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HomeMy WebLinkAboutResolution - 817 - Contract - A Action A_C Company - A_C System, LP&L 302 Municipal Drive - 05_28_1981JCR:cl RESO. NO. 817 5/28/81 Bid #6356 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract between A -Action Air Conditioning Company and the City of Lubbock, for a new air conditioning system, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council 'shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 28th day of May ,1981. ILL MCALI TER, MAYOR ATTEST: Evelyn Gaf a, Cit�'jSS6 tary- reasurer 'y_ - 'T 'a- ter:"L r� APPROVED AS TO FORM: ohn C. Ross, Jr., City Attorney LUBBOCK POWER. & LIGHT °-' v P. Q. boa 2000. • TUSSOCK, TEXAS PO 3.9381 MEMORANDUM, INTER OFFICE TO: purchasing FROM: Electric Distribution Date May 20, 1981 SUBJECT: Air Conditioning Three bidders responded to our, request for a new air --conditioning system. They were: 1. A Action Air Conditioning quoting Trane at $10,500.00. 2. Neagle Air Conditioning quoting Dunham Bush at $10,950.00. 3. State Heating and Air Conditioning quoting Dunham Bush at $11,577.00. Each of the above bidders meets the specifications. We recommend the lowest bidder "A Action Air Conditioning" at $10,500.00. .ref Tommy tdchanan_ Joe raham RESOLUTION NO. 817 - 5/28/81 Bid #6356 BID PROPOSAL BID FOR LUMP SUM CONTRACTS PLACE L•P.&L. 302 Municipal Brive DATE PROJECT NO. Air on i ioning Proposal of A Action Air Conditioning (hereinafter called "Bidder") To the Honorable Mayor and City Council City of Lubbock,�Texas (hereinafter called Owner) Gentlemen: The Bidder, in compliance with your invitation for bids for the construction of a new air conditioning system having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site of the proposed work, and being familar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses incurred in performing the work re- quired under the contract documents, of which this proposal is to be a part, is as follows: Ten Thousand Five Hundred And NoX100 ($ 10,500.00 ) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.) Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written "Noti�e to Proceed" of the Owner. and to fully complete the project within 5 consecutive calendar days thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of $ 10.00 for each consecutive calendar day in excess of the time set forth hereinabove for completion of this project, all as more fully set forth in the general conditions of the contract documents. Bidder -understands and agrees that this bid proposal shall be completed and submitted in accordance with instruction number 20 of the General Instruc- tions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the bidding. EL The bidder agrees that this bid shall be good and Tpay not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids. . The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications, and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in the contract documents. Enclosed with this proposal is a Cashier's Check or Certified Check for N/A Dollars ($ or a Proposal Bond in the sum of Dollars ($ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the proposal is accepted by the Owner and the undersigned fails to execute the necessary contract documents and the required bond (if any) with the Owner within ten (10) days after the date of receipt of written notification of acceptance of said proposal; otherwise said check or bond shall be returned the undersigned upon demand. to Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Bidders. A Action Air Conditioning Contractor BY: & , 'A"A' Rikki J Morris President (Seal if Bidder is a Corporation) ATTEST: Se etary Compliance With Specifications We submit the following which meets or exceeds all specifications for the new air conditioning system at L. P. $ L. Air Cooled Condensing Unit i Trane model RAUB-C11 Air Handling Uniti Trane model BACA-C106 With 5 Year Compressor Warranty With 1 Year Parts Warranty This equipment is better than specified because it is factory matched instead of mixing two brands. Annual Maintenance Minamalt consisting of normal seasonal checks l f, BID PROPOSAL BID FOR LUMP SUM CONTRACTS RESOLUTION NO. 817 - 5/28/1 Bid #6356 PLACE L.P.&L. 302 Municipal Drive DATE -jj0l PROJECT NO. Air on 1 loning Proposal of A Action Air Conditioning (hereinafter called "Bidder") To the Honorable Mayor and City Council City of Lubbock, -Texas (hereinafter called Owner) Gentlemen: The Bidder, in compliance with your invitation for bids for the construction of a new air conditioning system having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site -of the proposed work, and being familar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses incurred in performing the work re- quired under the contract documents, of which this proposal is to be a part, is as follows: Ten Thousand Five Hundred And No/100 ($ 10,500.00 ) (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.) Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written "Notice to Proceed" -of the Owner and to fully complete the project within 45 consecutive calendar days thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of $ 10.00 for each consecutive calendar day in excess 'of the time set forth hereinabove for completion of this project, all as more fully set forth in the general conditions of the contract documents. Bidder- understands and agrees that this bid proposal shall be completed and submitted in accordance with instruction number 20 of the General Instruc- tions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the bidding. The bidder agrees that this bid shall be good and Tpay not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids. The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications, and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in the contract documents. Enclosed with this proposal is a Cashier's Check or Certified Check for NA Dollars ($ or a Proposal Bond in the sum of < Dollars ($ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the proposal is. accepted by the Owner and the undersigned fails to execute the necessary contract documents and the required bond (if any) with the Owner within ten (10) days after the date of receipt of written notification of acceptance of said proposal; otherwise said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Bidders. A Action Air Conditioning Contractor �2j///ff BY: 44 Rikki J.Morris President (Seal if Bidder is a Corporation) ATTEST: aj6_ . Se etary � � f Compliance With Specifications We submit the following which meets or exceeds all specifications for the new air conditioning system,at L. P. $ L. Air Cooled Condensing Unit : Trane model RAUB-C11 With 5 Year Compressor Warranty Air Handling Unitt Trane model BACA-C106 With 1 Year Parts Warranty This equipment is better than specified because it is factory matched instead of mixing two brands. Annual Maintenance Minamalt consisting of normal seasonal checks more a' F, f. t • • • • f n r f • • I NAME AND ADDRESS OF AGENCY l:al''er : r enc-,- COMPANIES AFFORDING COVERAGES 2304 Clovis Rd. COMPANY Lubbock, Texas 79415 LETTER A American General Fire Casual COMPANY LETTER NAME AND ADDRESS OF INSUREDCOMPANY r A —Action Appliance, Inc. LETTERV 1525-F-:34th. St. COMPANY D Lubbock, Texas 79404 LETTER COMPANY LETTER This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. * COMPANY POLICY Limits of Liability In Thousands ) OCCEACH URRENCE AGGREGATE LETTER TYPE OF INSURANCE POLICY NUMBER EXPIRATION DATE GENERAL LIABILITY INJURY $300,0 Q 300,0 A 'COMPREHENSIVE TKP67108527 7/1/81 BODILY *' la FORM R "PREMISES —OPERATIONS TI671QH527 7/1/Hl PROPERTY DAMAGE s 50,0 Q 50,0 ❑EXPLOSION QND COLLAPSE _ HAZARD DUNDERGROUND HAZARD A PRODUCTS/COMPLETED OPERATIONS HAZARD T"1P67108527 7/1/81 BODILY INJURY AND ❑ CONTRACTUAL INSURANCE PROPERTY DAMAGE 3 s ❑ BROAD FORM PROPERTY COMBINED DAMA- - "GE : -DEPENDENT THP67108527. 