HomeMy WebLinkAboutResolution - 2022-R0434 - PO 10025811 with Xybix Systems 10.25.22Resolution No. 2022-RO434
Item No. 5.11
October 25, 2022
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute
and on behalf of the City of Lubbock, Purchase Order No. 10025811 in accordance with Housi
Galveston Area Council EC07-20 for the purchase of Furniture Consoles, by and between
City of Lubbock and Xybix Systems, Inc. of Littleton, CO and related documents. Said Pur&
Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall
included in the minutes of the City Council.
Passed by the City Council on October 25, 2022
ATTEST:
et—�Re cca Garza, City Secret'Z')
APPROVED AS TO CONTENT:
6
Erik Rejino, Assistant City Manager
APPROVED AS TO FORM:
lu&'AML
lli Leisure, Assistant City Attorney
ccdocs/RES.PurchaseOrd 10025811 PO for Furniture Consoles
10.06.22
Page - 1
City of Lubbock PURCHASE ORDER Date - 10/6/2022
TEXAS Order Number 10025811 000 OP
Branch/Plant 1611
TO: XYBIX SYSTEMS, INC
8207 SOUTHPARK CIRCLE
LITTLETON CO 80120
SHIP TO: CITY OF LUBBOCK - FACILITIES MAN
1314 AVE K 4TH FLOOR
LUBBOCK TX 79401
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
4f
Marta Alvalez, Director of Purchasing & Contract Management
Ordered 10/6/2022 Freight
Requested 10/6/2022 Taken By
Delivery PER P CHAPMAN REQ 59413
PUR 16863/HGAC Contract EC07-20
YBUSBY
If you have any questions contact Yvette Chapman:ychapman@mylubbock.us Phone 806-775-2201
Description/Supplier Item Ordered Unit Cost UM Extension Request Date
Furniture Consoles 1.000 245,950.8400 EA 245,950.84 12/30/2022
Installation 1.000 47,591.0800 EA 47,591.08 12/30/2022
Total Order
Terms NET 30
293,541.92
Commercial General Liability Requirements:$1M occurrence/$2M aggregate Workers Compensation and Employer Liability Requirements: Statutory. If
(can be combined with an Excess Liability to meet requirement). CGL is the vendor is an independent contractor with no employees and are exempt
required in ALL contracts. Commercial General Liability to include from providing Workers' Compensation coverage, they must sign a waiver.
Products:Completion/OP, Personal, Advertising Injury, Contractual Liability, include a copy of their driver's license. Employer Liability ($1M) is required
Fire Damage(any one fire), and Medical Expenses(any one person). with Workers Compensation.Automobile Liability Requirements: $1 M/
City of Lubbock is named as an additional insured on a primary and non-contributory basis with a waiver of subrogation in favor of the
City of Lubbock on liability coverages. To include products of completed operations endorsements. Waiver of subrogation provided on
the workers' compensation.
This purchase order encumbers funds in the amount of $293,541.92 awarded to Xybix Systems, Inc. of Littleton, CO, on October 25
2022. The following is incorporated into and made part of this purchase order by reference: Quote dated July 20, 2022, from Xybix
Systems, Inc. of Littleton, CO and HGAC Contract EC07-20.
Resolution # 2022-RO434
CITY OF Lu*/__�
Tray Payne, M71r
A S
-CM-K - X
Rebecc Garza, City Secretary 0
Rev. 3/2022
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERMS AND CONDITIONS
STANDARD TERMS AND CONDITIONS
ACCEPTANCE OF THIS PURCHASE ORDER:
CONTRACTOR ACKNOWLEDGES. by suppjying any Goods or Services that the Contractor has read. fully
understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein
and any additional associated documents and Amendments. The Crtv disclaims any terms and conditions provided by
the Contractor unless agreed upon in writing by the parties. In the event of conflict between the City's terms and
conditions and any terns and conditions provided by the Contractor, the terms and conditions orovided herein shall
prevail. The terms and conditions provided herein are the final terms agreed upon by the carries, and any pnor
conflicting terms shall be of no force or effect.
I. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice
Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address. (b)
Consignee's name, address and purchase order or purchase release number and the supply agreement number if
applicable, (c) Container number and total number of containers, e.g box I of 4 boxes, and (d) the number of the
container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be
suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any
applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by
packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under
reservation and no tender of a bill of lading will operate as a tender of goods.
3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buyer until Buyer actually
receives and takes possession of the goods at the point or points of delivery.
4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply with all
provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform.
this shall constitute a breach and Seller shall not have the right to substitute a conforming tender, provided where the
time for performance has not yet expired, the Seller may reasonably notify Buyer of his intention to cure and may
then make a conforming tender within the contract time but not afterward.
5. INVOICES & PAYMENTS. a. S e 1 I e r shall submit separate invoices, in duplicate, one each purchase order or
purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and
the supply agreement number if applicable. Invoices shall be itemized and transportation charges, if any, shall be
listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the
invoice. Mail To: Accounts Payable. City of Lubbock, P. O. Box 2000. Lubbock, Texas 79457. Payment shall not
be due until the above instruments are submitted after delivery.
6. GRATUITIES. The Buyer may. by written notice to the Seller, cancel this contract without liability to Seller if
it is determined by Buyer that gratuities, in the form of entertainment, gifts or otherwise, were offered or given by the
Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view to
securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any
determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer
pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold
the amount of the cost incurred by Seller in providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any special
tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special
tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent
feasible shall be identified by the Seller as such.
8. WARRANTY -PRICE. a. The price to be paid by the Buyer shall be that contained in Seller's bid which
Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and
specification covered by this agreement for similar quantities under similar of like conditions and methods of purchase.
In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's current prices
on orders by others, or in the alternative. Buyer may cancel this contract without liability to Seller for breach
or Seller's actual expense. b. The Seller warrants that no person or selling agency has been employed or retained to
solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage, or contingent
fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for
the purpose of securing business. For breach of viciation of this warranty the Buyer shall have the right in addition to
any other right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise
recover without liability and to deduct from the contract price, or otherwise recover the full amount of such commission,
percentage, brokerage or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall
render this contract voidable at the option of the Buyer. Seller warrants that the goods famished will conform to the
specification, drawings, and descriptions listed in the bid invitation, and to the sample(s) furnished by the Seller, if any.
In the event of a conflict or between the specifications, drawings, and descriptions, the specifications shall govern.
Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault -free
performance and fault -fin result in the processing date and date related data (including, but not limited to calculating.
comparing and sequencing) of all hardware, software and firmware products delivered and services provided under
this Contract, individually or in combination, as the case may be from the effective date of this Contract. The
obligations contained herein apply to products and services provided by the Seller, its sub- Seller or any third party
involved in the creation or development of the products and services to be delivered to the City of Lubbock under this
Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock
availing itself of any of its rights under the law and under this Contract including, but not limited to, its right pertaining
to termination or default. The warranties contained herein are separate and discrete from any other warranties
specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed or limitation of the
Seller's liability which may be specified in this Contract, its appendices, its schedules, its annexes or any document
incorporated in this Contract by reference.
10. SAFETY WARRANTY. Seller warrants that the product sold to the Buyer shall conform to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the
product does not conform to OSHA standards. Buyer may return the product for correction or replacement at the
Seller's expense. In the event Seller fails to make the appropriate correction within a reasonable time, correction
made by Buyer will be at the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller agrees
to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give
rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no warranty that the
production of goods according to the specification will not give rise to such a claim and in no event shall Buyer be
liable to Seller for indemnification in the event that Seller issued on the grounds of infringement of the like. If Seller
is of the opinion that an infringement or the like will result, he will notify the Buyer to this effect in writing within two
weeks after the signing of this agreement. If Buyer does not receive notice and is subsequently held liable for
the infringement or the like. Seller will save Buyer harmless. If Seller in good faith ascertains the production of the
goods in accordance with the specifications will result in infringement or the like, the contract shall be null and void.
