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Home My WebLink AboutResolution - 2008-R0471 - Professional Services Contract - Parkhill, Smith & Cooper, Inc. - 12_04_2008Resolution No. 2008—RO471 December 4, 2008 Item No. 5.17 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute a professional services Contract and any associated documents with Parkhill, Smith & Cooper, Inc., of Lubbock, Texas, for engineering services for Project #92159, Milwaukee Avenue from 1001h Street to FM 1585, which Agreement and any associated documents are attached hereto and made a part hereof for all intents and purposes. Passed by the City Council this 4th day of December , 2008. TOM MARTIN, MAYOR ATTEST: -.-,,D, a,,-., - �� /--- . Reber: a Garza. City Secretary APPROVED AS TO CONTENT: IJf!tA1)W�A et, f)170/ Marsha Reed, P.E. Director of Public Works APPROVED AS TO FORM: I7on Vandiver, City'A DDres/PSC-Mi1waukee-1585ConO8Res October 22, 2008 Resolution No. 2008-RO471 AGREEMENT FOR ENGINEERING SERVICES (DESIGN PHASE SERVICES) Project #92159: Milwaukee Avenue from 100t6 Street to FM 1585 THIS AGREEMENT, between the City of Lubbock, Texas (hereinafter referred to as Owner) and Parkhill, Smith & Cooper, Inc., with principal offices at 4222 85'" Street, Lubbock, Texas 79423 (hereinafter referred to as Engineer): WITNESSETH: WHEREAS, Owner intends to construct Milwaukee Avenue between 100'h Street and FM 1585 (hereinafter referred to as the Project); and WHEREAS, Owner requires certain professional engineering services in connection with the Project (hereinafter referred to as the Services); and WHEREAS, Engineer is prepared and has the ability to provide such Services; NOW THEREFORE, in consideration of the promises contained herein, the parties hereto agree as follows: ARTICLE 1 - EFFECTIVE DATE The effective date of this Agreement shall be December 4. 2008. This Agreement shall terminate at the close of business twelve 12) months from the effective date of the Agreement in accordance with the schedule as shown on Exhibit A-2. ARTICLE 2 - SERVICES TO BE PERFORMED BY ENGINEER Engineer shall perform the Services described in Attachment A, Scope of Services, which is attached hereto and incorporated by reference as part of this Agreement. ARTICLE 3 - COMPENSATION Owner shall pay Engineer for Services in accordance with Attachment B, Compensation, which is attached hereto and incorporated by reference as part of this Agreement. Compensation for Design Phase Services shall not exceed $ 745,481.00 without authorization by City Council. ARTICLE 4 - STANDARD OF CARE Engineer shall exercise the same degree of care, skill and diligence in the performance of the Services as is ordinarily provided by a professional engineer under similar circumstances at the same time and in the same locality. ARTICLE 5 - LIMITATIONS OF RESPONSIBILITY Engineer shall not be responsible for actual means, methods, techniques, sequences, procedures or safety precautions and programs used in connection with the Project by others. Engineer shall assist the Owner in the administering of its contracts with any vendor or other Project participant in order to fulfill contractual or other responsibilities to the Owner or to comply with federal, state and local laws, ordinances, regulations, rules, codes, orders, criteria and standards. ARTICLE 6 - OPINIONS OF COST AND SCHEDULE Since Engineer has no control over the cost of labor, materials, equipment or services furnished by others, or over contractors', subcontractors' or vendors' methods of determining prices, or over competitive bidding or market conditions, Engineer's opinion of cost shall be made on the basis of qualifications and experience as a professional engineer. Since Engineer has no control over the resources provided by others to meet contract schedules, Engineer's forecast schedules shall be made on the basis of qualifications and experience as a professional engineer. Engineer cannot and does not guarantee that proposals, bids or actual Project costs will not vary from his opinions of cost or that actual schedules will not vary from his forecast schedules. ARTICLE 7 - LIABILITY AND INDEMNIFICATION 7.1 General. Having considered the risks and potential liabilities that may exist during the performance of the Services and in consideration of the promises included herein, Owner and Engineer agree to allocate such liabilities in accordance with this Article 7. Words and phrases used in this Article shall be interpreted in accordance with customary insurance industry usage and practice. 7.2 Indemnification. Engineer agrees to defend, indemnify and hold Owner whole and harmless against all claims for damages, costs and expenses of persons or property that may arise out of, or be occasioned by, or from; any negligent act, error or omission of Engineer; or any agent, servant or employee of Engineer in the execution or performance of this Contract. 7.3 Defense of Claims. In the event an action for damages is filed in which negligence is alleged on the part of Owner and Engineer, Engineer agrees to defend Owner. In the event Owner accepts Engineer's defense, Owner agrees to indemnify and reimburse Engineer on a pro rata basis for all expenses of defense. Owner also agrees to indemnify and reimburse Engineer on a pro rata basis for any judgment or amount paid by Engineer in resolution of such claim. Such pro rata share shall be based upon a final judicial determination of negligence or, in the absence of such determination, by mutual agreement. 7.4 Employee Claims. Engineer shall indemnify Owner against legal liability for damages arising out of claims by Engineer's employees. Owner shall indemnify Engineer against legal liability for damages arising out of claims by Owner's employees to the extent permitted by law. 7.5 Limitations of Liability. To the fullest extent permitted by law, Engineer's total liability to Owner for any and all injuries, claims, losses, expenses or damages arising out of or in any way related to the Project or this Agreement from any cause or causes, including but not limited to Engineer's negligence, errors, omissions, strict liability, or breach of contract, shall not exceed the minimum amounts required by Article 10 of this Agreement. 7.6 Other Project Indemnities. Indemnity provisions shall be incorporated into all Project contractual arrangements entered into by Owner and shall protect Owner and Engineer to the same extent. 7.7 Survival. Upon completion of all services, obligations and duties provided for in this Agreement, or in the event of termination of this Agreement for any reason, the terms and conditions of this Article shall survive. ARTICLE 8 - INDEPENDENT CONTRACTOR Engineer undertakes performance of the Services as an independent contractor and shall be wholly responsible for the methods of its own performance and that of its subcontractors, agents and employees. 