7/1/81 - IN CONTRACTORS ❑ PERSONAL INJURY PERSONAL INJURY $ AUTOMOBILE LIABILITY BODILY INJURY 00,00 A COMPREHENSIVE FORM GL61300571 7/1/81 (RsoN) BOODILYDILYINJURY V00,00 A jj'''�� GL61300571 7/1/81 (EACH OCCURRENCE) A LFOWNED HIRED GL61300571: 7/1/81 PROPERTY DAMAGE f BODILY INJURY AND _ A :0 NON -OWNED GL61300571--' 7/1/81 PROPERTY DAMAGE COMBINED EXCESS LIABILITY-> BODILY INJURY AND t ❑ UMBRELLA FORM s $ k' ❑ OTHER THAN UMBRELLA PROPERTY DAMAGE COMBINED FORM ' A WORKERS' COMPENSATION TC120710356 7/1/81 STATUTORY and EMPLOYERS' LIABILITY $ 100,000 (MMACCIDENT) 1 OTHER DESCRIPTION OF OPERATIONS&OCATIONSNEHICLES Cancellation: Should any of the above described policies be cancelled before the expiration date thereof, the issuing com- pany will endeavor to mail days written notice to the below named certificate holder, but failure to mail such notice shall impose no obligation or liability of any kind upon the company. NAME AND ADDRESS OF CERTIFICATE HOLDER: 6 / 1 / Sl DATE ISSUED City of Lubbock Lubbock, Texas _7 AUTHORIZED REPRESENTATIVE ��'a Agency CITY OF LUBBOCK SPECIFICATIONS for TITLE New Air Conditioning System ADDRESS 302 Municipal Drive PREPARED BY: DEPARTMENT Electric Distribution INDEX 1. NOTICE TO BIDDERS 2. GENERAL INSTRUCTIONS TO BIDDERS 3. BID PROPOSAL - BID FOR LUMP SUM CONTRACTS 4. CONTRACT 5. GENERAL CONDITIONS OF THE AGREEMENT 6. SPECIFICATIONS 7. SPECIAL CONDITIONS NOTICE TO BIDDERS i NOTICE TO BIDDERS Sealed proposals addressed to Floyd P. Nesbitt, Director of Purchasing, City of Lubbock, Texas, will be received at the office of the Director of Purchasing, 916 Texas Avenue, Lubbock, Texas, until o'clock _.m. on the day of , 19_02_, to furnish all labor and materials and perform all work for the construction of the following described project: The work will include the purchase and installation of an air conditioning unit to replace an existing 73 Ton Westinghouse Unitaire System along with the purchase and installation of a roof mounted air cooled condensing system for the new unit, and :in addition, the work of removing the malfunctioning system. The new unit will be sized for 10 Tons of cooling ARI and will connect into the existing duct system. After the expiration of the time and date above first written said sealed proposals will be opened by the Director of Purchasing at his office and publicly read aloud. It is the sole responsibility of the bidder to insure that his bid is actually in the office of Floyd P. Nesbitt, Director of Purchasing for the City of Lubbock, prior to the expiration of the date above first written. The City Council will consider the bids on the day of 19 , at City Hall Lubbock, Texas, or as soon thereafter as may be reasonably convenient, subject to the right to reject. any or all bids and waive any for- malities. The successful bidder will be required to furnish a performance bond and payment bond in accordance with Article 5160, Vernon's Ann.Civ.St., in the amount of 100% of the total contract price in the event..that said contract price exceeds $25,000.00. If the contract price does not exceed $25,000.00 the said statutory bonds will not be required. Bidders are required to submit a cashier's or certified check issued.by a bank satisfactory to the City of Lubbock, or a proposal bond from a reliable surety company, payable. -without recourse to the order of the City of Lubbock in an amount not less than 5% of the total amount of -the bid -submitted -as-a-guarantee that bidder will enter into a contract and execute all necessary bonds (if required) within 10 days after notice of award of the contract to him. It shall be each bidders sole responsibility to inspect the site of the work and 'to inform himself regarding all local conditions under which the work is to be done. It shall be understood and agreed that all such factors have been thoroughly investigated and considered in the preparation of the bid submitted. The plans, specifications, proposal forms and contract documents may be ex- amined at the office of the Director of Purchasing for the City of Lubbock, Texas. - Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages -included in the contract. documents on file.in the office of the Director of Purchasing of the City of Lubbock, which document is specifically referred to in this notice to bidders. Each bidder's attention is=further directed to provisions-of`�Article 5159a, Vernon's Ann. Civ.St. , and. the requirements contained therein concerning the above wage scale and payment by the contractor of the prevailing rates of wages as heretofore established by owner in said wage scale. City of Lubbock BY. Floyd P. Nesbitt, Director of Purchasing i' L GENERAL INSTRUCTIONS TO BIDDERS 1. SCOPE OF WORK The work to be done under the contract documents shall consist of the following: The work will include the purchase and installation of an air conditioning unit to replace an existing 731 Ton Westinghouse Unitaire unit along with the purchase and installation of a roof mounted air cooled condensing unit for the new unit-and.in addition,.the work of removing the malfunctioning system. The new unit will be sized for 10 Tons of cooling ARI and will connect into the existing duct system. The contractor shall furnish all labor, superintendence, machinery, and equipment and all materials necessary to complete this project in accor- dance with contract documents. 2. CONTRACT DOCUMENTS All work covered by this contract shall be done in accordance with contract documents described in the General.Conditions. All bidders shall be thoroughly familiar with all of the requirements.set forth on the contract documents for the construction of this project and shall be responsible for the satisfactory completion of all work contemplated by said contract documents. 3. PLANS FOR USE BY BIDDERS It.1s the intent of the City of Lubbock that all parties with an interest in submitting a bid on the project covered by the contract documents be given a reasonable opportunity to examine the documents and prepare a bid without charge or forfeiture of deposit. The contract' documents, may be examined without charge as noted in the Notice to Bidders. 4. TIME AND ORDER FOR COMPLETION The construction covered by the contract documents shall be fully completed within 45 calendar days from the date specified in the Notice to Proceed issued by the City of Lubbock to the successful bidder. The contractor will be permitted to prosecute the work-in the order of his own choosing, provided however, the City reserves the right to require the Contractor to submit a progress schedule of the work contemplated by the contract documents. In the event the City requires a progress schedule to be submitted and it is determined by the City that the progress of the work is not in.accordance with the progress schedule so submitted, the City may direct the Contractor to take such action as the City deems necessary to insure completion of the project within the time specified. 5. PAYMENT All payments due to Contractor shall be made in accordance with the provisions of the General Conditions of the contract documents. 6. AFFIDAVITS OF BILLS PAID The City of Lubbock reserves the right, prior to final acceptance of this project to require the Contractor to execute an affidavit that all bills for labor, materials and incidentals incurred in the construction of the improvements contemplated by the contract documents have been paid in full and that there are no claims pending, for which the Contractor has been notified. 7. MATERIALS AND WORKMANSHIP The intent of these contract documents is that only materials and work- manship of the best quality and grade will be furnished. The fact that the specifications may fail to be sufficiently complete in some detail will not relieve the Contractor of full responsibility for providing materials of high quality and for protecting them adequately until incorporated into the project. The presence or absence of a representative of the City on the construction site will not relieve the Contractor of full responsibility of complying with this provision. The specifications for materials and methods set forth in the contract documents provide minimum standards of quality which the Owner believes necessary,to procure a satisfactory project. B. GUARANTEES All equipment and materials incorporated in the project and all construc- tion.: shall be guaranteed against defective materials and workmanship. Prior to final acceptance, the Contractor shall furnish to the Owner, a written general guarantee which shall provide that the Contractor shall remedy any defects in the work, and pay for any and all damages of any nature whatsoever resulting.in such defects, when such defects appear within one year from date of final acceptance of the work as a result of defective materials or workmanship, at no cost to the Owner (City of Lubbock). 