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HomeMy WebLinkAboutResolution - 264 - Statement Of Assurances For Entitlement Period Eleven - 09_13_19791 4 - RESO. #264 - 9/13/79 RESOLUTION A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A STATEMENT OF ASSURANCES FOR ENTITLEMENT PERIOD ELEVEN (OCTOBER 1, 1979, THROUGH SEPTEMBER 1, 1980) OF THE GENERAL REVENUE SHARING PROGRAM. WHEREAS, the City of Lubbock is required by law to file a statement of assurances for each Entitlement Period of the General Revenue Sharing Program in order to receive payments under the State and Local Fiscal Assistance Act of 1972 as amended; and WHEREAS, the City of Lubbock wishes to continue its eligibility for and participation in the Generalr Revenue `fSharing vProgram; NOW THEREFORE: $g� IT RESOLVED BY THE C.I•T3( UNCII,.,D,THE .0�'- UBBOCK: -T 4 rr TL 11. :'_r[ •...�1 Y.:. ! �y . _..a`► arrftrz. CHAT the May©rCojf 7> }ie" Citp,,df .tibt�ock �°BE f � tl�b authorized and directed ""' to execute for and on behalf of the City of Lubbock a Statement of Assurances for''EntirleMen ProE Ejev6h' (Octo ' r 1+'Y9 9t$r' Se tfi,br3 q980) of the General tkevenue Sring Program, attachedrherewit w�iqh 4all-•be sp a upon the minutes of the Council and as spread upon the minuted t of ::,tiif s Gounc E tL3; shall constitute and be a part of this Resolution as if fully copied herein in detail. : Passed by the City Council this 13th day of tSentember": non 101979. Zt*Th, " 1.'•",?�!`::t: [`t' t'i:*tiG:fs` ��EiF*;.� iii,"_� i� �':'tli:R fonO i'.nd CIC'.po It r',ti rt':c;,uC f.i:is•t[ farij. r ,eivo in ty'Im tC 'i forii, .. !7•t ." to UtfrL.r t• rr' Ll: .Te i tirT- 4twCi `r5 from tilt}end of E,:C.`;h:]ttt� ,r _, C,r f .. rr! .. .;ri'lt: - - Evelyn GA .ga, City c e y-Treasurer u i ...,::t5 1rj nC,,. ,'�,f(,sn:.t.' v.•;t! ti, ., i:11:°. fi rr.: _ flXTENT. 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Sf,ring that witm. rcl.pect to pi y.nc;nl r( rtv i t nd• r Vie R t the ni f j f C{ )^.'. i1 �r i st :',fir; f o(t;_r t;r'•cJ 11 i;tn+`K z { •17€ fi 8r .. ,x!.d i. ;~ e the f, v. t, jLt�. • iil t!f` - CC), . ? i. Ly to „ 1 f,_:ii .:' tl tt' Offar : ')t f t•vtr'',r `' ` ' -, f�„ ::.' t.,::l'Gt(,. {. ,rlr' 7 �t':.'-flrl., E".(at iilE? ��1C lEP<; [�:� .i^.i:Y ,J' ;^ f SUMMARY r PROPOSED USE OF GENERAL REVENUE SHARING ENTITLEMENT PERIOD XI OCTOBER 1, 1979 THRU SEPT. 30, 1980 REVENUE $2,997,032.00 Unallocated Funds $ 292,237.00 Entitlement XI Funds $2:91704.795,00 PROPOSED EXPENDITURES $2,997,032.00 Administrative Services Communications $ 3,000.00 Garage 120,000.00 Radio Shop 5,975.00 Community Facilities Cemetery 120,000.00 Civic Center 40,000.00 Library 231,475.00 Parks & Recreation 518,943.00 Finance Financial Administration 15,000.00 Accounting & Reporting 3,200.00 General Government City Council 8,000.00 City Secretary 30,905.00 General Multipurpose 16,298.00 Rape Crisis Center 4,617.00 Management Information Systems Data Processing 62,510.00 Personnel 20,000.00 Planning Traffic Engineering 460,721.00 Public Safety Fire 130,300.00 Police 28,000.00 Public Services Animal Shelter 2,000.00 Engineering 340,000.00 Sanitation 167,000.00 Streets 203,000.00 Tax 15,000.00 Water Utilities Water Distribution 96,180.00 Water Production 210,708.00 Sanitary Sewer 144,200.00 ITEM 17 s ADMINISTRATIVE SERVICES $128,975.00 Communications 1. Furniture for Communication - EOC Room $3,000.00 Two sofas, a table, lamp and small refrigerator will be purchased to to complete the remodeling of the Radio Room and the switchboard operator rest area in the'basement of City Hall. The furniture will be placed in the Emergency,Operations area and will provide rest areas during weather alerts and other defense/disaster situations. Garage 1. New Garage Service Center $100,000.00 A new central services center will be constructed which combines the municipal garage and sanitation services. The new center is needed primarily to replace a 25 year old building presently used as the garage and to improve the maintenance of an ever growing fleet of municipal vehicles. The new garage will provide an improved vehicle maintenance system and inventory control. Additional funds, $528,190.00, are available from Entitlement;Periods VI and VIII for the improvement of the sanitation and garage facilities. 