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HomeMy WebLinkAboutResolution - 2010-R0401 - JARC Grant - Federal Transit Administration - 08/26/2010Resolution No. 2010-RO401 August 26, 2010 Item No. 5.23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Chief Financial Officer of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, the FY 2010 Job Access and Reverse Commute Program (JARC) Grant in the amount of $183,441.00 with the Federal Transit Administration, and all related documents. Said grant is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council on August 26, 2010 TOM MARTIN, MAYOR ATTEST: Rebec Garza, City Secretary APPROVED AS TO CONTENT: Bill Howerton, Community Development Citibus APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs1Citbus-JARC Grant August 6, 2010 View Print DOT U.S. Department of Transportation Page 1 of 10 Resolution No. 2010-R0401 � FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -37-X082-00 Budget Number: 1 - Budget Approved Project Information: JARC Fixed Route Part 1: Recipient Information Project Number: TX -37-X082-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project $366,882 Cost: View Print Page 2 of 10 Project Number: TX -37-X082-00 Adjustment Amt: $0 Project Description: JARC Fixed Route Total Eligible Cost: $366,882 Recipient Type: City Total FTA Amt: $183,441 FTA Project Mgr: Lynn Hayes 817 978-0565 Total State Amt: $0 Recipient Contact: John Wilson Total Local Amt: $183,441 New/Amendment: New Other Federal Amt: $0 Amend Reason: Initial Application Special Cond Amt: $0 Fed Dom Asst. #: 20516 Special Condition: None Specified Sec. of Statute: 5316 S.C. Tgt. Date: None Specified State Appl. ID: None Specified S.C. Eff. Date: None Specified Start/End Date: Jul. 01, 2010 - Mar. 31, 2011 Est. Oblig Date: None Specified Recvd. By State: Jul. 27, 2010 Pre -Award Authority?: No EO 12372 Rev: Not Applicable Review Date: None Specified Fed. Debt Authority?: No Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Oct. 01, 2009 Final Budget?: No Program Page: j None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 19 Randy Nuegebauer Project Details The Project Citibus is proposing that the FY2010 JARC funds be used to continue fixed route service on Route 19 and Route 34 (previously the JARC-funded Route 25). Because of the dire funding situation that Citibus is in, we propose using the FY2010 JARC funds in FY2010. As Route 25, this service began in 2001, as a crosstown route that was anchored at one end by Citibus' Downtown Transfer Plaza and at the other end by the Convergys call center, near 34th Street and West Loop 289. It was modified in 2007 and is now two routes, allowing service to an expanded area. ...- • r • •. 1 11 i my- T .M1. T . - n1/ 1T n/A 1I ^I A View Print Page 3 of 10 Route 19 Route 19 serves the following educational facilities: • Bowie Elementary School • Dupre Elementary School • Wester Elementary School • Lubbock High School • Lubbock Christian University • Texas Tech University Significant areas of employment along Route 19 include: • Convergys • Covenant Health System (two locations) • Lubbock Christian University • South Plains Mall • Texas Tech University Of these, Convergys, Covenant Health System, and Texas Tech University are listed by the Lubbock Economic Development Alliance as major local employers) Additionally, passengers on Route 19 have access to affordable housing, primarily near 32nd Street and Genoa and north of South Plains Mall, medical services at the two locations of Covenant Health System and the related facilities in the medical district, and the Social Security office. Route 34 Route 34 serves the following educational facilities: • Bean Elementary School • Stewart Elementary School • Williams Elementary School • O.L. Slaton Middle School • Hutchinson Middle School • Wilson Middle School • Byron Martin Advanced Technology Center • Coronado High School Significant areas of employment along Route 34 include: • The entire 34th Street corridor • South Plains Mall Additionally, passengers on Route 34 have access to the LIFE/Run Independent Living Center and the City/County Health Department. Service Summary Citibus proposes to use JARC funding to provide fixed route service on these two routes Monday -Saturday, on headways ranging from 30 minutes to one hour; the specific headway time will be designed to coordinate with the remainder of the system. The History In the past, planning partners for this service included the Texas Department of Human Services, Women's Protective Services, LMPO, Women's Empowerment Program/Catholic Family Service, Inc. and the Texas Department of Transportation. All of these agencies have been involved with and supportive of Citibus' JARC program since our first program was funded; most of these agencies are currently involved in the local regional coordination efforts. Beginning in April 2005, Citibus has been the lead agency and has headed the regional transportation coordination efforts for the South Plains region. As part of the formal process of developing a regional plan, the regional group identified unmet needs across the region. One significant unmet need was identified as "Citibus operating assistance." and the associated remediation strategy was stated as, "Utilize JARC funds to maximum extent possible