2 Owner shall have no right to supervise the methods used, but Owner shall have the right to observe such performance. Engineer shall work closely with Owner in performing Services under this Agreement. ARTICLE 9 - COMPLIANCE WITH LAWS In performance of the Services, Engineer will comply with applicable regulatory requirements, including federal, state and local laws, rules, regulations, orders, codes, criteria and standards. Engineer shall possess the licenses necessary to allow Engineer to perform the Engineering Services. Engineer shall not be responsible for procuring permits, certificates and licenses required for any construction unless such responsibilities are specifically assigned to Engineer in Attachment A, Scope of Services. ARTICLE 10 -INSURANCE Prior to the time Engineer is entitled to commence any part of the Services under this Agreement, Engineer shall procure, pay for, and maintain the following insurance written by companies licensed in the State of Texas or meeting surplus lines requirements of Texas law and acceptable to Owner. The insurance shall be evidenced by delivery to Owner of one (1) certificate of insurance, executed by the insurer, listing coverage and limits, expiration date and term of policy, and certifying that the insurer is licensed to do business in Texas or meets the surplus lines requirements of Texas law, or by delivery to Owner of a certified copy of each policy, including all endorsements. The insurance requirements shall remain in effect throughout the term of this Agreement. A. General Liability: Engineer's insurance shall contain broad form contractual liability with a combined single limit of a minimum of $1,000,000 each occurrence and in the aggregate and shall include the following: • Bodily Injury and Property Damage • Broad Form Contractual Liability • Personal Injury and Advertising Injury • Fire legal liability • Products and complete operations. B. Business Automobile Liability: Engineer's insurance shall contain a combined single limit of at least $500,000 per occurrence, and include coverage for, but not limited to, the following: • Bodily injury and property damage • Any and all vehicles owned, used or hired C. Workers' Compensation and Employer's Liability Insurance Engineer shall elect to obtain workers' compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, Engineer shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. Any termination of workers' compensation insurance coverage by Engineer or any cancellation or non -renewal of workers' compensation insurance coverage for the Engineer shall be a material breach of this Agreement. The Engineer may maintain Occupational Accident and Disability Insurance in lieu of Workers' Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City of Lubbock. Employer's Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, and $500,000 by disease each employ shall also be obtained and maintained throughout the term of this agreement. D. Other Insurance Requirements Engineer's general liability and auto liability insurance policies through policy endorsement must include wording, which states that the policy shall be primary and non-contributory with respect to any insurance carried by City of Lubbock. The certificate of insurance described must reflect that the above working is included in evidenced policies. E. Professional Liability Insurance (including errors and omissions) with minimum limits of $1,000,000 per claim. F. Consultant shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or subconsultant of Consultant to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage with insurance carriers admitted to do business in the state of Texas. The policies will be written on an occurrence basis and will be subject to minimum limits described in Article 10 of this Agreement. Engineer shall furnish owner certificates of insurance which shall include a provision that such insurance shall not be canceled without at least thirty (30) days written notice to Owner. ARTICLE 11 - OWNER'S RESPONSIBILITIES Owner shall be responsible for all matters described in Attachment C, Owner's Responsibilities, which is attached hereto and incorporated by reference as part of this Agreement. For purposes of this Agreement, Owner may act through its governing body or through administrative officials. ARTICLE 12 - REUSE OF DOCUMENTS All documents, including drawings, specifications and computer software, prepared by Engineer pursuant to this Agreement are instruments of service in respect to this Project. They are not intended or represented to be suitable for reuse by Owner or others on extensions of this Project or on any other project. Any reuse without written verification or adaptation by Engineer for the specific purpose intended will be at Owner's sole risk and without liability or legal exposure to Engineer. ARTICLE 13 - AMENDMENT, TERMINATION AND STOP ORDERS This Contract may be altered or amended only by mutual written consent of both parties hereto and may be terminated by the Owner at any time by written notice to the Engineer. Upon receipt of such notice, the Engineer shall, unless the notice directs otherwise, immediately discontinue all work in connection with the performance of this Contract and shall proceed to cancel promptly all existing orders insofar as such orders are chargeable to this Contract. The Engineer shall submit a statement showing in detail the work performed under this Contract to the date of termination. The Owner shall then pay the Engineer promptly that proportion of the prescribed fee which applies to the work actually performed under this Contract, less all payments that have been previously made. Thereupon, copies of all completed work accomplished under this Contract shall be delivered to the Owner. The Owner may issue a Stop Work Order to the Engineer at any time. Upon receipt of such order, the Engineer is to discontinue all work under this Contract and cancel all orders pursuant to the Contract, unless the order otherwise directs. If the Owner does not issue a Restart Order within 60 days after receipt by the Engineer of the Stop Work Order, the Engineer shall regard this Contract terminated in accordance with the foregoing provisions. 