2. Fuel Dispensing/Maintenance System $20,000.00 Funds will be used to develop an automated system for vehicle maintenance information, garage inventory control, and fuel and oil dispensing. Such a system is needed to improve the record keeping and planning data for the Garage. The!new system, together with the new centralized garage facility, will help improve the monitoring of fuel usage and inventory planning. Radio Shop 1. Isolation Test Equipment for Transmitters and Receivers $5,975.00 Funds are needed to improve the Police Communication System. Isolation test equipment is needed to locate transmitters and receivers which are radiating spurious or harmonic frequencies. Such frequencies cause inter- ference to other ',systems and are illegal. It is necessary to keep hand- held mobile unitsoperating efficiently. ka 1. COMMUNITY FACILITIES Cemetery Completion of Sprinkler System $910,418.00 $1200000.00 The City Council has approved approximately $370,000.00 in revenue sharing funds from previous entitlement periods for the expansion and the improve- ment of the Cemetery irrigation system. Additional funds are being requested to continue the improvement in additional areas of the Cemetery. Of the 160 acres of cemetery land, 110 acres have had new irrigation installed. These funds will be used to install irrigation in remaining 50 acres. The improved system will free approximately 11% of the cemetery maintenance staff for other activities. Civic Center 1. Re -wiring of the Memorial Center Fountain $40,000.00 Funds are being requested to re -wire the Avenue Q fountain which was improperly designed and water enters the electrical wiring causing corrosion. This work is necessary if the fountain is to be used in the future. Library 1. New Branch Library $231,475.00 Additional funds are needed to complete the construction of a new branch library to be located in LeRoy Elmore Park. The City Council has allocated $218,525.00 from entitlement period X for this project. The total esti- mated cost of the project is $450,000.00. Currently the status of the project includes selection of the architect (BGR). Bids are expected to be let in October, 1979. Completion is anticipated in October, 1980. Parks and Recreation 1. Irrigation Wells Frank Higginbotham Park and J. B. Maxey Park $36,000.00 Funds are being requested to drill wells and tie into the existing irrigation system of two parks. The use of the irrigation wells in Higginbotham and Maxey Parks will relieve the Parks and Recreation Dept. from using City water for irrigation purposes. The water table under these parks is high due to the irrigation used by Texas Tech on their Farms in Northwest Lubbock. The use of the water for irrigation will help reduce flooding in the area around the parks. 2. Landwer Pavillion Equipment $2,073.00 Revenue sharing funds are being requested to purchase equipment for the Landwer (Manicapelli house). This party house will be opening in early 1980 to serve the public for meetings and banquets. The equipment includes 250 folding chairs, 25 card tables, 12 banquet tables, 2 chair racks and 2 table racks. This equipment is needed before the ✓fa-cility can be rented. 3. Funding for Surfacing of Game Courts $23,000.00 Additional funding for the surfacing of tennis courts, volley ball courts, and basketball courts in Miller Park, Stevens Park, Dupree Park, Crow Park and Clapp Park is needed due to approximately 15% cost increase over the original estimates. 4. Renovate Existing Playground Facilities $46,250.00 Funds are requested to renovate the existing playground facilities at the following parks: Clapp, Hood, Hamilton, Davis, Ribble, and Ratliff. At the present time these playground facilities are not meeting the needs of the people they serve. Most of this equipment, which includes swings, slides and monkey bars, is 20 years old. The Parks Department must replace or tear down the worn-out equipment. 5. Carlisle Park Irrigation System B $15,000.00 The irrigation system at Carlisle Park is over 25 years old, leaking badly, and is in need of constant repair. Funds are being requested for material and labor for an irrigation system on this 5 acre park. The proposed new irrigation system will be an automatic system and will improve the appearance of the park and maintenance cost will be reduced. Currently only 10% of the park can be watered with the existing system. The lack of water causes the Park to have dry or dead plant material. Parking Lots Jack Stevens and George Dupree Parks $20,000.00 Presently Stevens and Dupree Parks do not have off street parking. This causes major problems for the public when attending activities at these parks. Funds are being requested for paving for the parking lot with curb and gutter and lighting for 15 cars. 7. Renovate Maxey Community Center $25,300.00 Funds are being requested to renovate Maxey Community Center which is the oldest community center in Lubbock built in 1960. Renovation will include repair to the walls, the floors, heating and air conditioning system. No major repairs have been made on the building since it was built. (0"1*`t W 8. J. B. Maxey Park Irrigation System $117,000.00 Funds are being requested for the installation of an irrigation system in 39 acres of Maxey Park. The new irrigation system will replace an old quick -coupler irrigation system which is 25 years old and in need of con- stant repair. The new system will be an automatice system that will.allow the -park to be watered in one afternoon. Currently only 30% of the park can be watered. The new system will save approximately 331 man year or an annual savings of $5,000.00. 