9. TEXAS STATE SALES TAX This contract is issued by an organization which qualifies for exemption provisions pursuant to provisions of Article 20.04 of the Texas Limited Sales, Excise and Use Tax Act. The Contractor must obtain a limited sales, excise and use tax permit which shall enable him to buy the materials to be incorporated into the work without paying the tax at the time of purchase. 10. INSURANCE The Contractor shall not commence work under this contract until he has obtained all insurance as required in the General Conditions of the contract documents, from an underwriter authorized to do business in the State of Texas and satisfactory to the City. Proof of coverage shall be furnished to the City and written notice of cancellation or any material change will be provided ten (10) days in advance of cancellation or change. All policies shall contain an agreement on the part of the insurer waiving the right to subrogation. The insurance certificates furnished will name the City as an additional insured and shall further state that all subcontractors are named as additional insureds, or in the alternative shall be accompanied by a statement from the Contractor to the effect that no work on this parti- cular project shall be subcontracted. 11. LABOR AND WORKING HOURS Attention of each bidder is particularly called to the schedule of general prevailing rate of per diem wages included in these contract documents. The wage rate which must be paid on this project shall not be less than specified in the schedule of general prevailing rates of per diem wages as abovementioned. The bidders' attention is further directed to the requirements of Article 5159a, Vernon's Annotated Civil Statutes providing for the payment of the wage schedules above mentioned and the bidder's obligations thereunder. The inclusion of the schedule of general pre- vailing rate of per diem wages in these contract documents does not release the Contractor from compliance with any wage law that may be applicable. Construction work under this contract requiring an in- spector will not be performed on weekends or holidays unless the following conditions exist: (1) The project being constructed is essential to.the City of Lubbock's ability to provide the necessary service to its citizens. (2) Delays in construction are due to factors outside the control of the Contractor. The Contractor is approaching the penalty provisions of the contract and Contractor can show he has made a diligent effort to complete the contract within the allotted time. Before construction work requiring an inspector is to be performed on weekends or holidays, the Contractor must notify the Owner's Represen- tative not less than three full working days prior to the weekend or holiday he desires to do work and obtain written permission from the Owner's Representative to do such work. The final decision on whether to allow construction work requiring an inspector on weekends or holidays will be made by the Owner's Representative. In any event, if a condition should occur or arise at the site of this project or from the work being done under the contract which is hazardous or dangerous to property or life, the Contractor shall immediately com- mence work, regardless of the day of the week or the'time of day, to correct or alleviate such condition so that it is no longer dangerous to property or life. 12. PAYMENT OF EMPLOYEES AND FILING OF PAYROLLS The Contractor and each of his subcontractors shall pay each of his employees engaged in work on the project under this contract in full (less mandatory legal deductions) in cash, or by check readily cashable without discount, not less often than once each week. The Contractor and each of his subcontractors engaged at the site of work shall not later than the seventh day following the payment of wages, file with the Owner's Representative, or Engineer, a certified, sworn, legible copy of such payroll. This shall contain the name of each employee, his classification, the number of hours worked on each day, rate of pay, and net pay. The affidavit shall state that the copy is true and correct copy of such payroll, that no rebates or deductions (except as shown) have been made, or will in the future be made from the wages paid as shown thereon. The Contractor must classify employees according to one of the classifications set forth in the schedule of general prevailing rate of per diem wages, which schedule is included in the contract documents. The Contractor shall forfeit as a penalty to the City of Lubbock on whose behalf this contract is made, ten dollars for each laborer, workman, or mechanic employed for each calendar day, or portion thereof, such laborer, workman or mechanic is paid less than the wages assigned to his particular classification as set forth in the schedule of general prevailing rate of per diem wages included in these contract.documents. 13. PREPARATION OR PROPOSAL The .bidder shall submit his proposal on forms furnished by the City. All blank spaces in the form shall be correctly filled in and the bidder shall state the price both in words and numerals, for which he proposes to do the work contemplated or furnish the materials required. Such prices shall be written in ink, distinctly and legibly, or typewritten. In case of discrepancy between the price written in words and the price written in figures, the price written in words shall govern. If the proposal is submitted by an individual, his name must be signed by him or his duly authorized agent. If a proposal is submitted by a firm, association, or partnership, the name and address of each member must be given and the proposal signed by a member of the firm, association or partnership, or person duly authorized. If the proposal is submitted by a company or corporation, the company or corporate name and business address must be given, and the proposal signed by an official or duly authorized agent. Powers. of attorney authorizing agents or others to sign proposals must be properly certified and must be in writing and submitted with the proposal. The proposal shall be executed in ink. Each proposal shall be enclosed in a`sealed envelope, addressed as specified in the Notice to Bidders, and endorsed on the outside of the envelope in the following manner: (a) Bidder's Name. (b) Proposal for (description of the project). Bid proposals may be withdrawn and resubmitted at any time prior to the time set for opening of the bids, but no proposal may be withdrawn or altered thereafter. 14. BOUND COPY OF CONTRACT DOCUMENTS Bidder understands and agrees that the contract to be executed by bidder shall be bound and include the following: (a) Notice to Bidders. (b) General Instructions to Bidders. (c) Bidder's Proposal. (d) Statutory Bond (if required). (e) Contract Agreement. (f) General Conditions. (g) Special Conditions (if any) (h) Specifications. (i) Insurance Certificates. (j) All other documents made available to bidder for his inspection in accordance with the Notice to Bidders. If Plans and Specifications are too bulky or cumbersome to be physically bound, they are to be considered incorporated by reference into the aforementioned contract documents. BID PROPOSAL BID FOR.LUMP SUM CONTRACTS BID PROPOSAL BID FOR LUMP SUM CONTRACTS PLACE DATE PROJECT NO. Proposal of called "Bidder") To the Honorable Mayor and City Council City of Lubbock, Texas (hereinafter called Owner) Gentlemen: (hereinafter The Bidder, in compliance with your invitation for bids for the construction of a having carefully examined the plans, specifications, instructions to bidders, notice to bidders and all other related contract documents and the site of the proposed work, and being familar with all of the conditions surrounding the construction of the proposed project including the availability of materials and labor, hereby proposes to furnish all labor, materials, and supplies; and .to construct the project in accordance with the plans, specifications and contract documents, within the time set forth therein and at the price stated below. The price to cover all expenses incurred in performing the work re— quired under the contract documents, of which this proposal is to be a part, is as follows: (Amount shall be shown in both words and figures. In case of discrepancy, the amount shown in words shall