4 ARTICLE 14 - NONDISCLOSURE OF PROPRIETARY INFORMATION Engineer shall consider all information provided by Owner to be proprietary unless such information is available from public sources or determined to be public information pursuant to the Texas Public Information Act. Engineer shall not publish or disclose proprietary information for any purpose other than the performance of the Services without the prior written authorization of Owner or in response to legal process. ARTICLE 15 -NOTICE Any notice, demand or request required by or made pursuant to this Agreement shall be deemed properly made if personally delivered in writing or deposited in the United States mail, postage prepaid, to the address specified below. To Engineer: Parkhill, Smith & Cooper, Inc. ATTN: Edwin E. "Butch" Davis, P.E. 4222 85`h Street Lubbock, Texas 79423 To Owner: City of Lubbock ATTN: Larry Hertel, P.E. P.O. Box 2000 Lubbock, Texas 79457-0001 Nothing contained in this Article shall be construed to restrict the transmission of routine communications between representatives of Engineer and Owner. ARTICLE 16 - UNCONTROLLABLE FORCES Neither Owner nor Engineer shall be considered to be in default of this Agreement if delays in or failure of performance shall be due to uncontrollable forces the effect of which, by the exercise of reasonable diligence, the nonperforming party could not avoid. The term "uncontrollable forces" shall mean any event which results in the prevention or delay of performance by a party of its obligations under this Agreement and which is beyond the control of the nonperforming party. It includes, but is not limited to, fire, flood, earthquakes, storms, lightning, epidemic, war, riot, civil disturbance, sabotage, construction Contractor default or abandonment, failure on the part of the construction Contractor to otherwise pursue construction of the project, legislative actions, Owner -directed changes to design criteria or scope services once criteria and scope have been agreed upon, Owner -directed changes to plans after plans have been reviewed and approved (including partial submittal progress reviews), inability to procure permits, licenses or authorizations from any state, local or federal agency or person for any of the supplies, materials, accesses or services required to be provided by either Owner or Engineer under this Agreement. Neither party shall, however, be excused from performance if nonperformance is due to uncontrollable forces which are removable or remediable and which the nonperforming party could have, with the exercise of reasonable diligence, removed or remedied with reasonable dispatch. The provisions of this Article shall not be interpreted or construed to require Engineer or Owner to prevent, settle or otherwise avoid a strike, work slowdown or other labor action. The nonperforming party shall, within a reasonable time of being prevented or delayed from performance by an uncontrollable force, give written notice to the other party describing the circumstances and uncontrollable force preventing continued performance of the obligations of this Agreement. ARTICLE 17 - GOVERNING LAW This Agreement shall be governed by the laws of the State of Texas. Any suit brought to enforce any provision of this Agreement or for construction of any provision thereof shall be brought in Lubbock County, Texas. ARTICLE 18 -MISCELLANEOUS 18.1 Nonwaiver. A waiver by either Owner or Engineer of any breach of this Agreement shall not be binding upon the waiving party unless such waiver is in writing. In the event of a written waiver, such a waiver shall not affect the waiving party's rights with respect to any other or further breach. 18.2 Severability. The invalidity, illegality or unenforceability of any provision of this Agreement, or the occurrence of any event rendering any portion or provision of this Agreement void, shall in no way affect the validity or enforceability of any other portion or provision of the Agreement. Any void provision shall be deemed severed from the Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain the particular portion or provision held to be void. The parties further agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent the entire Agreement from being void should a provision which is of the essence of the Agreement be determined to be void. ARTICLE 19 - INTEGRATION AND MODIFICATION This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations and agreements, either written or oral. This Agreement may be amended only by a written instrument signed by each of the parties. ARTICLE 20 - SUCCESSORS AND ASSIGNS Owner and Engineer each binds itself and its directors, officers, partners, successors, executors, administrators, assigns and legal representatives to the other party to this Agreement and to the partners, successors, executors, administrators, assigns and legal representatives of such other party, in respect to all covenants, agreements and obligations of this Agreement. ARTICLE 21 - ASSIGNMENT Neither Owner nor Engineer shall assign, sublet or transfer any rights under or interest in (including, but without limitation, monies that may become due or monies that are due) this Agreement without the written consent of the other, except to the extent that the effect of this limitation may be restricted by law. Unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Agreement. Nothing contained in this paragraph shall prevent Engineer from employing such independent consultants, associates and subcontractors as he may deem appropriate to assist him in the performance of the Services hereunder. ARTICLE 22 - SUBCONTRACTORS No work herein called for by the Engineers shall be subcontracted to a subcontractor who is not acceptable to the Owner or assigned without prior written approval of the Owner. The Engineer shall require subcontracts to conform to the applicable terms of this Contract and include provisions which require subcontractor compliance with Owner's Rules. ARTICLE 23 - THIRD PARTY RIGHTS Nothing herein shall be construed to give any rights or benefits to anyone other than Owner and Engineer. IN WITNESS WHEREOF, the parties have executed this Agreement. 6 CITY OF LUBBOCK. TEXAS APPROVED AS TO CONTENT: nvj cl', 'J�a. t'� L7 Marsha Reed, P.E. Tom Martin Director of Public Works Mayor APPROVED AS TO FORM: Do andi City Attorney Attest Qavz� /- Rebecca Garza City Secretary PARKHILL, SMITH & COOPER, INC. By: Attest:-�� dwin E. Davis, E. ary . Dawson, P.E. Vice President o rate Associate Resolution No. 2008—RO471 ATTACHMENT A TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Milwaukee Avenue from 100'h Street to FM 1585 A DESCRIPTION OF SCOPE OF SERVICES The scope of services for this project is as follows: Work will not proceed until Owner has authorized Engineer in writing to proceed. I. SERVICES A. Services as defined by the tasks and man-hours in Exhibit A-1. B. Services are to be provided according to the schedule shown in Exhibit A-2. II. ADDITIONAL SERVICES A. At the request of the Owner, the Engineer will provide Additional. Services upon agreement between Owner and the Engineer defining the extent of such Additional Services and the amount and manner in which Engineer will be compensated for such Additional Services. B. Additional services may be authorized by a notice -to -proceed in writing from the City Engineer and addressed to the Engineer. A-1 Resolution No. 2008-R047T ATTACHMENT B TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Milwaukee Avenue from 100'h Street to FM 1585 COMPENSATION BASIC AND SUPPLEMENTAL SERVICES For these services covered by this Agreement, the Owner agrees to pay the Engineer as follows: A. GENERAL 1. The Engineer will be paid on an hourly rate basis shown in Table B-1 and subcontract personnel services will be billed at cost. Engineer and subcontractor reimbursable expenses will be billed at cost plus 15 percent surcharge. Reimbursable expenses are shown in Table B-1. 