to offset loss of Federal operating assistance, while maintaining current route structure." View Print The proposal, as outlined above, is vital in meeting the unmet need noted in the coordinated public transportation plan. Page 4 of 10 The Lubbock MPO went through a competitive process and it was awarded to City of Lubbock/Citibus in October, 2007. Earmarks No information found. Security No information found. Part 3: Budget Prniact RurinPt OTHER_ t$copes and Activities not included in Project Budget Totalsl None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Quanti FTA Amount Tot. Elig. Cost SCOPE Previously _proved Amendment Amount 600-00 OTHER PROGRAM COSTS 0 $183,441.00 $366,882.00 ACTIVITY 04 30.09.01 UP TO 50% FEDERAL SHARE 0 $183,441.00 $366,882.00 Total Previously Approved: $0.00 Estimated Total Eligible Cost: 1 $366,882.00 Federal Share: $183,441.00 Local Share: 1 $183,441.00 OTHER_ t$copes and Activities not included in Project Budget Totalsl None SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA ID Accounting Classification FPC FY 12010 SEC Previously _proved Amendment Amount Total 481350 2010.25.37.JL.2 04 37 $0.00 $183,441.00 $183,441.00 Total Previously Approved: $0.00 Total Amendment Amount: $183,441.00 View Print Page 5 of 10 I Total from all Funding Sources: I $183,441.00I Alternative Fuel Codes Extended Budget Descriptions 30.09.01 1 UP TO 50% FEDERAL SHARE 101 $183,441.00 $366,882.00 Sep. 30, 2010 To fund fixed routes 19 and 34, which have been JARC-funded since their inception. Changes since the Prior Budget Unable to find change amount information. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $183,441 $366,882 Part 5. Environmental Findings PRJBUD Project Budget 0 $183,441 $366,882 Finding No. 1 - Class II(c) 300901 UP TO 50% FEDERAL SHARE 0 $183,441 $366,882 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status httnc•//ftntPnmxuPh ftn tint vnu/tPamxuPh/AnnliratinncNiPwPrint/ViPwPrintRPc ncn9rTTTTI= R/9/7(11() Milestone Description Est. Comp. Date 1. Final Expenditure Sep. 30, 2010 Part 5. Environmental Findings PRJBUD Project Budget 0 $183,441 $366,882 Finding No. 1 - Class II(c) 300901 UP TO 50% FEDERAL SHARE 0 $183,441 $366,882 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. Part 6: Fleet Status httnc•//ftntPnmxuPh ftn tint vnu/tPamxuPh/AnnliratinncNiPwPrint/ViPwPrintRPc ncn9rTTTTI= R/9/7(11() View Print No information found. Part 7. FTA Comments General Review Page 6 of 10 Comment Title: New Comment Comment By: William Jones Date Created: Jun. 18, 2010 Date Updated: None Specified Ref Section: Unknown Comment: I have reviewed the Civil Rights requirements and concur with this portion of the project application. Conditions of Award Comment Title: DOL Certification Comment By: Eldridge Onco Date Created: Aug. 02, 2010 Date Updated: None Specified Ref Section: Unknown Comment: This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated August 2, 2010, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Comments to DOL Comment Title: New Comment Comment By: Lynn Hayes Date Created: Jun. 24, 2010 Date Updated: None Specified Ref Section: Unknown Comment: DOL Section 5333(b) Certification. This grant is for JARC operating. Please review application for labor certification in accordance with DOL section 5333(b) Grantee contact: John Wilson Citibus Lubbock Phone: 806 712-2000 email: jwilson@citibus.com FTA contact: Lynn Hayes Part 8: Results of Reviews The reviewer did not find any errors View Print Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-16, October 1, 2009) Page 7 of 10 Resolution No. 2010—RO401 On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(16), October 1, 2009, hftp://www.fta.dot.gov/documents/1 6-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Pro ect No: TX -37-X082-00 Grantee: CITY OF LUBBOCK Citation of Statute(s). Authorizing Project: 49 USC 5316 - Job Access and Reverse Commute/TEA-21 3037 Estimated Total Eligible Cost (in U.S. Dollars): $366,882 Maximum FTA Amount Awarded [Including All Amendmentsl (in U.S. Dollars : $183,441 Amount of This FTA Award in U.S. Dollars): $183,441 Maximum Percentage(s) of FTA Particil ation. Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Emp�ee Protective Arran ements: Original Project Certification Date: 8/2/2010 Pmoject Description: JARC Fixed Route The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. View Print Page 8 of 10 Special Provision. Text Messaging While Driving. In accordance with Executive Order No. 13513,Federal Leadership on Reducing Text Messaging WhileDriving, October 1, 2009, 23 U.S.C.A. § 402 note, and DOT Order 3902.10, Text Messaging While December 30, 2009, the Grantee is encouraged to comply with the terms of the following Special Provision. a. Definitions. As used in this Special Provision: (1) "Driving" means operating a motor vehicle on a roadway, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise. "Driving" does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary. (2) "Text Messaging" means reading from or entering data into any handheld or other electronic device, including for the purpose of short message service texting, e -mailing, instant messaging, obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication. The term does not include the use of a cell phone or other electronic device