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HomeMy WebLinkAboutResolution - 091274A - Contract - LBK County Historical Survey Committee - Technical Services - 09_12_1974. li MR:dw RRSOT ATTTON E IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock a Contract ' with the Lubbock County Historical Survey Committee, attached herewith which shall be spread upon the minutes of the Council and as spread upon the minutes of this Council shall constitute and be a part of this Resolution as if fully copied herein in detail. Passed by the City Council this 12th day of September , 1974, ROY B SS, MAYOR {ATTEST: ITreva Phillips, City,�6ecretary- �. APPPPROOVED AS TO FORM: Fred O. Senter, Jr., Cit3F.66i CITY OF LUBBOCK, TEXAS URBAN PLANNING ASSISTANCE PROGRAM CONTRACT FOR PROFESSIONAL OR TECHNICAL SERVICES THE STATE OF TEXAS § COUNTY OF LUBBOCK § AGREEMENT THIS AGREEMENT, entered into as of this 12th day of September, 1974,- by and between the City of Lubbock,. Texas, hereinafter ref erred to as the "City" and the Lubbock County Hisbrical Survey Committee, P. O. Box 4089, Lubbock, Texas 79409, created under the provisions of Article 6145. 1, V.A. C.S. acting herein by and through its duly authorized agents or represen- tatives, William C. Griggs, Chairman, and James W. Kitchen, and between William C. Griggs and James W. Kitchen individually as Principal I nvestiga- tors, said Committee and Investigators are hereinafter referred to as the "Contractor", WI TNESSETH• WHEREAS, the City has, under date of July 1, 1974, entered into a Contract for a grant for preparation of a Comprehensive Plan with the United States of America, providing financial aid to the City, under the Urban Planning Assistance Program authorized by Section 701 of the Housing Act of 1954, as amended to date, and WHEREAS, pursuant to such Contract, the City is undertaking certain activities necessary for the preparation of an Urban Image Analysis Study, and WHEREAS, the City desires to engage the Contractor to render certain technical advice and assistance in connection with such undertakings as assumed by the City: NOW THEREFORE, the parties do mutually agree as follows: Section 1: THE GENERAL OBJECTIVE OF THIS CONTRACT The general objective of this contract is for the Contractor to identify, inventory, and document the historic sties within the City of Lubbock, Texas, 4 so that they may be preserved for the use of future generations. Section 2: THE WORK TO BE PERFORMED BY CONTRACTOR TO ACHIEVE THE GENERAL OBJECTIVE OF THIS CONTRACT The work which the Contractor covenants and agrees to perform in order to achieve the general objective of this contract includes the following: A. Survey existing sites and structures in the City of Lubbock con- structed before 1945..Determine which structures or sites should be included in the Texas Historic Survey. B. Conduct research on each site or structure selected to assure that the history of the site or structure can be adequately told. C. Locate and copy all available archival material relating to each site or structure in order to insure its availability for future generations. D. Make a photographic record of all sites or structures. E. Classify all sites or structures by condition, ownership, location, leval of information, type of information, and by use of indexing i topics. F. Submit, in appropriate form all pertinent information to the City of Lubbock and to the Texas Historical Commission. G. Make recommendations regarding historic sties in Lubbock to appropriate national and state agencies. Section 3 GUIDELINES FOR CONTRACTOR TO FOLLOW IN THE AREAS OF IDENTIFICATION, INVENTORY, AND DOCUMENTATION. The Contractor agrees and covenants to follow the following guidelines in regard to the areas of identification, inventory, and documentation: A. Identification Contractor's researchers will endeavor to identify all important historic sites and structures within the City of Lubbock. These sites and structures will be identified by information obtained by on -site survey, from other historical organizations, from library research, county records, information furnished by individuals and originalhnd surveys at the General Land Office in Austin. A site file will be provided for each site or structure identified, in which all information, photographs, etc.', will be placed. The files will be grouped according to type of site and geograph- ical location. B. Inventory Inventory involves gathering extensive information on sites and structures which, in the opinion of the Contractor's research teams, are of primary importance in the study. Each team will photo- graph all sites and structures visited. All local sources will be examined for archival information and photographs, and copies will be made when possible. When applicable, researchers will use oral history techniques in gathering information. Mem- bers of research teams will be constantly on the alert for sites and will make new site files as needs for them arise. C. Documentation The information gathered in Parts A and B will be sorted and re- viewed by the Contractor. All applicable information from each file will be arranged in proper form for inclusion in _the Lubbock Historic Site Survey. The most historically significant sites and structures within the city, as determined by the Contractor's research teams, will be included in a publication detailing the most important historic sites in Lubbock. In addition, sites and structures deemed to be of sufficient importance will be submitted in proper form to the Historic American Engineering Record and the National Register of Historic Places. Duplicate forms or reports shall be delivered to the City of any and, all such forms or reports submitted to the Historic American En- gineering Record and the National Register of Historic Places. Section 4. TIME OF PERFORMANCE The services of the Contractor are to commence upon the date first written above, and shall be undertaken and completed in such sequence as to assure their expeditious completion in the light of the objective of the contract, but in any event all of the services required hereunder shall be completed within 135 consecutive calendar days from the date of this contract. SECTION 5. COMPENSATION The Contractor shall be compensated in an amount not to exceed Five Thousand Eighty -Seven Dollars and No Cents ($5, 087.00) for services rendered under the terms of this contract. The Contractor shall be compensated by the City in the following manner: The Contractor shall submit a requisition for payment, on or about the first of each month, for services rendered during the preceding month, and the City shall remit same payable to William C. Griggs, Chairman of the Lubbock County Historical Survey Committee. Section 6. TERMINATION In the event the City elects to terminate this program and so notifies the Department of Housing and Urban Development, or in the event the Depart- ment of Housing and Urban Development terminates this program and withdraws Grant Funds or in the event that all allocated Grant Funds are expended, then upon the happening of any of the above, this contract shall terminate with the Contractor entitled to payment for services to such date or to the extent of available Grant funds. Written notice of any such termination shall be given by the City to the Contractor by mailing such notice to William C. Griggs, Chairman, Lubbock County Historical Survey Committee, P. O. Box 4089, Lubbock, Texas 79409. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first above written. LUBBOCK COUNTY HISTORICAL SURVEY COMMITTEE t William C. Griggs, indivizzly and as Agent of the Lubbock County Historical Survey Committee mes W. Kitchen, individually and as jent of the Lubbock County Historical rvey Committee CITY OF LUBBOCK 7/t, arc Lf I 149 ROYRkS,"TIAYOR ATTEST: Treva Phillips, City S cretary-Treasurer APPROVED AS TO FORM: Fred O. Senter, Jr., (4 ttorney