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Home My WebLink AboutResolution - 2010-R0296 - Purchase Order For Computer Hardware, Software And Support Services - 06/24/2010Resolution No. 2010-RO296 June 24, 2010 Item No. 5.21 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order # 22300001 for computer hardware, software and support services, by and between the City of Lubbock and Hewlett Packard Company, as per DIR-SDD-1364, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on ATTEST: Rebecc Garza, City Secretary APPROVED AS TO CONT NT: T Mark Yearwood, Assistant City ager Chief Information Officer APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw:ccdocs:'RES-Hewlett Parckard-PurchaseOrd June 14, 2010 June 24, 2010 //;7 ' ;�i7 _, TOM MARTIN, MAYOR 0 - qvm �Wo city of lubbock TEXAS PURCHASE ORDER TO: HEWLETT PACKARD COMPANY PO BOX 105005 ANALYTICAL O P/MAIL STOP 131 ATLANTA Georgia 30348 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK. TX 79457 Page - 1 Date - 0615:2010 Order Number 22300001 000 OP Branch/Plant 3410 SHIP TO: CITY OF LUBBOCK MUNICIPAL SQUARE BUILDING C/O JASON GOELZER, ROOM 104 916 TEXAS AVENUE LUBBOCK Texas 79401 BY: Ordered 06/14/2010 Freight Requested 06/14/2010 Taken By D. Torres Delivery Per J.Goelzer / Req 35017 / DIR-SDD-1364 Quote: CNWY-35008-12 Description. Supplier Item Hardware Hardware Software Support Support Other - Installation Startup Terms NET 30 Ordered LTM 1.000 EA 1.000 EA 1.000 EA 1.000 EA 1.000 EA 1.000 EA JTnit Cost UM 475,000.0000 EA 96,049.9000 EA 78,316.0500 EA 634.0500 EA 93,798.8600 EA 58,738.2800 EA Total Order Extension Request Date 475,000.00 08/13/2010 96,049.90 08/13/2010 78,316.05 08/13/2010 634.05 08/13/2010 93,798.86 08/13/2010 58,738.28 08/13/2010 802,537.14 COMMERCIAL GENERAL LIABILITY — PER OCCURRENCE - $200,000: General Aggregate and Products and completed operations. WORKERS COMPENSATION — The contractor shall also provide to the CITY OF LUBBOCK proof of employers' liability in an amount no less than $500,000. _ City of Lubbock is named as primary additional insured on General Liability with a Waiver of Subrogation in favor of the City of Lubbock on all coveralze's. This purchase order encumbers funds in the amount of $802,537.14, awarded to Hewlett Packard Company, of Atlanta, Georgia, on June 24, 2010. The following is incorporated into and made part of this purchase order by reference: Price quotation dated June 15, 2010 from Hewlett Packard Company, of Atlanta, Georgia. Resolution # 2010—RO296 CITY OF LUBBOCK ATTEST: Ton tin, Mayor Ife-becNce Garza, City Secretary kj To: City of Lubbock 916 Texas Avenue Lubbock, TX 79457 Attn: Jason Goelzer Phone: 806-775-2361 Fax: Email: JGoelzer@mail.ci.lubbock.tx.us In reply to your request: Blades, SAN Switches DIR-SDD-1364 HP Quote # Created CNWY-35008-12 6/15/2010 Your HP Sales Contact: W�/ Legal Quotation Expires 713112010 Alyssa Welch,Accounts Manager - Texas Local Government Phone: 800.277.89887810528 Fax: Email: alyssa.d.welch a hp.com Payment Terms: Net 30 days, subject to credit approval Submit Purchase Order To: Rita Kravnik. Phone: 800-386-1117 Fax: 800-386-1118 Email: OM PCBC_SLED,a.hp.com Solution Net Price Hardware: $571,049.90 