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HomeMy WebLinkAboutResolution - 960 - Miscellaneous Services Agreement - LCAD - Promote Efficiency & Eliminate Costs - 11_12_1981�OV 1� 18l� RESOLUTION 960 - 11/12/81 DVG:mck RESOLUTION WHEREAS, the Lubbock County Appraisal District has been created pursuant to the Property Tax Code, V.A.C.S.; and WHEREAS, the City of Lubbock is a taxing unit located within the District and WHEREAS, the District is desirous of contracting with the City to provide certain miscellaneous services for the District in order to promote govern- mental efficiency and eliminate costs for the District; NOW THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City a MISCELLANEOUS SERVICES AGREEMENT between the District and the City of Lubbock, attached herewith, which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as fully copied herein in detail. Passed by this City Council this 12th day of November , 1981. ILL MCALIS ER, MAYOR ATTEST: f tee" aJ Evelyn Gaffga, City eer ary-Treasurer APPROVED AS TO CONTENT: Larry J. ningham, C t Manager APPROVED AS TO FORM: . Vandiver, Assistant City Attorney RESOLUTION 960 - 11/12/81 1 L CITY SECRETARY.TREASUREI1 MISCELLANEOUS SERVICES AGREEMENT THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS: COUNTY OF LUBBOCK § This Agreement entered into this 12th day of November , 1981, by and between the City of Lubbock, Texas ("City") and the Lubbock County Appraisal District ("District"), WITNESSETH• WHEREAS, the Lubbock County Appraisal District is required by the Property Tax Code, V.A.T.C., to establish an appraisal office; and WHEREAS, the City of Lubbock is a taxing unit located within the District; and WHEREAS, the District is desirous of contracting with the City to provide certain miscellaneous services for the District in order to promote governmen- tal efficiency and eliminate costs for the District; WHEREAS, the City and the District do not intend such contract for miscel- laneous services to be exclusive in nature, but to provide for the rendition of services by the City upon request of the District; NOW THEREFORE, the parties hereto agree as follows: I. The City, acting by and through its duly authorized officers, does hereby agree to perform certain miscellaneous services for the benefit of the District for the term of this Agreement. This Agreement is subject to the terms and conditions which follow. Ix. 1. The term of this Agreement shall be for a period of one year, begin- ning on the 12th day of November , 1981 . 2. This Agreement shall be extended beyond the primary term from year to year unless the parties elect to terminate the Agreement according to its terms. 3. Not later than the fifteenth day of each month during the term of this Agreement, the District shall make full payment to the City for all miscellaneous services rendered under this Agreement for the month immediately preceding. 4. In the event the City or the District desires to terminate this Agreement at the end of the primary term or any extension thereof, notice shall be given by the terminating party to the non -terminating party at its place of business in writing stating that the Agreement is to be terminated 30 days from the date of such notice. 5. The District especially covenants and agrees to pay and discharge all reasonable costs, attorney's fees and expenses that may be incurred by the City in enforcing the covenants, agreements, conditions and terms hereof, and all of the samme shall be payable to the City. The City may terminate this Agreement upon breach of conditions contained in the agreement by giving 60 days written notice to the District. 6. Whenever notice of any kind is authorized or required to be made by one party or the other under the terms hereof, such notice shall be given by United States registered or certified mail, postage prepaid, return receipt requested, and addressed to the other party as set out below, or to such other address As may hereafter be designated. City: City Manager District; Chief Appraiser F.O. Box 2000 Lubbock County Appraisal District Lubbock, _Texas 79457 1001 Texas Lubbock, Texas 79401 III. Printing and Office Supplies The City agrees to provide printing services and office supplies to the District upon request. The District agrees to pay to the City the same costs as are or would be charged to City departments and agencies for such miscel- laneous services when they are rendered, which costs the parties hereto recog- nize as reasonable charges for such services. IV. Building Permit Information The District agrees to install an alpha -numerical display terminal and lines and wodums (as necessary) between the data processing system located in the District's offices and the Planning Department of the City located in City Hall. The City agrees to maintain the communication device and to allow the District access to all City Building Permit information. V. Telephone Services 1. The City agrees to provide telephone services to the District for the term of this ,Agreement. 2. The City agrees to acquire and install additional telephone equipment as required to maintain one separate telephone number necessary for the day to day operations of the District. The District agrees to pay to the City a one- time payment of $412.20, payable within 30 days from the date of execution hereof, and a monthly payment of $389.00, said payment reflecting the monthly cost to the City of providing such services; provided however, that if such cost to the City increases, the monthly payment by the District to the City will increase accordingly. 3. The City agrees to provide operator support necessary for the day to day operations of the District. The District agrees to pay to the City a monthly payment of $600.00. Such charge shall be based on the District's utilization of 7 per cent of the system load, and shall be billed to the District on the same basis as to City departments and agencies. The percentage of system load usage is subject to annual adjustment on the anniversary date of the execution of this ,Agreement. 4. The City shall provide the District with a monthly statement reflect- ing long distance charges, directory assistance charges, and service charges. Such charges shall be paid by the District to the City in accordance with the monthly statement. 5. The District agrees to pay to the City a pro-rata charge for common equipment in the operation of the City's.telephone system. This charge shall be billed to the District on the same basis as other City departments. 6. The District agrees to pay to the City all additional equipment charges incurred in the e&tabll5hment of telephone services under this Agree- ment. V1. KAil Services 1. The City agrees to provide mail and mailroom services to the District for the term of this Agreement, including all normal services required to insure that all outgoing .mail is properly prepared for delivery; provided, however, that the City will not provide any special handling of said mails. 2. The District agrees to pay the actual costs of postage plus seven - tenths (.7) of One cent for each item mailed for the District. This amount shall be known as the "unit cost" of postage. 3. The District agrees to provide the following assistance to the City in prder to facilitate the mail services that are the subject of this Agreement: a. All envelopes to be mailed must be pre -stuffed. b. All envelopes to be mailed must be in trays with the envelope flaps up. C. If tax notices are to be mailed by a specific date, such notices must be set in trays and delivered to the mailroom at least ten (10) days in advance of such mailing date. In the event that overtime is required to meet any mailing deadline for the District, the above -mentioned unit cost will be increased accordingly. VII. .The City and the District both understand and agree that this Agreement constitutes and expresses the entire agreement between the parties hereto and shall not be amended or modified except by written instruments signed by both parties. EXECUTED this 12th day of Npvember , 1981. CITY OF LUB 7. a - BILL M ST R,MATOR ATTEST: Evelyn Ga fga, City e r ry APPROVED: Larry Cun6tL4ham, City &nager APPROVED AS TO FORM: Donald G. Vandiver, Asst. City Attorney LUBBOCK COUNTY APPRAISAL DISTRICT JOE , CHA RMAN, BJOD OF DIRECTORS ATTEST: lu Secretary Boara--ofkMrectors