12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the availability of an
annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the
City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without
termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for
the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any
time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on
thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be
obligated under this contract beyond the date of termination.
13. RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting them.
14. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered portion of
this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or
commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which
Buyer may have in law or equity.
in accordance with this provision. Termination of work hereunder shall be effected by the delivery of the Seller of
a 'Notice of Termination" specifying the extent to which performance of work under the order is terminated and the
date upon which such termination becomes effective. Such right or termination is in addition to and rwt in lieu of the
rights of Buyer set forth in Clause 14. herein.
16 FORCE MAJEURE. Neither party shall be held responsible for losses, resulting if the fulfillment of any
terms of provisions of this contract is delayed or prevented by any cause not within the control of the party whose
performance is interfered with, and which by the exercise of reasonable diligence said parry is unable to prevent.
17 ASSIGNMENT -DELEGATION. No right or interest in this contract shall be assigned or delegation of any
obligation made by Seller without the written permission of the Buyer. Any attempted assignment or delegation by
Seller shall be wholly void and totally ineffective for all purpose unless made in conformitywith this paragraph.
18. WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in part by a
waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in
writing signed by the aggrieved party.
19 INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and performance
provided by Buyer in its advertisement for bids, and any other documents provided by Seller as part of his bid,
is intended by the parties as a final expression of their agreement and intended also as a complete and exclusive
statement of the terms of their agreement. Whenever a tern defined by the Uniform Commercial Code is used in this
agreement, the definition contained in the Code is to control.
20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code. Wherever the term
-Uniform Commercial Code' is used it shall be construed as meaning the Uniform Commercial Code as adopted in
the State of Texas as effective and in force on the date of this agreement.
11. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question the other
party's intent to perform he may demand that the other parry give written assurance of his intent to perform. In the
event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this
failure as an anticipatory repudiation of the contract.
22. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents, officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and
expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which
may anywise result therefrom, whether or not it shall be alleged or determined that the act was caused through
negligence or omission of the Seller or its employees, or of the subSeller or assignee or its employees, if any, and the
Seller shall, at his own expense, appear, defend and pay all charges of attorneys and all costs and other expenses
arising therefrom of incurred in connection therewith, and. if any judgment shall be tendered against the Buyer in any
such action, the Seller shall, at its own expenses, satisfy and discharge the same Seller expressly understands and
agrees that any bond required by this contract, or otherwise provided by Seller, shall in no way limit the
responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided.
23. TIME. It is hereby expressly agreed and understood that time is of the essence for the performance of this
contract, and failure by contract to meet the time specifications of this agreement will cause Seller to be in default
of this agreement.
24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to
this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, sex or natural origin in
consideration for an award.
25. NON -ARBITRATION. The City reserves the right to exercise any right or remedy to it by law, contract, equity, or
otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent
jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted
right to seek judicial remedy The remedies set forth herein are cumulative and not exclusive, and may be exercised
concurrently. To the extent of any conflict between this provision and another provision in, or related to, this doaumeni,
this provision shall control
26. RIGHT TO AUDIT At any time during the term of the contract, or thereafter, the City, or a duly authorized
audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to
audit Contractor's records and books relevant to all services provided to the City under this Contract. In the even such
an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full ameum
of such overpayments within thirty (30) days of such audit findings, or the City, at its option, reserves the right to
deduct such amounts owing the City from any payments due Contractor.
27. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from
the Director of Purchasing and Contract Management.
