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Home My WebLink AboutResolution - 2010-R0321 - Amendment To Contract - Parkhill, Smith & Cooper, Inc. For Engineering Services - 07/08/2010Resolution No. 2010-RO321 July 8, 2010 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 1 to that certain contract by and between the City of Lubbock and Parkhill, Smith & Cooper, Inc., for engineering services for airfield asphalt repair at Lubbock Preston Smith International Airport, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on July 8, 2010 TOM MARTIN, MAYOR ATTEST: Rebe ca Garza, City ecret AS TO CONTENT: Loomis, Assistant City Manager APPROVT AS TO FORM: had Weaver, Assistant City Attorney vwxcdocs'RES.Amend #1 -Parkhill Smith & Cooper June 22, 2010 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock,Texas 79403 PARKHILLSM ITH &COOPER Re: Amendment No.1 to Agreement for Professional Services, Design Phase Services for LBB Airfield Asphalt Repair Dear Mr. Loomis: Resolution No. 2010-RO321 May 24, 2010 As requested, we have prepared Amendment No. 1 for design phase services related to airfield asphalt repair within three General Aviation areas along the west side of the airport. Refer to the fee sheet and drawings attached for an itemization of the scope and for the proposed limits of the improvements. While it is understood that construction of these improvements will occur in multiple phases, the entire design will occur at one time. The intent is to prepare five (5) construction packages which can be "put on the shelf' and bid at the appropriate time. The contract amendment modifies the scope of professional services included in our original agreement dated January 14, 2010. Additional bidding and construction phase services, including on-site representation, construction testing and surveying/engineering services associated with the FAA AC 150-5300-18B requirements, will be negotiated prior to the bidding of each package. It will be our intent to upload each project into the FAA's AGIS website following the construction of each phase and the fee to accomplish this work will be included as part of the construction phase services. Task 1 - Fee for Professional Services (5 construction packages) (Study and Report, Preliminary Design, Final Design, lump sum). $102,800 Task 2 - Surveying and Testing Services related to design, (reimbursable expense). $24,650 TOTAL $127,450 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 14, 2010. and to provide the additional Task 1 or 2 services under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH B4.02. Compensation for Design Phase - Task 1 Services shall not exceed $102,800 and compensation for Design Phase - Task 2 Services shall not exceed $24,650 without Owner's approval If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or me. Amarillo EI Paso Lubbock Midland 4222 85th Street Lubbock,Texas 79423 806,473,2200 Fax 806,473.3500 Mr. James Loomis, A.A.E. Page 2 May 24, 2010 Sincerely, PARKHILL, SMITH & COOPER, INC. By � ohn T. Hamilton, PE irm Principal JTH/If Enclosures IN TRIPLICATE '�-\data1\prrjpcts12001t2725 ONCIVIL\FEEsVlsphalt rehab 42&10\oDntract amendment 1 