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Home My WebLink AboutResolution - 2022-R0437 - Amendment 6 with Parkhill for AirportResolution No. 2022-RO437 Item No. 5.14 October 25, 2022 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute, for and on behalf of the City of Lubbock, Amendment No. 6 to that certain Contract No. 15310, dated May 12, 2020, for Pavement Condition Index Survey (PCI) and Airfield Pavement Management Program (APMP) Services, at the Lubbock Preston Smith International Airport by and between the City of Lubbock and Parkhill, and related documents. Said 1 Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Re cca Garza, City Secre APPROVED AS TO CONTENT: October 25, 2022 Kelly Caftipbell, Executive Director of Aviation TO FORM: Assistant City Attorney ccdocs/RES.Amend #6-Parkhill September 28, 2022 Resolution No. 2022-RO437 Parkhill September 28, 2022 Ms. Kelly Campbell, A.A.E.; Executive Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 North Martin Luther King Jr. Blvd Unit 389 Lubbock Texas 79403 Re: Amendment No. 6, Revision 3, to Agreement for Professional Services Pavement Condition Index Survey and Airfield Pavement Management Program Dear Ms. Campbell: Parkhill is thrilled about the opportunity to assist the Lubbock Preston Smith International Airport (LBB) with the Pavement Condition Index Survey (PCI) and Airfield Pavement Management Program (APMP). This letter serves as Amendment 6 to Parkhill's Agreement for Professional Services. Based on the aforementioned information, Parkhill proposes the following scope of work: Airport Pavement Management Program: Parkhill will undertake Airport Pavement Management Program in accordance with the following applicable standard documents and FAA Advisory Circulars (AC): • 150/5380-76 Airport Pavement Management Program • 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements • 150/5320-6G Airport Pavement Design and Evaluation • 150/5335-5D Standardized Method of Reporting Airport Pavement Strength — PCR • ASTM D5340-20 Standard Test Method for Airport Pavement Condition Index Surveys WORK ITEMS INCLUDE: Base - PCI Survey 1. Project Scoping Meeting a. PCI Inspection will commence with Parkhill hosting a hybrid scoping meeting in accordance with FAA AC 150/5300-96 including key Parkhill, API and LBB staff. b. Project scope, Owner objectives, schedule, budget, safety/phasing, review of data collection procedures will be addressed. c. Deliverables include: i. Parkhill prepared agenda and issuance of meeting minutes. ii. Parkhill development and distribution of project schedule for stakeholder review and input. 2. Records Review a. A review of historical records in alignment with AC 150/5320-6F Chapter 6 will determine pavement section(s) age, previous rehabilitation, and any geotechnical evaluations for LBB since the last APMP update. Historical records such pavement structure, initial construction dates, historical maintenance will be incorporated into a database to develop the pavement performance model(s). b. Parkhill will work with LBB staff to ensure all as -built information, current, and projected traffic data are accounted for all airfield pavements. 4222 85th Street Lubbock. Texas 79423 806.473.2200 Parkhdlcom Ms. Kelly Campbell, A.A.E. Page 2 September 28, 2022 Pavement Network a. Airside pavement geometry limits will be based on as-builts construction drawings. Physical limits of the pavements may need to be adjusted for the facilities (branches) and sections. Pavement geometry limits may be revised based on typical pavement management methodologies as described in AC 150/5380-76 and AC 150/5380-6C. b. Pavement network map will be prepared illustrating any revised pavement inventory limits of each branch, section, and sample unit. These maps will be used throughout the PCI Survey and APMP implementation process, including the generation of reports. LBB staff will be consulted before a finalized network is implemented for use. c. Deliverables: i. Pavement Network Map in PDF (Parkhill). 