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Home My WebLink AboutResolution - 2010-R0273 - FTA Grant Application For Preventative Maintenance - 06/10/2010Resolution No. 2010-RO273 June 10, 2010 Item No. 5.22 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Chief Financial Officer of the City of Lubbock, Andy Burcham, is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an application for a FY 2010 Section 5307 Grant in an amount of $1,671,032.00 to provide preventative maintenance, ADA paratransit and planning assistance with the Federal Transit Administration, and all related documents. Said application is attached hereto d' and incorporated in this Resolution as if fully set forth herein and shall be included in the II minutes of the Council. Passed by the City Council on June 10, 2010 TOM MARTIN, MAYOR ATTEST: Rebec a Garza, City Secretary AS TO CONTT. Assistant City Manager APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vw;ccdocs/Citbus-Section 5307Grant-FTA[2"] 52410 View Print U.S. Department of Transportation Page 1 of 10 Resolution No. 2010-R0273 r3 FTA Application Federal Transit Administration Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Project ID: TX -90-X887-01 Budget Number: 2 - Budget Pending Approval Project Information: I FY 10 Capital and Planning Part 1: Recipient Information Project Number: TX -90-X887-01 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Union Information Recipient ID: 1993 Union Name: NONE Address 1: Address 2: City: '000000000 Contact Name: Telephone: () - Facsimile: () 0-0000 E-mail: Website: Part 2: Project Information Project Type: Grant Gross Project Cost: $2,088,790 View Print Page 2 of 10 Project Number: TX -90-X887-01 Adjustment Amt: $0 Project Description: FY 10 Capital and Planning Total Eligible Cost: $2,088,790 Recipient Type: City Total FTA Amt: $1,671,032 FTA Project Mgr: Lynn Hayes 817-978-0565 Total State Amt: $0 Recipient Contact: Chris Mandrell Total Local Amt: $417,758 New/Amendment: Amendment Other Federal Amt: $0 Amend Reason: Initial Application Special Cond Amt: $0 Fed Dom Asst. M 20507 Special Condition: None Specified Sec. of Statute: 5307-2 S.C. Tgt. Date: None Specified State Appl. ID: None Specified S.C. Eff. Date: None Specified Start/End Date: - Est. Oblig Date: None Specified Recvd. By State: Pre -Award Authority?: No EO 12372 Rev: Not Applicable pp Review Date: None Specified Fed. Debt Authority?. No Planning Grant?: NO Program Date (STIP/UPWP/FTA Prm Plan) : Sep. 30, 2009 Final Budget?: iNo Program Page: None Specified Application Type: Electronic Supp. Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 481350 LUBBOCK, TX Congressional Districts State ID District Code District Official 48 119 Randy Nuegebauer Project Details Partial 2010 Application: These funds will be used to provide preventive maintenance, non -fixed route ADA paratransit, comprehensive planning, and miscellaneous capital (including transit enhancements). The funds are from Citibus/City of Lubbock FY2010 Section 5307 allocation. Earmarks View Print No information found. Security Page 3 of 10 No — We will not expend at least I% of the 5307 funds in this grant application for security purposes. 3. Other, please describe below. Part 3: Budget Project Budget OTHER (Scopes and Activities not included in Project Budget Totals) None Quantily FTA Amount Tot. Big Cost SCOPE 114-00 BUS: SUPPORT EQUIP AND FACILITIES 0 $231,9;;7F $289,958.00 ACTIVITY 11.42.11 ACQUIRE - SUPPORT VEHICLES 0 $144,000.00 $180,000.00 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $87,966.00 $109,958.00 SCOPE 117-00 OTHER CAPITAL ITEMS (BUS) 0 $2,534,040.00 $3,167,550.00 ACTIVITY 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,250,000.00 $2,812,500.00 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $284,040.00 $355,050.00 SCOPE 442-00 METROPOLITAN PLANNING 0 $74,400.001$93,000.00 ACTIVITY 44.22.00 GENERAL DEVELOPMENT/COMPREHENSIVE