9. Davis Park Irrigation System $30,000.00 Funds are being requested for the installation of a new irrigation system in 10 acres of Davis Park. The new irrigation system will be an automatic system replacing a 25 year old quick -coupler system which is currently non-functional. Replacement will save an estimated $5,000.00 annually. 10. K. N. Clapp Park Irrigation System $30,000.00 Funds are being requested for the installation of the new irrigation system on 10 acres of Clapp Park. There are presently 10 acres in Clapp Park that do not have an irrigation system. This situation creates problems in watering the plant material on display in the Lubbock Arboretum. 11. Wagner Park Irrigation System $30,000.00 The irrigation system at Wagner Park is over 30 years old and in need of constant repair. Funds are being requested for the installation of a new automatic irrigation system which will save an estimated $5,000.00 annually.. Wagner Park is becoming one of the City's most well used parks. 12. Garden and Arts Center Repairs $18,700.00 Funds are needed for the repair, paint -up and fix -up of the Garden and Arts Center. Repairs are required before further deterioration takes place. 13. K. N. Clapp Party House Renovation $12,450.00 Clapp Party House was built in the 1950's and has had very little done to it rather than painting since that time. Funds are being requested for the renovation of the kitchen and the purchase of kitchen equipment. In addition funds are needed for landscaping. 14. Development of Undeveloped Park Land $113,170.00 Jan Jennings and N. B. McCulloch Park are undeveloped parks in South and Southwest Lubbock. Funds are needed for installation of irrigation systems and landscaping. This preliminary development is necessary before any additonal park and recreational improvements can be made. Currently $50,000.00 is available for development of Jan Jennings Park from Entitlement Period 8. FINANCE $18,200.00 Financial Administration 1. Inventory of Fixed Assets $15,000.00 Funds are needed for a contract with the Texas Tech College of Business Administration, Department of Real Estate to prepare an inventory of all City owned real property improvements (buildings and structures). This inventory will include a current valuation performed by a local fee appraiser and a computerized program with the capabilities of assembling various data and updating valuations. These exepnditures are necessary for the protection of real estate, better insurance coverage, and better asset utilization. Accounting and Reporting 1. Declator $3,200.00 Funds are needed to purchase a new declator which removes carbon from computer printouts. The existing equipment in accounting is inefficent and needs replacement. The new declator will remove carbon from 4 copies at one time, a job which is presently being done by hand. GENERAL GOVERNMENT City Council 1. Sound System for Council Chambers $59,820.00 $8,000.00 Funds are needed to replace the public address system in the City Council Chambers which was installed when the Municipal Building was built in 1965-66. There has been no update of the system. With the number of public hearings and number of people attending meetings increasing a new public address system is needed. The present system makes proceedings by the City Council difficult to hear. City Secretary 1. New jedition_. of City Charter $5,000.00 Funds are being requested to print a new edition__ of the City Charter. The present supply of charters is exhausted and these additions do not include the 1964 and 1967 Charter amendments. 2. Recording System for City Council Chambers $3,905.00 Funds are requested to replace the recording system in the City Council Chambers. A new system is needed which will allow for better recording of City Council meetings and public hearings. The new system will include a Dictating/Transcribing Unit which allows for more efficient transcribing of City Council Proceedings. More request are being made by state, local and federal agencies as well as City departments for verbatum records. The City Secretary needs this new equipment. 3. Recodif ication of City Ordinances $22,000.00 The present Code was prepared and published in 1959. There are many omissions in some ares of the Code due to irregularity of publication of the supplements. There are many items that are obsolete and need to be repealed, rescinded or amended. The present Code is inadequate for research purposes. General Multi -purpose 1. Audit and Advertising $16,298.00 Funds are needed for the financial and compliance audits of General Revenue Sharing for fiscal year 1978-79 and fiscal year 1979-80. Funds are also needed for advertising costs associated with publishing notices of hearings and other administrative costs. 