doc Accepted by: CITY OF LUBBOCK By Tom Martin Mayor Attest: By R becca Garza City Secretary Appr d as to Content: By •C� ames W. Loomis, A.A.E. Director of Aviation Approved,es Fo dy 7 Chad Weaver City Attorney Resolution No. 2010—RO321 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 01 .................. .................. ....:...........:. .................. PROJECT NAME: LBB Airfield Asphalt Repair .................. JOB NO.: ■I: It ��.. L_J■ ■l App in MEMO TASK: 1DSN -:.__.An .................. DATE: 05/25/10 EEOME'EOOEEMOMMEOO FEE TYPE: Lump Sum PREPARED BY: MDH PRINCIPAL: JTH PROD. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $102,800 TOTAL FEE: $102, 2 LABOR: $101,096 LABOR: $101,096 DIRECTS: $1,726 OVERHEAD: SUBTOTAL: $102,822 REIMB. CONSULTANTS: REIMB. EXPENSES: REIMB. FEE: DIRECT CONSULTANTS: DIRECT EXPENSES: $1,501 TOTAL FEE: $102,822 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal 16 $2,240 03 Engineer 237 $29,625 03 Engineer 352 $32,032 07 Engineer -in -Training 308 $28,028 14 CADD Operator 79 $5,609 11 Resident Project Representative 22 $2,002 18 Clerical 24 $1,560 Page 1 of 1 FEE ESTIMATING SHEET PROJECT: LBB Airfield Asphalt Repair JOB NO.: TASK: 7DSN SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ENG ENG EIT CADD OPT RPR CLERICAL TASK 01 03 03 07 14 11 18 Tris $140.00 $125.00 $91.00 $91.00 $71.00 $91.00 $65.00 TOTAL Preliminary Design Phase Project scoping meeting with Owner 1 1 1 Prepare preliminary OPC's 16 16 Coordination of geotech investigation 8 16 16 40 Coordination of topographic survey 8 16 6 30 Final Design Phase Develop final project packages 1 6 16 22 Analyze site drainage 1 6 40 40 86 Model new pavement section (HMAC) 6 16 22 Model new pavement section (concrete) 6 16 22 Develop cover sheet (5) 8 8 Develop sheet index (5) 2 8 16 8 34 Develop suvey control sheet (5) 2 8 16 8 34 Develop erosion control plan/details (5) 8 16 24 15 63 Develop phasing plan/details (5) 20 24 24 68 Develop demolition plan (5) 16 24 24 64 Develop site plan (5) 16 24 40 80 Develop grading plan (5) 40 24 40 24 128 Develop construction detail sheets 8 16 24 24 72 Prepare specifications 24 40 16 24 104 Prepare 60% OPC's 8 16 16 40 60% Design review meeting w/ LBB 1 2 2 4 Prepare 90% OPC's 8 16 16 100% Design review meeting with LBB 1 2 2 4 QC/QA Review 16 40 56 "Design services assumes preparation of 5 independent bid packages BUDGET SUBTOTALS: HOURS/ Trips - 5 16 237 352 308 79 22 24 103 SALARY $2,240 $29,625 $32,032 $28,028 $5,609 $2,002 $1,560 ####### o--- 1 ^f 1 FEE ESTIMATING SHEET PROJECT: DIRECTS LBB Airfield Asphalt Repair JOB NO.: TASK: 1DSN DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS 612 MECH/ELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANT: 616 SURVEYING CONSULTANTS 617 INTERIOR DESIGN CONSULTANT: 618 OTHER CONSULTANTS TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVEL/LODGING MOTEL DAYS @ AIR TRAVEL AIR FARE @ PARKING DAYS @ CAR RENTAL DAYS @ MILEAGE 30 MILES @ $0.505 MEN @ /MANDAY = MEN @ /MAN = /DAY = /DAY = @ 5 TRIPS = $75.75 SUBTOTAL $76 622 REPRODUCTIONS BLUELINE PRINTS 20 SHTS @ SEPIA PRINTS SHTS @ PRINTING: ORIGINAL SET-UP COST 20 ORIGINALS COST PER SHEET 