HomeMy WebLinkAboutResolution - 2010-R0268 - Change Order Btwn City And Intermountain Slurry Seal - 06/10/2010Resolution No. 2010-RO268
June 10, 2010
Item No. 5.14
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Change Order No. 1 to that certain
Contract No. 9451 by and between the City of Lubbock and Intermountain Slurry Seal,
Inc. of Watsonville, California, for micro -surfacing at various sites as per Bid # ITB -10-
064 -FO, and related documents. Said Change Order No. 1 is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on June 10, 2010
TOM MARTIN, MAYOR
ATTEST:
Rebec a Garza, City Secretary
APPROVED AS TO CONTENT:
Marsha Reed, Chief Operations Of icer
APPROVED AS TO FORM:
4�14 r�� -
Chad Weaver, Assistant City Attorney
sj:ccdocs/RES.ChangeOrder# 1Contract-Intermountain Slurry Seal, Inc.
6.2.10
CITY OF LUBBOCK
CHANGE ORDER
Change Order #: I 1 Contractor: Intermountain Slurry Seal
Date: 1 5/25/10 BID/ITB/RFP #: ITB 10 -064 -FO
Contract #: 19451 1 Project Name: 12010 Micro -Surfacing
"Change Order" means a written order to a Contractor executed by the Owner in accordance with the contract authorizing an
addition to, deletion from, or adjustment or revision of the requirements of the contract documents, or an adjustment to the
compensation payable to Contractor, or to the time for performance of the contract and completion of the Project, or a
combination thereof, which does not alter the nature of the thing to be constructed and is an integral part of the project objective.
Adjustments to "Estimated Quantities" to a line item in a Unit Price contract do not require a Change Order. All work that alters
the nature of the thing to be constructed or that is not an integral part of the project objective must be let out for public bid.
Description of change (alteration, deviation, addition, or deletion) caused by conditions encountered during construction
not covered by the specifications and drawings of the project (attach additional pages if necessary):
This change order is to increase the amount of micro -surfacing that is being placed in designated locations.
The City of Lubbock standard specifications reads that the micro -surfacing shall be placed at a minimum of 23
pounds per square yard and a maximum of 30 pounds per square yard. At the pre-bid meeting that was held on
March 10, 2010, it was discussed what locations were going to need additional amounts of micro -surfacing from
23 pounds per square yard to 25 pounds per square yard. Following the pre-bid meeting, no addendum to the
specifications was sent out clarifying those changes. The contrcator is currently placing the minimum amount of
23 pounds per sqaure yard. In order to properly cover some of the areas that we have left on the contract, we
need to increase the amount being placed from a minimum of 23 pounds per square yard to a minimum of 25
pounds per square yard. Which will result in a $0.20 a square yard increase in price.
Where the Change Order is negotiated, the Change Order must be fully documented and itemized as to costs, including material
quantities, material costs, taxes, insurance, employee benefits, other related costs, profit and overhead. Where certain unit prices
are contained in the initial contract, no deviations are allowed in computing negotiated change order costs.
ITEMIZED COSTS MUST BE FULLY DOCUMENTED AND ATTACHED TO THIS FORM.
ITEM DESCRIPTION AMOUNT
A. ORIGINAL CONTRACT VALUE: $3,441,017
B. AMOUNT OF THIS CHANGE ORDER: Council approval required iif over $25,000 $186,600
C. PERCENT OF CONTRACT VALUE THIS CHANGE ORDER (B/A): 5.4%
D. AMOUNT OF PREVIOUS CHANGE ORDERS: $
E. TOTAL AMOUNT OF ALL CHANGE ORDERS (B+D): $186,600
F. PERCENT OF CONTRACT OF ALL CHANGE ORDERS (E/A): 2P-iMaximum 5.4%
G. NEW CONTRACT AMOUNT (A+E): $3,627,617
It is mutually agreed that the above dollar amount and the time extension, as applicable, as set forth in this Change Order constitutes
full compensation to the Contractor for all costs, expenses and damages to the Contractor, whether direct, consequential or otherwise,
in anyway incident to, or arising out of or resulting directly or indirectly; from the work performed or modified by the Contractor
under this Change Order.
Purchasine and Contract Manaeement Department):
(1) CONTRACTOR Date
Approv to Content:
(3) 6WERt-IIPRISENtATIVE L" 4'4
J
(5) CAPITAL ROJECTS MANAGER Date
(2) PROJECT
d -2-/C?
Date
Appr d o Fo
(4) ATTO Y Date
(6) PURCHASING ANVCONTRACT MANAGER Date
Change Orders over $25,000 require a Contract Cover Sheet and the following signatures:
CITY OF LUBBOCK ATTEST:
PWC -045 (Rev 01/08)
CITY OF LUBBOCK
(7) MAYOR
Council Date: June 10, 2010
ATTEST:
6/10/10 6/10/10
Date (8) CITY kECRETARY Date
Agenda Item #: 5.14 Resolution #: 2010—RO268
PWC -045 (Rev 01/08)