28. Contracts with Companies Engaged in Business with Iran. Sudan, or Foreign Terrorist Organization Prohibited.
Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a
vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service
with Iran, Sudan or a foreign terrorist organization
29. Texas Government Code. Section 2252.908 requires a business entity entering into certain contracts with a
governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested parties
at the time the business entity submits the signed contract to the governmental entity or state agency. Instructions for
completing Form 1295 are available at: Intp. w%vw.ct.lubbock.tx.usdepartmental-
websitesdeeartments purchasing Vendor -information
30. No Boycott of Israel. Pursuant to Section 2271.002 of the Texas Government Code, Respondent certifies that
either (i) it meets an exemption criteria under Section 2271.002; or (ii) it does not boycott Israel and will not boycott
Israel during the term of the contract resulting from this solicitation. Respondent shall state any facts that make ii
exempt from the boycott certification in its Response.
31. No Boycott of Energy Companies. Pursuant to Section 2274 of the Texas Government Code, Respondent
certifies that either (i) it meets an exemption criteria under Section 2274.002: or (ii) it does not boycott Energy
Companies and will not boycott Energy Companies during the term of the contract resulting from this solicitation.
Respondent shall state any facts that make it exempt from the boycott certification in its Response.
32. No Boycott of a Firearm Entity or Firearm Trade Association. Pursuant to Section 2214 of the Texas
Government Code. Respondent certifies that either (i) it meets an exemption criteria under Section 2274.002: or (it) it
does not boycott a Firearm Entity or Firearm Trade Association and will not boycott a Firearm Entity or Firearm
Trade Association during the term of the contract resulting from this solicitation. Respondent shalt state any facts that
make it exempt from the boycott certification in its Response.
33. Contracts with Companies Engaged in Business with Iran, Sudan, or Foreign Terrorist Organization Prohibited.
Pursuant to Section 2252.152 of the Texas Government Code, prohibits the City from entering into a contract with a
vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or
service with Iran. Sudan or a foreign terrorist organization
34. TEXAS PUBLIC INFORMATION ACT. The requirements of Subchapter J. Chapter 552. Government Code,
may apply to this contract and the contractor or vendor agrees that the contract can be terminated ifthe contractor or
vendor knowingly or intentionally fails to comply with a requirement of that subchapter.
35. Pursuant to Section 552.301(c) of the Texas Government Code, the City of Lubbock has designated the following
email address for which public information requests maybe made by an entailed request: QLPleese
send this request to this email address for it to be processed
15. TERMINATION. The performance of work under this order may be terminated in whole. or in part by the Buyer
REV 3 2022
Xybix Systems, Inc.
8207 SouthPark Circle
Littleton CO 80120
Phone: 303-683-5656
Fax: 303-683-5454
Thereseb
Terms: 1% 20 Days, NET 30 Days
QUOTE TO:
Acct: LUBPOLLUTX
Lubbock Police Department
1401 15th Street
Lubbock TX 79401
Phone:
Email:
HGAC EC07-20
EAGLE LINE
TAX EXEMPT
V,* xyb'i*x
Quote
r 11 5 9 Lo'/J
Quote Number: 30925
Quote Date: 7/20/2022
Revision: G
Orig Create Date: 7/20/2022
Expires: 10/18/2022
Opp 0: 0023945
Page: 1 of 5
SHIP TO:
Lubbock Police Department
1401 15th Street
Lubbock, TX 79401
USA
Salesperson: BRITTNEY MUSGRAVE
Phone: (214) 727-1681
Email: brittneym@xybix.com
7.20.22-R5-Added TT for X walkway, and removed lockers-TRB
7.13 22-R4-Race Track Layout-TRB
06. 21.22-R3- UPDATE EXPIRATION DATE/PRICING-TEP
01.05.21-R3-BANNER SILS, CPU CHANGES, ADD LOCKERWA1L SLOTS, OPT ACOUSTIC PANEL UPGRADE-TEP
09. 20. 21-R2-UPDA TE TO AXYS-TEP
12.29.20-R1-16 WS INCLUDED FUTURES.TEP
12.16.20-R0-CREATE DRAWING-TRB
PLEASE NOTE: OP7rONAL ITEMS ARE NOT INCLUDED IN THE TOTAL PRICE PLEASE CONTACT XYBIX TO HAVE ANY OPTIONAL
ITEMS INCLUDED IN THE FINAL PRICE. FREIGHT & INSTALLATION CHARGES WILL BE ADJUSTED ACCORDINGLY.