PLANNING 0 $74,400.00 $93,000.00 Estimated Total Eligible Cost: $3,550,508.00 Federal Share: $2,840,406.00 Local Share: $710,102.00 OTHER (Scopes and Activities not included in Project Budget Totals) None View Print SOURCES OF FEDERAL FINANCIAL ASSISTANCE Page 4of10 UZA ID Accounting Classification FPC - - SEC Previously —Approved Amendment Amount Total 11.42.20 481350 2010.25.90.91.2 00 2010 90 $1,029,374.00 $0.00 $1,029,374.00 481350 2010.25.90.91.2 02 2010 90 $25,000.00 $0.00 $25,000.00 481350 2010.25.90.91.2 04 2010 90 $0.00 $0.00 $0.00 481350 2010.25.90.91.2 08 2010 90 $115,000.00 $0.00 $115,000.00 Total Previously Approved: $1,169,374.00 Total Amendment Amount: $0.00 Total from all Funding Sources: $1,169,374.00 Alternative Fuel Codes Extended Budget Descriptions 11.42.11 1 ACQUIRE - SUPPORT VEHICLES 101 $144,000.001 $180,000.00 These funds will be used to purchase 2 ADA support vans and 4 support sedans. 11.42.20 1 ACQUIRE - MISC SUPPORT EQUIPMENT 101$87,966.001 $109,958.00 Purchase miscellaneous support equipment for maintenance and administration facilities. This equipment will include computer replacement and miscellaneous shop equipment 11.7A.00 I PREVENTIVE MAINTENANCE 101 $2,250,000.00 $2,812,500.00 Preventive maintenance for fleet. 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $284,040.00 $355,050.00 Non -fixed route ADA paratransit services. Changes since the Prior Budget FTA Change Amounts View Print Page 5 of 10 Code Description Previous FTA Change in FTA Current FTA Total 114-00 BUS: SUPPORT EQUIP AND $0 $289,958 Total Total FACILITIES 114-00 BUS: SUPPORT EQUIP AND $0 $231,966 $231,966 $0 FACILITIES $180,000 11.42.20 ACQUIRE - MISC SUPPORT 11.42.11 ACQUIRE - SUPPORT VEHICLES $0 $144,000 $144,000 11.42.20 ACQUIRE - MISC SUPPORT $0 $87,966 $87,966 $1,430,468 EQUIPMENT $3,167,550 11.7A.00 PREVENTIVE MAINTENANCE 117-00 OTHER CAPITAL ITEMS (BUS) $1,144,374 $1,389,666 $2,534,040 11.7A.00 PREVENTIVE MAINTENANCE $1,029,374 $1,220,626 $2,250,000 11.7C.00 NON FIXED ROUTE ADA $115,000 $169,040 $284,040 $31,250 PARATRANSIT SERVICE $93,000 GENERAL 442-00 METROPOLITAN PLANNING $25,000 $49,400 $74,400 $31,250 GENERAL $93,000 PLANNING 44.22.00 DEVELOPMENT/COMPREHENSIVE $25,000 $49,400 $74,400 PLANNING Eligible Change Amounts Code Description Previous Eligible Change in Eligible Current Eligible 114-00 BUS: SUPPORT EQUIP AND $0 $289,958 $289,958 0 FACILITIES FACILITIES 11.42.11 ACQUIRE - SUPPORT VEHICLES $0 $180,000 $180,000 11.42.20 ACQUIRE - MISC SUPPORT $0 $109,958 $109,958 0 EQUIPMENT EQUIPMENT 117-00 OTHER CAPITAL ITEMS (BUS) $1,430,468 $1,737,082 $3,167,550 11.7A.00 PREVENTIVE MAINTENANCE $1,286,718 $1,525,782 $2,812,500 11.7C.00 NON FIXED ROUTE ADA $143,750 $211,300 $355,050 0 PARATRANSIT SERVICE PARATRANSIT SERVICE 442-00 METROPOLITAN PLANNING $31,250 $61,750 $93,000 GENERAL 44.22.00 DEVELOPMENT/COMPREHENSIVE $31,250 $61,750 $93,000 PLANNING Change in Quantity Code Description Previous Quantity Change in Quantily Current Quantity 114-00 BUS: SUPPORT EQUIP AND 0 0 0 FACILITIES 11.42.11 ACQUIRE -SUPPORT VEHICLES 0 0 0 11.42.20 ACQUIRE - MISC SUPPORT 0 0 0 EQUIPMENT 117-00 OTHER CAPITAL ITEMS (BUS) 0 0 0 11.7A.00 PREVENTIVE MAINTENANCE 0 0 0 11.7C.00 NON FIXED ROUTE ADA 0 0 0 PARATRANSIT SERVICE View Print Page 6 of 10 442-00 1 METROPOLITAN PLANNING 0 0 0 $1,461,718 GENERAL $3,550,508 Adjustment Amount: $0 44.22.00 DEVELOPMENT/COMPREHENSIVE 0 0 0 $3,550,508 PLANNING $1,169,374 $1,671,032 $2,840,406 Change in Project Control Totals Description Previous Amount Change in Amount Current Amount Gross Project Cost: $1,461,718 $2,088,790 $3,550,508 Adjustment Amount: $0 $0 $0 Total Eligible Cost: $1,461,718 $2,088,790 $3,550,508 Total FTA Amount: $1,169,374 $1,671,032 $2,840,406 Total State Amount: $0 $0 $0 Total Local Amount: $292,344 $417,758 $710,102 Other Federal Amount: $0 $0 $0 Special Condition Amount: $0 $0 $0 Part 4. Milestones 11.42.11 ACQUIRE -SUPPORT VEHICLES 0 $144,000 $180,000 