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HomeMy WebLinkAboutResolution - 2010-R0414 - New Freedom Mobility Management Grant W/Federal Transit Administration - 08/26/2010Resolution No. 2010-RO414 August 26, 2010 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Chief Financial Officer of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, the FY 2010 New Freedom Mobility Management Grant in the amount of $72,732 with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on August 26, 2010 TOM MARTIN, MAYOR ATTEST: iarza, City Secretary APPROVED AS TO CONTENT: Bill Howerton, Community Development Citibus 'PROVED AS TO FORM: eaver, Assistant City Attorney ccdocsiCrtbus-New Freedom Mobility Mgmt Grant lust 6. 2010 View Print DOT U.S. Department of Transportation Page 1 of 9 Resolution No. 2010-R0414 D FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -57-X029-00 Budget Number: 1 - Budget Approved Project Information: New Freedom Mobility Management Part 1: Recipient Information Project Number: TX -57-X029-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $90,915 Cost: View Print Project Number: TX -57-X029-00 Project Description: New Freedom Mobility Management Recipient Type: City FTA Project Mgr: Lynn Hayes 817-978-0565 Recipient Contact: Chris Mandrell New/Amendment: Amendment Amend Reason: Initial Application $18,183 Fed Dom Asst. #: 20521 Sec. of Statute: 5317 State Appl. ID: None Specified Start/End Date: - Recvd. By State: Jul. 27, 2010 EO 12372 Rev: Not Applicable Review Date: None Specified Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Oct. 01, 2009 Program Page: None Specified Application Type: Electronic No Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 119 Randy Nuegebauer Project Details Page 2 of 9 Adjustment Amt: $0 Total Eligible Cost: $90,915 Total FTA Amt: $72,732 Total State Amt: $0 Total Local Amt: $18,183 Other Federal Amt: $0 Special Cond Amt: $0 Special Condition: None Specified S.C. Tgt. Date: None Specified S.C. Eff. Date: None Specified Est. Oblig Date: None Specified Pre -Award Authority?: No Fed. Debt Authority?: No Final Budget?: No The Project Citibus is proposing that the FY2010 New Freedom funds be used to fund a Mobility Manager position at Citibus as well as fund the trips that are outside the ADA 3/4 mile by our paratransit service for all the included fiscal years. As identified during the regional coordination process, educating passengers and potential passengers on how to access transit services is a valuable component to providing a complete package of transportation options. View Print Page 3 of 9 Unfortunately, funding considerations often mean that this component is not fully utilized. Who knows how many more passengers Citibus could carry if more people knew how to ride, if the fear of using transit could be diminished through education? Citibus believes that a coordinated, community -wide approach to educating potential passengers will reap rewards. Citibus intends to use New Freedom funds to assist members of our community in learning how the use of transit can impact their lives by giving them additional mobility options and freedom of travel. Citibus' program will focus on awareness, knowledge, and skills — each of these building upon the other. Key components will include travel instruction and travel training. The position of Mobility Manager reflect the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. The proposed project was identified in the coordinated plan as follows: Unmet Need: Need for travel training Remediation Strategy: Develop region -wide Mobility Manager position, who will be responsible for travel training, including curriculum development and direct training. Citibus and its regional partners began work on a regionally coordinated transportation plan in April 2005. From the very beginning of the process, the planning group discussed the various problems associated with getting information about transportation services to consumers, or potential consumers, of the services. This gap in information was identified as an unmet need. Organizations represented during the regional coordination process include: • Adult Day Care and Health Center • Caprock Community Action Association • Citibus • Lubbock Metropolitan Planning Organization • Lubbock Regional MHMR • Panhandle Transit • Sexton EnterprisesNellow Cab • South Plains Association of Governments/Area Association on Aging • South Plains Community Action Association • Texas Department of Transportation • West Texas Opportunities • Work Source In developing the regional plan, all agencies and transportation providers agreed that getting information and instruction to transit users — and potential users — was an area where a great deal of improvement was needed. One of the earliest