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Home My WebLink AboutResolution - 2010-R0432 - Purchase Order Of Caterpillar Generator From Warren Cat - 09/16/2010Resolution No. 2010-RO432 September 16, 2010 Item No. 5.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 32500078 for the purchase of a Caterpillar Model D80-6 Generator, by and between the City of Lubbock and Warren Cat of Amarillo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on September 16, 2010 TOM MARTIN, MAYOR ATTEST: 'QAE�:22- Rebc ca Garza, City Secretary APPROVED AS TO CONTENT: Mark arwo , Assistant City Manager Chief Information Officer APPROVEAS TO FORM: 4had Weaver, Assistant City Attorney vw:ccdocs;'RES.Warren Cat-PurchaseOrd August 30, 2010 city of lubbo& TEXAS TO: PURCHASE ORDER WARREN CAT 1101 S FM 1912 AMARILLO, TX Texas 79120 Page - Date - Order Number Branch/Plant 1 08 30 2010 32500078 000 OP 22.12 SHIP TO: CITY OF LUBBOCK RADIO TOWER SITE 29TH STREET & ALCOVE AVE ATTN: JACK MORRISON LUBBOCK Texas 79407 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Ordered 08/30/2010 Freight Requested 08/30/2010 Taken By R HOLDER Delivery PER J MORRISON REQ 34940 BUYBOARD CONTRACT NO. 268-07 Description'Supplier Item Ordered UM Unit Cost UM Extension Request D -it_ GENERATOR 1.000 EA 28,340.0000 EA 28,340.00 08 30 2010 D30 -o Total Order Terms NET 10 EOM 28,340 00 This purchase order encumbers funds in the amount of $28,340. awarded to Warren CAT, of Amarillo, TX, on September 16, 2010. The following is incorporated into and made part of this purchase order by reference: Price quotation dated August 24, 2010 from Warren CAT, of Amarillo, TX, and BuyBoard contract No. 268-07. Resolution# 2010—RO432 CITY OF LUBBOCK ATTEST: Q-Oj�� - (-� 7\ Tom Martin, Mayor 'Rebecha Garza, City Secretary Box 31360 1101 S FM 1912 Amarillo, TX 79120-1360 806.335.1511 tel 806.335.3848 fax August 24, 2010 Ms. Robin Holder City of Lubbock Buy Board contract # 268-07 rholder _ci.lubbock.tx.us Resolution No. 2010—RO432 Dear Robin, We are pleased to submit our proposal for a new Caterpillar Model D80-6 packaged generator set, rated 80 kW standby, rated to operate at 120/208 volt, three phase, 60 cycle, equipped with the following standard features: CATERPILLAR DIESEL ENGINE Tier 3 EPA Approved Emissions Certified Electrical system, 12 VDC Cartridge type air filter Coolant and lube drains piped to the edge of base ADEM electronic engine control with speed adjust thru EMCP AUTOMATIC VOLTAGE REGULATOR Voltage within +/- 0.5% 3-phase at steady state from no load to full load CHARGING SYSTEM CAT Premium High Output Battery with rack & cables, installed (dry); 950CCA; 90amp hr CONTROL SYSTEM EMCP3.2 digital control panel Vibration isolated NEMA 1 enclosure with hinged door DC and AC wiring harness CIRCUIT BREAKERS UL/CSA listed mainline breaker 3 -pole with solid neutral NEMA 1 steel enclosure, vibration isolated Electrical stub -up area directly below circuit breaker COOLING SYSTEM Radiator and cooling fan complete with protective guards Standard ambient temperatures up to 50 deg C. (122 deg F) 50% coolant antifreeze/corrosion inhibitor GENERATOR Insulation system, class H Drip proof generator air intake (NEMA 2,IP23) EQUIPMENT FINISH All electroplated hardware Anticorrosive paint protection High gloss polyurethane paint for durability and scuff resistance LITERATURE DOCUMENTATION Operation and maintenance manual pack and OMM Storage Compartment Wiring diagrams included WARREN 1W Box 31360 1101 S FM 1912 Amarillo, TX 79120-1360 806.335.1511 tel 806.335.3848 fax MOUNTING SYSTEM Heavy-duty fabricated steel base with lifting points Anti -vibration pads to ensure vibration isolation Complete OSHA guarding Flexible fuel lines to base with NPT connections Fuel tank vent with NPT customer connections In addition to the standard features listed above, the quoted generator sets include the following optional accessories: UL2200 Listed EMCP 3.2 control system Weather protective enclosure with internally mounted exhaust silencer Fuel tank base, UL142 listed, 24-hour capacity, double wall construction NFPA 110 upgrade Voltage adjusting potentiometer AREP excitation system Low coolant level shutdown circuit Low coolant temp alarm Coolant heater Low fuel level alarm Panel mounted alarm horn Battery charger, panel mounted, 10 amp Coolant recovery system (to be installed at time of start up) We have also included a Caterpillar model CTG automatic transfer switch, rated 400 amp, 120/208 volt, equipped as follows: Nema 1 (indoor) enclosure In phase monitor Programmable clock exerciser MX150 microprocessor controller The published List Price of the generator set and transfer switch is $38,030.00, not including freight and start up costs. The price of the aenerator set. as described above. includina freiaht and start un cost, will be $28,340.00, delivered to Lubbock. Please consider the following points regarding our proposal: • The generator sets are quoted FOB Newberry, SC with freight prepaid to Lubbock, Texas • We have not included unloading expense at the jobsite. • Our pricing does not include sales tax • Our quoted price includes a start up inspection of the completed installation. • We have not included diesel fuel in our proposal The lead time for new factory orders is approximately 18-20 weeks after notice to proceed. WARREN Box 31360 1101 S FM 1912 Amarillo, TX 79120-1360 806.335.1511 tel 806.335.3848 fax We appreciate the opportunity to submit our proposal for your review. Please don't hesitate to contact me if you have any questions. Regards, WARREN CAT Steve Akarv�� Steve Akeroyd Electric Power Sales Representative Re: SCA1258 Attachments: Warren CAT terms and conditions Caterpillar warranty statement