oil Company Lubbock, TX 3.4200 $20,520.00 3 10 CS Motor Oil 10W/30 Case Lot 12/1 - Part #915000055 Western Marketing, Inc. Lubbock, TX 13.4400 $134.40 Griffin Oil Company Lubbock, TX 15.2488 $152.49 Big Bear Oil Company, Inc. El Paso, TX 16.4400 $164.40 Eddins-Walcher Company Lubbock, TX 19.5000 $195.00 4 500 GL Motor Oil 10W/30 Bulk Delivery - Part #915000071 Big Bear Oil Company, Inc. E/ Paso, TX 3.0600 $1, 540.00 Western Marketing, Inc. Lubbock, TX 3.3000 $1,650.00 Griffin Oil Company Lubbock, TX 4.0492 $2,024.60 Eddins-Walcher Company Lubbock, TX 5.0300 $2,515.00 5 500 CS Motor Oil 15W/40 HD, TBN 11 Case Lot 1211 - Part #915000024 Western Marketing, Inc. Lubbock, TX 13.8900 $6,945.00 Big Bear Oil Company, Inc. E/ Paso, TX 15.9800 $7, 990.00 Griffin Oil Company Lubbock, TX 18.2807 $9,140.35 Eddins-Walcher Company Lubbock, TX 22.2600 $11,130.00 6 10 DR Motor Oil 15W/40 HD, TBN 11, 55 Gallon Drums - Part #915000065 Western Marketing, Inc. Lubbock, TX 207.2600 $2,072.60 Big Bear Oil Company, Inc. El Paso, TX 230.6500 $2,306.50 Griffin Oil Company Lubbock, TX 278.8340 $2,788.34 Eddins-Walcher Company Lubbock, TX 359.7000 $3,597.00 7 3000 GL Motor Oil 15W/40HD, TBN 11 Bulk Delivery - Part #915000069 Western Marketing, Inc. Lubbock, TX 3.5200 $10,560.00 Big Bear Oil Company, Inc. E/ Paso, TX 3.9300 $11,790.00 Griffin Oil Company Lubbock, TX 4.7968 $14,390.40 Eddins-Walcher Company Lubbock, TX 4.9200 $14,760.00 8 75 CS ATF Mercon/Dextron III Transmission Fluid Case Lot, 1211 - Part #915000034 Western Marketing, Inc. Lubbock, TX 13.9600 $1,047.00 Big Bear Oil Company, Inc. El Paso, TX 16.7800 $1,258.50 Griffin Oil Company Lubbock, TX 18.5800 $1,393.50 Eddins-Walcher Company Lubbock, TX 19.5900 $1,469.25 9 5 DR ATF Mercon/Dexron III Transmission Fluid, 55 Gallon Drums - Part #915000067 Western Marketing, Inc. Lubbock, TX 202.0500 $1,010.25 Big Bear Oil Company, Inc. El Paso, TX 229.0000 $1,145.00 Eddins-Walcher Company Lubbock, TX 254.1000 $1,270.50 Griffin Oil Company Lubbock, TX 307.1600 $1,535.80 10 500 GL ATF Mercon/Dextron III Transmission Fluid Bulk Delivery - Part #915000070 Western Marketing, Inc. Lubbock, TX 3.3200 $1,660.00 Big Bear Oil Company, Inc. El Paso, TX 3.9000 $1,950.00 Eddins-Walcher Company Lubbock, TX 3.9960 $1,998.00 Griffin Oil Company Lubbock, TX 4.3200 $2,160.00 11 5 CS ATF Type F Transmission Fluid Case Lot, 12/1 - Item #915000035 Western Marketing, Inc. Lubbock, TX 15.3200 $76.60 Griffin Oil Company Lubbock, TX 15.4100 $77.05 Big Bear Oil Company, Inc. El Paso, TX 15.8400 $79.20 Eddins-Walcher Company Lubbock, TX 21.4200 $107.10 Paoe 1 of 3 Prepared by Purchasing Department for September 8, 2005 City Council Meeting Advertised: 7/17/05 8 7/24/05 Prebid Meeting: 07/27/05 Closed: 08/10/05 ENGINE OILS & LUBRICANTS WITH DISPENSING EQUIPMENT -ANNUAL PRICING FLEET SERVICES Bid 05-095-MA Bid Item Qty U/M DescriptionNendor(s) Vendor Location Unit Price Total Amount 12 250 EA Tractor Hydraulic Fluid, 5 Gallon Buckets - Part #9150000 6 Western Marketing, Inc. Lubbock, TX 20.6300 $5,157.50 Eddins-Walcher Company Lubbock, TX 24.0600 $6,015.00 Big Bear Oil Company, Inc. El