2. The Engineer agrees to use its best efforts to perform services as, defined herein within the billing limits stated below. It is understood and agreed that the maximum billings of each of the items listed below are based on the start of Services being authorized not later than December 1, 2008. If start of Basic Services is not authorized by date given, it is understood and agreed that the upper billing limit will be adjusted accordingly by a supplement to this Agreement. 4. Monthly payments shall be made to the Engineer by the Owner based on Engineer's statement. The statement shall be itemized to indicate the amount of work performed and the associated reimbursable expenses and subcontract costs. The itemized statements will include the percentage complete for each task. This information will be used by the Owner to track the earned value of work completed to date. 5. The uncontested amount of each statement shall be due and payable upon receipt by the Owner. Carrying charges of 1-1/2 percent per month from the billing date shall be due for accounts that are not paid within 60 days after the billing date. 6. The Engineer shall keep records on the basis of generally accepted accounting practices of costs and expenses and which records shall be available for inspection by Owner during normal business hours. 7. The Engineer shall provide adequate resources to complete the services described herein within twelve (12) months of the date of the Owner's notice -to -proceed to the Engineer. ICI B. SERVICES 1. The maximum billed for Services including personnel services and reimbursable expenses for the Engineer is shown as follows: PSC Subconsultants Total Design Phase $ 327,433.00 $ 338,068.00 $ 665,501.00 Reimbursable $ 27,577.00 $ 52,403.00 $ 79,980.00 Total $ 355,010.00 $ 390,471.00 $ 745,481.00 TOTAL SERVICES NOT TO EXCEED WITHOUT AUTHORIZATION $ 745,481.00 C. ADDITIONAL SERVICES Additional services must be authorized in writing by the Owner. 1. At the request of the Owner, the Engineer will provide Bid Phase Services and/or Construction Phase Services as supplemental services to this agreement, upon agreement between the Owner and the Engineer defining the extent of the Bid Phase and/or Construction Phase Services and the amount and manner in which the Engineer will be compensated for such services. 2. The maximum billed for Additional Services will be determined by mutual consent before the Additional Services are authorized by the Owner. 3. The Engineer shall start the performance of the authorized Additional Services within ten (10) days of the receipt of notice to proceed and will complete the Additional Services within the time period determined by mutual consent before the Additional Services are authorized by the Owner. MM TABLE B-1 PERSONNEL SERVICES RATES TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Milwaukee Avenue from 100t' Street to FM 1585 COMPENSATION RATES Hourly fees listed herein will apply until December 31, 2009. Hourly fees shall be adjusted beyond January 1, 2010 by multiplying the hourly fee by the Consumer Price Index increase published on or after January 1, 2010 and each successive year thereafter. A.PERSONNEL SERVICES Category of Personnel /HR Parkhill. Smith & Cooner. Inc. Principal -in -Charge 162.00 Program Manager/Project Manager 137.00 Senior Professional Engineer 122.00 Professional Engineer 105.00 Engineer -In -Training 88.00 Technician/Designer 78.00 Drafter/CADD Operator 71.00 Clerical 63.00 Hugo Reed and Associates. Inc. Principal -in -Charge 140.00 Engineer or Surveying Project Manager 127.00 Senior Registered Professional Land Surveyor 116.00 Senior Professional Engineer 116.00 Professional Engineer 105.00 Engineer -In -Training 87.00 Technician or Survey Crew Manager 75.00 Senior CADD Technician 75.00 Survey Crew 175.00 Category of Personnel $/HR ME Grimes & Associates, Inc. Principal -in -Charge 135.00 Senior Professional Engineer 120.00 Professional Engineer 105.00 Engineer -In -Training 85.00 Technician or Designer 75.00 Drafter/CADD Operator 65.00 Clerical 50.00 So -Deep. Inc. Principal -in -Charge 153.00 Project Manager 151.00 Professional Engineer 146.00 SUE Field Supervisor 106.00 SUE Field Technician 88.00 CADD or QA Technician 92.50 Utility Records Researcher 109.00 Clerical or Accounting 73.00 PaveTex Engineering & Testing. Inc. Principal -in -Charge 162.00 Technician or Designer 59.00 Clerical 39.00 B. REIMBURSABLE EXPENSES The following expenses are reimbursable: 1. Travel, subsistence and incidental costs. 2. Use of motor vehicles on a monthly basis for assigned vehicles and on a current mileage basis or rental cost basis for vehicles used for short periods. 3. Long distance telephone costs and project "onsite" telephone costs. 4. Reproduction of reports, drawings and specifications. 5. Postage, shipping or hand delivery charges for project -related materials. 6. Computer time charges, including program use charges. 7. Rental charges for use of equipment. 8. Cost of acquiring any other materials or services specifically for and applicable to only this Project. Resolutlon No. 2008-RO471 ATTACHMENT C TO AGREEMENT FOR ENGINEERING SERVICES Owner: City of Lubbock, Texas Project: Milwaukee Avenue from 100th Street to FM 1585 OWNER'S RESPONSIBILITIES The Owner will furnish, as required by the work and not at the expense of the Engineer, the following items: 1. Access to all maps, drawings, reports, records, audits, annual reports and other data that are available in the files of the Owner and which may be useful in the work involved under this Contract. 2. Secure permission to enter upon public and private property when required in performance of the Engineer's services. 3. Access to existing property, boundary, easement, right-of-way, utility surveys and property descriptions. 4. Full disclosure regarding the Project. 5. A Project Manager fully acquainted with the Project who has authority to approve changes in the Project within the delegated authority of the Project Manager, render decisions promptly, and furnish information in a reasonable time frame. It is recognized that certain changes or decisions will require City Manager and/or City Council approval. 6. Pay all costs for advertising and reproduction incident to advertising public meetings except for those public meetings advertisements which the Engineer is obligated to perform under Basic or authorized Supplemental Services. 