SUPPLY CHAIN FREIGHT SURCHARGE:
This fee is the temporary upchaTe Xybix is experiencing for shipping related costs and delays
Line Part Num Desc Qty WM List Ea. Disc. % DIM Price 1retTO-0
1.00 12343. Panel System Priced by the Linear Foot: 1.00 EA $51.568.50 51.00 OA 396 9M s7 C29,2an e7
%oraue s raonc
12343-1-SS - 29-48in -127.5 LF @
$212.00/LF
12343-1-DS - 29-48in - 85.5 LF @
$287.00/LF
Upper Tiles Fabric Color. TBD Grade 3
G2
Lower Tiles Fabric Color. TBD Grade 3
G2
Panel Trim Color. Black
1.01 13771. Panel Tile 11436-18HX30W W-Fabric 1.00 EA $176.00 51.00 % $86.24 $86.24
OPEN MARKET
1.02 13771. Panel Tile 11437-18HX36W W-Fabric A 1.00 EA $176.00 51.00 % $86.24 $86.24
OPEN MARKET
1.03 14533. Panel Tile Acoustical Premium .75 NRC 0.00 EA $75.00 51.00 % $36.75 $0.00
Tile 18x18 Upgrade
opt. x 12
Xybix Systems, Inc.
8207 SouthPark Circle
Littleton CO 80120
Phone: 303-683-5666
Fax: 303-683-5454
Thereseb
Quote
Terms: 1% 20 Days, NET 30 Days
Quote Number: 30925
Quote Date:
7/20/2022
Revision:
G
Orig Create Date:
7120/2022
Expires:
10/18/2022
Opp 9:
0023945
Page: 2 of 5
Line Part Num Dose U/M List Ea. Disc. % Disc. Price Net Price
1.04 14534. Panel Tile Acoustical Premium .75 NRC u 0.00 EA $75.00 51.00 $36.75 $0.00
Tile 18x24 Upgrade
opt. x 2
1.05 14535. Panel Tile Acoustical Premium .75 NRC 0.00 EA $112.00 61.00 % $54.88 $0.00
Tile 18x30 Upgrade
opt x 12
1.06 14536. Panel Tile Acoustical Premium .75 NRC 0.00 EA $112.00 51.00 % $54.88 $0.00
Tile 18x36 Upgrade
opt.,x 24
1.07 14537. Panel Tile Acoustical Premium .75 NRC 3= 0.00 EA $112.00 51.00 % $54.88 $0.00
Tile 18x42 Upgrade
opt. x 8
1.08 14538. Panel Tile Acoustical Premium .75 NRC 5 0.00 EA $112.00 51.00 % $54.88 $0.00
Tile 18x48 Upgrade
opt. x 4
1.09 13587 Panel Segment White Board 18h x 24w H 8.00 EA $182.00 51.00 % $89.18 $713.44
1.10 13588 Panel Segment White Board 18h x 30w 53 3.00 EA $198.00 51.00 % $97.02 $291.06
1.11 13590 Panel Segment White Board 18h x 42w 3.00 EA $235.00 51.00 % $115.15 $345.45
1.12 13866-313. Panel Tile Panel Segment 31) Laminate 8.00 EA $16.00 51.00 % $7.84 $62.72
24h x 18w Upgrade
1.13 13867-31). Panel Tile Panel Segment 31) Laminate 1 6.00 EA $16.00 51.00 % $7.84 $47.04
24h x 24w Upgrade
1.14 13868-3D. Panel Tile Panel Segment 3D Laminate 2.00 EA $20.00 51.00 % $9.80 $19.60
24h x 30w Upgrade
1.15 13869-313. Panel Tile Panel Segment 3D Laminate 6.00 EA $20.00 51.00 % $9.80 $58.80
24h x 36w Upgrade
1.16 13870-31). Panel Tile Panel Segment 31) Laminate 4.00 EA $20.00 51.00 % $9.80 $39.20
24h x 42w Upgrade
1.17 13871-3D. Panel Tile Panel Segment 3D Laminate 2.00 EA $20.00 51.00 % $9.80 $19.60
24h x 48w Upgrade
2.00 14486-30. Adj. Table Worksurface - Comer Dual 8.00 EA $2,313.00 51.00 % $1,133.37 $9,066.96
Surface - 66L x 66R - Cable
Management Included
Xybix Systems, Inc.