govern.) Bidder hereby agrees to commence the work on the above project on or before a date to be specified in a written "Notice to Proceed" of the Owner and to fully complete the project within consecutive calendar days thereafter as stipulated in the specifications and other contract documents. Bidder hereby further agrees to pay to Owner as liquidated damages the sum of $ for each consecutive calendar day in excess of the time set forth hereinabove for completion of this project, all as more fully set forth in the general conditions of the contract documents. Bidder understands and agrees that this bid proposal shall be completed and submitted in accordance with instruction number 20 of the General Instruc— tions to Bidders. Bidder understands that the Owner reserves the right to reject any or all bids and to waive any formality in the bidding. The bidder agrees that this bid shall be good and may not be withdrawn for a period of thirty (30) calendar days after the scheduled closing time for receiving bids. The undersigned Bidder hereby declares that he has visited the site of the work and has carefully examined the plans, specifications, and contract documents pertaining to the work covered by this bid, and he further agrees to commence work on or before the date specified in the written notice to proceed, and to substantially complete the work on which he has bid; as provided in the contract documents. Enclosed with this proposal is a Cashier's Check or Certified Check for Dollars ($ or a Proposal Bond in the sum of Dollars ($ ), which it is agreed shall be collected and retained by the Owner as liquidated damages in the event the proposal is accepted by the Owner and the undersigned fails to execute the necessary contract documents and the required bond (if any) with the Owner within ten (10) days after the date of receipt of written notification of acceptance of said proposal; otherwise said check or bond shall be returned to the undersigned upon demand. Bidder understands and agrees that the contract to be executed by Bidder shall be bound and include all contract documents made available to him for his inspection in accordance with the Notice to Bidders. (Seal if Bidder is a Corporation) ATTEST: I Secretary Contractor BY: CONTRACT CONTRACT STATE OF TEXAS COUNTY OF LUBBOCK THIS AGREE_-MENT, made and entered into this day of A.D. 1981, by and between the City of Lubbock, County of Lubbock, State of Texas, acting by and through , Mayor, thereunto authorized to do so, hereinafter referred to as OWNER, and of the City of , County of and State of . hereinafter termed CONTRACTOR. WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the OWNER and under the conditions expressed in the bond bearing even date herewith (if any) the CON- TRACTOR hereby agrees with OWNER to commence and complete the construction of The work will include the urchase certain improvements described as follows: p and installation of an air conditioning unit to replace an exiting 7� Ton Westing- house Unitaire System along with.the purchase and installation of a roof mounted air cooled condensing system for the new unit.and in addition,'the work of removing the malfunctioning system. The new unit will be sized for 10 Tons of cooling ARI and will connect into the existing duct system. and all extra work in connection therewith, under the terms as stated in the contract documents and at his (or their) own proper cost and expense to furnish all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance and other accessories and services necessary to complete the said construction in accordance with the contract documents as defined in the General Condition of Agreement. The CONTRACTOR hereby agrees to commence work within ten days after the date written notice to do so shall have been given to him and to substantially complete same within the time specified in the contract documents. The OWNER agrees to pay the CONTRACTOR in current funds for the perfor- mance of the contract in accordance with the proposal submitted therefor, subject to additions and deductions, as provided in the contract documents and to make payment on account thereof as provided therein. IN WITNES��OF'e pa 'ties to these presents have executed this agreement in in the year and day first above written. ATTEST,& - ,J 'Secre`tar �' ATTEST: CITY OF LUBBOCK, TEXAS (OWNER) 1 BY: MR X Url APPROVED AS TO CONTENT: IV APPROVED AS TO FORM: CONTRACTOR i COMPLETE ADDRESS: ✓ 1�'zs-� 35� 0 GENERAL CONDITIONS OF THE AGREEMENT GENERAL CONDITIONS OF THE AGREEMENT 1. OWNER Whenever the word Owner, or the expression Party of the First First Party, are used in this contract, it shall be understood as the City of Lubbock, Texas. 2. CONTRACTOR Part, or referring to Whenever the word Contractor, or the expression Party of the Second Part, or Second Party, is used, it shall be understood to mean the person, persons, co -partnership or corporation, to -wit: who has agreed to perform the work embraced in this contract, or to his 'or their legal representative. 3. OWNER'S REPRESENTATIVE Whenever the word Owner's— Representative or representative is used in this contract, it shall be understood as referring to Tommy Buchanan Electric Distribution City Hall, Lubbock, Texas, under whose supervision these contract documents, including the plans and specif- ications, were prepared, and who will inspect constructions; or to such other representative, supervisor, or inspector as may be authorized by said Owner to act in any particular under this agreement. Engineers, supervisor or inspectors will act for the Owner under the direction of Owner's Representative, but shall not directly supervise the Contractor or men acting in behalf of the Contractor. 4. ' CONTRACT DOCUMENTS The contract documents shall consist of the Notice to Bidders, General Instructions to Bidders, Proposal, Signed Agreement, Statutory Bonds (if re- quired), General Conditions of the Agreement, Special Conditions of the Agree- ment (if any), Specifications, Plans, Insurance Certificate, and all other documents made available to Bidder for his inspection in accordance with the Notice to Bidders. 5. INTERPRETATION OF PHRASES Whenever the words "Directed," "Permitted," "Designated," "Required," "Considered Necessary," "Prescribed," or words of like import are used, it shall be understood that the direction, requirement, permission, order, designa- tion or prescription of the Owner's Representative is intended; and similarly, the words "Approved," "Acceptable," "Satisfactory," or words of like import shall mean approved by or acceptable or satisfactory to the Owner's Representa- tive. Whenever in the Specifications or drawings accompanying this agreement, the terms of description of various qualities relative to -finish, workmanship, or other qualities of similar kind which cannot, from their nature, be specifi- cally and clearly described and specified, but are necessarily described in general terms, the fulfillment of which must depend on .individual judgment, then,. in all such cases, any question of the fulfillment of said Specifications shall be decided by the Owner's Representative, and said work shall be done in accordance with his interpretations of the meaning of the words, terms, or clauses defining the character of the work. 6. WRITTEN NOTICE Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended,or if delivered at or sent certified mail to the last business address known to him who gives the notice. 7. WORK Unless otherwise stipulated, the Contractor shall provide and pay for all materials, supplies, machinery, equipment, tools, superintendence, labor, insurance, and all water, light, power, fuel, transportation and all other facilities necessary for the execution and completion of the work covered by the contract documents. Unless otherwise specified, all materials shall be new and both workmanship and materials shall be of a good quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials. Materials or work described in words which so applied have well known, technical or trade meaning shall be held to refer such recognized standards. All work shall be done and all materials furnished in strict conformity with the contract documents. 