7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by Engineer, obtain advice of an attorney, insurance counselor and other consultants as Owner deems appropriate for such examination, and render in writing decisions pertaining thereto within a reasonable time so as not to delay the services of Engineer. 8. Provide such legal accounting, independent cost estimating and insurance counseling services as may be required for the Project and such auditing services as Owner may require to ascertain how or for what purpose any contractor has used the monies paid to him under the construction contract. 9. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of any defect in the Project. C-1 10. Cooperate with Engineer in securing preliminary approvals and consensus from the governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. 11. Furnish, or direct Engineer to provide, necessary Supplemental Services as stipulated in Attachment A of this Agreement or other services as required. 12. Furnish construction materials testing services. 13. Give prompt written notice to Engineer whenever Owner observes or otherwise becomes aware of a hazardous environmental condition or of any other development that affects the scope or time of performance of Engineer's services, or any defect or nonconformance in Engineer's services or in the work of any Contractor. 14. If Owner designates a construction manager or an individual or entity other than, or in addition to, Engineer to represent Owner at the Site, define the duties, responsibilities, and limitations of authority of such other party and the relation thereof to the duties, responsibilities, and authority of Engineer. 15. Bear all costs incident to compliance with the requirements of this Attachment C. C - 2 Resolution No. 2008—R0471 EXHIBIT A-1 SERVICES TASKING, MAN-HOURS, REIMBURSABLES, AND SUBCONTRACTORS EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES FIRM SUMMARY 1 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave, from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS - DESIGN AND BID PHASE SERVICES TASK SUMMARY Firm 3-7 8-10 11 a 12-13 Task 14 Totals Worksheet Pa e(s) Task Description 1 Project Management $ 48,704 $ 28,409 $ 6,330 $ 14,722 $ 1,368 $ 99,533 2 Surveying $ 2,971 $ 92,301 $ 95,272 3 Utility Location and Accomodation $ 20,938 $ 12,474 $ 129,928 $ 163,340 4 Water and Sanitary Sewer Design $ 76,185 $ 78,185 5 Design and Construction Documents $ 199,764 $ 45,970 $ 24,689 $ 17,548 $ 16,732 $ 304,703 6 Final Document Preparation $ 4,447 $ 4,447 Firm Totals $ 355,010 $ 179,154 $ 31,019 $ 162,198 $ 18,100 $ 745,481 2 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 1 Parkhill, Smith & Cooper, Inc 22-Oct-08 Task Principal In Charge Program Manager Project Manager Sr. P.E. Prof. Engineer EIT Tech. or Designer Drafter CADD Clerical Total Hours Total Extension ($) «««««« Rates »»»»»» $162.00 $137.00 $137.00 $122.00 $105.00 $88.00 $78.00 $71.00 $63.00 iia isil=Jill=JIM,JIMIIIAttend A Monthly Project Meetings (anticipate 6 mtgs @ 2 hrs/ea - other 6 together with adjacent project)) 2 2 12 16 16 48 $5,330 B Attend Review Meetings - 30%, 60% & 90% (@ 4 hrs. ea.) 4 12 24 24 64 $6,824 C Prepare & Distribute Agenda/Meeting Minutes (15 mtgs.) 16 6 22 $2,570 D Prepare Monthly Status Report and Invoice (12 months) 4 20 10 34 $4,018 E Intemal QA/QC prior to submittals 16 16 16 48 $6,064 F General PM Management of Subconsultants 2 16 18 $2,466 G lAttend four (4) meetings with Developers 4 16 6 8 34 $3,938 H Collect As -built Construction Plans 6 16 22 $2,038 1 Coordination Meetings with TxDOT (anticipate two (2) mtgs.) 4 4 4 4 16 $1,564 J Project Site Visits (anticipate minimum of 12 site visits) 18 28 28 74 $7,870 K Schedule, Arrange, and Attend Design Kickoff Meeting 4 4 12 8 8 2 38 $4,510 L Prepare & Distribute Meeting Minutes for Kickoff Meeting 1 4 21 7 $683 M Expenses (Worksheet 6, Task 1) $829 Task 1 - Project Man, Subtotal Hours/Costs 10 32 143 0 112 92 4 12 20 425 $48,704 A Direct Hugo Reed and Associates for Design Surveying 1 1 4 Iowa, boom .. .s1 r x $1,687 8 14 B Review ROW Mapping and Parcel Descriptions by HRA 2 4 4 10 $1,046 C Expenses (Worksheet 6, Task 2) $238 Task 2- Surveying Subtotal Hours/Costs 1 1 6 0 12 4 0 0 0 24 $2,971 3of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 1 Parkhill, Smith & Cooper, Inc i 22-Oct-08 Task Principal In Charge Program Manager Project Manager Sr. P.E. Prof. Engineer EIT Tech. or Designer Drafter CADD Clerical Total Hours Total Extension $) «««««« Rates »»»»»» $162.00 $137.00 $137.00 $122.00 $105.00 $88.00 $78.00 $71.00 $63.00 A Coordinate w/ So -Deep SUE services/Exchange Information 6 6 6 AL 4 LLM 22 $2,264 B Coordinate, Host, Document three (3) Utility Coord. Meetings 2 3 8 8 4 8 2 35 $3,717 C Conduct up to five (5) one-on-one affected utility meetings 2 3 8 8 5 26 $3,111 D Develop Utility Relocation Plan & Schedule 6 30 30 12 78 $7,464 E Coordinate wl HRA during relocation of Affected Utilities 8 8 16 $1,936 F Expenses (Worksheet 6, Task 3) $2,446 Task 3 - Utility Subtotal Hours/Costs 4 6 36 0 60 45 0 24 2 177 $20,8 A General Layout Sheets MUM 24 48 $4,148 4 8 12 B Plan I Profile Sheets - 8 sheets (1" = 50' horiz) 8 24 48 80 40 192 392 $33,216 C Typical Detail Sheets -- Water - 2 sheets 8 16 16 16 56 $5,320 D Typical Detail Sheets -- Sewer - 2 sheets 8 16 16 16 56 $5,320 E Index of Sheets 2 4 $352 IF Project Layout Sheet 2 4 $352 G Specifications and Special Conditions 16 E24 40 24 104 $9,744 H Tabulate Cost Estimates at 60, 90, and 100% Submittals 8 16 8 48 $4,752 1 Construction Schedule 4 12 $1,388 J Print/Coallate/Bind Plan Submittals at 90, 100% & Mylar 8 12 28 28 16 92 $7,816 K Expenses (Worksheet 6, Task 4) $5,777 Task 4 - Water and San Swr Subtotal Hours I Costs 0 8 80 0 152 208 40 288 40 816 $78,185 4of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 1 22-Oct-08 Task Principal In Charge Program Manager Project Manager Sr. P.E. Prof. Engineer EIT Tech. or Designer Drafter CADD Clerical Total Hours Total Extension ($) «««««« Rates »»»»»» $162.00 $137.00 $137.00 $122.00 $105.00 $88.00 $78.00 $71.00 $63.00 A Horizontal and Vertical Design 12 40 MUM 90 40 182 $16,604 B Cut Plan Sheets - 9 sheets 0" = 50' horiz) 1 1 8 16 26 $2,082 C Cut Intersection Layout Sheets 2 2 10 20 34 $2,784 D lExisting Typical Sections 2 8 16 16 42 $3,658 E Proposed Typical Sections 1 8 16 24 49 $4,089 F Develop Grading Design 16 30 60 30 136 $12,752 G Title Sheet 1 1 4 8 14 $1,162 H Index of Sheets 1 2 6 8 17 $1,443 1 Project Layout Sheet 1 2 6 8 17 $1,443 J Horizontal Control and Curve Data Sheets 2 2 6 8 18 $1,580 K Detail and Annotate P&P Sheets and Intersection Layouts 14 30 60 60 164 $14,608 L Intersecting Streets, Alleys, and Driveway Details 8 30 60 60 158 $13,786 M Miscellaneous Pavement Details 2 4 8 16 30 $2,534 N Plot and