Software: $78,316.05 Support: $94,432.91 Other: $58,738.28 Sub -Total: $802,537.14 Shipping and Handling: $0.00 Grand Total: $802,537.14 Estimated Delivery Upon Order Entry: 4 weeks Delivery Method: Standard Delivery Duty Paid Shil2gl4ng & Handling and Special Handling Exempt Print Date 6115/2010 2:26:33PM T I OZ/0£/60 08*t69 TTOZ10£/60 081,69 T T OZ/0£/60 081,69 I IOZ O£ 60 08'fi69 T IOZ/0£'60 081,69 I TOZ/0£/60 081,69 V3 00081,69 V3 00081,69 N3 00081,69 000' I 000' T 000' T V3 0008'fi69 000' I N3 00081,69 000' T V3 0008'1'69 000' I TIOZ/0£/60 OVOS b'3 OOOVOS 000'1 TTOZ/0£/60 LS'996 d3 OOLS'996 000'T aIEQ lsanba-d u01sualx3wn 1soO alu;T pajapio ZI/0£/6-11/1/0I 9S£9Z9£98£OI VWNIQS-WIQ 6SZ8£ bH2T; gNIHZ'f 2IHd IgAila(l SHIMOECI Ag uqEZ T TOZ/LZ/60 paTsanba-I lg2lai3 T TOZ/LZ/60 palaplo 12 1 :A8 L866L X.L ` JOH8n7 OOOZ X08 'O'd 9'19VAVd SIN fIOJ:) ' )13088n7 210 AlD :01 d010ANII IOfi6L Mal NOOSEUVI 1HH2IIS HIM T191 IIHZ'IHOO NOSdf 0/0 A`JO'IONHOHI NOI. 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VWIIOJNI )IOOggfl'I go AII0 d0 000 ZLI000££ iagwnN iapi0 ITOZ/LZ/60 - alu(I £ - a2pd 0£ IHN suuay ZI!0£16-I1lIJOI LZ69t9£98£OI KGISi00I I£SZ6M9Z Z l i 0£,'6-1 I! 1:'0 I OOOL69£98£01 ddL I6Z8HSfl Z I10£J6-1 IIi; 01 Oi, I9£98£££O I NW'II IL03Sfl Z UO£16- I I 11,10 I 8£Z8S9£98£O I 3N69£SOHSfI wall jallddnS/uopdposaCl f,9£T-QQS-xIQ 6SZ8£ a92I!2lNIHZ'f 2Ild tia^IIaQ Xg U33ju , T IOZ/LZ160 palsanba-d ly2lal3IiOZILZ!60 PalaP10 :A8 LSV6L Xs ` JOEI M Nor XOG •o•d 378VAVd Si Naoiad MDOGUnrl 90 AID :o.L 33I0ANI :O,L QHS 8f,£0£ U1$10a0 d,I Nv ij y TS dOIS TVW/d O 'I` DIJ A'IVN`d SOOSOT XOg Od ANddWOD Q2PV?IDVd J IR'IM9H *Oil UHGUO HSVHDdfld SMI T)O 0 t ity of "lubbo&k PURCHASE ORDER TO: HEWLETT PACKARD COMPANY PO BOX 105005 ANALYTICAL O P/MAIL STOP B1 ATLANTA Georgia 30348 Page - 1 Date - 10/03/2012 Order Number 33000298 000 OP SHIP TO: CITY OF LUBBOCK INFORMATION TECHNOLOGY C/O MARK YEARWOOD 1611 10TH STREET LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000aj JVVV J*1 N LUBBOCK, TX 79457 BY: MartaAdvarez, 01rector c f Puri ing & Contract Management Ordered 10/03/2012 Freight Requested 10/03/2012 Taken By Delivery Per J Zhine / Req #40596 Description/Supplier Item COL EVA8100 1040 1240 0948 10/01/ 12-09/30,13 COL EVA8400 1040 1233 3554 08/01/2013-09/30 2013 COL Printers 1040 1233 3784 10/01/12-09/30/13 SG79RI9009 COL Printers 1040 1233 3784 10/01/12-09/30/13 DK82PP90OG COL Servers 1040 1230 4400 10/01/12-09/30/13 COL Tape Libr 1040 1224 1906 08/01/2013-09/30/2013 COL VMWare 1040 1233 3614 10/01/12-09/30/13 EVA4000 1 1040 1240 0204 10/01/12-09/30/13 D.TORRES Quote #44709577 / DIR-SDD-1364 Ordered Unit Cost UM Extension Request Date 1.000 55,866.1200 EA 55,866.12 10/04/2012 1.000 5,448.6000 EA 5,448.60 10/04/2012 1.000 639.2400 EA 639.24 10/04/2012 1.000 1,008.6000 EA 1,008.60 10/04/2012 1.000 4,818.4600 EA 4,818.46 10/04/2012 1.000 1,077.6400 EA 1,077.64 10/042012 1.000 13,242.0000 EA 13,242.00 10/04-2012 1.000 12,258.5600 EA 12,258.56 10/04;2012 i' city of ��:-lubbock TEXAS TO: PURCHASE ORDER HEWLETT PACKARD COMPANY PO BOX 105005 ANALYTICAL O P/MAIL STOP 131 ATLANTA Georgia 30348 SHIP TO: Page - 2 Date - 10/03/2012 Order Number 33000298 000 OP CITY OF LUBBOCK INFORMATION