8. SUPERINTENDENCE AND INSPECTION It is agreed by the Contractor that the Owner's Representative shall be and is hereby authorized to appoint from time to time such subordinate engineers, supervisors, or inspectors as the said Owner's Representative may deem proper to inspect the materials furnished and the work done under this Agreement, and to see that said materials is furnished and said work is done in accordance with the specifications therefor. The Contractor shall furnish all reasonable aid and assistance required by the subordinate engineers, supervisors, or inspectors for the proper inspection and examination of the work. The Contractor shall regard and obey the directions and instruction of any subordinate engineers, supervisors or inspectors so appointed, when such directions and instructions are consistent with the obligations of the Agreement and accompanying plans and specifications, provided, however, should the Contractor object to any orders by any subordinate engineer, supervisor, or inspector, the Contractor may within six (6) days make written appeal to the Owner's Representative for his decision. 9. CONTRACTOR'S DUTY AND SUPERINTENDENCE The Contractor shall give personal attention to the faithful prosecution and completion of this contract and shall keep on the work, during its progress, a competent superintendent and any necessary assistants, all satisfactory to Owner's Representative. The superintendent shall represent the Contractor in his absence and all directions given to him shall be binding as if given to the Contractor. Adequate supervision by competent and reasonable representatives of the Contractor is essential to the proper performance of the work and lack of such supervision shall be grounds for suspending operations of the Contractor. The work, from its commencement to completion, shall be under the exclusive charge and control of the Contractor and all risk in connection therewith shall be borne by the Contractor. The Owner or Owner's Representatives will not be responsible for the acts or omissions of the Contractor, or any subcontractors, or any of his agents or employees, or any other persons performing any of the work. 10. CONTRACTOR'S UNDERSTANDING It is understood and agreed that the Contractor has, by careful examination, satisfied himself as to the nature and location of the work, the confirmation of the ground, the character, quality and quantity of materials to be encountered, the character of equipment and facilities needed preliminary to and during the prosecution of the work, and the general and local conditions, and all other matters which in any way effect the work under this contract. No verbal agree- ment or conversation with any officer, agent, or employee of the Owner, either before or after the execution of this contract, shall effect or modify any of the terms or obligations herein contained. 11. DEFECTS AND THEIR REMEDIES It is further agreed that if the work or any part thereof, or any material brought on the site of .the work for .use' in -the work .or selected "for .the .same, shall be deemed by the Owner or Owner's Representative as unsuitable or not in conformity with plans, specifications and contract documents, the Contractor shall, after receipt of written notice thereof from the Owner's Representative, forthwith remove such material and rebuild or otherwise remedy such work so that it shall be in full accordance with this contract. It is further agreed that any remedial action contemplated as hereinabove set forth shall be at Contractor's expense. 12. CHANGES AND ALTERATIONS The Contractor further agrees that the Owner may make such changes and alterations as the Owner may see fit, in the line, grade, form, dimensions, plans or materials for work herein contemplated, or any part thereof, either before or after the beginning of the construction, without affecting the validity of this contract and the accompanying bond. If such changes or alterations diminish the quantity of the work to be done, they shall not constitute the basis for a claim for damages, or anticipated profits on the work that may be dispensed with. If they increase the amount of work, and the increased work can fairly be classified under the specifications, such increase shall be paid according to the quantity actually done and at the unit price established for such work under this contract; otherwise such additional work shall be paid for as provided under Extra Work. In case the Owner shall make such changes or alterations as shall make useless any work already done or material already furnished or used in said work, then the Owner sha1T recozgPense the Contractor for any material or labor so used, and for any actual loss occasioned by such change, due to actual expenses in- curred in preparation for the work as originally planned. 13. DISCREPANCIES AND OMISSIONS It is further agreed that it is the intent of this contract that all work described in the proposal, the specifications, plans and other contract docu- ments, is to be done for the prices quoted by the Contractor and that such price shall include all appurtenances necessary to complete the work in accordance with the intent of these contract documents as interpreted by Owner's Represen- tative. If the Contractor finds any discrepancies or omissions in these plans, specifications, or contract documents, he should notify the Owner's Representative and obtain a clarification before the bids are received, and if no such request is received by the Owner's Representative prior to the opening of bids, then it shall be considered that the Contractor fully understands the work to be in- cluded and has provided sufficient sums in his proposal to complete the work in accordance with these plans and specifications. It is further understood that any request for clarification must be submitted no later than five days prior to the opening of bids. 14. PROTECTION AGAINST ACCIDENT TO EMPLOYEES AND THE PUBLIC The Contractor shall take out and procure a policy or policies of Workmen's Compensation Insurance with an insurance company licensed to transact business in the State of Texas, which policy shall comply with the Workmen's,Compensa- tion laws of the State of Texas. The Contractor shall at all times exercise reasonable precaution for the safety of employees and others on or near the work and shall comply with -all applicable provisions of federal, state and municipal laws and building and construction codes. All machinery and equip- ment and other physical hazards shall be guarded in accordance with the "Manual of Accident Prevention in Construction" of Associated General Con- tractors of America, except where incompatible with federal, state or municipal laws and building and construction codes. All machinery and equipment and other physical hazards shall be guarded in accordancewith the "Manual of Accident Prevention in Construction" of Associated General Contractors of America, except where incompatible with federal, state or municipal laws or regulations. The Contractor, his sureties and insurance carriers shall defend, indemnify and save harmless the Owner and all of its officers, agents and employees from all suits, actions, or claims of any character whatsoever, brought for or on account of any injuries or damages received or sustained by any person or persons or property, on account of any negligent act or fault of the Contractor or any subcontractor, their agents or employees, in the execution and supervision of said contract, and the:project which is the subject matter of this contract, on account of the failure of Contractor or any subcontractor to provide necessary barricades, warning lights, or signs, and will be required to pay any judgment with costs which may be obtained against the Owner or any of its officers, agents, or employees including attorney's fees. The safety precautions taken shall be the sole responsibility of the Contractor, in his sole discretion as an Independent Contractor; inclusion of this paragraph in the Agreement, as well as any notice which may be given by the Owner, the Owner's Representative concerning omissions under this paragraph as the work progresses, are intended as reminders to the Contractor to his duty and shall not be construed as any assumption of duty to supervise safety precautions by either the Contractor or any of his subcontractors. f 15— CONTRACTOR'S INSURANCE The Contractor shall procure and carry at his sole cost and expense through- out the life of this contract, insurance protection as hereinafter