Review Design Cross Sections 6 12 18 18 54 $4,944 O CADD Project Set up, to include Geopak, Pattern, Criteria files 8 8 12 28 $2,180 P Calculate Roadway Quantities 2 16 30 30 78 $6,724 Q Removal Plans 1 6 30 30 67 $5,537 R Specifications and Special Conditions 4 10 40 20 10 84 $8,508 S Roadway Standard Sheets 1 8 12 24 45 $3,737 T Work with HRA to verify profile/drainage design/exchange info. 16 16 30 8 70 $7,080 U linventory of Existing Signs 2 4 4 10 $846 V Summary of Existing Signs 4 8 8 20 $1,692 W Pavement Marking & Signing Layout (1" =50' scale) 8 12 18 18 56 $5,218 X Sign/Miscellaneous Detail Sheets 1 61 6 6 18 $1,584 Y Non-standard Sign Detail Sheets 8 8 81 24 $2,112 z Calculate Signing and Pavement Marking Quantities 1 8 8 10 27 $2,391 AA Isigning & Pavement Marking Standard Sheets 1 4 4 9 $741 AB Coordination with City of Lubbock Traffic Department 8 8 16 $1,936 5of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 1 22-Oct-08 7Direct • Task Principal In Charge Program Manager Project Manager Sr. P.E. Prof. Engineer EIT Tech. or Desi ner Drafter CADD Clerical Total Hours Total Extension {$) «««««« Rates »»»»»» $162.00 $137.00 $137.00 $122.00 $105.00 $88.00 $78.00 $71.00 $63.00 AC Grimes & Associates/Exchange Information al 8 1 8 24 $2,368 AD Coordination with Power Company 8 8 16 $1,664 AE Illumination Layouts 3 16 16 30 65 $5,901 AF Illumination Summary 8 8 16 32 $2,816 AG Electric Service Data Sheet 2 4 6 $528 AH Electrical Standards 2 2 4 8 $704 At TCP Layout Sheets 2 16 30 30 78 $6,724 AJ Sequence Narrative 2 16 4 22 $2,238 AK Detours and Typical Sections 1 8 12 12 33 $2,885 AL Miscellaneous Traffic Control Details 1 4 8 12 25 $2,113 AM Calculate TCP Quantities 1 4 8 8 21 $1,829 AN TCP Standard Sheets 1 2 4 4 11 $983 AO Work with PaveTex regarding Geotechnical Investigations 6 6 4 16 $1,634 AP Verify Pavement Design based on Traffic and Geotech Data 0 $0 AQ Tabulate Cost Estimates at 60, 90, and 100% Submittals 6 12 24 24 66 $5,898 AR Construction Schedule 8 18 26 $2.986 AS Program Oversight and Coordination 4 16 20 $2,840 AT Phnt/Coallate/Bind Plan Submittals at 90, 100% & Mylar 6 8 20 20 20 74 $6,102 AU Expenses (Worksheet 6, Task 5) $15,796 Task 5 - Roadway Design and CDs Subtotal Hours/Costs 4 20 169 28 395 700 8 682 30 2036 $199,764 6of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 1 7of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 2 • 11 0 - I • I • 9 22-opt-os Task Principal In Charge Engr. or Surveying Project Maner a Senior Reg. Prof. Land Surveyor Senior Prof. Engineer Prof. Engineer EIT Technician or Survey Crew Manager Senior CADD Technician Survey Crew Total Hours Total Extension $ «««««« Rates »»»»»» $140.00 $127.00 $116.00 $116.00 $105.00 $87.00 $75.00 $75.00 $175.00 ava A Monthly Project Meetings (12) 12 6 30 $3,234 12 B Attend Review Meetings - 30%, 60 % & 90 % 12 12 12 6 42 $5,046 C Prepare Monthly Status Report and Invoice 4 6 8 18 $2,162 D Internal QA/QC Prior to 90% & 100% Submittals 2 6 8 2 18 $2,032 E lCoordination with Prime 1 24 1 20 101 55 $6,038 F Obtain and Review As -built Plans, Hydraulic Studies, etc. 8 8 16 16 48 1 $4,536 G General Notes, Specification Data Collection 4 4 4 12 $1,228 H Project Site Visits 4 10 10 24 $2,308 1 DeveloplVerify Roadway and Hydraulic Design Criteria 1 2 3 $337 J Attend Project Kickoff Meeting 4 4 4 12 $1,488 Task 1 - Project Management Subtotal HouralCosts 23 81 0 201 68 16 0 54 0 262 $28,409 A 16 24 $3,564 Establish Project Horizontal and Vertical Control 4 4 B Locate Section Comers to Establish Alignment 1 1 2 12 18 $2,749 C Set Permanent Control Monuments (Approx. 6 Monuments/Mile) 1 2 4 Z__::: 36 47 1 $7,458 D Establish Existing Rights -of -Way 1 21 41 1 1 1 32 38 1 $6,318 8of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 2 22-Oct-08 Task Engr. or Senior Reg. Technician or Total Total Principal In Surveying Prof. Land Senior Prof. Prof. Engineer EIT Survey Crew Senior CADD Survey Crew Hours Extension Charge Project Surveyor Engineer Manager Technician Man a er $ «««««« Rates »»»»»» $140.00 $127.00 $116.00 $116.00 $105.00 $87.00 $75.00 $75.00 $176.00 E Develop Right -of -Way Basemap 1 2 24 27 $2,482 Detail Survey of 98th Street and Milwaukee Avenue and 114th F Street Intersections, 500' in each direction 4 16 20 $3,100 Detail Survey of FM 1585 and Milwaukee Avenue Intersection, G 1000' East and West including pavement markings 4 16 20 $3,100 Topographicilmprovement Survey of Milwaukee Avenue Corridor H from approximately 102nd Street to FM 1585 8 90 98 $16,350 Locate Surface Evidence of Existing Utilities Including Manholes I with Inverts, Water Valves, Gas Valves, etc. 4 48 52 $8,700 J Locate Geotechnical Test Holes 2 2 4 8 $1,104 Process Field All Field Survey Data, Development of Microstation Files for Roadway Design, Develop 3-D Terrain Model of Project K for Roadway Design 4 6 10 80 100 $9,324 L Party Chief, Office Calculations, Record Keeping 24 24 $1,800 RPLS, Supervision, Data Processing, Calculations and Record M Keeping 12 12 $1,524 Drainage and/or Working Easements (Assumed 7 Parcel N Surveys) 16 10 40 40 106 $13,192 O Expenses (Worksheet 7, Task 2) $11,536 Task 2 - Surveying Subtotal Hours/Costs 3 41 20 20 0 104 56 40 310 594 $92,301 E..; wolum A r :,,_I .._ , . . Attend Two (2) Utility Coordination Meetings OEM Big" 4 us" 2 MOWN= 2 Wilma 2 igloo 10 w�� $1,042 B Coordinate with Utility Companies for Relocation 2 4 10 2 18 $1,694 C Measure Depths of Exposed Utilities 2 4 16 22 $3,354 D Inspect Placement of Relocated Utilities 2 4 8 14 $1,370 E 1 Survey and Document Location of Relocated Utilities 2 2 41 101 201 38 1 $5.014 Task 3 - Utility Subtotal HourelCosts 01 0 0 121 201 12 101 36 11021 $12,474 9of21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 2 • - . • • 22-Oct•08 Task Principal In Charge Engr. or Surveying Project Manager Senior Reg. Prof. Land Surveyor Senior Prof. Engineer Prof. Engineer EIT Technician or Survey Crew Manager Senior CADD Technician Survey Crew Total Hours Total Extension $ «««««« Rates »»»»»» $140.00 $127.00 $116.00 $116.00 $105.00 $87.00 $76.00 $75.00 $175.00 A Research Preliminary Design Information for Milwaukee Avenue 8 16 t= 24 $2,696 B Coordinate with Prime to Establish Roadway Profile 8 16 24 $2,696 C Review Preliminary Profiles with City 4 4 8 $928 D Drainage Area Map 2 6 20 321 60 $5,542 E Hydrologic and Hydraulic Modeling 1. Hydraulic Modeling of Mikvaukee Avenue Corridor 8 8 40 48 24 128 $12,120 F Storm Water Routing Maps 2 6 1 8 12 48 76 $6,526 G Miscellaneous Drainage Details 2 41 6 6 24 42 $3,670 H Specifications and Special Conditions 2 41 12 12 4 34 $3,322 Cost Estimates at 60, 90 and 100 Percent Submittals 4 8 16 8 36 $3,428 Construction Schedule 4 4 $508 K Plan Submittals at 90 and 100 Percent 6 8 12 24 50 $4,534 Task 5 - Design and CDs Subtotal Hours/Coats 4 58 0 32 122 106 0 164 0 486 $45,970 11 ! - M"i �hK 10 