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Home My WebLink AboutResolution - 2004-R0156 - Letter Of Award For Runway_Taxiway Paint - Allstates Coatings Co. - 03_22_2004Resolution No. 2004-RO March 23, 2004 Item No. 40 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, a Letter of Award for runway/taxiway paint — annual pricing, by and between the City of Lubbock and Allstates Coatings Company of Gladewater, Texas, and related documents. Said Letter of Award is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council this 23rd ATTEST: Re e Garza City Secretary rY APPROVED AS TO CONTENT: Victor Kftrhan, Purchasing Manager APPROVED AS TO FORM: Assistant City Attorney day of gs/ccdocs/Ltr of Award -Allstate Coatings Company.res March 11, 2004 V � T_16 2004. UAL, MAYOR Resolution No. 2004—RO156 March 23, 2004 Item No. 40 Office of Purchasing P.O. Box 2000 Lubbock, Texas 79457 (806) 775-2167 • Fax (806) 775-2164 March 23, 2004 Darrell Walters Allstates Coatings Company PO Box 1633 Gladewater, TX 75647 RE: ITB #022-04/RS — RUNWAY/TAXIWAY PAINT — ANNUAL PRICING Dear Mr. Walters: ALLSTATES COATINGS COMPANY has been awarded the items noted below for Runway/Taxiway Paint - Annual Pricing based on your response to the City of Lubbock Invitation to ITB #022-04/RS. 1. A Purchase Order will be issued by the City of Lubbock and covers the category of items shown below, and no other, during the period beginning March 23, 2004 and ending March 22, 2005. The City of Lubbock shall not be responsible for payment of any invoices except those orders placed pursuant to this agreement. 2. Category of Items: 1. 2,000 Gallons —White Runway/Taxiway Marking Paint @ $4.12 per gallon 2. 900 Gallons - Yellow Runway/Taxiway Marking Paint @ $4.29 per gallon 3. ALLSTATES COATINGS COMPANY's bid dated February 29, 2004, is incorporated into and made a part of this agreement. 4. Prices: As quoted. 5. All invoices shall be directed to: City of Lubbock Accounts Payable PO Box 2000 Lubbock, Texas 79457 The City of Lubbock reserves the right to enforce the performance of this contract in any manner prescribed by law or deemed to be in the best interest of the City of Lubbock in the event of breach or default of this agreement. The City of Lubbock reserves the right to terminate this agreement with a thirty (30) day written notice in the event ALLSTATES COATINGS, INC. fails to perform in accordance with their bid dated February 29, 2004. CITY OF LUB Mayor APPROVED AS TO CONTENT: vl�,� Victor Kilman Purchasing Manager APPROVED AS TO FORM: orney cc: Bid Folder Vendor File ATTEST: R ecc Garza City Secretary Resolution No. 2004—R 616 � ITB #022-04/RS, Runway/Taxiway Marking Paint -Annual Pricing SUBMIT T0: CITY OF LUBBOCK CITY OF LUBBOCK TEXAS PURCHASING DEPARTMENT y 1625 13T" STREET, RM L04 t LUBBOCK, TX 79401-3830 AN EQUAL INVITATION TO BID CONTACT PERSON: OPPORTUNITY Ron Shuffield, Senior Buyer EMPLOYER #022-04/RS TEL: 806.775.2167 FAX: 806.775.2164 http://purchasing.ci.lubbock.tx.us TITLE: SUBMITTAL DEADLINE: Runway/Taxiway Paint -Annual Pricing March 4, 2004, 2:00 p.m. CST PRE BID DATE, TIME AND LOCATION: February 24, 2004 at 10:00 Arry bids received after the time and date listed above, a.m., In the Municipal Building, 1625 13th Street, Engineering regardless of the mode of delivery, shall be returned Conference Room 107, Lubbock, Texas. unopened. RESP IN LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, La�7 THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MA LING ADDRESS: IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE r r "STATEMENT OF NO BID". CIT S AT - ZIP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE TELE94ibNE NO: ,� CITY. (/ IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS REQUEST FAX N ---- PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE, REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY E-MAI : RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS FEDE T ID NO. 0 SOCIAL SECURITY NO. _ O D IOR T THE ABO SUBMITTAL DEADLINE. The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will officer or employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?_ YESX NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, bust n ntity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and with t c llusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of Lubb ck l right, title, and interest in an ll causes of action it may now or hereafter acquire under the Anti-trust laws of the United Staten the State of Te for ric fixing r lating to the particular commodity(s) or service (s) purchased or acquired by the City of Lubb k. t he City's di io su ass' ent shall be made and become effective at the time the City tenders final ayment to the ven r. Auth rized Signature Tit e 2zh nnt/ ype Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. 022-04ITB.doc ITB #022-041RS, Runway(raxiway Marking Paint -Annual Pricing BID FORM Runway/Taxiway Marking Paint -Annual Pricing CITY OF LUBBOCK, TEXAS ITB #022-04/RS In compliance with the Invitation to Bid #022-04/RS, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. The Invitation to Bid #022-04/RS is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY UNIT OF MEASURE DESCRIPTION UNIT PRICE` BID Extended Cost Delivery Days ARO"' 1. 2,000 Gallons White Runway/Taxiway Marking Paint. $ / I $ Z549 2 VA (more or • Paint must meet Federal Specification: TT-{1952 B . less) Water Borne lead-free paint. • Paint is for runway/taxiway striping and must be suitable for use on concrete and asphalt surfaces. • Paint shall be delivered in 330-gallon lots in 55 gallon sealed containers within 72 hours of notification by phone by the airport users. Supplier must certify paint specifications on outside of each container. 2. 900 Gallons Yellow Runwaylraxiway Marking Paint. 27 3Sv/ Di�rS (more or Paint must meet Federal Specification: TT-{1952 B T' ,7 less) Water Borne lead-free paint. Paint is for runway/taxiway striping and must be suitable for use on concrete and asphalt surfaces. • Paint shall be delivered in 330-gallon lots in 55 gallon sealed containers within 72 hours of notification by phone by the airport users. Supplier must certify paint specifications on outside of each container. 'PRICE: F.O.B. City of Lubbock "Days After Receipt of Order (ARO) PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net _ calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and property authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she wilt honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YESNO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocat Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. 022-041TB.doc 2 6oct - eC ['6 1 ITB #022-04/RS, Runwayrraxiway Marking Paint -Annual Pricing THIS BID IS SUBMITTED BY 4 a corporation organized under the taws of the State of �xhs , or a partnership consisting of or an individual tr �d* as of the City of 'y , Firm: rrvAE M/WBE Firm: I woman II I Black American I i Native American HisDanic American I I Asian Pacific American I I Other (SDecifvl By. Auth6rizcs'd Representative - must sign by hand l Officer Nam and Title:S��/ Plea(sseee Print / r3 C Business Telephone Number / O� �T v '3 4 FAX: FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over $25,000): Date P.O./Contract Issued: LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 022-041TB.doc 4