for the limited purpose of entering a telephone number to make an outgoing call or answer an incoming call, unless the practice is prohibited by State or local law. b. Safe . The Grantee is encouraged to: (1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving - (a) Grantee -owned or Grantee -rented vehicles or Government-owned, leased or rented vehicles; (b) Privately -owned vehicles when on official Project related business or when performing any work for or on behalf of the Project; or (c) Any vehicle, on or off duty, and using an employer supplied electronic device. (2) Conduct workplace safety initiatives in a manner commensurate with the Grantee's size, such as: (a) Establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving; and (b) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving. (3) Include this Special Provision in its subagreements with its subrecipients and third party contracts and also encourage its subrecipients, lessees, and third party contractors to comply with the terms of this Special Provision, and include this Special Condition in each subagreement, lease, and third party contract at each tier financed with Federal assistance provided by the Federal Government. This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated August 2, 2010, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter, which are fully incorporated herein by reference. Awarded By: Mr. Robert C Patrick Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 08/02/2010 EXECUTION OF GRANT AGREEMENT The Grantee, by executing this Grant Agreement, affirms this FTA Award; adopts and ratifies all statements, representations, warranties, covenants, and materials it has submitted to FTA; consents to this FTA Award; and agrees to all terms and conditions set forth in this Grant Agreement. By executing this Grant Agreement, I am simultaneously executing any Supplemental Agreement that may be required to effectuate this Grant Agreement. 1.F4..A_, .,., 9f7 _TTM_ vinlr!11!1 View Print Executed by: Andy Burcham Chief Financial Officer CITY OF LUBBOCK 08/03/2010 Page 9 of 10 Resolution No. 2010-R0401 TX -37-X082-00 Quarterly Narrative Report Apr. 01, 2010 through Jun. 30, 2010 As Of Aug. 09, 2010 (DRAFT) No MS/P Report, No FFR Part 1: Recipient Information Project Number: TX -37-X082-00 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX -37-X082-00 Brief Desc: JARC Fixed Route FTA Project Mgr: Lynn Hayes 817 978-0565 Start/End Date: Jul. 01, 2010 - Mar. 31, 2011 Gross Project Cost: $366,882 Adjustment Amt: $0 Total Eligible Cost: $366,882 Total FTA Amt: $183,441 Total State Amt: $0 Total Local Amt: $183,441 Other Federal Amt: Iso Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of $0 Period View Print Page 10 of 10 B. Federal Cash Receipts N/A Rate $0 C. Federal Cash Disbursements $0 Amount Charged $0 D. Federal Cash on Hand at End of Period $0 $0 E. Total Federal Funds Authorized $0 F. Federal Share of Expenditures $0 $0 $0 G. Recipient Share of Expenditures $0 $0 $0 H. Total Expenditures( F + G ) $0 $0 $0 I. Federal Share of Unliquidated Obligations $0 J. Recipient Share of Unliquidated Obligations $0 K. Total Unliquidated Obligations( I + J) $0 L. Total Federal Share ( F + 1) $0 M. Unobligated Balance of Federal Funds (E - L) $0 N. Total Recipient Share Required $0 O. Remaining Recipient Share to be provided N-(G+J) $0 P. Federal Program Income on Hand at Beginning of Period $0 0. Total Federal Program income earned $0 R. Federal Program income expended in accordance with the deduction alternative $0 S. Federal Program income expended in accordance with the addition alternative $0 T. Federal Program income expended on allowable Transit Capital and Operating expenses $0 U. Federal Unexpended Program income (P+0-RorsorT) $0 Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone/Progress Report No Milestone Report n -I-, --)f1_TTTTI_ 0/(1/'1/11A CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a Federal Transit Administration Job Access and Reverse Commute Program Grant (Citibus). BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $183,441 to The City of Lubbock/Citibus for a fiscal year 2010 Job Access and Reverse Commute Program Grant. The Jobs Access Reverse Commute Program (JARC) is designed to provide public transportation to employment, especially entry-level jobs. This grant will help to fund Route 19 and Route 34. The grant application was approved at the January 14, 2010, City Council meeting. The grant application was in the amount of $191,860. The final JARC award came in $8,419 less than originally expected. FY 10 JARC funds are awarded based on FY 08 National Transit Database reports. JARC grants allocated based on a formula that takes into account several factors including service levels. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, the grant will need to be executed electronically by the City of Lubbock's Chief Financial Officer once it is approved by the City Council. FISCAL IMPACT: Job Access Reverse Commute grants are 50/50 grants. The $183,441 local match for this grant has already been included in the FY 2010 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Transportation Advisory Board and Citibus recommends the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 10 Job Access and Reverse Commute Program Grant.