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 3 GRIMES & ASSOCIATES, INC. 22-Oct-08 Task Principal In Charge Project Manager Senior Prof. En r. Prof, Engr. EIT Tech. or Designer Drafter CADD Clerical Total Hours Total Extension $) «««««« Rates »»»»»» $135.00 $120.00 $105.00 $85.00 $75.00 $65.00 $50.00 A 121 $1,440 IMonthly Project Meetings (6) 12 B Attend Review Meetings - 30%, 60% & 90% 12 12 $1,440 C Prepare Monthly Status Report and Invoice 6 6 12 $1,020 D Internal OA/OC prior to 90% and 100% submittals 2 6 8 $990 E Coordination with Prime 12 12 $1,440 F Expenses (Worksheet 8, Task 1) $0 Task 1- Project Management Subtotal Hours/Costs 2 01 48 0 0 01 0 6 56 $6,330 A Coordination with City of Lubbock Traffic Office 4 4 $480 B Field Review including coord. WSPEC on Service Location 4 4 8 $820 C lCoordination with TxDOT Office 6 2 8 $890 D Signal Warrant Analysis & Report for Both Intersections 8 4 4 2 18 $1,660 E Signal Layout at FM 1585 and Milwaukee Ave. Intersection 6 16 20 42 $3,380 F ISignal Layout at 114th & Milwaukee Ave. Intersection 6 16 20 42 $3,380 G Isignai Summary 4 16 12 32 $2,620 H Coordinate Striping & Signing Plans wt Signal Layout 41 3 3 10 $930 1 Standards, Specifications, General Notes for Signals 1 16 16 2 16 51 $4,345 J Review of TCP, Detours & Sequence of Construction 8 8 $960 K Cost Estimates at 60, 90 and 100 Percent Submittals 2 6 8 $750 L Construction Schedule 3 3 6 $615 M Plan Submittals at 90 and 100 Percent 2 3 5 $495 N I Expenses (Worksheet 8, Task 5) 1 1$3,364 Task 5 - Design and CDs Subtotal Hours/Costs 1 0 73 0 89 01 61 18 242 $24,689 11 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 4 • 22-Oct-08 Task Principal In Charge Prof. Engineer Project Manager SUE Field Supervisor SUE Field Technician CADD/ CIA Technician Utility Records Researcher Clerical / Accounting Functions Total Hours Total Extension $) «««««« Rates »»»»»» $153.00 $146.00 $151.00 $106.00 $88.00 $92.50 $109,00 $73.00 A Prepare Monthly Status Reports & Invoices 4 10 1 10 24 $2,802 B Coordination with Prime 10 20 10 40 $5,960 C Meeting With Prime/Project Owner (2) 10 20 10 40 $5,960 Task 1 - Project Management Subtotal Hours/Costs 24 50 20 0 0 0 0 10 104 $14,722 A Utility Records Research 8 8 20 8 44 $4,712 B Field Proj. Mgmt., Coord. & QA/QC Inspections (QL-A & QL-B) 24 128 60 16 228 $30,768 C Surface Geophysical Investigation QL-B 220 220 440 $42,680 D SurveyQL-8 60 60 120 $11,640 E Field Data Collection QL-A 63 126 189 $17,766 IF Expenses (Worksheet 9, Task 3) $22,362 Task 3 - Utility Subtotal Hours/Costs 24 0 136 403 422 8 20 8 1021 $129,928 12 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 4 • 1 M22-Oct-08 Task Principal In Charge Prof. Engineer Project Manager SUE Field Supervisor SUE Field Technician CADD/ CIA Technician Utility Records Researcher Clerical / Accounting Functions Total Hours Total Extension ($) A «««««« Rates »»»»»» Develop Field Sheets $153.00 $146.00 $151.00 2 $106.00 $88.00 $92.50 6 $109.00 $73.00 1 8 $857 B Process Survey Data & Develop Field Final Check Sheets 10 6 40 56 $6,066 C Professional Review & Development of Final Work Products 10 24 26 18 78 $10,625 Task 5 - Design and CDs Subtotal Hours/Costs 10 34 34 0 0 64 0 0 142 $1T,548 13 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF MAN-HOURS and TASKS WORKSHEET 5 22-Oct-08 Task Principal Project Senior Prof. EIT Tech. I Drafter Clerical Total Total In Manager Prof. Engr. or CADD Hours Extension Charge En r. I Designer $ «««««« Rates »»»»»» $162.00 1 $59.001 $39.00 A IMonthly Project Meetings (3) 2 1 1 1 3 $363 8 Prepare Monthly Status Report and Invoice 2 5 7 $519 C Coordination with Prime 3 3 $486 D Expenses (Worksheet 10, Task 1) $0 Task 1- Project Management Subtotal Hours/Costs 7 0 0 0 0 0 0 6 13 $1,368 A ISampling Subgrade Material 21 1 1 1 1 101 1 21 14 1 $992 B Contact SUE for Utility Locations prior to Boring 2 141 1 1 1 7 1 $599 C Expenses (Worksheet 10, Task 5) 1 1 1 1 1 $15,141 Task 5 - Design and CDs Subtotal Hours/Costs 4 01 01 01 01 141 01 31 21 $16,732 14 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 6 ••- ••-OEM 22-Oct-08 Unit Price Unit Extension Direct Expenses City. Unit Mileage (Engineers) 20mVtrip x 30 meetings 600 Miles @ $0.585 per mile $351 10mi/trip x 16 site visits 160 Miles @ $0.585 per mite $94 Reproduction 11 x17 Copies (Paper) 120 Sheets @ $0.20 per copy $24 8.5xl 1 Copies 600 Sheets @ $0.10 per sheet $60 Miscellaneous Hand Delivery 5 Deliveries @ $10.00 per delivery $50 Postage 45 Mailings @ $0.50 per mailing $23 CADD charges 12 Hours @ $10.00 per hour $120 Task 1 - Project Management Subtotal Hours/Costs $721 With multiplier for reimbursables = 1.15 $829 Mileage (Engineers) 20mi/trip x 5 meetings/site visits/etc. 100 Miles @ $0.585 per mile $59 Reproduction Plan Plots 115 Square Foot @ $0.65 per SF $75 11 x1 7 Copies (Paper) 80 Sheets @ $0.20 per copy $16 8.5xl 1 Copies 80 Sheets @ $0.10 per sheet $8 Miscellaneous Hand Delivery 5 Deliveries @ $10.00 per delivery $50 Postage 0 Mailings @ $0.50 per mailing $0 CADD charges 0 Hours @ $10.00 per hour $0 Task 2 -Surveying Subtotal Hours/Costs $207 With multiplier for reimbursables = 1.15 $238 15of21 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 6 • - tit • - 22-Oct-08 Direct Expenses Qty. Unit Unit Price Unit Extension Mileage (Engineers) 20mi/trip x 11 meetings 220 Miles @ $0.585 per mile $129 10mi/trip x 4 site visits 40 Miles @ $0.585 per mile $23 Reproduction Plan Plots 2300 Square Foot @ $0.65 per SF $1,495 11 x17 Copies (Paper) 150 Sheets @ $0.20 per copy $30 8.5x11 Copies 300 Sheets @ $0.10 per sheet $30 Miscellaneous Hand Delivery 0 Deliveries @ $10.00 per delivery $0 Postage 60 Mailings @ $3.00 per mailing $180 CADD charges 24 Hours @ $10.00 per hour $240 Task 3 - Utility Subtotal Hours/Costs $2,127 With multiplier for reimbursables = 1.15 $2,446 r . x Mileage 10mi/trip x 10 meetings/site visits/etc. 100 Miles @ $0.585 per mile $59 Reproduction (Design Phase) Plan Plots (Paper) 400 Square Foot @ $0.65 per SF $260 11A7 Copies (Paper) 100 Sheets @ $0.20 per copy $20 8.5x11 Copies 200 Sheets @ $0.10 per sheet $20 Miscellaneous Hand Delivery including Plan Sets 1 Deliveries @ $10.00 per delivery $10 Postage 5 Mailings @ $3.00 per mailing $15 CADD charges 464 Hours @ $10.00 per hour $4,640 Task 4 - Water and San Swr Subtotal Hours]Costs $5,024 With multiplier for reimbursables = 1.15 $5,777 16 of 21 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 6 ' ' • • ' 22-Oct-08 Direct Expenses Qty. Unit Unit Price Unit Extension .- .:.ZW �, n -$ f;b .„„�bC� K. 2z v •.K s� �3'a�&f..T�� Mileage (Engineers) 10mi/trip x 10 meetings/site visitstetc. 