4. Conduct Network Level Pavement (including shoulders) Inspection a. Parkhill and API Teams will conduct a visual inspection of the LBB airside pavement network in accordance with the procedures in FAA AC 150/5380-7B. The field investigation includes visual pavement distress surveys to determine the functional condition of the pavements. Fieldwork will be conducted during daylight hours. b. Trimble handheld computers with GIS and GPS capabilities will be utilized for the data collection. High -resolution geo-referenced photos will be taken to document the severities and locations of PCI distresses within a pavement section. c. Two two -person crews (Parkhill and API staff) will conduct the inspection. Each team will use a properly marked vehicle with a beacon operated by a badged Parkhill personnel, trained for Movement Area vehicle operations. Each inspection team will have staff with safety vests and an airfield radio. d. Deliverables: i. Network Level Inspection Schedule (Parkhill). 5. PCI Analysis a. Pavement distress will be summarized by type, severity, and quantity entered into the PAVERTm database. b. PAVERTM will be utilized to calculate the PCI values and ratings, which are an indicator of the pavement's functional condition. Additional condition indices will be computed from the PCI distress data, including values and ratings for the Foreign Object Damage (FOD) potential and Structural Condition Index (SCI). c. Quality control checks and data verification will be performed on the PCI distress data that were collected d. Deliverables: i. PAVERTm database (API) including construction and maintenance work history for the airport pavement included in the scope of work. ii. Summary of Pavement Condition Distress Data (API). iii. PCI Values and Ratings (API). 6. PCI Report a. Parkhill will incorporate LBB staff input to ensure the report includes a section for LBB Operations that provides meaningful guidelines. b. Parkhill will prepare draft and final reports that provide a summary of completed work. The report will include several exhibits that summarize the functional condition of the LBB airside pavements. c. Deliverables: i. PCI Draft and Final Reports (Parkhill). ii. Pavement Network Map Data Collected in GIS and pdf format (API). Parkhill anticipates LBB staff to coordinate with Coffman to update existing airport GIS map with PCI data. Ms. Kelly Campbell, A.A.E. Page 3 September 28, 2022 Additive Alternative No. 1 1. Maintenance and Repair Budget Analysis a. Forecasting long-term Maintenance & Repair (M&R) needs and future pavement condition are accomplished using prediction models that are generated from PCI data. Models are developed by grouping pavements based on similar performance characteristics such as surface type, traffic operations and flow patterns, and rank. Within each of these groups, the points are plotted for their "PCI versus Pavement Age" and a regression analysis is performed to determine the curve of best fit, which is then used for predicting future pavement condition. b. There are various policies for maintenance and major rehabilitation. Parkhill will work with the LBB to establish policies which are technically feasible and cost effective for pavements at the Airport. In addition, the policies will consider current repair activities with associated unit costs that have been successfully used at LBB during the previous 5-10 years. c. Deliverables: i. M&R Budget Analysis Report (Parkhill). i. Preliminary OPC (Parkhill). Additive Alternative No. 2 1. Capital Improvement Plan a. This task will include development of a 5-year CIP from the M&R needs identified in the M&R budget analyses. The CIP will include realistic types of projects (e.g., mill and overlay of specific thickness, reconstruction, etc.) and incorporate projects that are already planned by LBB. b. Each feasible project will be developed by considering cost, constructability, and traffic operations and flow. An analysis using PAVERTM will be conducted to minimize system M&R costs while recommending M&R activities to finalize the CIP and maintenance plan for Airport approval. c. Deliverables: i. CIP table and map, including generalized repair locations (Parkhill). ii. Updated PAVERTm database. The updated database will include localized repair results (API). Parkhill fee proposal for services defined herein and by attached fee sheets is as follows (all fees represent direct labor, overhead, expenses): Base: PCI Survey $163,100 Additive Alternative No. 1: Maintenance and Repair Budget Analysis $ 47,800 Additive Alternative No. 2: Capital Improvement Plan $41,530 Total $252,430 Ms. Kelly Campbell, A.A.E. Page 4 September 28, 2022 We propose to modify the agreement (Contract No.15310) between the City of Lubbock and Parkhill dated May 12, 2020, and provide approved Task OAPS services under provisions of Exhibit B - Payments to the Engineer, Paragraph B4.01(Lump Sum Method) of Contrail Any necessary additional services will be