HomeMy WebLinkAboutResolution - 2010-R0297 - Change Order On Contract For Univ. Ave Reconstruction W/Allen Butler Constructio - 06/24/2010Resolution No. 2010-RO297
June 24, 2010
Item No. 5.13
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Change Order No. 1 to that certain
Contract No. 9439 for reconstruction of University Avenue from South Loop 289 to 82"d
Street and 82"d Street from University Avenue to Elgin Avenue, by and between the City
of Lubbock and Allen Butler Construction, Inc. of Ransom Canyon, Texas, and related
documents. Said Change Order No. 1 is attached hereto and incorporated in this
resolution as if fully set forth herein and shall be included in the minutes of the City
Council.
Passed by the City Council on
June 24, 2010
TOM AARTK MAYOR
ATTEST:
Rebec a varza, City Secretary
APPROVED AS TO CONTENT:
Marsha Reed, P.E., Chief Operating Officer
APPROVED AS TO FORM:
ad Weaver, Assistant City Attorney
vw:ccdocs'RES.ChgOrd o 1 Contract -Allen Butler Construction
June 14, 2010
Resolution No. 2010—RO297
CITY OF LUBBOCK
CHANGE ORDER
Change Order #: 1 Contractor: Allen Butler Construction, Inc.
Date: 6/11/2010 BID/ITB/RFP #: ITB 10 -062 -FO
Contract #: 9439 Project Name: Reconstruction of University Ave from S.
Loop 289 to 82nd Street and 82nd Street from
University Ave to Elgin Ave
"Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an
addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the
compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a
combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective.
Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters
the nature of the thing to be constructed or that is not an integral Dart of the Droiect objective must be let out for Dublic bid.
Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction
not covered by the specifications and drawings of the project (attach additional pages if necessary):
The contractor planned the job to maintain access to the businesses along University and 82nd street from the
neighborhoods adjacent to the streets. This would have permitted the contractor to close almost all the
driveways fronting the construction site. In this configuration the contractor would have been able to machine
pour almost all the concrete paving, shorten the construction time, and produce a high quality riding surface.
When the traffic was switched to the newly completed center lanes the adjacent businesses experienced an
unacceptable reduction in sales, and requested the contractor to provide access directly to driveways fronting
University and 82nd Street. These additional access points radically change the prosecution of the construction.
The contractor's costs will be increased significantly in the form of lengthening the of time for construction,
labor costs, traffic control, additional materials, and equipment costs. There were originally 7 points of access
planned on the east and west sides of University, and 7 points of access on the north and south side of 82nd
Street. With this Change Order, there are 12 additional access points on University Avenue and 2 additional
access points on 82nd Street. This change order also includes the compensation for up to two additional access
points and one additional paving day should additional access points be required. This change order also adds
61 additional working days to the contract because every access point adds 4 working days and every two adds
an additonal working day for the paving machine. This changes the contract from 204 working days to 265
working days.
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material
quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices
are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE: $2,897,636.02
B. AMOUNT OF THIS CHANGE ORDER: Council approval required ifover $25,000 $207,521.30
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 7%
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $ 0.00
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $2,897,636.02
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 25% Maximum 7''o
G. NEW CONTRACT AMOUNT (A+E): $3,105,157.32
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise.
in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
under this Change Order.
This Chanee Order is not valid without the followine sianatures (sleme sien in order and return 3 ori inalt wh Contract Cover Sheet to
Purchasing and Contra Mang tent D rt �j %
j' r `V CiT 1
(I) CO CTOR ate ' (2) P JECT ARCHITECT/ENGINEER Date
PWC -045 (Rev 01/08)
Approved LojnteU Approv Form:
-leo fir, b v
(3) O R'S REP ISENTATIVE Date (4) lItY ATTORNEY Date
chunc
(5) CAPITAL PROJECTS MANAGER Date (6) PURCHASING CONTRACT MANAGER Date
Change Orders over $25,000 require a Contract Cover Sheet and the following signatures.-
CITY
ignatures:
CITY OF LUBBOCK
6/24/10
(7) MAYOR Date
ATTEST:
6/24/10
I
( Y SECRETARY Date
Council Date: June 24, 2010 Agenda Item #: 5.13 Resolution #: 20 — 0297
PWC -045 (Rev 01/08)
Resolution No. 2010—RO297
Change Order No. 1
Reconstruction of University Ave from S. Loop 289 to 82nd Street and 82nd Street from University
Ave to Elgin Ave.
Contract No. 9439
ITB 10 -062 -FO
Revise Quantity for Bid Item No. 02-8
(Traffic Control) from 12 mo. to 16 mo.
Additional Quantity = 4 mo. @ $4,372.45 = $17,489.80
Add the following new Items and Quantities:
Item 02-9 Lump Sum; 12 Additional Access Points on University Avenue and 2
Additional Access Points on 82°d Street; Lump Sum = $164,781.50
Item 02-10 2 each; Additional Access Points (Drives), if authorized; 2 EA @ $5,050 EA $10,100.00
Item 02-11 1 each; Additional Paving Days, if required by authorization of additional
access points; 1 EA @ $15,150 EA =
Total Change Order No. 1 =
Original Contract amount =
$15,150.00
$207,521.30
$2,897,636.02
New Contract Amount = $3,105,157.32
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Additional Concrete Hand Pours
Concrete Plant Manhours
Truck Manhours
Hand Pour Manhours
Subgrade Prep
19.80 HR
$35.0000
3.00 HR
$35.0000
75.00 HR
$35.0000
1.00 Ea.
$1,577.0000
693.0000
105.0000
2,625.0000
$1,577.00
$5,000.00
DAILY LABOR COST BREAKDOWN FOR CONCRETE PAVING PAVING CREW
# OF MEN COST PER HR HOURS PER DAY TOTAL COST
20.00 $35.00 12.00 $8,400.00
DAILY EQUIPMENT COST BREAKDOWN FOR CONCRETE PAVING PAVING CREW
EQUIPMENT COST PER HOUR HOURS PER DAY TOTAL COST
Paver $400.00 12.00 $4,800.00
Curing Machine $150.00 12.00 $1,800.00
TOTAL COST FOR LABOR & EQUIPMENT PER DAY $15,000.00