8207 SouthPark Circle
Littleton CO 80120
Phone: 303-683-5656
Fax: 303-683-6454
Thereseb
f x y bio X
O
Quote Number: 30925
Quote Date:
7/20/2022
Revision:
G
Orig Create Date:
7/20/2022
Expires:
10/18/2022
Opp 0:
0023945
Terms: 1% 20 Days, NET 30 Days
Page:
3 of 5
Line
Part Num
Dose
Q1Y U/M
List Ea.
Disc. %
Disc. Price
Net PHce
2.01
14498-31).
Adj. Table Worksurface - Straight Dual
8.00 EA
$1,571.00
51.00 %
$769.79
$6,158.32
Surface - 78W x 44D - Cable
Management Included
3.00
15701
L4 Table Base
16.00 EA
$6,052.OD
51.00 %
$2,965.48
$47,447.68
4.00
16744.
Monitor Mount 3 - Rollervision - Comer
8.00 EA
$5,552.00
51.00 %
$2,720.48
$21,763.84
Dual Surface - 66L x 66R
16676 - Std VESA Mount 2 HI 2 Knuckle
Qty = 3 Total: $2,898.00 - OPEN
MARKET
OPEN MARKET
4.01
16745.
Monitor Mount 3 - Rollervision - Straight 7
8.00 EA
$5,552.00
51.00 %
$2,72OA8
$21,763.84
Dual Surface - 78W x 44D
16676 - Sid VESA Mount 2 HI 2 Knuckle
Qty = 3 Total: $2,898.00 - OPEN
MARKET
OPEN MARKET
4.02
15560
Acrylic Cleaning Kit
2.00 EA
$114.00
51.00 %
$55.86
$111.72
5.00
13074
Ext Cable Monitor - TBD
96.00 EA
$120.00
51.00 %
$58.80
$5,644.80
5.01
16130-8
Datadock2 - Keyboard Snap -In Cable
16.00 EA
$602.00
51.00 %
$294.98
$4,719.68
Organizer
Includes:
8 - USB Ports
1 - RJ45 Port
6.00
15848
Grounding Kit Full Station R56 Compliant
16.00 EA
$1,422.00
51.00 %
$696.78
$11,148.48
6.01
11792-BLK
Power Bar -10 Outlet With Black Sticker
16.00 EA
$156.00
51.00 %
$76A4
$1,223.04
6.02
11792-0R
Power Bar -10 Outlet With Orange
16.00 EA
$156.00
51.00 %
$76.44
$1,223.04
Sticker
6.03
15508
Power Data Station Grommet, Power
8.00 EA
$300.00
51.00 %
$147.00
$1.176.00
3/Data 1/USB 2, 10 FT Power Cord
6.04
14976
6 Outlet Power Strip 25' y
14.00 EA
$166.00
51.00 %
$81.34
$1,138.76
Xybix Systems, Inc.
8207 SouthPark Circle
Littleton CO 80120
Phone: 303-683-5656
Fax: 303-683-5454
Thereseb
Tenors: 1 % 20 Days, NET 30 Days
V,8 xybiox
Quote
Quote Number: 30925
Quote Date: 7/20/2022
Revision: G
Orig Create Date: 7/20/2022
(Expires: 10/18/2022
Opp #: 0023945
Page: 4 of 5
Line Part Num Desc ft WIN List Ea. Disc. % Disc. Price Net Price
7.00 16708. Axys Control System with Fan 16.00 EA $5,371.00 51.00 % $2,631.79 $42,108.64
Base Price: $2,121.00
16707AXS - Heat - $594.00 - OPEN
MARKET
16709AXS - Task Lights - $270.00 -
OPEN MARKET
16711AXS - Footwell Lighting - $159.00 -
OPEN MARKET
16712AXS - Down Bias Lighting -
$159.00 - OPEN MARKET
16713AXS - Are Lighting - $530.00 -
OPEN MARKET
16771AXS - Axys Status Light 3 HI -
$1,538.00 - OPEN MARKET
10.00
12035-3D.