provided according to Exhibit B - Payments to the Engineer, Paragraph B4.02. Compensation for Tasks OAPS shall not exceed the total noted without Owner's written approval. If terms of this amendment are agreeable, please sign and return one copy of this amendment. Receipt of this signed letter will serve as our Notice to Proceed with these services. We look forward to working with you in completing this Project. For questions, please contact me directly at 806.473.3600 or mhabere[@Parkhill.com. Sincerely, PARKHILL Accepted by: CITY OF LUBBOCK # , .11'e A BY By Mark D. Haberer, PE, C Principal/Project Manager Att Lld ! J SIX Approved as to Content: K=V= pbell, 4A.E. Executive Director of Aviation Approved By IN TRIPLICATE MDH/Mddg End City Attorney t%-k-oh- IOHLUCWsTWVoft=-Avla wVA&iuWV00 TXUftodcTXU20.Swv"_ Cantr&aAnwWmw*4tft oa Parkhill Project Fee and Budget Sheet (Hourly/Billing Rates) Today's Date: September 16, 2022 Prepared By: Tessa Hazlett Principal: Mark D. Haberer Project Manager: Mark D. Haberer Project Name: LBB PCI Inspection and APMP Update Project Number: 40162.22 Task/Discipline: OAPS Projected Start Date: October 1, 2022 Fee(Revenue)Type: Lump Sum Markup on Direct Expenses: 15.00% Markup on Directs: 15.00% Base: PCI Survey Fee Costs Summary Fee Summary (Profit and Markup Included in Total Fee) (OH and Profit in Labor, Markup included in Directs and Directs) Labor Cost: $82,829 Labor: $82,829 Direct Consultants (API): $64,112 Subtotal: $82,829 Direct Expenses: $5,710 Directs: $80,296 Total Fee: $163,125 Total Fee: $163,125 $163,100 Additive Alternative No. 1: Maintenance and Repair Budget Analysis Fee Costs Summary Fee Summary (Profit and Markup Included in Total Fee) (OH and Profit in Labor, Markup included in Directs and Directs) Labor Cost: $23,344 Labor: $23,344 Direct Consultants (API): $21,208 Subtotal: $23,344 Direct Expenses: $28 Directs: $24,421 Total Fee: $47,765 Total Fee: $47,765< $47,800 Additive Alternative No. 2: Capital Improvement Plan Fee Costs Summary Fee Summary (Profit and Markup Included in Total Fee) (OH and Profit in Labor, Markup included in Directs and Directs) Labor Cost: $24,183 Labor: $24,183 Direct Consultants (API): $15,084 Subtotal: $24,183 Direct Expenses: Directs: $17,347 Total fee: $41,530 Total Fee: $41,530$41,530 Total Project Cost Base $163,100 Total Project Cost Base + Additive Altemative No. 1 $210,900 Total Project Cost Base + Additive Alternative No. 1 + Additive Alternative No. 2 $252,430 Page 1 of 7 ! ..... . ..... .. _ ._.. . __; - .11 11 - +1 � . | . � |� , ! ! !! !� | | . ! | Bc . - !! El • ! } , , | | ||!!, ! ! !|■!; `|i-;�|`i|,�|§..!| . |!;�`■ |!§:!!•� ' -: |! . !;� �2_�!fl�l;}!! •�, |f!_. !- .�!■!�!-,|�| !° ' ��k) ! Ali ! l i !!! t |j.��.� |�I|§ !!!£!|$ .� . ' !1 !|! � -�. . �|�• Direct Expenses PCI Survey Project No: 40162.2 Task: OAPM Expenses included in lump sum fee. Not billed to client. Direct Consultant Costs Amount 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Civil Consultant All About Pavements, Inc. (Labor) $64,112 613 Environ/Civil Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 618 Other Consultant - AV/ IT Consultant 618 Other Consultant Total Direct Consultants $64,112 Direct Expense Costs 621 Travel Motel 7 Days @ 1 Men @ $106.09 /Man -day = $742.60 Air Travel 1 Air Fare @ 1 Men @ $711.00 /Man = $711.00 Parking 7 Days @ $20.00 /Day = $140.00 Car Rental 7 Days @ $350.00 /Day = $2,450.00 Mileage 40 Miles @ $0.625 @ 16 Trips = $400.00 Subtotal $4,444 622 Reproductions Blackline Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3 25 /Sht @ Sets = Other sf @ $0 55 /sf @ Sets = Mounting Foam Board Boards @ $10 00 /ea @ Printing: Set Up Fee Originals @ $0 15 /Sht @ Submittals - 8-1/2" x 11" B&W 100 Originals @ $0 09 /Sht @ 4 Sets = $36.00 8-1/2" x 11" Color Originals @ $0.55 /Sht @ Sets = 11" x 17" B&W 2 Originals @ $0 18 /Sht @ 4 Sets = $1.44 11" x 17" Color Onginals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2 00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CD/DVD CD/DVD @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht = Scan Drawings Originals @ $1 50 /Sht = Subtotal $37 623 Models/Renderings/Photos 1200 Shots @ $0 2S /Shot $300 624 Telephone Calls @ /Call 625 Meals 7 Days @ 3 Men @ $44.25 /Man -day $929 626 Field Supplies 628 Postage Mailings @ /Mailing (Standard) 628 Postage Maifngs @ /Mailing (Overnight) 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CARD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 Computer Supplies Total