TECHNOLOGY C/O MARK YEARWOOD 1611 10TH STREET LUBBOCK Texas 79401 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Mi4 Alvarez, Director Purchasing & Contract Management Ordered 10/03/2012 Freight Requested 10/03/2012 Taken By D.TORRES Delivery Per J Zhine / Req #40596 Quote #44709577 / DIR-SDD-1364 Description/Supplier Item Ordered Unit Cost UM Extension Request Date EVA4000 2 1040 1240 0368 1.000 4,944.1200 EA 4,944.12 10/04/2012 10/01/12-09/30/13 MSA 1040 1240 0598 1.000 841.5600 EA 841.56 10/04/2012 08/01/2013-0930/2013 P2000 2 1040 1224 1786 1.000 960.0000 EA 960.00 10/04/2012 08/01/2013-09/30/2013 Total Order Terms NET 30 101,104.90 This purchase order encumbers funds in the amount of $101,104.90 awarded to Hewlett Packard Company of Atlanta, Georgia. The following is incorporated into and made part of this purchase order by reference: Purchase Order 22300001 DIR SDD-1364. Resolution #2010-110296. ATTEST: 4c?-ej�� ')�� Rebe ca Garza, City Secre ry 14P�, inv.nI Tristan Crowder HEWLETT-PACKARD COMPANY 8000 Foothills Blvd Roseville CA 95747 10/03/2012 CITY OF LUBBOCK CITY OF LUBBOCK MUNICIPAL SQUARE BUILDING 916 TEXAS AVE LUBBOCK TX 79401-2726 Support Account Reference: COL EVA8100 HP Reference Number: 44709577 Dear CITY OF LUBBOCK: Enclosed you will find a Hewlett-Packard support service quote for your products. Review the services, support items, coverage dates, addresses, and company contacts for accuracy. Please advise HP of any changes prior to submitting your purchase order. To order support services detailed in this package, please return billing authorization by choosing one of the following convenient options. Subject to HP Single Order Terms for Support or purchase agreement with HP and if applicable, Exhibit E24. Option 1: Provide an open-ended purchase order. An open-ended purchase order allows HP to add products to your agreement as necessary, as well as renew your support from year to year. Cancellation of the support service agreement requires a 30 -day written notice. Option 2: Provide a purchase order for the coverage dates specified in the enclosed referenced proposal. Option 3: Sign and return the attached Signature Authorization Method (SAM) form. Purchase orders must reference the HP Reference Number and the Support Account Reference. Applicable tax will be added to all products. If your organization is tax-exempt, please send a copy of the tax exemption certificate. Hewlett-Packard values your business and looks forward to providing you with continued support. If you have any questions or require further assistance, please contact your Contract Admin. at 1-800-386-1115 X53803 FAX 1-800-307-0361 Sincerely, Tristan Crowder Contract Admin. UP]13 SIGNATURE AUTHORIZATION METHOD (SAM) `"" The Signature Authorization Method (SAM) may be used to order Hewlett-Packard Company (HP) Support Services ONLY IF A PURCHASE ORDER IS NOT REQUIRED TO AUTHORIZE SERVICE DELIVERY AND REMIT PAYMENT. This Signature Authorization Method form, including the quotation(s) and governing terms referenced herein shall be referred to collectively as the "Support Agreement." (1) Customer Information Company Name Equipment Location Address CITY OF LUBBOCK MUNICIPAL