specified. Such insurance shall be carried with an insurance company licensed to transact business in the State of Texas and shall cover all operations in connection with this contract, whether performed by the Contractor or a subcontractor, or separate policies shall be provided covering the operation of each sub- contractor. (A) Workmen's Compensation and Employer's Liability Insurance As required by State statute covering all employees employed on a work whether employed by the Contractor or any Subcontractor on the job. (B) Proof of Coverage Before work on this contract is commenced, each Contractor and sub- contractor shall submit to the Owner for approval a certificate of in- surance covering each insurance policy carried and offered as evidence of compliance with the above insurance requirements, signed by an authorized representative of the insurance company setting forth: (1) The name and address of the insured. (2) The location of the operation to which the insurance applies. (3) The name of the policy and type or types of insurance in force thereunder on the date borne'by such certificate. (4) The expiration date of the policy and the limit or limits of liability thereunder on the date borne by such certificate. (5) A statement that the insurance of the type afforded by the policy applies to all of the operations of whatever character, which are undertaken by the insured during the performance of this contract, provided such operations are required in the performance of the contract. (6) A provision that the policy may be cancelled only by mailing written notice to the named insured at the address shown in the policy stating when, not less than ten (10) days thereafter, cancellation of such policy shall be effective, with a copy to the Owner of said letter of intent. 16. PROTECTION AGAINST CLAIMS OF SUBCONTRACTORS, LABORERS, MATERIALMEN, 'AND FURNISHERS OF MACHINERY, EQUIPMENT AND SUPPLIES The Contractor agrees that he will indemnify and save the Owner harmless from all claims growirig; out of any demands of subcontractors, laborers, work- men, mechanics, materialmen and furnishers of machinery and parts thereof, equipment, power tools, all suppliers, including commissary, incurred in the futherance of the performance of this contract. When Owner so desires, the Contractor shall furnish satisfactory evidence that all obligations of the nature hereinabove designated have been paid, discharged or waived. If during the progress of the work, Contractor shall allow any indebtedness to accrue for work furnished by any of those designated in the preceding paragraph and shall fail to pay and discharge any such indebtedness within five (5) days after demand is made, then Owner may, during the period for which such indebtedness shall remain unpaid, withhold from the unpaid portion of this contract, a sum equal to the amount of such unpaid indebtedness or may apply the sum so withheld to discharge any such indebtedness. Any and all communications between any party under this paragraph must be in writing. 17. LAWS AND ORDINANCES . The Contractor shall at all times observe and comply with all federal, state and local laws, ordinances and regulations, which in any manner effect the contract or the work, and shall indemnify and save harmless the Owner against any claims arising from the violation of any such laws, ordinances, and regu- lations, whether by the Contractor or his employees. If the Contractor ob- serves that the plans and specifications are at variance therewith, he shall promptly notify the Owner's Representative in writing and any necessary changes shall be adjusted as provided in the contract for changes in the work. If the Contractor performs any work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the Owner's Representative, he shall bear all costs arising therefrom. The Owner is a municipal corporation of the State of Texas and the law from which it derives its powers, insofar as the same regulates the objects for which, or the manner in which, or the conditions under which the Owner may enter into contracts, shall be controlling, and shall be considered as part of this contract to the same effect as though embodied herein. 18. ASSIGNMENT AND SUBLETTING The Contractor further agrees that he will retain personal control and will give his personal attention to the fulfillment of this contract. The Contractor further agrees that subletting of any portion or feature of the work, or materials required in the performance of this contract, shall not relieve the Contractor from his full obligations to the Owner, as provided by this contractual agreement. 19. TIME AND ORDER OF COMPLETION It is the meaning and intent of this contract, unless otherwise herein specifically provided, that the Contractor shall be allowed to prosecute his work at such time and sessions, in such order of precedence, and in such manner as shall be most conductive to economy of construction; provided, however, that the order and time of prosecution shall be such that the work shall be substantially completed as a whole and in part, in accordance with this contract, the plans and specifications, and within the time of completion designated in the proposals; provided, also, that when the Owner is having other work done, either by contract or by his own force, the Owner's Represen- tative may direct the time and manner of constructing work done under this contract so that conflicts will be avoided and the construction of the various works being done for the Owner shall be harmonized. The Contractor shall subunit, at such times as may reasonably be requested by the Owner's Representative, schedules which shall show the order in which the Contractor proposes to carry on the work, with dates at which the Contractor will start the several parts of the work, and estimated dates of completion of the several parts. _ 20. HINDRANCE AND DELAYS In executing the contract agreement, the Contractor agrees that in under- taking to complete the work within the time herein fixed, he has taken into consideration and made allowances for all hindrances and delays incident to such work, whether growing out of delays in securing materials or workmen or otherwise. No charge shall be made by the Contractor for hindrance or delays from any cause during the progress of anypart of the work embraced in this contract except where the work is stopped by order of the Owner or Owner's Representative for the Owner's convenience in which event such expense as in the judgment of the Owner's Reparesentative that is caused by such stoppage shall be paid by Owner to Contractor. 21. PRICE FOR WORK In consideration of the furnishing of all necessary labor, equipment and material and the completion of all work by the Contractor, and on the -delivery of all materials embraced in this contract in full conformity with the specifi- cations and stipulations herein contained, the Owner agrees to pay the Contractor the price set forth in the proposal attached hereto, which has been made a part of this contract, and the Contractor hereby agrees to receive such price in full for furnishing all materials and all labor required for the aforesaid work, also, for all expenses incurred by him and for well and truly performing the same and the whole thereof in the manner and according to this agreement, the attached specifications, plans, contract documents and requirements of Owner's Representative. 22. PAYMENTS No payments made or certificates given shall be considered as conclusive evidence of the performance of the contract, either wholly.or in part, nor shall any certificate or payment be considered as acceptance of defective work. Contractor shall at any time requested during the progress of the work furnish the Owner or Owner's Representative with a verifying certificate showing the Contractor's total outstanding indebtedness in connection with the work. Before final payment is made, Contractor shall satisfy Owner, by affidavit or otherwise, that there are no outstanding liens against Owner's premises by reason of any work under the contract. Acceptance by Contractor of final pay- ment of the contract price shall constitute a waiver of all claims against Owner which have not theretofore been timely filed as provided in this contract. 