concerns the South Plains group had was how to teach consumers to know which vehicle they were supposed to board in the event that coordination of transportation services meant that more than one provider would have vehicles in specific areas. Additionally, given the fact that large numbers of our current passengers have various disabilities that makes learning a transit system a challenge, it has become increasingly obvious that a targeted approach to mobility instruction would be benefit in our area. The groups listed above have all been active participants in the development of the South Plains Region's Regional Transportation Plan. As the process continues, more agencies and employers are becoming aware of the effort and are joining in the process. Because of the broad community reach represented by the participants in the regional process, Citibus feels strongly that the members of the public who can benefit from a Mobility Manager at Citibus have been represented during the process. During the development of the initial regional plan, Citibus and its rural transportation partners hosted three public forums — one each in Lubbock, Levelland, and Crosbyton. No members of the public attended. Earmarks View Print No information found. Security No information found. Part 3: Budget Proiect Budaet Page 4 of 9 OTHER__ -Scopes and Activities not included in Project Budget Totals} None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Quantity FTA Amount Tot. EW. Cost SCOPE Previously_ APproved Amendment Amount 600-00 OTHER PROGRAM COSTS 0 $72,732.00 $90,915.00 ACTIVITY 57 $0.00 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) 0 $72,732.00 $90,915.00 $0.00 Total Amendment Amount: $72,732.00 Estimated Total Eligible Cost: $90,915.00 $72,732.00 Federal Share: $72,732.00 Local Share: $18,183.00 OTHER__ -Scopes and Activities not included in Project Budget Totals} None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY SEC Previously_ APproved Amendment Amount Total 481350 2010.25.57.FL.2 00 2010 57 $0.00 $72,732.00 $72,732.00 Total Previously Approved: $0.00 Total Amendment Amount: $72,732.00 Total from all Funding Sources: $72,732.00 Alternative Fuel Codes Extended Budaet Descriptions View Print Changes since the Prior Budget Unable to find change amount information. Part 4. Milestones 11.7L.00 MOBILITY MANAGEMENT (5302(A)(1)(L)) Page 5 of 9 0 $72,732 $90,915 Part 5. Environmental Findings 117L00 MOBILITY MANAGEMENT (5302(A) 0 $72,732 $90,915 (1)(L)) Finding No. 1 - Class II(c C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Comment Title: Milestone Description Est. Comp. Date 1. Mobility Management Sep. 30, 2010 Date Updated: To fund Citibus' mobility management program. Ref Section: Part 5. Environmental Findings 117L00 MOBILITY MANAGEMENT (5302(A) 0 $72,732 $90,915 (1)(L)) Finding No. 1 - Class II(c C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status No information found. Part 7. FTA Comments General Review Comment Title: New Comment Comment By: William Jones Date Created: Jun. 18, 2010 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed the Civil Rights requirements and concur with this portion of the project application. Comments to DOL View Print Page 6 of 9 Comment Title: New Comment Comment By: Lynn Hayes Date Created: Jun. 24, 2010 Date Updated: None Specified Ref Section: Unknown Comment: New Freedom Information Only Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-16, October 1, 2009) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(16), October 1, 2009, http://www.fta.dot.gov/documents/16-Master. pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. a7_VI V'13;E FTA hereby awards a Federal grant as follows: Project No: TX -57-X029-00 Grantee: CITY OF LUBBOCK Citation of Statute(s) Authorizing Project: 49 USC 5317 - New Freedom Estimated Total Eligible Cost in U.S. Dollars ; $90,915 Maximum FTA Amount Awarded rIncludin All Amendments] in U.S. Dollars): $72,732 Amount of This FTA Award in U.S. Dollars): $72,732 .,. . n . . • x • .. - T .. . - T T - - — (1!9 T T— ! 1- 1— 1 A View Print Maximum Percenta e(s_ of FTA Participation: Page 7 of 9 Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Project Description: New Freedom Mobility Management The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. Special Provision. Text Messaging While Driving. In accordance with Executive Order No. 13513,Federal Leadership on Reducing Text Messaging WhileDriving, October 1, 2009, 23 U.S.C.A. § 402 note, and DOT Order 3902.10, Text Messaging While December 30, 2009, the Grantee is encouraged to comply with the terms of the following Special Provision. a. Definitions. As used in this Special Provision: (1) "Driving" means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. "Driving" does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary. (2) "Text Messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e -mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include the use of a cell phone or other electronic device for the limited purpose of entering a telephone number to make an outgoing call or answer an incoming call, unless the practice is prohibited by State or local law. b. Safely. The Grantee is encouraged to: (1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving - (a) Grantee -owned or Grantee -rented vehicles or Government-owned, leased or rented vehicles; (b) Privately -owned vehicles when on official Project related business or when performing any work for or on behalf of the Project; or (c) Any vehicle, on or off duty, and using an employer supplied electronic device. (2) Conduct workplace safety initiatives in a manner commensurate with the Grantee's size, such as: (a) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and (b) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. (3) Include this Special Provision in its subagreements with its subrecipients and third parry contracts and also encourage its subrecipients, lessees, and third party contractors to comply with the terms of this Special Provision, and include this Special Condition in each subagreement, lease, and third party contract at each tier financed with Federal assistance provided by the Federal Government. Awarded By: Mr. Robert C Patrick Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 07/30/2010 TX -57-X029-00 Quarterly Narrative Report View Print Apr. 01, 2010 through Jun. 30, 2010 As Of Aug. 09, 2010 (DRAFT) No MS/P Report, No FFR Part 1: Recipient Information Page 8 of 9 Project Number: TX -57-X029-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX -57-X029-00 Brief Desc: New Freedom Mobility Management FTA Project Mgr: Lynn Hayes 817-978-0565 Start/End Date: - Gross Project Cost: $90,915 Adjustment Amt: $0 Total Eligible Cost: $90,915 Total FTA Amt: $72,732 Total State Amt: $0 Total Local Amt: $18,183 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of Period $0 B. Federal Cash Receipts $0 C. Federal Cash Disbursements $0 D. Federal Cash on Hand at End of Period $0 E. Total Federal Funds Authorized $0 F. Federal Share of Expenditures $0 $0 $0 View Print Page 9 of 9 G. Recipient Share of Expenditures $0 $0 $0 H. Total Expenditures( F + G) $0 $0 $0 I. Federal Share of Unliquidated $0 $0 Obligations J. Recipient Share of Unliquidated $0 Obligations K. Total Unliquidated Obligations( I + J) $0 L. Total Federal Share ( F + 1) $0 M. Unobligated Balance of Federal Funds $0 (E - L) N. Total Recipient Share Required $0 O. Remaining Recipient Share to be $0 provided N-(G+J) P. Federal Program Income on Hand at $0 Beginning of Period O. Total Federal Program income earned $0 R. Federal Program income expended in $0 accordance with the deduction alternative S. Federal Program income expended in $0 accordance with the addition alternative T. Federal Program income expended on $0 allowable Transit Capital and Operating expenses U. Federal Unexpended Program income $0 (P+O-RorsorT) Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report No Milestone Re ort CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a FY 2010 New Freedom Mobility Management Grant (Citibus). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $72,732 to The City of Lubbock/Citibus for a fiscal year 2010 New Freedom Mobility Management Grant. The funds will be used to fund a Mobility Manager poson (Director of Transportation) at Citibus, to provide paratransit trips outside of the ADA'/4 mile service area, and theWi!e--RiUe rogram. Citibus intends to use New Freedom funds to-assiR members of our community in learning how the use of transit can impact their daily lives by giving them additional mobility options and freedom of travel. The position of Mobility Manager reflects the South Plains Region's Regional Coordination Plan finding that travel training and/or bus familiarization was an unmet need in the region. The grant application was approved at the January 14, 2010, City Council meeting. The grant application was in the amount of $75,000. The $72,732 that has been awarded is $2,268 less than originally expected. New Freedom funds are based on a formula using data from the FY 08 National Transit Database reports. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, the grant will need to be executed electronically by the City of Lubbock's Chief Financial Officer once it is approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the FY 2010 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Transportation Advisory Board and Citibus recommends the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 10 New Freedom Mobility Management Grant.