100 Miles @ $0.585 per mile $59 Reproduction Plan Plots (Paper) 9,000 Square Foot @ $0.65 per SF . $5,850 Plan Plots (Mylar) 450 Square Foot @ $0.95 per SF $428 11x17 Copies (Paper) 150 Sheets @ $0.20 per copy $30 8.5xl 1 Copies 900 Sheets @ $0.10 per sheet $90 Miscellaneous Hand Delivery including Plan Sets (30, 60, 90, 100, Mylar) 10 Deliveries @ $10.00 per delivery $100 Postage 20 Mailings @ $3.00 per mailing $60 CADD charges 712 Hours @ $10.00 per hour $7,120 Task 5 - Design and CDs Subtotal Hours/Costs $13,736 With multiplier for reimbursabies = 1.15 $15,796 Reproduction Plan Plots 3000 Square Foot @ $0.65 per SF $1,950 8.5x11 Copies 1250 Sheets @ $0.10 per sheet $125 Miscellaneous Hand Delivery 1 Deliveries @ $10.00 per delivery $10 CADD charges 8 Hours @ $10.00 per hour $80 Task 6 - Bid Phase Services Subtotal Hours/Costs $2,165 With multiplier for reimbursables = 1.15 $2,490 m u ®q 17 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT SURVEY EXPENSES WORKSHEET 7 18 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 8 ' • 22-0ct-08 Unit Price Unit Extension Direct Ex nses Unit F20,i1t:d,x s: ge (Engineers) 33 meetings/site visits/etc. 660 Miles @ $0.505 per mile $333 Reproduction 11x17 Copies (Paper, includes checking prints) 60 Sheets @ $0.20 per copy $12 11x17 Copies (Mylar) 12 Sheets @ $2.00 per sheet $24 6.5x11 Copies 550 Sheets @ $0.10 per copy $55 Miscellaneous Gram Traffic Counting, Inc. Warrant Counts 1 Lump Sum @ $1,152.00 Lump Sum $1,152 Cellular phone 50 minutes/mo @ 0.45/min 330 Minutes @ $0.45 per Minute $149 CADD charges 120 Hours @ $10.00 perhour $1,200 Task 5 - Design and CDs Subtotal Hours/Costs $2,925 With multiplier for reimbursables =1.15 $3,364 19 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 9 22-Oct-06 Unit Price Unit Extension Direct Expenses oty. Unit ..r-0-100011 Travel Airfare 6 Each @ $350.00 round trip $2,100 Car Rental 5 Days @ $90.00 per day $450 Fuel For Rental Car 20 Gallons @ $3.50 per gallon $70 Meals* 105 Days @ $39.00 per day $4,095 Lodging** 92 Nights @ $77.97 per night $7,173 Reproduction 8.5x11 Photocopies (Paper) 250 Copies @ $0.08 per copy $20 11x17 Photocopies (Paper) 20 Copies @ $0.16 per copy $3 2436 Photocopies (Paper) 12 Copies @ $4.50 per copy $54 24x36 CADD Plotted Sheets (Paper) 30 Sheets @ $2.00 per sheet $60 Direct Non Labor Costs Mileage (Portal -to -Portal from San Antonio, TX) 1528 Miles @ $0.585 per mile $894 Mileage (Portal -to -Portal from Local Lodging) 1320 Miles @ $0.585 per mile $772 Vacuum Excavation Equipment (Portal -Portal from San Antonio, TX and local lodging) 63 Hours @ $45.00 per hour $2,835 Traffic Control (Lane Closure) 5 Days @ $100.00 per day $500 Overnight Letter 5 Letter @ $25.44 per letter $127 Overnight Box/Pak 3 Box/Pak @ $46.08 per box/pak $138 Overnight Tube 3 Tube @ $51.06 per tube $153 Task 3 - Utility Subtotal Hours/Costs $19,445 With multiplier for reimbursables = 1.15 $22,362 „y .�K. * Breakdown of Per Diem 1 Man x 4 Days = 4 Days (Principal & Project Engineer) QL-B: 2 Men x 37 Days = 74 Days (Data Collection Teams) QL_A: 3 Men x 7 Days = 21 Days (Data Collection Team) 1 Man x 4 Days = 4 Days (Project Manager) 1 Man x 2 Days = 2 Days (Project Manager) '* Breakdown of Lodaina 1 Man x 3 Nights = 3 Nights (Principal & Project Engineer) QL-B. 2 Men x 33 Nights = 66 Nights (Data Collection Teams) QL-A. 3 Men x 6 Nights = 18 Nights (Data Collection Team) 1 Man x 3 Nights = 3 Nights (Project Manager) 1 Man x 2 Nights = 2 Nights (Project Manager) 20 of 21 EXHIBIT A-1 CITY OF LUBBOCK, TEXAS ENGINEERING SERVICES Milwaukee Ave. from 100th St. to FM 1585 - Project #92159 ESTIMATE OF DIRECT EXPENSES WORKSHEET 10 • • • 22-Oct-08 Direct Expenses ' City. Unit Unit Price Unit Extension QY .:. .... ...n. ..ny t..F�'. m to n1 iY , ..: .� e• y..t i., b Travel Mileage 400 Miles @ $0.505 per mile $202 Reproduction 11x17 Copies (Paper, includes checking prints) 200 Sheets @ $0.20 per copy $40 11x17 Copies (Mylar) 2 Sheets @ $2.00 per sheet $4 8.5x11 Copies 200 Sheets @ $0.10 per copy $20 Testing Fees Sampling Subgrade Material Density @ Subgrade 2 Each @ $50.00 Each $100 Proctor @ Subgrade 2 Each @ $200.00 Each $400 Atterburg limits @ Subgrade 2 Each @ $100.00 Each $200 Texas Triaxial @ Subgrade 2 Each @ $1,500.00 Each $3,000 Density @ 3 feet below subgrade 2 Each @ $50.00 Each $100 Proctor @ 3 feet below subgrade 2 Each @ $200.00 Each $400 Atterburg limits @ 3 feet below subgrade 2 Each @ $100.00 Each $200 Equipment, Barricades, and Miscellaneous Backhoe daily rate with operator 2 Day @ $1,500.00 Day $3.000 Pavement saw with operator 2 Day @ $1,000= Day $2,000 Barricades per day 2 Day @ $1,000.00 Day $2,000 Repair Holes 2 Each @ $500.00 Each $1,000 Shipping Fees (Triaxial) 2 Each @ $250.00 Each $500 Task 5 - Design and CDs Subtotal Hours/Costs $13,166 With multiplier for reim�ibursabllejs =1.15 $15,141 21 of 21 Resolution No. 2008-RO471 EXHIBIT A-2 SCHEDULE PSC -------------------- �mmr smmm ®®mmomms somm ms IMINIIIIIIIIIINNIN"."=mowi AMENDMENT NO.2 TO AGREEMENT 2(30=ROg7t CITY OF LUBBOCK, TEXAS AND PARKHILL, SMITH & COOPER, INC. FOR ENGINEERING SERVICES ENGINEERNIG SERVICES FOR: Milwaukee Avenue from 1001h Street to FM 1585, Project No. 92159, hereinafter referred to as "the Project." THIS IS AN AMENDMENT TO THE AGREEMENT dated December 4, 2008 and entered into by and between the CITY OF LUBBOCK, TEXAS, hereinafter called "Owner," and PARKHILL, SMITH & COOPER, INC., hereinafter called the "Engineer," of 4222 85'h Street, Lubbock, Texas. The original Agreement was approved by City Council action on December 4, 2008, Resolution No. 2008 R0471. Amendment No. 1, which added a time extension to the original agreement, was approved by Purchasing and Contract Management on January 19, 2010 to cover delays caused beyond the Engineer's control. The purpose of this amendment is to extend the Project termination date of the original Agreement. The need to extend the termination date is to allow the Engineer time to make changes to the plans, now that the City Council has resolved certain issues associated with the design of the section of Milwaukee Avenue that connects to the north end of this project. The extended time should provide the Engineer with the timeframe required to complete changes to the plans. This amendment extends the time for the original Agreement such that the Agreement shall terminate at the close of business on July 31, 2010, unless a mutual agreement is made by the Owner and the Engineer to extend the agreement. This amendment does not include any fee increase or any additional compensation to the Engineer. All other portions of the original Agreement shall remain in place and are not altered by this amendment. Executed in three counterparts (each of which is an original) on behalf of Engineer by its Vice President shown below and on behalf of Owner this 30th day of April, 2010. s to Form: CITY OF LUBBOCK TEXAS �/�v Chad Weaver, Assistant Marsha Reed, P.E. Chief Operating Officer 5d-win E. Davie s, P.E. Vice President City Attorney Victor Ki man Director f Purchasing & Contract Management Kerry C. ill r, P.E. Corporate ociate