23. FINAL COMPLETION AND ACCEPTANCE Within thirty-one (31) days after the Contractor has given the Owner's Representative written notice that the work has been completed or substantially completed, the Owner's Representative and the Owner shall inspect the work and within said time, if the work be found to be completed or substantially completed in accordance with the contract documents, the Owner's Representative shall issue to the Owner and Contracter his certificate of completion, and thereupon it shall be.the duty of the Owner within thirty-one (31) days to issue a certificate of acceptance of the work to the Contractor. 24. FINAL PAYMENT Upon the issuance of the certificate of completion, the Owner's Represen- tative shall proceed to make final measurement and prepare a final statement of the value of all work performed and materials furnished under the terms of the agreement, and shall certify same to the Owner, who shall pay to the Contractor on or before the 31st day after the date of certificate of completion, the balance due Contractor under the terms of this agreement, provided he has fully performed his contractual obligations under the terms of this contract; and said payment shall become due in any event upon said performance by the Contractor. Neither the certificate of acceptance nor the final payment, nor any provisions in the contract documents shall relieve the Contractor of the obligation for fulfillment of any warranty which may be required in the special conditions (if any) of this contract or required in the specifications made a part of this contract. 25. CORRECTION OF WORK BEFORE FINAL PAYMENT FOR WORK Neither the final payment nor certificate nor any provision in this contract shall relieve the Contractor of responsibility for faulty materials or work- manship, and he shall remedy any defects due thereto and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of substantial completion. The Owner or the Owner's Representative shall give notice of observed defects with reasonable promptness. 26. CORRECTION OF WORK AFTER'FINAL PAYMENT Neither the final payment nor certificate nor any provision in this contract shall relieve the Contractor of responsibility for faulty materials or work- manship, and he shall remedy any defects due thereto and pay for any damage to other work resulting therefrom, which shall appear within a period of one (1) year from the date of substantial completion. The Owner or the Owner's Representative shall give notice of observed defects with reasonable promptness. 27. ABANDONMENT BY CONTRACTOR In case the Contractor should abandon and fail to resume work within ten (10) days after written notification from the Owner or the Owner's Represen- tative, or if the Contractor fails to comply with the orders of the Owner's Representative, when such orders are consistent with this contract, this Agreement, or the Specifications hereto attached, then the Surety on the bond shall be notified in writing and directed to complete the .work and a copy of said notice shall be delivered to the Contractor. 28. SPECIAL CONDITIONS In the event special conditions are contained herein as part of the contract documents and said special conditions conflict with any of the general conditions contained in this contract, then in such event the special conditions shall control. 29. LOSSES FROM NATURAL CAUSES Unless otherwise specified herein, all loss or damage to the Contractor arising out of the nature of the work to be done, or from the action of the elements, or from any unforeseen circumstance and the prosecution of the same, or from unusual obstructions or difficulties which may be encountered in the prosecution of the work, shall be sustained and borne by the Contractor at his own cost and expense. 30. INDEPENDENT CONTRACTOR Contractor is, and shall remain, an independent contractor, with full, complete and exclusive power and authority to direct, supervise, and control his own employees and to determine the method of the performance of the work covered hereby. The fact that the Owner or Owner's Representative shall have the right to observe Contractor's work during his performance and to carry out the other prerogatives which are expressly reserved to and vested in the Owner or Owner's Representative hereunder, is not intended to and shall not at any time change or effect the status of the Contractor as an independent contractor with respect to either the Owner or Owner's Representative or to the Contractor's own employees or to any other person, firm, or corporation. Lubbock Power and Light New Air Conditioning System Specification Section A Bid Invitation Sealed bids will be received by the City of Lubbock, Texas, for Lubbock Power.and Light Electric Distribution Department prior to 2:00 p.m. C.S.T. , 1981, then publicly opened for a new air conditioning system per this specification. This specification is divided into the following subdivisions. Section Title Section Bid Invitation A General Requirements B Technical Specification C Salvaged Material D Bidders are•invited to bid on the new air conditioning system which will be required by Lubbock Power and Light prior to the Summer of 1981. Any proposed exception to these specifications shall be designated by the bidder. No bid may be altered,withdrawn, or resubmitted after the date set for the opening of bids. The City of Lubbock reserves the right to reject any and all bids, and to waiver defects on bids. Included with each bid shall be a completed and properly signed affidavit.' A sample follows in this section of the specification. 1 Section A. (Sample Form) AFFIDAVIT The undersigned hereby certifies to their best knowledge and belief that: (1) The bid to Lubbock Power and Light dated has been prepared by and was not prepared in collusion with any other bidder on this specification, and (2) The prices, terms or conditions of said bid have not been communicated by the undersigned nor by any employee or agent of to any other bidder prior to'.the official opening of said bid, in -violation of the Final Judgment in Civil No. * entered by the United States District Court for the Eastern District of Pennsylvania on October 1,1962. - Dated: Signature of person responsible for the preparation of the bid. Signature of person supervising the above person, where applicable. * U.S.A. vs West. Elec. Corp.,.et. al, #28105 U.S.A. vs Gen. Elec. Co., et. al, #28106 U.S.A. vs McGraw Edison Co., et. al, #28107 2 SPECIFICATIONS Lubbock Power and Light New Air Conditioning System Specifications 1.0.0 Technical Specification General Lubbock Power and Light (LP&L) desires to replace the existing air conditioning system at its Electric Distribution offices. The existing system is comprised of two 7k Ton Westinghouse Unitaire Units which have a water cooled condenser. At this time, one of these units is not functioning and would require major repair exceeding its value. The two units when working were not sufficiently sized to provide adequate cooling. 1.1.0 Description of Services The work will include the purchase and installation of an air conditioning unit to replace the existing malfunctioning unit along with the purchase and installation of a roof mount- ed air cooled condensing unit for the new unit and in addition, the work of removing the malfunctioning system. The new unit will be sized for 10 Tons of cooling ARI and will connect into the existing duct system. The bid quotation is to include adequate thermostat and controls to allow the 10 Ton unit to start-up initially with the 712 Ton unit only starting up when the 10 Ton unit is not able to maintain a comfortable environment. 