20 SETS @ BINDING COST 20 SETS @ XEROX 1000 SHTS @ $2.55 @ 20 SETS = $1,020.00 $8.51 @ SETS = @ $0.15 /ORI. _ $3.00 $0.08 /SHT @ 20 SHEETS= $32.00 $2.00 /SET - $40.00 $0.08 /SHT = $80.00 SUBTOTAL $1,175 623 MODEL/RENDERINGS/PHOTOS Shots @ /Shot 624 TELEPHONE 10 Calls @ $2.00 /Call $20 625 MEALS DAYS @ MEN @ /MANDAY 626 FIELD SUPPLIES 628 POSTAGE 20 Mailings @ $1.50 /Mailing30 629 PUBLICATIONS & SUBSCRIPTION 630 MISC DIRECT EXP 631 FAX 100 Pages @ $2.00 $200 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD 22 HOURS @ /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTALDIR CT E S S 1,501 Page 1 of 1 PARKHILL, SMITH & COOPER, INC. PROJECT BUDGET SHEET LOCATION CODE: 01 .................. .................. ■i MUMMoo HHUM UHN: PROJECT NAME: LBB Airfield Asphalt Repair uuou.�uuuu '. .' IN •IN; JOB NO.: ii ii. i.ii TASK: 2S&T ...............■.. DATE: 05%22/10 FEE TYPE: Hourly Rate w/Max PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% $24,650 TOTAL FEE: $241,473 LABOR: LABOR: DIRECTS: OVERHEAD: SUBTOTAL: REIMB. CONSULTANTS: $21,455 REIMB. EXPENSES: REIMB. FEE: $24,673 DIRECT CONSULTANTS: DIRECT EXPENSES: TOTAL FEE: $24,673 LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! #REF! Page 1 of 1 FEE ESTIMATING SHEET REIMBURSABLES PROJECT: LBB Airfield Asphalt Repair JOB NO.: TASK: 2S&T REIMBURSABLE CONSULTANT COSTS SUBTOTAL 511 STRUCTURAL CONSULTANTS 512 MECH/ELEC CONSULTANTS 513 ENV & CIVIL CONSULTANTS 514 LANDSCAPE CONSULTANTS 515 TESTING CONSULTANTS Pavetex $14,855 516 SURVEYING CONSULTANTS Smith Surveying $6,600 517 INTERIOR DESIGN CONSULTANT: 518 OTHER CONSULTANTS TOT REIMBURSABLE CONSULTANTS 21,4 REIMBURSABLE EXPENSES 521 TRAVEL/LODGING MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS @ AIR FARE @ DAYS @ DAYS @ MILES @ $0.505 MEN @ MEN @ /DAY /DAY @ /MANDAY /MAN TRIPS = = = = = SUBTOTAL 522 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COSI COST PER SHEET BINDING COST XEROX SHTS @ SHTS @ ORIGINALS SETS @ SETS @ SHTS @ $2.55 @ 8 SETS = $8.51 @ SETS = @ $0.15 /ORI. _ $0.08 /SHT @ 250 SHEETS= $2.00 /SET = $0.08 /SHT = SUBTOTAL 523 MODEL/RENDERINGS/PHOTOS Shots /Shat 524 TELEPHONE Calls @ /Call 525 MEALS DAYS @ MEN @ /MANDAY 526 FIELD SUPPLIES 528 POSTAGE Mailings @ /Mailing 529 PUBLICATIONS & SUBSCRIPTIONS 530 MISC REIMBURSABLE EXP 531 FAX Pages 532 TEMPORARY PERSONNEL 533 DRAFTING SUPPLIES 534 OFFICE SUPPLIES 535 CADD HOURS @ /HOUR 536 FIELD EQUIP RENTAL 546 SOFTWARE TOTAL I S L S 0 Page 1 of 1 t 1 City of Lubbock, Texas LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT LBB Airfield Asphalt Repair Project Summary ENGINEER'S OPINION OF PROBABLE COSTS Lubbock Preston Smith International Airport 5.252010 Item Descirldtion Bidding and Construction Phase Services Package 1 Includes RPR and Construction related En r. Services)' Amount CONSTRUCTION $38,500 Bidding and Construction Phase Services Package 3 Includes RPR and Construction related En r. Services Phase 1 - Executive T -Han ars Bidding and Construction Phase Services Package 4 Includes RPR and Construction related En r. Services $312,226.55 Phase 2 - Lubbock Aero $42,120 L $300,000.00 Phase 3 - Lubbock Aero and SW T -Han ars Construction