Paso, TX 24.3300 $6, 082.50 Griffin Oil Company Lubbock, TX 27.6042 $6,901,05 13 4 DR Tractor Hydraulic Fluid, 55 Gallon Drums - Part #915000066 Western Marketing, Inc. Lubbock, TX 199.7400 $798.96 Eddins -Watcher Company Lubbock, TX 244.8600 $979.44 Big Bear Oil Company, Inc. El Paso, TX 258.7900 $1,035.16 Griffin Oil Company Lubbock, TX 271.1068 $1,084.43 14 10 CS Motor Oil 30W, Case Lot, 12/1 - Item #915000021 Western Marketing, Inc. Lubbock, TX 13.3700 $133.70 Big Bear Oil Company, Inc. El Paso, TX 15.3500 $153.50 Griffin Oil Company Lubbock, TX 17.9076 $179.08 Eddins -Watcher Company Lubbock, TX 22.2600 $222.60 15 2 DR Motor Oil 30W, 55 Gallon Drums - Item #915000064 Western Marketing, Inc. Lubbock, TX 194.5300 $389.06 Eddins-Walcher Company Lubbock, TX 240.9000 $481.80 Big Bear Oil Company, Inc. El Paso, TX 255.4100 $510.82 Griffin Oil Company Lubbock, TX 269.3734 $538.75 16 5 CS Motor Oil 40W, Case Lot, 12/1 - Item #915000020 Big Bear Oil Company, Inc. E/ Paso, TX 15,3500 $76. 75 Western Marketing, Inc. Lubbock, TX 19.1000 $95.50 Griffin Oil Company Lubbock, TX 19.4309 $97.15 Eddins-Walcher Company Lubbock, TX 22.2600 $111.30 17 5 CS Motor Oil 10W Non -Detergent, Case Lot, 12/1 - Item #915000016 Big Bear Oil Company, Inc. El Paso, TX 9.9200 $49.60 Western Marketing, Inc. Lubbock, TX 10.3900 $51.95 Griffin Oil Company Lubbock, TX 14.9000 $74.50 Eddins-Walcher Company Lubbock, TX 16.3200 $81.60 18 5 CS Motor Oil 30W, Non -Detergent, Case Lot, 12/1 - Item #915000032 Western Marketing, Inc. Lubbock, TX 10.2300 $51.15 Big Bear Oil Company, Inc. El Paso, TX 12.1300 $60.65 Griffin Oil Company Lubbock, TX 13.3000 $66.50 Eddins -Watcher Company Lubbock, TX 16.3200 $81.60 19 5 CS Twin Cycle Engine Oil, Case Lot 12/1 - Item #915000019 Griffin Oil Company Lubbock, TX 17.3500 $86.75 Big Bear Oil Company, Inc. El Paso, TX 17.3700 $86.85 Western Marketing, Inc. Lubbock, TX 24.0000 $120.00 Eddins-Walcher Company Lubbock, TX 29.4000 $147.00 20 5 CS Twin Cycle Engine Oil, Case Lot 12/1 8 Oz. Cans- Item #915000062 Griffin Oil Company Lubbock, TX 6.0700 $30.35 Western Marketing, Inc. Lubbock, TX 6.3100 $31.55 Eddins-Walcher Company Lubbock, TX 29.4000 $147.00 Big Bear Oil Company, Inc. El Paso, TX No Bid No Bid 21 2 CS Lithium Wheel Bearing Grease, Case Lot 12/1 Lb. Cans - Item #915000008 Eddins-Walcher Company Lubbock, TX 10.0000 $20.00 Westem Marketing, Inc. Lubbock, TX 15.7800 $31.56 Griffin Oil Company Lubbock, TX 15.9700 $31.94 Big Bear Oil Company, Inc. E/ Paso, TX 17.0300 $34.06 22 50 CS Multi -Purpose Lithium Grease, Case Lot 60/1 14 Oz. Tubes - Part #915000011 Eddins-Walcher Company Lubbock, TX 9.1900 $459.50 Western Marketing, Inc. Lubbock, TX 37.7000 $1,885.00 Big Bear Oil Company, Inc. El Paso, TX 64.5000 $3,225.00 Griffin Oil Company Lubbock, TX 71,3400 $3,567.00 Page 2 of 3 Prepared by Purchasing Department for September 8, 2005 City Council Meeting Advertised: Prebid Meeting: Closed: Bid Item Qty 7/17/05 & 7/24/05 ENGINE OILS & LUBRICANTS WITH DISPENSING EQUIPMENT - ANNUAL PRICING 07/27/05 FLEET SERVICES 08/10/05 Bid 05-095-MA U/M Description/Vendor(s) Vendor Location Unit Price