Direct Expenses $5,710 Page 3 of 7 t.,.,m�.am �.. ta•am } ` LJInm Iate G.R uwl u.a sY t fanw maria.t>raala wan5 of In .R} RM:,. Add111w Ahemati; �unalica aM mmmt Dc',"swent Prepare and Man Sidi Work Ron WKtlY Pro ett bmih1U. bn Rro Inyok } Sutiwmuhant Coordhutbnn•« i a ReMMIRatbn/Re"lr AhtmatNesRNkw Meeon at LBBI WeoEv McKI Preparappn McKI avel:i+r••'+:•• i } Meer ARTrenoance 1 mmi Al"tN IPropare and lssuel M&RB,dptMMvps and COMM Im —ement Plan 0—I. ent OIOPC 4 a Perform eM eem Ru.nnry cakYlatgns for D•nyment rehaalnatgn allernatrvc no 1 PeAorm M o. ouanbty cakulatgns for payment r,ha0dnatron alternative no } Reteagh Payment M-41 Material Unit M a t Mated After""" Pta Orah and Pbal Itesesets Report W me Up Compile Report a Parknn SO 1 OA/OC Mindependent auantlty taktell er PM a checklist } s 1 Administer K OC checklist IndtpenoMtdocumentrNpew tam• 1WieiJi M M s>w s}..Dt sa }u ui Pu uyz� Direct Expenses M&R Project No: 40162.2 Task: OAPM Expenses included in lump sum fee. Not billed to client. Direct Consultant Costs Amount 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Civil Consultant All About Pavements, Inc. $21 208 614 Architectural Consultant 615 Testing Consultant Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 618 Other Consultant - AV/ IT Consultant 618 Other Consultant Tota! Direct Consultants $21,208 Direct Expense Costs 621 Travel Motel Days @ Men @ /Man -day = Air Travel Air Fare @ Men @ /Man = Parking Days @ /Day Car Rental Days @ /Day Mileage 40 Miles @ $0.625 @ 1 Trips $25.00 Subtotal $25 622 Reproductions Blackline Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10 00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 8-1/2" x 11" B&W 1 Originals @ $0.09 /Sht @ 4 Sets = $0.36 8-1/2" x 11" Color 1 Originals @ $0.55 /Sht @ 4 Sets = $2.20 11" x 17" B&W Originals @ $0.18 /Sht @ Sets = 11" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CD/DVD CD/DVD @ $13.50 /each Scan Specs Originals @ $0.15 /Sht Scan Drawings Originals @ $1.50 /Sht Subtotal $3 623 Models/Renderings/Photos Shots @ /Shot 624 Telephone Calls @ /Call 625 Meals Days @ Men @ /Man -day 626 Field Supplies 628 Postage Mailings @ /Mailing (Standard) 628 Postage Mailings @ /Mailing (Overnight) 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CADD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 Computer Supplies Total Direct Expenses 28 Page 5 of 7 u Direct Expenses M&R Project No: 40162.2 Task: OAPM Expenses included in lump sum fee. Not billed to client. Direct Consultant Costs Amount 611 Structural Consultant 612 Mech/Elec Consultant 613 Environ/Civil Consultant All About Pavements. Inc $15.084 614 Architectural Consultant 615 Testing Consultant (Geotech, CMT, TAB, etc.) 616 Surveying Consultant 617 Interior Design Consultant 618 Other Consultant - Kitchen / Food Consultant 618 Other Consultant - Acoustical Consultant 618 Other Consultant - AV/ IT Consultant 618 Other Consultant Total Direct Consultants 15,084 Direct Expense Costs 621 Travel Motel Days @ Men @ /Man -day = Air Travel Air Fare @ Men @ /Man Parking Days @ /Day Car Rental Days @ /Day Mileage 40 Miles @ $0.625 @ 1 Trips $25.00 Subtotal $25 622 Reproductions Blackline Prints 34" x 22" Shts @ $2.50 /Sht @ Sets = 36" x 24" Shts @ $2.75 /Sht @ Sets = 42" x 30 Shts @ $3.25 /Sht @ Sets = Other sf @ $0.55 /sf @ Sets = Mounting Foam Board Boards @ $10.00 /ea @ Printing: Set Up Fee Originals @ $0.15 /Sht @ Submittals = 8-1/2" x 11" B&W 1 Originals @ $0.09 /Sht @ 4 Sets = $0.36 8-1/2" x 11" Color 1 Originals @ $0 55 /Sht @ 4 Sets = $2.20 11" x 17" B&W Originals @ $0.18 /Sht @ Sets = 11" x 17" Color Originals @ $1.05 /Sht @ Sets = Binding Cost Sets @ $2.00 /Set = Laminating Shts @ $2.00 /Sht = Scan to file Burn to CD/DVD CD/DVD @ $13.50 /each = Scan Specs Originals @ $0.15 /Sht Scan Drawings Originals @ $1.50 /Sht = Subtotal $3 623 Models/Renderings/Photos Shots @ /Shot 624 Telephone Calls @ /Call 625 Meals Days @ Men @ /Man -day 626 Field Supplies 628 Postage Mailings @ /Mailing (Standard) 628 Postage Mailings @ /Mailing (Overnight) 629 Publications 630 Misc Reimbursable Exp 632 Temporary Personnel 634 Office Supplies 635 CADD 636 Field Equip Rental 639 License & Regulation Fee 643 NM Gross Receipt Tax 647 Computer Supplies Total Direct Expenses 28 Page 7 of 7 Lubbock Preston Smith International Airport Pavement Management Program Implementation Pavement Management Program (PMP) Implementation for Lubbock Preston Smith International Airport (LBB) All About Pavements, Inc. Proposed Scope of Work