Package 2 Surveying and Testing Services $300,000.00 Phase 4 - SW 1 -Hangars $11,000 $300,000.00 Phase 5 - SW T -Han ars Construction Packa e 5 Surve in and TestingServices $501,954.93 PROFES I A�#S I , S SUBITOTAI $381,000 PROFESSIONAL SERVICES Design Phase Services $102,800 Surveying and Testing for Design $24,650 Bidding and Construction Phase Services Package 1 Includes RPR and Construction related En r. Services)' $37,400 Bidding and Construction Phase Services Package 2 Includes RPR and Construction related En r. Services $38,500 Bidding and Construction Phase Services Package 3 Includes RPR and Construction related En r. Services $39,700 Bidding and Construction Phase Services Package 4 Includes RPR and Construction related En r. Services $40,900 Bidding and Construction Phase Services Package 5 Includes RPR and Construction related Engr. Services' $42,120 Construction Package 1 Surveying and Tes ing Services' $10,350 Construction Package 2 Surveying and Testing Services $10,700 Construction Package 3 Surveying and Testing Services $11,000 Construction Package 4 Surveying and Testing Services' $11,300 Construction Packa e 5 Surve in and TestingServices $11,600 PROFES I A�#S I , S SUBITOTAI $381,000 'PRELIMINARY FEE - TO BE NEGOTIATED PRIOR TO BIDDING OF CORRESPONDING CONSTRUCTION PACKAGE .Wala Ilprge IsL'0011272501,CIVILFEESI4sphallrehab4-2810.Ramp.Rspa:rvse City of Lubbock, Texas LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT F LBB Airfield Asphalt Repair - Executive T -Hangars ENGINEER'S OPINION OF PROBABLE COSTS At Lubbock Preston Smith International Airport 4:29:2010 Item Description utan n n r ce Amount BID ITEMS 1 Item P-140, Contractor Mobilization (13%) 1 LS $19,273.24 $19,273.24 2 Item P-150 Remove and Dispose of 2' P-401 6' TxDOT Item 345 6' P-155 5,898 SY $10.00 $58,980.00 3 Item P-152, Gradin and Sub rade Preparation One 6' Lift)5,898 SY $2.50 $14,745.00 4 Item P-152 Gradin and Topsoil in Unpaved Areas 1,185 SY $1.20 $1,422.00 5 Item P-156, Temporary Air and Water Pollution, Soil Erosion and Siltation Control 1 LS $5 000.00 $5,000.00 6 TxDOT Item 247, Crushed Aggregate Base Course 6' Thickness 5,898 SY $9.00 $53,082.00 7 TxDOT Item 341, Plant Mix Bituminous Pavements 662 TON $95.00 $62,890.00 8 1 Item P-501, Portland Cement Concrete Pavement, 8' Thickness 0 SY $85.001 $0.00 9 Item P-501, Portland Cement Concrete Pavement, 6' Thickness 269 SY $70.00 $18,830.00 10 Item P-602, Bituminous Prime Coat, including herbicidal treatment 0.3 aVs 1,769 Gallon $4.50 $7,962.30 11 Item P-620, Runway and Taxiway Painting 567 SF $0.75 $425.25 12 Item T-901, Soil Preparation, Seeding and Fertilizing 0.03 AC $2,500.00 $75.00 13 Crack Seal 696 LF $1.50 $1,044.00 14 Surface treatment 8,230 SY $2.00 $16,460.00 15 Construction Contingency 20 f 1 LS $52,037.76 $52,037.76 A $312,2M. idafa1lpr4intS2001@725011CIV1L ,FEEsWspha1trehab42810-Ramp-Repan 1sr City of Lubbock, Texas LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT MA' LBB Airfield Asphalt Repair - Southwest T-Hangars ENGINEER'S OPINION OF PROBABLE COSTS 14 c Lubbock Preston Smith International Airport 429:2010 Item Description Quantft Unit Unit Price Amount BID