Return Worksurface - 96Wx34D
N
4.00 EA
$931.00
51.00 %
$456.19
$1,824.76
10.01
12033-31).
Return Worksurface-12Wx36D
M
3.00 EA
$516.00
51.00 %
$252.84
$758.52
10.02
12033-31).
Return Worksurface -18Wx36D
n
8.00 EA
$516.00
51.00 %
$252.84
$2.022.72
10.03
12033-3D.
Flip Top Return Worksurface -
8.00 EA
$516.00
51.00 %
$252.84
$2,022.72
FT.
2725Wx36D
10.04
12033-3D-
Flip Top Return Worksurface - 30Wx36D
6.00 EA
$516.00
51.00 %
$252.84
$1,517.04
FT.
10.05
12033.3D.
Return Worksurface-18Wx44D
4.00 EA
$516.00
51.00 %
$252.84
$1,011.36
10.06
12035-3D.
Return Worksurface - 72Wx44D
2.00 EA
$931.00
51.00 %
$456.19
$912.38
11.00
16209
Cable Bridge Comer Angled Left Side
3'
4.00 EA
$229.00
51.00 %
$112.21
$448.84
11.01
16210
Cable Bridge Comer Angled Right Side
W
4.00 EA
$229.00
51.00 %
$112.21
$448.84
11.02
15709
Cable Bridge Straight Left Side
4.00 EA
$229.00
51.00 %
$112.21
$448.84
11.03
15710
Cable Bridge Straight Right Side
U
4.00 EA
$229.00
51.00 %
$112.21
$448.84
11.04
15485-3D.
CPU Cabinet - ERGO ACCESS Under
3
8.00 EA
$1,555.00
51.00 %
$761.95
$6,095.60
FT.
Work Surface 2725Wx34.5D With Flip
Top Hinge
11.05
15486.3D-
CPU Cabinet - ERGO ACCESS Under
6.00 EA
$1,571.00
51.00 %
$769.79
$4,618.74
FT.
Work Surface 30Wx34.5D With Flip Top
Hinge
11.06
15220-30.
CPU Cabinet - ERGO ACCESS Tech
u
1.00 EA
$1,865.00
51.00 %
$913.85
$913.85
Tower 18Wx48H Left Access
Xybix Systems, Inc.
8207 SouthPark Cirde
Littleton CO 80120
Phone: 303-683-5656
Fax: 303-683-5454
Thereseb
Tenors: 1% 20 Days, NET 30 Days
f xyb*ix
0
Line Part Num Desc
11.07 15220-3D. CPU Cabinet - ERGO ACCESS Tech
Tower 18Wx48H Right Access
12.00 11352-3D. Drawer Pedestal - Fixed - Single -18W -
6-6-12 Drawers 18W 22D
Quote Number: 30925
Quote Date: 7/20/2022
Revision: G
Orig Create Date: 7/20/2022
Expires: 10/18/2022
Opp 0: 0023945
Page:
Qty U/M List Ea. Disc. % Disc. Price
« 1.00 EA $1.865.00 51.00 % $913.85
u 16.00 EA $1,238.00 51.00% $606.62
5 of 5
Net PMae
$9,705.92
14.00 10703-3D. Lateral File - 30W2 Drawer 30H x 4.00 EA $1.670.00 51.00 % $818.30 $3,273.20
15.00 11766-3D. Bookcase - UnderWS W/Toekick - 30W, 4.00 EA $704.00 51.00 % $344.96 $1,379.84
28H, 17D
15.01 11765.3D. Bookcase - UnderWS W/Toekick -12W, 3.00 EA $689.00 51.00 % $337.61 $1,012.83
28H, 22D
15.02 11766-313. Bookcase - UnderWS W/Toekick - 36W, « 2.00 EA $704.00 51.00 % $344.96 $689.92
28H, 22D
18.00 11099-3D. Under Return End Support 4.00 EA $272.00 51.00 % $133.28 $533.12
S0,00 C-13048- Card Cab. with Center Divider in Each « 4.00 EA $1,641.00 51.00 % $804.09 $3,216.36
3D. Drawer - 56W 513rawers 30H
90.00 16139 Installers Kit Eagle Line
Ar 16.00 EA $0.00 0.00 % $0.00 $0.00
99.00 Other Other Charges & Services m 1.00 EA $0.00 0.00 % $0.00 $0.00
Line (201- Miscellaneous Charge-
Description Ext. Price
1.1 Supply Chain Freight 4.920.00
Surcharge
2•) Freight (2 trucks) 3,791.33
3-) Installation 38,879.75
List Price Total: $501,940.50 Lines Total: SHEMEMEMM
$245,950.84
Line Miscellaneous Charges
Total: $47,591.08
Taxes Total: $0.00
Quote Total: $293,541.92
