HomeMy WebLinkAboutResolution - 2010-R0320 - Change Order For Electrical, Street Light W/Sanborn Map Company, Inc. - 07/08/2010Resolution No. 2010-RO320
July 8, 2010
Item No. 5.18
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Change Order No. 2 for compilation of
electrical, street light, and inlet features for aerial photography and digital
orthophotography, by and between the City of Lubbock and Sanborn Map Company, Inc.,
a Delaware corporation, and related documents. Said Change Order is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on July 8, 2010
TOM MARTIN, MAYOR
ATTEST:
RebA,,ca Garza, City Secretary
APPROVED AS TO CONTENT:
&L%V
Sally Still A be, GIS Manager
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs/RES.Sanborn Map Company-ChngOrd
June 22, 2010
CITY OF LUBBOCK
CHANGE ORDER
Change Order #:
02
Contractor:
The Sanborn Map Co.
B. AMOUNT OF THIS CHANGE ORDER: Council approval required ifover$25,000 $
Date:
06/29/2010
BID/ITB #:
09 -089 -MA
8.8 %
Contract #:
9254
Project Name:
Digital Orthophography Project 2010
"Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an
addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the
compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a
combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective.
Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters
the nature of the thine to be constructed or that is not an intearai-uart4f the oro ect ob ectivemust_ be let out for t)ublic_ bid.
Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction
not covered by the specifications and drawings; of the project (attach additionalpages ifnecessa ):
Addition of datasets: Electrical features, Street lights, Playa lake inlet features, and water bodies
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material
quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices
are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION
AMOUNT
A. ORIGINAL CONTRACT VALUE: $
686,913
B. AMOUNT OF THIS CHANGE ORDER: Council approval required ifover$25,000 $
60,500
COST CENTER: 4111 ACCOUNT: 9395.9225.40000
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A):
8.8 %
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $
2,750
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $
60,500
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (EW: 25: uMarimum
9.2 %
G. NEW CONTRACT AMOUNT (A+E): $
750,163
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise,
in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
under this Change Order.
Z� 0/0
(I ONTRAC R at (2) PROJECT ARCHITECT/ENG EER Date
pprov as t onte Approv o Form:
(3) O R'S REPREFXJTATIVE l3fate (4) CiTYJ670 Y ate
LZ?a p � � _ 30 iv
(5) CAPITAL PROJECTS MANAGER Date (6) PURCHASING At D CONTRACT MANAGER Date
Grange Orders over $25,000 require a Contract Cover Sheet and the following signatures:
CITYOFC+ 7/810 ST, 7/8/10
(7) MAYOR Date(8) CI Y SECRETARY Date
Council Date: July 8, 2010 Agenda Item #: 5.18 Resolution #: 2010—RO320
PUR-045 (Rev 01108)
x
Resolution No. 2010-R0320
Change Request Form
Addition of the following datasets:
Electrical features
Street Lights
Inlet features (associated with playa lakes)
Water bodies
City of Lubbock requests capture of the above features.
Article 1 Services: 1.1 - The contract completion date is modified from
December 31, 2010 to February 28, 2011
Increase of $60,500.00 based on the following pricing:
Electrical features: $51,750
Street Lights: $5,750
Inlet features (associated with playa lakes): $500
Water bodies: $2,500
No change
Sanborn will digitize the following features from the sources acquired in 2009
shown below:
Feature
Source % Capture Rate
(1 "=50' map scale)
Poles
Aerial Imagery
95
Overhead Transformers
Aerial Imagery
85
Overhead Regulators
Aerial Imagery
85
Pedestals
Aerial Imagery
95
Ground Transformers
Aerial Imagery
95
Overhead Capacitors
Aerial Imagery
95
Overhead Switches
Aerial Imagery
80
Cabinets
Aerial Imagery
95
Enclosures
Aerial Imagery
95
Street Lights
Inlets associated with
Playa Lakes
Aerial Imagery 95
Aerial Imagery 98
Water bodies (lakes, LiDAR Intensity Images 98
ponds)
Features will be digitized if clearly visible in the imagery. Certain features
may not be easily identifiable by type; for example overhead capacitors
and overhead switches appear very similar.
Under the contract scope of work, water bodies (lakes, ponds) are to be
digitized at the visible water level from the intensity images to support the
LiDAR processing. These features will be processed as polygons and
included in the planimetric feature deliverable databases.
Sanborn will update the data models to include the above features. Data
will be delivered in the required formats: ESRI shapefile, Microstation
3D, and Geomedia Access.
No change
Change request approved ❑
Change request rejected ❑
For City of Lubbock.
Signature
TOM MARTIN
Printed Name
A o2
Title
ATTEST:
Rebe ca Garza, City Secret r
Date approved change will be
implemented: June 22, 2010
For orn Map Com,p9ny, Inc.:
q"��
gnature
L �
Printed Name
Tit e