August 30, 2022 BACKGROUND All About Pavements, Inc. (API) and Parkhill will jointly implement a Pavement Management Program (PMP) for airside pavements at LBB. This project will allow the Airport to certify that it has implemented an effective airport pavement maintenance management program, as required in Public Law 103-305 from 1995 and meet FAA requirements for a PMP. As indicated by Parkhill, the overall project will be divided into base tasks and alternate tasks. The base tasks will include inventory development and a PCI study. Alternate 1 will include PAVER` database customization and development of maintenance and repair (M&R) needs. Alternate 2 will include the development of pavement CIP projects and a comprehensive PMP report. The proposed scope of work will encompass four primary functional areas of work: • Implement an airside pavement network in support of the PMP using the PAVER TM software. • Customize the PAVERTM database. • Conduct a functional evaluation of the airside pavements using the Pavement Condition Index (PCI) survey procedure. • Assist the Airport in the update of the multi -year pavement Capital Improvement Plan (CIP) that includes preservation, maintenance, and rehabilitation strategies. The PMP work shall be conducted in accordance with the following applicable standard documents and FAA Advisory Circulars (AC): • 150:'5380-7B Airport Pavement Management Program (PMP) • 150/5380-6C Guidelines and Procedures for Maintenance of Airport Pavements • 150.5320-6G Airport Pavement Design and Evaluation • ASTM D5340-20 Standard Test Method for Airport Pavement Condition Index Surveys The API Team's proposed scope of work for the PMP implementation at LBB is described in the following technical approach. All About Pavements, Inc. Page 1 LEGEND - fgRTLK�O CEMENT CONCRE TE SNOOLOERS -:RNKtCONCRliE SNOULOERS CONCRETE ? O•S-LT - RCNT- CEMENT CONCRETE I j'y ;i �_ - 1 �� ------------------ i L Parkhill Figure A-1 Lubbock Preston Smith International Airport Pavement Management Program Implementation TECHNICAL APPROACH Figure A-1 shows an airport diagram for LBB that includes all facilities that will be included in this effort. Paved shoulders will also be included in this project. API and Parkhill will perform" the following tasks: Base Tasks: Task 1: Define Requirements — Kick-off Meeting Task 2: Records Review Task 3: PMP Network Development Task 4: PAVERTM Database Implementation Task 5: Conduct Pavement Condition Index (PCI) Surveys Task 6: Analyze PCI Distress Data Task 7: PC[ Report Alternate l Tasks: Task 8: Customize PAVERTM Database Task 9: M&R Budget Analysis Task 10: M&R Needs Report Alternate 2 Tasks: Task 1 l : Pavement CIP Development Task 12: Prepare Comprehensive Draft and Final Reports Base Tasks Task 1: Define Requirements —Kick-off Meeting API and Parkhill project managers will attend a virtual project kick-off meeting with LBB staff to discuss project schedules and milestones, review data collection procedures, and address specific requirements from Airport staff for the PMP implementation. Parkhill will provide two badged individuals that will serve as escorts and assist API during the field investigation. Parkhill will lead this task. Deliverable — API meeting minutes and updates to the proposed schedule. Task 2: Records Review This task involves a review of historical records such as as -built plans, subsequent rehabilitation plans, and any geotechnical evaluations for LBB. These records will assist in updates to the pavement layer information and the Last Construction Date (LCD), which is used in the development of pavement performance models. Parkhill will lead this task. Parkhill will obtain both electronic and hard copies of as built plan and specifications that may not be available in electronic form. This information will be used to in the development of the PMP network geometry and PAVERTM database as described in the tasks below. API will provide general templates for work history and PMP nomenclature. All About Pavements, Inc. Page 2 Lubbock Preston Smith International Airport Pavement Management Program Implementation Deliverable —Construction and maintenance work history for the pavement facilities shown in Figure 1. Task 3: PMP Network Development Information from Task 2 will be used to develop the geometry limits of the LBB airside pavements based on recent and historical construction work that has occurred at LBB. Based on this work, the physical limits of the pavements may need to be adjusted for