ITEMS 1 Item P-140, Contractor Mobilization 8% 1 LS $53,262.77 $53,262.77 2 Item P-150 Remove and Dispose of 2' P-401 6' TxDOT Item 345 6' P-155 17,818 SY $10.00 $178,180.00 3 Item P-152, Grading and Sub rade Preparation One 6' Lift 17,429 SY $2.50 $43,572.50 4 Item P-152 Grading and Topsoil in Unpaved Areas 2,550 SY $1.20 $3,060.00 7 Item P-156, Temporary Air and Water Pollution, Soil Erosion and Siltation Control 1 LS $5,000.00 $5,000.00 8 TxDOT Item 247, Crushed Aggregate Base Course, 6' Thickness 17,429 SY $9.00 $156,861.00 9 TOOT Item 341, Plant Mix Bituminous Pavements 1,854 TON $95.00 $176,130.00 10 1 Item P-501, Portland Cement Concrete Pavement, 6' Thickness 619 1 SY $70.001 $43,330.00 11 Item P-602,Bituminous Prime Coat including herbicidal treatment 0.3 al/s 5,229 Gallon $4.50 $23,529.15 12 Item P-620, Runway and Taxiway Painting 0 SF $0.75 $0.00 13 Item T-901, Soil Preparation, Seeding and Fertilizing 1 AC $2,500.00 $2,500.00 14 Surface treatment 16,811 SY $2.00 $33,622.00 14 Construction Contingency (20%) 1 LS $143,809.48 $143,809.48 TA 8 .91 ,Idala 1lproi"Is12001 @725 01 �CIVIL:FEEslAsphall rehab 4 28 10.Ramp Repa,r xrsx City of Lubbock, Texas LUBBOCK PRESTON SMITH INTERNATIONAL AIRPORT t LBB Airfield Asphalt Repair -Lubbock As ENGINEER'S OPINION OF PROBABLE COSTS ALubbock Preston Smith International Airport 4129, 2010 Rom Descr 'on Quantityn nrt Price AMou BID ITEMS 1 Item P-140, Contractor Mobilization (8%) 1 LS $33,277.66 $33,277.66 2 Item P-150 Remove and Dispose of 2' P-401 6' TxDOT Item 345 6' P-155 8,932 SY $10.00 $89,320.00 3 Item P-150 Remove and Dispose of 8' P-401 6' TxDOT Item 345 6' P-156 0 SY $25.00 $0.00 4 Item P-152, Grading and Sub rade Preparation One 6' Lift 8,210 SY $2.50 $20,525.00 5 Item P-152 Grading and Topsoil in Unpaved Areas 876 SY $1.20 $1,051.20 8 Item P-156, Temporary Air and Water Pollution, Soil Erosion and Siltation Control 1 LS $5,000.00 $5,000.00 9 TxDOT Item 247, Crushed Aggregate Base Course, 6' Thickness 8,210 SY $9.00 $73,890.00 10 ITxDOT Item 341, Plant Mix Bituminous Pavements 733 1 TON $95.001 $69,635.00 11 Item P-501, Portland Cement Concrete Pavement, 8' Thickness 1,421 SY $85.00 $120,785.00 12 Item P-501, Portland Cement Concrete Pavement, 6' Thickness 147 SY $70.00 $10,290.00 13 Item P-602, Bituminous Prime Coat, including herbicidal treatment 0.3 al/s 2,463 Gallon $4.50 $11,083.50 14 Item P-620, Runway and Taxiway Painting 258 SF $4.00 $1,032.00 15 Item T-901, Soil Preparation, Seeding and Fertilizing 0.03 AC $2,500.00 $75.00 14 Surface treatment 6,642 SY $2.00 $13,284.00 16 Construction Contingency (20%) 1 LS $89,849.67 $89,849.67 AS B D SUBTOTAL $539,098.03 ildala llprojeclsLVO112725 01 •CIVILiFEEsl4sphall rehab 4-28 IOIRamp-Repair xrsx Resolution No. 2010-RO32 P,XIWaY L PARKHILL SMITH & COOPEF r EXECUTIVE T -HANGARS Issue: DESC Date: 4/21/2011 Project No: JOB NO Sheet: 1 OF: PAM 1 LUBBOCK AERO Issue: DESC Date: 4/21/201 Project No: JOB NO Sheet: 1 OF )F SURVE < OF CUF olPARKHILL SMITH & COOPER SW T—HANGARS Issue: DESC Date: 4/21/201C Drawing File: \\dalol\projects\2001\2725,01\CML\FEES\Asphalt rehab 4-28-10\LBB-Romp-Estimate.dwg (CDorr) Project No: JOB NO Sheet: 3 OF 2