Total Amount Multi -Purpose it ium Grease, '120 Lb. Drums - Item #915000027 Western Marketing, Inc. Lubbock, TX 90.7000 $453.50 Big Bear Oil Company, Inc. El Paso, TX 111.0300 $555.15 Griffin Oil Company Lubbock, TX 122.9800 $614.90 Eddins-Walcher Company Lubbock, TX 192.9600 $964.80 24 25 CS Gear Lubricant 85W/140, Case Lot 12/1 - Item #915000049 Western Marketing, Inc. Lubbock, TX 19.6100 $490.25 Big Bear Od Company, Inc. El Paso, TX 23.5800 $589.50 Griffin Oil Company Lubbock, TX 26.1100 $652.75 Eddins-Walcher Company Lubbock, TX 27.7900 $694.75 25 4 DR Gear Lubricant, 85W/140, 120 Lb. Drums - Part #915000022 Big Bear Oil Company, Inc. El Paso, TX 107.0500 $428.20 Western Marketing, Inc. Lubbock, TX 115.0700 $460.28 Griffin Oil Company Lubbock, TX 118.5800 $474.32 Eddins-Walcher Company Lubbock, TX 135.6000 $542.40 26 10 CS Synthetic Gear Lubricant 75W/90, Case Lot 12/1- Part #915000081 Griffin Oil Company Lubbock, TX 37.8600 $378.60 Western Marketing, Inc. Lubbock, TX 73.0800 $730.80 Eddins-Walcher Company Lubbock,TX 133.7400 $1,337.40 Big Bear Oil Company, Inc. El Paso, TX No Bid No Bid 27 10 DR Synthetic Gear Lubricant 75W/90, 120 Lb. Drums - Part #915000102 Griffin Oil Company Lubbock, TX 220.6300 $2,206.30 Western Marketing, Inc. Lubbock, TX 274.3600 $2,743.60 Big Bear Oil Company, Inc. E/ Paso, TX 280.2200 $2, 802.20 Eddins-Walcher Company Lubbock, TX 673.2800 $6,732.80 28 4 EA Multi -Purpose Lithium Grease, 5 Gal. Bucket - Item #915000023 Western Marketing, Inc. Lubbock, TX 26.0500 $104.20 Eddins-Walcher Company Lubbock, TX 30.1000 $120.40 Griffin Oil Company Lubbock, TX 32,6200 $130.48 Big Bear Oil Company, Inc. E/ Paso, TX 34.5700 $138.28 29 50 CS High -Temperature Grease, Case Lot 5011 14 Oz. Tubes - Item #915000079 Eddins-Walcher Company Lubbock, TX 16.5000 $825.00 Griffin Oil Company Lubbock, TX 59.4500 $2,972.50 Western Marketing, Inc. Lubbock, TX 74.9000 $3,745.00 Big Bear Oil Company, Inc. El Paso, TX 92.3800 $4, 619.00 30 4 EA High -Temperature Grease, 5 Gal. Bucket - Item #915000077 Griffin Oil Company Lubbock, TX 38.2900 $153.16 Western Marketing, Inc. Lubbock, TX 50.7300 $202.92 Eddins-Walcher Company Lubbock, TX 53.5500 $214.20 Big Bear Oil Company, Inc. El Paso, 7X 55,7800 $223.12 31 4 DR High -Temperature Grease, 120 Lb. Drums - Item #915000076 Griffin Oil Company Lubbock, TX 122.9800 $491.92 Western Marketing, Inc. Lubbock, TX 172.0400 $688.16 Eddins-Walcher Company Lubbock, TX 178.8000 $715.20 Big Bear Oil Company, Inc. El Paso, 7X 194.2500 $777.00 32 5 EA High -Temperature Grease, Case Lot 1211 Lb. Cans - Item #915000077 Griffin Oil Company Lubbock, TX 15.9700 $79.85 Western Marketing, Inc. Lubbock, TX 18.8100 $94.05 Eddins-Walcher Company Lubbock, TX 24.0000 $120.00 Big Bear Oil Company, Inc. E/ Paso, 7X No Bid No Bid Items 1-32, All or None: Western Marketing, Inc. Lubbock, TX $61,004.04 Big Bear Oil Company, Inc. El Paso, 7X $69, 707.04 Eddins-Walcher Company' Lubbock, TX $76,446.14 Griffin Oil Company Lubbock, TX $77,117.20 *Bidder has agreed to sell this item to other goon entities having cooperative purchasing agreements with the COL. Page 3 of 3