Note 1:
All quoted taxes are estimated. Any applicable taxes, fees, permits, etc. must be added to this quote.
Note 2:
Where installation is fisted on quote it is based in non -union labor and on one trip for installation only. CUM is responsible for coordination of
Technicians and other Vendors/Contractors. Waft time wig be charged at the rate of $75 per man hour straight time and $115 per man hour for OT
plus subsistence expenses.
Additionally, this quote is based upon a remodel In an existing space andfor new building - completely finished with a Certificate of Occupancy. Any
project where the General Contractor is still on the job is subject to additional charges.
We appreciate this opporumity to provide this guate. Our goal is to substantially improve working conditions for your valuable staff. We look formrd to
meeting with you to review this proposal in detail. In the nwani me please don't hesitate to cap us with any questions.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
lofl
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-61286
ErgoFlex Systems, Inc. dba Xybix Systems, Inc.
Littleton, CO United States
Date Filed:
05/24/2016
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
ErgoFlex Systems, Inc. dba Xybix Systems, Inc.
Date Acknowledged:
07/01/2016
3
Provide the identification number used by the governmental entity or state agency to track or identify
description of the services, goods, or other property to be provided under the contract.
the contract, and provide a
84-1174133
Manufacture wood furniture, dispatch workstations furniture
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
I Intermediary
Carson, Kenneth
Littleton, CO United States
X
5
Check only if there is NO Interested Party. ❑
6
AFFIDAVIT I swear, or affirm, under penalty of perjury, that the
above disclosure is true and correct.
INGE R. MEYER
NOTARY PUBLIC
STATE OFID COLORADO
NOTARY ID COLORADO
MY COMMISSION EXPIRES NOVEMBER 25. 2024
Signature of authorized agent of contracting
business entity
AFFIX NOTARY STAMP / SEAL ABOVE
Sworn to and subscribed before me, by the said Kenneth R. Carson ,this the 1st day of November ,
20 22 to certify which, witness my hand and seal of office.
\
\ 1 \ �-L Inge R. Meyer
-ts4Q 1 \ 1 \ �-L Inge R. Meyer
Public Notary
Public Notary
�_.�_..
nature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1 of 1
Complete Nos. 1 - 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2016-61286
ErgoFlex Systems, Inc. dba Xybix Systems, Inc.
Littleton, CO United States
Date Filed:
05/24/2016
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
ErgoFlex Systems, Inc. dba Xybix Systems, Inc.
Date Acknowledged:
07/01/2016
3
Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
84-1174133
Manufacture wood furniture, dispatch workstations furniture
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
Carson, Kenneth
Littleton, CO United States
X
5
Check only if there is NO Interested Party. ❑
6
UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021