SQUARE BUILDING 916 TEXAS AVE LUBBOCK TX 79401-2726 (2) Contract Information - Check the HP Reference number to accept one quote, or the AMP ID to accept all quotes attached: [ ] HP Reference Number: 44709577 [ J'V* AMP ID: CITYOFLUBBOCK Support Account Reference: COL EVA8100 Coverage Period: 10/01/2012 - 09/30/2013 **The enclosed Support Account Overview dated 10/03/2012 summarizes the quotes contained within the above AMP ID. Please check if applicable: [ ] This Support Agreement is accepted with no revisions. If revisions are required, please contact your Contract Administrator. A quote will be re -issued to reflect your changes and associated pricing, if any. A new SAM form will be provided for your authorization. [ ] Authorization is open-ended. This Support Agreement is for the period stated on HP's quote. It will be extended without modification by consecutive terms of 12 months unless one of the parties gives written notice in accordance with the Support Agreement prior to the end of the 12 month term. If HP requires modification of this Support Agreement, HP will notify Customer in writing 60 days before the modifications are effective. Within 30 days' of Customer receipt of such notice, Customer may terminate this Support Agreement by written notice to HP, and such termination shall be effective on the effective date of the proposed modifications. Absent such notice by Customer, the Support Agreement will continue to the end of the current term with the modifications, and extended by consecutive 12 -month terms. Re -pricing will occur automatically without further authorization. Any other termination of this Support Agreement by Customer shall be subject to the Support Agreement. (3) Tax Information [ ] Taxable [ -Tax Exempt Exemption # (Attach copy of exemption certificate) (4) Payment Method: Do not enclose Payment. Please select one of the following: [ J Use my signature below as billing authorization. [ VrPurchase Order attached [ J Charge my credit card. Check one: [ ] Visa [ ] Mastercard [ ] American Express For your protection, please call your Contract Admin with the credit card number. Cardholder Name (Print) Cardholder's Signature Credit Card Invoice -To Address (5) Billing Frequency: [ ✓f Annually* [ ] Quarterly (must exceed $2400 annually*) [ ] Semi -Annually (must exceed $2400 annually*) [ ] Monthly (must exceed $2400 annually*) * Annual billing not available for Federal Government customers. (6) Service Authorization and Terms and Conditions Customer's signature on this form authorizes HP to invoice Customer for the HP Support Services represented in this Support Agreement This Support Agreeme t will be governed by the following: i) the purchase agreement currently in effect between Customer and HP that includes th ive upport Services, or if none, the HP Single Order Terms Support; and ii) any applicable Transaction Documents thereto. / a Authorized Si ature Date Invoice -To Address (if different from Equipment Location) Printed Name Title E-mail Address Phone/Fax (7) Completed form should be returned to: Hewlett-Packard Company Tristan Crowder 8000 Foothills Blvd 1-800-386-1115 X53803 Roseville, CA 95747 1-800-307-0361 (FAX) Revised : 4/2/2009