HomeMy WebLinkAboutResolution - 2004-R0224 - Letter Of Award For Sand And Gravel - R.E. Janes Gravel Co. - 05_06_2004Resolution No. 2004-R0224
May 6, 2004
Item No. 37
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Letter of Award for sand
and gravel, annual pricing, per ITB #040-04/RS, by and between the City of Lubbock and
R.E. Janes Gravel Company of Slaton, Texas and related documents. Said Letter of
Award is attached hereto and incorporated in this resolution as if fully set forth herein and
shall be included in the minutes of the City Council. I/
Passed by the City Council this 6th day of
ATTEST:
Q1 0 -P -y- -.,,( '2' !3�� -
Re ecca Garza, City Secretary
APPROVED AS TO CONTENT:
Victor Kilman, turchasing Manager
APPROVED AS TO FORM:
y L Si sststauttlTyAttomey
ke/ccdocs/Ltr of Award-JanesGravel.res
Resolution No. 2004-RO224
May 6, 2004
Item No. 37
Office of
Purchasing
P.O. Box 2000
Lubbock, Texas 79457
(806) 775-2167 • Fax (806) 775-2164
May 6, 2004
G.M. Green
R.E. Janes Gravel Company
PO Box 68
Slaton, TX 79364
RE: ITB #040-041RS — SAND & GRAVEL — ANNUAL PRICING
Dear Mr. Green:
R.E. JANES GRAVEL COMPANY has been awarded the items noted below for Sand & Gravel -
Annual Pricing based on your response to the City of Lubbock Invitation to BID #040-04/RS.
1. Bid Award covers the category of items shown below, and no other, during the period May 6,
2004 and ending May 5, 2005. The City of Lubbock shall not be responsible for payment of
any invoices except those orders placed pursuant to this agreement.
2. Category of Items:
A.
I Backfill Gravel
6,500 TN
@ $6.70/TN
B.
Grade 3 Gravel
5,300 TN
@ $11.35/TN
C.
Grade 4 Gravel
300 TN
@ $10.95/TN
D.
Grade 5 Gravel
5,200 TN
@ $8.95/TN
E.
Grade 6 Gravel
200 TN
@ $8.20/TN
F.
Grade W Base Course Gravel
500 TN
@ $8.70/TN
G.
Grade 3/" Base Course Gravel
500 TN
@ $11.45/TN
H.
1" Base Course Gravel
2,500 TN
@ $9.95/TN
I.
1" Concrete Rock
300 TN
@ $10.55/TN
J.
Vealmore Exposed Aggregate
100 TN
@ $19.85/TN
K.
Brick Sand
200 TN
@ $8.95/TN
3. R.E. JANES GRAVEL COMPANY bid dated April 6, 2004 and the City's ITB# 040-04/RS are
incorporated into and made a part of this agreement.
4. Prices: As quoted on Bid Form.
5. All invoices shall be directed to:
City of Lubbock
Accounts Payable
PO Box 2000
Lubbock, Texas 79457
CITY OF
ATTEST:
0 ,, D,--, - .
Reb a Garza
City Secretary
cc: Bid Folder
Vendor File
APPROVED AS TO CONTENT:
Victor Kilman
Purchasing Manager
APPR0 D AS T M:
ey
Resolution No. 2004-RO224
ITB #040-041RS, Sand and Gravel -Annual Pricing
SUBMIT TO:
i Y ti
CITY OF LUBBOCK
I t CITY 4F LUBBOCK TEXAS
PURCHASINGSINGDEPARTMENT
,
1625 13T" STREET, RM L04
LUBBOCK, TX 79401-3830
AN EQUAL
INVITATION TO BID
CONTACT PERSON:
OPPORTUNITY
Ron Shuffield, Senior Buyer
EMPLOYER
#040-04/RS
TEL: 806.775.2167
FAX:806.775.2164
http://purchasing.ci.lubbock.tx.us
TITLE:
SUBMITTAL DEADLINE:
Sand and Gravel -Annual Pricing
April 7, 2004, 3:00 p.m. CST
PRE BID DATE, TIME AND LOCATION:
Any bids received after the time and date listed above,
DELETED
regardless of the mode of delivery, shall be returned
unopened.
RESPONDENT NAME:
R . E . JANES GRAVEL CO.
LABEL THE OUTSIDE OF YOUR SEALED BID WiTH THE ITB NUMBER,
THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND
ADDRESS.
MAILING ADDRESS:
P . 0. BOX 68
IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RETURN THE
"STATEMENT OF NO BID".
CITY - STATE - ZIP:
THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND
SLA'TON, TX 79364
ALL BIDS IN WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE
COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE RIGHT TO
ENTER INTO ANY CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE
TELEPHONE NO:
(806) 828-6203
CITY.
IT IS THE INTENT AND PURPOSE OF THE CiTY OF LUBBOCK THAT THiS REQUEST
FAX NO:
(� O 6) S 2 $— S 2 8 O
PERMITS COMPETITIVE BiDS. iT iS THE BIDDER'S RESPONSIBILITY TO ADVISE
THE CITY OF LUBBOCK PURCHASING MANAGER IF ANY LANGUAGE,
REQUIREMENTS, ETC., OR ANY COMBINATIONS THEREOF, INADVERTENTLY
E-MAIL:
reenm312r (dr701 COm
RESTRICTS OR LIMITS THE REQUIREMENTS STATED IN THIS ITB TO A SINGLE
g J .
SOURCE. SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE
RECEIVED BY THE PURCHASING MANAGER NO LATER THAN FIVE (5) BUSINESS
FEDERAL TAX 1D NO. OR SOCIAL SECURITY NO.
7 4 -1 2 3- 6 6 2 2
DAYS PRIOR TO THE ABOVE SUBMrrTAL DEADLINE.
THE BIDDER HERE Y ACK,�EDGES RECEIPT OF AND AGREES 1T5 BID 15 BASED ON THE FOLLOWING ADDENDA:
# #2 #3 #4 #5 (Please initial)
The City of Lubbock Charter states that no officer or employee of the City can benefit from any contract, job, work or service for the
municipality or be interested in the sale to the City of any supplies, equipment, material or articles purchased. Will an Nicer or
employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm?— YES V NO
IN COMPLIANCE WiTH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS,
AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL,
EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO
DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE
COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BiD REJECTION.
By my signature I certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm,
business entity, or person submitting an offer for the same materials, supplies, equipment, or service(s), and is in all respects fair and
without collusion or fraud, I further agree that if the offer is accepted, the offeror will convey, sell, assign, or transfer to the City of
Lubbock atl right, title, and interest in and to all causes of action it may now or hereafter acquire under the Anti-trust laws of the United
States and the State of Texas for price fixing relating to the particular commodity(s) or service (s) purchased or acquired by the City of
Lub k. At the Yty's scretion, such assignment shall be made and become effective at the time the City tenders final payment to the
vend ,/J'/J r
O!M Office Mgr.
Authorized ignature Title
G. M. GREEN April 6, 2004
Print/Type Name Date
THIS FORM MUST BE COMPLETED AND RETURNED WiTH YOUR RESPONSE,
04Q-C4RS.dac