2. Rape Crisis Center Support $4,617.00 The City Council has approved support funding for the Lubbock Rape Crisis Center from Revenue Sharing funds in Entitlement Period IX and X. Funding from Entitlement XI will complete the commitment made to help support the Lubbock Rape Crisis Center with operational functions. Under a contract with the Rape Crisis Center the center provides direct services for at least 7,128 members of the Lubbock community every year through counseling of sexual assault victims and their families, in service train-ing for professionals who deal with victims of sexual assault, and public awarenesss program which provides average of 180 community presenta- tions each year. The funds allocated for for operational expenses for Rape Crisis Center which provides the following specific services: Crisis Intervention Counseling for victims and their families, follow up counseling for victims and their families, physicians on call 24 hours per day for completion of medical exams, inservice training. -for professionals and assistance to law enforcement agencies in the District Attorney's office in dealing with the victim in the prosecution procedure. MANAGEMENT INFORMATION SYSTEMS $62,510.00 Data Processing 1. Increase Computer Memory $47,952.00 Additional capacity for memory is required before the Police Information System can be installed. Because of charigilag, technology, the require- ment for computer memory has greatly increased. Additional memory will provide for faster turn around on day to day computer operations and will allow for additonal expansion in teleprocessing. The_need for expanded memory capabilities is being experienced in other cities of similar size. Both Amarillo and Wichita Falls have found it necessary to increase their memory capability to 1 million bytes. 2. MTU1411 Mag Tape Drive MTF0117 9 Track/Dual Density $14,558.00 Funds are needed to purchase a4d-1-tiorWil equipment which will give the City 3 tape drive units, 2 for normal operations and the additional drive for back up. This will allow future use of on-line updating of files as all transactions will be journaled to this drive. The equipment will help slow down the need for additional personnel in the data entry section. Each department could have the potential for on-line updating. 51 W PERSONNEL $20,000.00 1. Personnel Payroll System $20,000.00 Funds are requested to adopt and implement a payroll personnel management system which will provide the City of Lubbock with the data base necessary to provide analytical information on the work force, payroll and benefit programs for City employees. Funds will be used for an assistant programmer, departmental terminal, and charges for converting the system. The software package has been made available to the City of Lubbock at no cost. In recent years, the Personnel Department has been unable to provide the City of Lubbock and various federal and state agencies with work force data. Most important is the reporting requirements set by the Office of Revenue Sharing and the Department of Housing and Urban Development. This data base system will also help document city benefits as outlined in the personnel package and budget presented to the City Council. 1. 2. 3. 4. PLANNING $460,721.00 Traffic Engineering Traffic Signal 13th and Slide Road $30,000.00 Funds are requested for the installation of a traffic signal at 13th Street and Slide Road to reduce delay in crossing Slide Road and decrease the accident rate. This project was considered by the City Council on April 12, 1979 and tentatively approved. Install Traffic Signals for Intersections $30 000.00 Funds are needed to cover inflation of prices for materials, equipment and labor to install traffic signals for three intersections: 82nd Street and Quaker Avenue. 82nd Street and Slide Road, 82nd Street and University Avenue. These projects were approved in the last bond program. The cost of installation for each intersection has increased $10,000.00. Traffic Control Equipment for Avenue H and Texas $20,000.00 Funds are requested for the modification of traffic control devices to convert Avenue H and Texas Avenue to oneway streets from 8th Street to 29th Street connecting underpass at 4th Street and Avenue H which is under construction at the present time. Modification will include signals, signs and pavement markers. Equipment and Labor for Upgrading Traffic Signals $7,000.00 Funding will be used to replace four section signal heads with 5 section signal heads (left turn amber arrow). This project'.is to upgrade exisitng signals to meet the federal regulations as set out in the Manual on Uniform Traffic Control Devices. The deadline for meeting these standards is 1981. Funds will convert approximately 203 signals. 5. New Traffic Counters $5,000.00 Funding is requested for the purchase of 10 traffic counters which will replace 10 year old exising counters. The new equipment will allow for better traffic surveys and improve planning of traffic flows. 6. Replacement of Traffic Controllers $20,000.00 Funds are requested to replace two 10 year old traffic controllers. The existing controllers are beginning to become a constant maintenance prob- lem. Parts and print boards are no longer available from the manufacturer.