1.2.0 Detail Specifications The bidder shall furnish and install a Dunham -Bush Single Zone Air Handler complete with blower section, coil section, and accessories as listed below. The unit shall be a model VAH40 Dunham Bush Vertical air unit with a DX coil or an approved equal. The unit shall be rated in accordance with ARI Standard No. 430-66 (Central'Station Air Handling Units). Blower Section: Wheels shall be forward curved DWDI. Blower scrolls and wheels shall be constructed of heavy gauge zinc coated steel. Fan shafts are to be solid .steel, ground and polished to close tolerances and conservatively sized to provide operation well below the first critical speed at all design operating conditions. Shaft to be coated after assembly to assure positive corrosion resistance. Bearings shall be pre -lubricated, ball bearing type selected to assure a nominal design life in excess of 100,000 hours. Fan Sheave, 'V' belt drive and a variable pitched motor sheave shall be provided. Construction of the blower section shall consist of heavy gauge 114 oz. per sq. ft. mill galvanized steel with standard spangle. Panels to be provided with stiffeners as required to prevent panel vibration. Exposed welds and -structural steel parts shall be treated with an anti -corrosion compound. Top, side, and discharge panels shall be insulated with 1" thick, 3/4 lb. density, neoprene coated fiberglass insulation cemented to the inside of the casing. Blower support legs shall be heavy gauge steel and shall provide for floor mounting. Leg arrangement shall provide for full air circulation under the cabinet to prevent water damage. Drain Pan: A drain pan under the cooling coil shall be provided from the air inlet side at the cooling coil and shall extend to the blower section. Pan to be fully insulated with 12" thick rigid styrofoam insulation covered with bitumastic. The blower section bottom panel shall be insulated with 1�" rigid styrofoam and shall be sloped towards the drain pan to insure drainage of any carryover back to the drain pan. Coils: All cooling coils shall be of the wave -fin design and shall be tested at 400 psig air pressure in a water bath. Coils shall be of continuous aluminum (plate type) fin with seamless copper tubes and shall be mechanically bonded to the fin collars. Headers shall be of copper and all tube connections to headers and return bends shall be brazed with a silver bearing alloy. Coil casing and tube sheets shall be galvanized steel properly formed to provide good support for the finned surface. Economizer: A mixing box with parallel type dampers shall be pro- vided complete with linkage to automatically control the recirculated and outside air. The mixing box and associated outside air duct shall be capable of handling 100% vent cycle for economizer service. Mixing box shall include an integral angle type filter section with throwaway filters. The Economizer is to be equipped with an enthalpy controller and necessary controls to lock out compressors and set the dampers in the mixing box for 100% vent cycle.. Room thermostat is to override vent cycle when room temperature is satisfied. Individual (rubber in shear) isolators shall be provided for unit mounting. The bidder shall also furnish and install new Janitrol Model C120-3 (or approved equal) air cooled condensing unit on the roof. Refrigerant line will connect the condensing unit into the DX coils. The construction of the condensing unit jacket is to be of a heavy gauge zinc clad steel. The cabinet is to be supported with heavy gauge "U" channels supports. The unit is to include the following equipment. a. Quiet operating top discharge b. Reversible, directional top grille C. Self-cleaning copper tube, aluminum fin condenser coil d. Dual condenser fans with built-in divider to eliminate re- circulation when only one fan is operating. Motor is to be permanently lubricated and be equipped with ball bearings. e. Suction and liquid line valves with service parts f. Internally protected compressor motor (hermetic) g. Isolated, sound treated compressor compartment h. Protection of the compressor is to be provided by a 5 minute + 30 second delay after power interruption. i. One condenser fan cycle to maintain adequate head pressures down to 45 degrees Fo ambient, to be controlled by refrigerant head pressure. j. Crankcase heaters to be included. k. Dual high pressure, low pressure controls; high pressure is to be manual reset; low pressure is to be automatic reset. 1. Heavy duty sealed compressor/motor assembly M. Sight glass with moisture indicator and filter drier to be supplied with each condensing unit. n. A voltage and phase monitor is to be supplied and installed to protect the units motors and compressors. A Furnas Cat #947PB10AG or approved equal is required. The bidder is also to provide a thermostatic control system which will allow the 10 Ton cooler to operate initially and to start-up the 7� Ton cooler only if the 10 Ton unit is unable to maintain the set temperature. Blower motors for both air conditioner units are to run constantly when the thermostat is set in the cool mode, when the space is being cooled by outside air, the thermostat will override the enthalpy controller when the space temperature is satisfied., With the thermostat ;system-control'..in;-.the off position, everything is off and the economizer dampers are to be closed to the outside air. With the thermostat system controls set in the heat mode, the blower in the 10 Ton unit is to run constantly and the thermostat will control the existing duct furnace to maintain the space temperature. SPECIAL CONDITIONS Lubbock Power and Light New Air Conditioning System Specification 1.0.0 General Requirements: Each bidder shall submit written evidence of his qualifications -to' -Lubbock Power and Light Electric Distribution Department, in duplicate, not less than 15 days before the advertised date of bid opening, unless previous evidence has been supplied. Such evidence shall include all information necessary to certify that the bidder: 1.1.0 Maintains a permanent place of business: 1.2.0 Does not anticipate change in ownership; or major policy during the applicable calendar year. If such change is anticipated, scope and effect thereof shall be defined; 1.3.0 Has adequate plant and equipment available to do the work properly and expeditiously within the time period requested; 1.4.0 Has adequate organization and qualified manpower available to efficiently prosecute the work; 1.5.0 Has adequate technical knowledge and practical experience 1.6.0 Has adequate financial status to meet the financial obligations incident to the work; 1.7.0 Has no just or proper claims pending against him regarding the quality or performance of his work. 1.8.0 Has installed air conditioning systems similar to the type as described in these specifications for at least five years. He shall be able to supply a users list to substantiate his claim of satisfactory operation in users system, if requested to do so. Proposals may be withdrawn, altered, and resubmitted at any time before the time set for opening the bid. Proposals may not be withdrawn, altered or resubmitted after bid opening. The City of Lubbock reserves the right to accept the bid which, in its judgment, is the lowest and/or best bid; to reject any and all bids; and to waive irregularities and informalities in any bid that is sub- mitted. Bids received after specified time of closing will be returned unopened. 2.0.0 Inspection of LP&L Facilities In order to accurately quote this project, the bidders are required to visit the job site to determine the specific work required. The existing unit has space limitations which must be inspected to insure job satisfaction. Also, the roof mounted condensing units will require special supporting which must be inspected. 3.0.0 Preparation of Bids: Only bids prepared in conformance with this section will be considered for evaluation. Each bidder should supply the following information: 3.1.0 Exceptions - Any and all exceptions to this specification shall be in writing and shall accompany the bid. It will be assumed that the service and repairs offered by the bidders will be in strict accordance with the specifications unless otherwise noted by the bidder. 3.2.0 Descriptive Literature - Each bidder shall supply with the bid descriptive literature covering the services and equipment being bid. This literature shall describe the warranty, and estimated yearly maintenance services required. 4.0.0 Evaluation of Bids; All acceptable bids will be evaluated with the following information considered in the evaluation; a. Compliance with specifications b. Price and pricing policy c. Delivery time d. Warranty e, Annual maintenance 5.0.0 Invoices When billing Lubbock Power and Light, the bill should be sent to the Purchasing Agent for the City of Lubbock. A copy of that invoice should also be mailed to; Lubbock Power and Light ATTN: Joe Graham P.O. Box 2000 Lubbock, Texas 79457 6.0.0 Salvaged Equipment The salvaged equipment is to remain the property of Lubbock Power and Light. The contractor shall store the equipment on city property in close proximity to the job site as directed by Lubbock Power and Light management.