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HomeMy WebLinkAboutResolution - 2018-R0224 - TDHCA For CEAP - 07_26_2018Resolution No. 201 8-R0224 Item -No. 6.2.1 .lt:ly 26, 2019 It1?SOLUTION BE IT RESOLVED BV I'111? UITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby autlzoriMl and direetcd to Lxecute fir and on behalf' of the City of Lubbock, Amendment 1 to Contract No. 13900 and all related documents by and between the City of Lubbock and the Texas Department of Housing and Community Affairs, for the Comprehensive Encrgy Assistance 1'rogram, providing utility assistance for qualified ImN-inco1lie indiVi(luals a11d families. S<<ic1 Amendment is attached hereto and incorporated in this resolution as if-1u1k' set [01-th herein and shall he included in the ininutes oftlie Cit"' Council. Passed by the City Council on July 26, 2018 DANIEL M. POPE, MAVOR ATTEST: a Garza. City `� APPROVED AS TO, CONTIi. Bill 1-19yfer[on. Assistlufi,V/y Manager APPROVED AS TWORM; Justi rui , Assista Ety Attorney mlocs,JRFS. Amencimcm I 01illmet ] 3006 '1'M ICA CFAV .Iuly ICI, 2018 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 58180002776 FY 2017 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (CFDA # 93.568) This Amendment No. I to Comprehensive Energy Assistance Program Contract Number. 58180002776 by and between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ("Department"), and City or Lubbock, a political subdivision of the State of Texas ("Subrecipient"), hereinafter collectively referred to as "Parties", RECITALS WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number 58180002776 ("Contract") on January 01, 2018 and WHEREAS, the Parties desire to amend the Contract in the manner provided herein below. AGREEMENTS NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows: SECTION 1. The following Contract section is hereby amended as follows: 1. Section 4. F. Department Obligations, of this Contract is hereby amended to read as follows: "Section 4. F. Department Obligations. Notwithstanding any other provision of this Contract, the total of all payments and other obligations incurred by Department under this Contract shall not exceed the sum of $1,462,858.00." 2. Section 16 B. is deleted and replaced in it's entirety: When the Subrecipient no longer needs equipment purchased with CEAP grant funds, regardless of purchase price, or upon the termination of this Contract, Department may take possession and transfer title to any such property or equipment to the Department or to a third party or may seek reimbursement from Subrecipient of the current unit price of the item of equipment, in Department's sole determination. Subrecipient must request permission from the Department to transfer title or dispose of equipment purchased with CEAP grant funds. 3. Exhibit A. Budget And Performance Statement. of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit A. SECTION 2. All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract void by law. SECTION 3. Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract. Page I of 4 SECTION 4. This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of which together shall constitute one agreement binding on Panics, notwithstanding that all the Parties shall not have signed the same counterpart. SECTION 5. If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature. SECTION 6. By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the Contract as if it were set forth word for word therein. SECTION 7. This Amendment shall be binding upon the Parties hereto and their respective successors and assigns. SECTION 8. This Amendment shall he effective and memorializes an effective date of April 24, 2018. WITNESS OUR HAND EFFECTIVE: April 24, 2018 SUBRECIPIENT: City of Lubbock a political subdivision of the State of Texas By: Title: Date: DEPARTMENT: TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency or the State of Texas By: Title: Its duly authorized officer or representative Date: Page 2 of TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS AMENDMENT NO. 1 TO CONTRACT NUMBER 58180002776 FY 2017 COMPREFIENSIVE ENERGY ASSISTANCE PROGRAM (CFDA a 93.568) EXHIBIT A BUDGET City of Lubbock a political subdivision of the State of Texas DEPARTMENT FINANCIAL OBLIGATIONS S 1.462.858.00 CEAP FUNDS CURRENTLY AVAILABLE S 1,200.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE BUDGF,T FOR AVAILABLE ALLOCATIONS BUDGET CATEGORY FUNDS % Administration S 105,618.00 - Direct Services S 1,356,040.00 - TOTAL CEAP BUDGET S 1,461,658.00 - BUDGET CATEGORY FUNDS °/a Household Crisis S 587,911.00 43.35 Utility Assistance S 587,911.00 43.35 Program Services S 180,218.00 13.29 TOTAL DIRECT SERVICES S 1,356,040.00 100.00 Subrecipienes service area consists of the following Texas counties: LUBBOCK General Administrative and coordination of CEAP, including costs and all indirect (or overhead) cost, examples include salaries, fringe benefits, non -training travel, equipment, supplies, audit and office space are limited to 7.22% of the Contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of costs for program services, must be paid with nonfederal funds. Page 3 of Program services costs shall not exceed the maximum 13.29%. Program services cost includes direct administrative cost associated with providing the client direct service salaries and benefits cost for staff providing program services, cost for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable program services cost when associated with providing client direct services. Other program services costs may include outreach activities and expenditures on the information technology and computerization needed for tracking or monitoring required by CEAP. Department's prior written approval for purchase or lease of equipment with an acquisition cost of 55,000 and over is required. Approval of this budget does not constitute prior approval for such purchases. Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent improvement of any building or facility. Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second and final budget revision must be received by the Department no later than 45 days prior to the end of the Contract Term. Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in Contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or other funds. Vendor Refunds Subrecipient must determine which TDHCA contract the payment(s) were charged to, the clients(s) associated to the payment(s) and if the contract remains open. If the contract remains open, Subrecipient must enter the amount into the Contract System in the appropriate budget line item into the Adjustment column in the monthly report and make an appropriate note in the system. This will credit back the vendor refund(s) for the Subrecipient to expend on eligible expenses. If the contract is closed, Subrecipient must return the vendor refund(s) to the Department containing the contract number and appropriate budget line item associated to llte refund(s). Page 4 of 4 Cite of Lubbock, TX Grant Award Existing Grant - Budget Detail July 112, 20I8 Administrative Information: Grant Number: 58190002776 Grant Name: Comprehensive Fnergy Assistance Program Grant Effective ❑ate: 11112018-12/31 /2018 Texas Department of ]lousing and Community Grant Provider/Agency: Affairs Personnel Information: # of till] -time positions fimded wlgrant 5 Annual Annual Title of Position Salary Bencfits Grant Other Grant General Fund Inspector $ 34.936 12.423 15,000 32,359 - Proect Specialist 15,000 Management Assistant S 40.778 14,373 12.510 42.641 Financial Manager 60.405 18.011 6.000 72.416 - 17irector 88.415 1), 8.000 103.580 - Contract Manager 55.010 17,046 14,500 57.556 - $ 279.544 85M 18 71,010 308.552 - Budget Information: (;rant AI)I)ropriation Detail Salaries Benefits Travel I.uthcran Social Scrvices Household Crisis Utility Assistance Utility Assistance Component Program Services cost Total AI)propriation Previous Amendment Total Award Award Amt Amount Amount 45,492 $ 45.492 25,518 25,518 1,200 1.200 120,000 K826 184.826 671.272 384.600 1,055.822 121,270 28.730 150.000 S 984.702 478.156 S 1.462,859 City of Lubbock, TX FY 2018 Budget Grant Funds -Texas Department of Housing and Community Affairs Accept and appropriate grant from Texas Department of Housing and Community Affairs for the Comprehensive Energy Assistance Program (CEAP) an energy assistance program. Funding will be received in the amount of $1,462,858. The grant will fund programs to assist low-income persons and families with energy assistance, and energy efficiency. This is accomplished by funding both sub -recipient programs, and city programs that address this issue. The grant pays for both programmatic and administration of the funds. Period of performance is January 1, 2018, through December 31, 2018.