the facilities (branches) and sections. These limits and the sample unit layouts may be revised based on typical pavement management methodologies as described in AC 150/5380-7B and AC 15015380-6C. Georeferenced GIS map adjustments will be prepared that show the revised pavement inventory limits of each branch, section, and sample unit, including shoulder pavements. These maps will be used throughout the PMP implementation process, including the generation of reports. This work will be performed primarily by Parkhill. LBB staff will be consulted before a finalized network is implemented for use in the following tasks. Deliverable —Network Map in CAD and GIS. Task 4: PAVERTM Database Implementation API recommends use of the PAVERTM pavement management system for the PMP at LBB. PAVERTM is a widely used state-of-the-art system that was originally developed in the 1970s to help the Department of Defense manage their pavement networks. It has received continuous upgrades. with the FAA being a major supporter of PAVERTM. API will implement the PMP database using the most recent version of PAVERTM for the LBB pavement network. API will lead this task with Parkhill providing formatted work history and pavement network layout in GIS format. Task 4 includes the incorporation of the updated pavement network definition developed in Task 3 in the PAVERTM system. This will include, at a minimum, the following items: > Inventory — Dimensions, pavement use, surface type, ranking, etc. y Work history — Pavement structure information and dates of work > Maps — Updated maps will be linked to the sections to allow GIS map reporting Deliverable —PAVER" database with work history and pavement inventory. Task 5: Conduct Pavement Condition Index (PQD Surveys The field investigation includes visual pavement distress surveys to determine the functional condition of the pavements. The field work will be conducted during day light hours using two 2- person teams. API will lead this task, and Parkhill will provide two personnel that will be badged and capable of escorting during field operations. Parkhill and API will provide a Team Lead and second personnel that will record pavement distresses called out by the Team Leads. API will prepare a GIS map for LBB Operations that shows the estimated daily inspection schedule for the All About Pavements, Inc. Page 3 Lubbock Preston Smith International Airport Pavement Management Program Implementation two PCI survey teams. Once LBB Operations approves the projected sequence of the inspections, the PCI inspection teams will provide updated GIS map schedules as the work is completed. The API Team will conduct a visual survey of the LBB airside pavement network in accordance with the PCI survey procedures in ASTM D5340-20. API uses handheld computers with GIS and GPS capabilities for the data collection. High -resolution geo-referenced photos will be taken to document the severities and locations of PCI distresses within a pavement section. Each team will use a properly marked vehicle with a beacon that is operated by a badged Parkhill inspector that has been trained for Movement Area vehicle operations. Each inspection team will have staff with safety vests and an airfield radio. Pavement distress data will be summarized by type, severity and quantity and entered in the PAVERTM database. Deliverable — Daily PCI inspection schedule.for LBB Operations, summary of pavement distress data, and an updated PAVERTM database. Task 6: Analvze PCI Distress Data Quality control checks and data verification will be performed on the PCI distress data that were collected in Task 5. The data will be imported into PAVERTM to calculate the PCI values and ratings, which are an indicator of the pavement's functional condition. Additional condition indices will be computed from the PCI distress data, including values and ratings for the Foreign Object Damage (FOD) potential and Structural Condition Index (SCI). API will lead this task. Deliverable — PCI table and maps and updated PAVER11 database. Task 7: PCI Report A PCI report that describes the PCI procedure and PCI results will be developed during this task. The PCI report will include description for the PCI method, pavement inventory and PCI results, and PAVERTM implementation. Parkhill will lead this task while API will provide report reviews. Deliverable — PCI Report Reviews Alternate 1 Tasks: Task 8: Customize PAVERTM Database API will work with LBB and Parkhill staff to customize the PAVERTM