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT $87,966 $109,958 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 30, 2010 2. Contract Award Jul. 30, 2010 3. Contract Complete Sep. 30, 2010 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT $87,966 $109,958 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,250,000 $2,812,500 Milestone Description Est. Comp. Date 1. RFP/IFB Issued Jun. 30, 2010 2. Contract Award Jul. 30, 2010 3. Contract Complete Sep. 30, 2010 11.7A.00 PREVENTIVE MAINTENANCE 0 $2,250,000 $2,812,500 Milestone Description Est. Comp. Date 1. Final expenditure Sep. 30, 2010 Preventive maintenance View Print 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $284,040 Page 7of10 $355,050 Part 5. Environmental Findings 117A00 PREVENTIVE MAINTENANCE 0 $2,250,000 $2,812,500 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117C00 NON FIXED ROUTE ADA 0 $284,040 $355,050 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 442200 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $74,400 $93,000 PLANNING Finding No. 1 - Class II(c) C01 - Engineering/Design/Planning/Tech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.\n\n Milestone Description Est. Comp. Date 1. Final expenditure Sep. 30, 2010 Non -fixed route ADA partransit service. Part 5. Environmental Findings 117A00 PREVENTIVE MAINTENANCE 0 $2,250,000 $2,812,500 Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 117C00 NON FIXED ROUTE ADA 0 $284,040 $355,050 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C16 - Program Admin. & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand. 442200 GENERAL DEVELOPMENT/COMPREHENSIVE 0 $74,400 $93,000 PLANNING Finding No. 1 - Class II(c) C01 - Engineering/Design/Planning/Tech.Studies Activities which do not involve or lead directly to construction, such as planning and technical studies; projects for training and research programs; planning activities eligible for assistance listed in 23 U.S.C. 134, 135, and 307(c); planning activities related to approval of a unified work program and any findings required in the planning process pursuant to 23 C.F.R. Part 450, activities for state planning and research programs pursuant to 23 C.F.R. Part 420; engineering to define the elements of a proposed action or alternatives so that social, economic, and environmental effects can be assessed.\n\n View Print Part 6: Fleet Status No information found. Part 7. FTA Comments No information found. Part 8: Results of Reviews The reviewer did not find any errors TX -90-X887-01 Quarterly Narrative Report Jan. 01, 2010 through Mar. 31, 2010 As Of May. 18, 2010 MS/P Report Submitted, FFR Submitted Part 1: Recipient Information Page 8 of 10 Project Number: TX -90-X887-01 Recipient ID: 1993 Recipient Name: CITY OF LUBBOCK Address: P. O. BOX 2000, LUBBOCK, TX 79408 2000 Telephone: (806) 712-2003 Facsimile: (806) 712-2012 Part 2: Project Information Project No: TX -90-X887-01 Brief Desc: FY 10 Capital and Planning FTA Project Mgr: Lynn Hayes 817-978-0565 Start/End Date: - Gross Project Cost: $3,550,508 Adjustment Amt: $0 Total Eligible Cost: $3,550,508 Total FTA Amt: $2,840,406 Total State Amt: $0 Total Local Amt: $710,102 Other Federal Amt: Iso View Print Part 3: Federal Financial Report Financial Status Page 9of10 Indirect Expense Type Previous This Period Cumulative A. Total Expenditures $0 $1,461,717 $1,461,717 B. Recipient Share of Expenditures $0 $292,343 $292,343 C. Federal Share of Expenditures $0 $1,169,374 $1,169,374 D. Total Unliquidated Obligations $0 E. Recipient Share of Unliq. Obligations DETAILED $0 F. Federal Share of Unliq. Obligations $0 G. Total Federal Share (C + F) DESCRIPTION: Preventive $1,169,374 H. Total Federal Funds Authorized $1,169,374 I. Unobl. Bal. of Fed. Funds ( H - G) $0 Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share �$o Part 4. Milestone/Progress Report 11.7A.00 PREVENTIVE MAINTENANCE Quantibt FTA Amount Elig. Proj. Cost 0 $2,250,000 $2,812,500 Quantity FTA Amount Elig. Proj. Cost 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $284,040 $355,050 Milestone Description Orig. Est. Rev. Est. #Rev Actual Cont. Comp. Date Comp. Date Comp. Date Code 1. Final expenditure 9/30/2010 3/31/2010 DETAILED DESCRIPTION: Preventive maintenance PROGRESS: Spent $1,053,313 in Fed funds for PM thru March so we are drawing down the entire $1,029,374. Quantity FTA Amount Elig. Proj. Cost 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $284,040 $355,050 View Print SERVICE Page 10 of 10 11.42.11 ACQUIRE -SUPPORT VEHICLES Quanti FTA Amount Elig. Proj. Cost 0 $144,000 $180,000 Milestone Description Orig. Est. Rev. Est. # Rev Actual Cont. Comp. Date Comp. Date RFP/IFB Issued Comp. Date Code 1. Final expenditure 9/30/2010 Contract Award 7/30/2010 12/31/2009 DETAILED 3. Contract Complete 9/30/2010 DESCRIPTION: Non -fixed route ADA partransit service. PROGRESS: We spent $139,650 in Fed funds for ADA thru December so will draw the entire $115,000. 11.42.11 ACQUIRE -SUPPORT VEHICLES Quanti FTA Amount Elig. Proj. Cost 0 $144,000 $180,000 Quantily FTA Amount Elig. Proj. Cost 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $87,966 $109,958 Milestone Description Orig. Est. Comp. Date Rev. Est. CCD # Rev Actual ComP' Date Cont. Code 1. RFP/IFB Issued 6/30/2010 2. Contract Award 7/30/2010 3. Contract Complete 9/30/2010 Quantily FTA Amount Elig. Proj. Cost 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $87,966 $109,958 Milestone Description Orig. Est. Comp. Date Rev. Est. Comp. Date # Rev Actual ComP' Date Cont. Code 1. RFP/IFB Issued 6/30/2010 2. Contract Award 7/30/2010 3. Contract Complete 9/30/2010 CITY OF LUBBOCK AGENDA ITEM SUMMARY II. CONSENT AGENDA ITEM #/SUBJECT: # Consider a resolution authorizing the City of Lubbock's Chief Financial Officer to execute a FY 2010 Federal Transit Administration Section 5307 Grant, to provide preventative maintenance, ADA paratransit and planning assistance. (Citibus) BACKGROUND DISCUSSION: The Federal Transit Administration has allocated $1,671,032 in FY 2010 Section 5307 funds to The City of Lubbock/Citibus. This is a routine grant that Citibus receives on an annual basis. The Lubbock Public Transit Advisory Board has approved the FTA Section 5307 grant and it has been incorporated into the FY 2010 budget, which has been previously approved by the City Council. The funds for this grant will be used for preventative maintenance, non -fixed route ADA paratransit, planning, support vehicles, and small capital items such as passenger amenities. The grant application was approved at the January 14, 2010, City Council meeting. The grant application was in the amount of $3,156,313. FTA first awarded $1,169,374 in FY 10 Section 5307 funds. That awarded was for the first five month of the FY 2010 Section 5307 allocation. This amount was approved by the City Council at the April 19, 2010, City Council meeting. The $1,671,032 is in addition to the first award making the total FY 10 Section 5307 grant award $2,840,406. This is $315,907 less than originally expected. Citibus has reduced expenses in anticipation of the reduced funding in the current fiscal year budget. Federal Transit Administration regulations require that all grants must be applied for and executed electronically. Therefore, the grant will need to be executed electronically by either the City of Lubbock's Chief Financial Officer or the Citibus General Manager once it is approved by the City Council. FISCAL IMPACT: The match required for this grant has already been included in the FY 2010 Citibus budget. Acceptance of this grant will result in no additional cost to the City of Lubbock. SUMMARY/RECOMMENDATION: The Lubbock Public Transit Advisory Board and Citibus recommends the approval of a resolution authorizing the City of Lubbock's Chief Financial Officer to execute the Federal Transit Administration FY 2010 Section 5307 Grant.