database to reflect specific criteria for the Airport, as described below: Prediction Modeling To determine long-term Maintenance & Repair (M&R) needs, the future pavement condition must be forecasted. This is accomplished using prediction models that are generated from PCI data. Models are developed by grouping pavements based on similar performance characteristics such as facility use, surface type, traffic operations and flow patterns, and rank. Within each of All About Pavements, Inc. Page 4 Lubbock Preston Smith International Airport Pavement Management Program Implementation these groups, the points are plotted for their "PCI versus Pavement Age" and a regression analysis is performed to determine the curve of best fit, which is then used for predicting future pavement condition. API will use the 2022 PCI results to develop PCI prediction models for LBB PAVERTM database. Prioritization Pavement sections are prioritized within the system so that when budgets are constrained, including Capital and localized maintenance funding, the LBB budget can be optimized to address the higher priority areas first. For example, primary pavements such as runways will generally be funded before tertiary pavements that are of less important to the LBB airside operations (e.g., selected areas of a General Aviation apron). Prioritization for funding is based on pavement use and traffic volume, and other inputs that are provided by LBB. Final prioritization levels will be established for the pavement sections after a review of the existing prioritization in the database and consultation with LBB staff. M&R Policies M&R policies refer to the condition trigger levels and activities that are applied to rehabilitate a pavement section. There are different types of policies for maintenance and major rehabilitation. API will work with Parkhill and LBB to establish policies which are technically feasible and cost effective for pavements at the Airport. In addition, the policies will consider current repair activities that have been successfully used at LBB during the previous 10 years. API will also work with the Airport staff to develop policies that are more meaningful for Operations maintenance staff that conduct localized pavement repairs in-house, including crack and joint sealing work, partial -depth Asphalt Concrete (AC) patches, and partial -depth PCC patches. M&R Unit Costs Each of the activities that are described above require construction unit costs to estimate the total construction cost for each future M&R project. API will incorporate unit costs that are provided by Parkhill from a review of recent construction contracts at LBB. This will include construction variables that are specific to LBB such as the mobilization, contingencies, design, and construction administration costs for Capital projects. These additional inputs will provide total cost estimates that are an accurate reflection of future pavement repair needs and costs at LBB. LBB in-house maintenance work, including in-house unit work costs, will also be used to assist the airport staff with budget planning. For both contracted and in-house maintenance work, this approach will allow the airport staff to make improved funding decisions because of a higher confidence in the annual budget requirements. Deliverable — Customized database and an update of the PAVERTM database to reflect 2022 M&R objectives of LBB airport staff. All About Pavements, Inc. Page 5 Lubbock Preston Smith International Airport Pavement Management Program Implementation Task 9: M&R Budget, Using the updated customized PAVERTM database from Task 7, Parkhill will perform M&R budget analyses to determine M&R needs. This task work will be conducted for different budget scenarios, including current annual LBB funding, unconstrained funding, funding that is required to maintain current PCI, and other funding scenarios that may be desired by LBB. These analyses will allow LBB to understand the effect of multiple budget scenarios on the future pavement condition at LBB. These analyses will identify the type of M&R needed at the section level, based on the PCI and established M&R policies; preservation, rehabilitation, or reconstruction. The analyses results will also allow the Airport to select a preferred funding scenario to build a multi- year pavement CIP as described in Task 11. Parkhill will lead this task with API assistance. Deliverable — M&R Needs map and updated database with several M&R work plan scenarios that will assist in the review of the 2022 pavement CIP at LBB. Task 10: M&R Needs Report A report will be prepared that describes the PAVERTM customization procedures, M&R analysis results and M&R Needs. A M&R Needs maps will be included in the M&R Needs report. Parkhill will lead this task while API will provide report reviews. Deliverable — M&R Needs Report reviews. Alternate 2 Tasks: Task 11: Pavement CIP Development This task will include development of a 10-year pavement CIP from the M&R needs identified in the budget analyses from Task 9. The pavement CIP will include realistic types of projects (e.g., mill and overlay of specific thickness, reconstruction with AC or PCC, etc.) and incorporate projects that are already planned by LBB. Each feasible project will be developed by considering cost, constructability, and traffic operations and flow. It is our understanding that major projects will be delayed until year 6 of the CIP plan. Therefore, the CIP projects for years l to 5 will include maintenance and preservation projects. This task will be performed primarily by Parkhill with API assistance. Once the CIP and maintenance plan are developed and approved by the Airport, the Team will conduct an analysis using PAVERTM so that the consequences of the CIP implementation can be fully understood by key airport staff. Deliverable — CIP table and map, including a localized repair table and map; and an updated PAVERTM database. Task 12: Prepare Comprehensive PMP Draft and Final Reports Parkhill will prepare draft and final reports that provide a summary of the work that has been completed in Tasks 1 through 11. The report will include several GIS maps that summarize the All About Pavements, Inc. Page 6 Lubbock Preston Smith International Airport Pavement Management Program Implementation functional condition of the LBB airside pavements. Parkhill will lead this task and API will review the report and provide any applicable comments. The team will also deliver the PAVERTM database to LBB so that staff can review functional data and generate PAVERTM reports on a routine basis throughout the year. Deliverable — Draft and Final reports. PROJECT SCHEDULE The following schedule is proposed for LBB PMP Implementation: Base Tasks: Task 1: Tasks 2 to 4: Task S (PCI Survey): Task 6 and Task 7 (PCI Report): Tasks 8 to 10 (M&R Needs Report): Tasks 11 and 12 (PMP Report): All About Pavements, Inc. Within 2-weeks from NTP Within 2 months from NTP Within 4 months from NTP Within 5 months from NTP Within 6 months from NTP Within 8 months from NTP Page 7 aa•aanr Pa•.amxn kc a'M Apt Pavement Management Program (PMP) Implementation Lubbock Preston Smith International Airport (LBB) All About Pavements, Inc. Personnel Hour and Fee Estimate August30,2022 lBBpkIP FwAapoaal LG61b.1.. API TAS} HOURSiBY DISCIPLINE AFI"p F1ER 0lR6G C0STS�f0L7 TASK, TA'SKD6SGRIPTIGN FSOURS 4oli s APITkSt1i I TC7TA9_ �! C0h[M EN9'S `4 F41?:�^n. ag1•f-MF.reT A117•i:A9 SR tu.v-ryfS:f Ai}WN R APFAn2 .Z:1�$K.'¢'rt�� 'R DIEu BASE TASKS 1 Delos Reguirements -K,ckoN Meeting 6 8 14 52924 Virtual Meeting 2 Records Review 2 4 6 $122S Parkhill Lead 3 PMP Network Development 2 8 22 $3 $65 Parkhill Lead 4 PAVER Database Implementation 2 8 ]] 42 $7 258 5 Conduct PCI SUNey$ 4 16 s all 64 172 12 2 6 S30 347 2 2gerson teams 1 Parkhill Lead I API Lead 6 Analyze PCI Distress Data 8 12 5D 24 94 $15 382 7 PCI Report 4 8 4 16 53III Parkhill Lead $64.112 BASE TASKS TOTAL ALTERNATE 1 TASKS 8 C113taMe PAVER Oatabale a 18 32 52 $9236 9 MSR Budget Analysis 6 T6 24 48 SB 862 Parkh6 Lead 10 MSR Needs Report 4 84 16 S3 lit Parkhill Leao $21,208 ALTERNATEI TASKS TOTAL ALTERNATE 2 TASKS 11 Pavement CIP Development a 16 24 48 S8 862 Parkhill Lead 12 Comprehensne PMP Draft and Final Reports 8 16 a 32 S6 222 Parkhill Lead ALTERNATEI TASKS TOTAL 315,084 GRAND TOTAL .Sd. 40 TOTAL TASK HOURS AND DOC QUANTITIES 60 136 226 52 88 0 S62 12 2 6 RATES Labor Includes Overhead $215 5171 3150 S14] 5115 s 7 5155 5750 S80 SUBTOTALS $12 900 S23 256 $33 900 S7 436 S9 944 so 162 S1 860 $1 500 $4811 591 276 LABOR PROFIT 10% ODC G6A _ 0% Sl 290 $2 326 $3 390 $744 $994 so 5186 5150 S48 59 128 TOTALS $14,190 525,582 $37.290 56,180 $10,938 so 562 $2,046 $1,650 $528 �=Sd00704 API TOTAL COST PERSONNEL HOUR AND FEE ESTIMATE SUMMARY TOTAL API DIRECT LABOR COST $87 436 TOTAL API DIRECT COSTS $3 840 TOTAL SUBCONSULTANT COSTS S•: API PROFIT @10 : S8 744 API G&A @ 10% $384 API Subeonsultant GSA @ 0% Se SUBTOTAL $96.160 SUBTOTAL $4,224 SUBTOTAL so PROJECT TOTAL COST SI0'0.b0 Tart