HomeMy WebLinkAboutResolution - 2010-R0247 - Purchase Order Contract For Laptops For Police Patrol Division W/Dell Marketing - 05/27/2010Resolution No. 2010-RO247
May 27, 2010
Item No. 5.19
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to
execute for and on behalf of the City of Lubbock, Purchase Order Contract No. 86053001
for the purchase of 200 rugged laptops and mounting hardware for the Police Patrol
Division as per DIR-SDD-890-TX, by and between the City of Lubbock and Dell
Marketing, L.P. of Austin, Texas, and related documents. Said Purchase Order Contract
is attached hereto and incorporated in this resolution as if fully set forth herein and shall
be included in the minutes of the City Council.
Passed by the City Council on May 27, 2010
---- <, - -
. A
TOM MARTIN, MAYOR
ATTEST:
ebe a Garza, City Secretary
APPROVED AS TO CONTENT:
� � -j
Mar Ye ood, Assistant City Manager
Chief Information Officer
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vwxcdocs 'RES.Dell Marketing, L.P.-PurchaseOrd
May 14, 2010
lub cock
TEXAS
PURCHASE ORDER
TO: DELL MARKETING LP
RR 8 BOX 8706 ONE DELL WAY
ROUND ROCK Texas 78682
Page - I
Date - 05/18/2010
Order Number 86053001 000 OP
Branch/Plant 86053
SHIP TO: CITY OF LUBBOCK
MUNICIPAL SQUARE BUILDING
C/O JASON GOELZER, ROOM 104
916 TEXAS AVENUE
LUBBOCK Texas 79401
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY:
Ordered 05/14/2010 Freight
Requested 05/14/2010 Taken By D' Ana Torres
Delivery Per J.Goelzer / Req 34851 / DIR-SDD-890-TX
Description/Supplier Item
Ordered
UM
Vehicle Docking Station
177.000
EA
Vehicle Docking Station
23.000
EA
DE2045-1342 90W DC Power
200.000
EA
Ledco Mounting System
153.000
EA
Ledco Mounting System
34.000
EA
Ledco Mounting System
10.000
EA
Ledco Mounting System
3.000
EA
C-HDM-202 Telescoping Device
200.000
EA
C -MD -103 Havis Swing Arm
200.000
EA
Dell E640OXFR 224-5128
200.000
EA
Terms NET 30
Unit Cost UM
742.0400 EA
742.0400 EA
96.3800 EA
75.6700 EA
75.6700 EA
75.6700 EA
75.6700 EA
119.1900 EA
244.7900 EA
3,251.0500 EA
Total Order
Extension
Request Date
131,341.08
06 30 2010
17,066.92
06 30 2010
19,276.00
0630/2010
11,577.51
06 30 2010
2,572.78
06/30/2010
756.70
06/30/2010
227.01
06/30/2010
23,838.00
06/30/2010
48,958.00
06/30/2010
650,210.00
06/30/2010
905,824.00
This purchase order encumbers funds in the amount of $905,824, awarded to Dell Marketing L.P., of Austin,
Texas, on May 27, 2010. The following is incorporated into and made part of this purchase order by reference:
Price quotation dated April 21, 2010 from Dell Marketing L.P. of Austin, Texas. Resolution# 2010—RO247
CITY OF LUBBOCK ATTEST:
ac a
Tom Martin, Mayor Rebe a Garza, City Secretary
DELL
Date: 4122110 9:01:08 AM
QUOTATION
QUOTE #:
538259020
Customer #:
1784159
Contract #:
48ABO
CustomerAgreement #:
DIR-SDD-890-TX
Quote Date:
4/21/10
Customer Name:
CITY OF LUBBOCK
GROUP TOTAL: $650.210-1W
Product Subtotal:
$650,210.00
Base Unit:
Dell Latitude E640OXFR (224-5128)
Tax:
$0.00
Memory:
2.OGB, DDR2-800 SDRAM, 2 DIMM for Latitude (311-8825)
Shipping & Handling:
1 $0.001
Keyboard:
1
Shipping Method:
I Groundl
Total Number of System Groups:
1 1
GROUP TOTAL: $650.210-1W
Base Unit:
Dell Latitude E640OXFR (224-5128)
Processor:
Latitude E640OXFR, Intel Core 2 Duo P8700, with VT, 2.53GHz, 1066MHz 3M L2 Cache, Dual
Core (317-0484)
Memory:
2.OGB, DDR2-800 SDRAM, 2 DIMM for Latitude (311-8825)
Keyboard:
Documentation (English) Latitude E-Family/Mobile Precision (330-1652)
Keyboard:
Internal English Backlit Keyboard, Dell Latitude E6400 XFR (330-3643)
Hard Drive:
64GB Shock -Mounted, Solid State Hard Drive, 2.5MM, Dell Latitude E640OXFR (341-8896)
Floppy Disk Drive:
14.1 inch Wide Screen WXGA rugged touchscreen LCD w/Mic Only, Black, for Latitude
E640OXFR (320-7950)
Operating System:
Windows XP PRO SP3 with Windows Vista Business SP2 License English,Dell Latitude (421 -
2517)
Operating System:
Vista Premium Downgrade Relationship Notebook (310-9160)
Modem:
Internal MDC Modem, Dell Latitude E640OXFR (313-7709)
TBU:
9OW 3 -Pin, AC Adapter for Latitude E -Family (330-0876)
TBU:
US - 3 -FT, 3 -Pin Flat E-FamilyPower Cord for Latitude E -Family (330-0879)
CD-ROM or DVD -ROM Drive:
8X DVD+/ -RW for Latitude E -Family (313-6513)
CD-ROM or DVD -ROM Drive:
Cyberlink Power DVD 8.3,with Media, Dell Relationship LOB (421-0536)
CD-ROM or DVD -ROM Drive:
Roxio Creator Dell Edition 10.3, Media, Dell RLOB (421-1189)
Processor Cable:
Intel WiFi Link 5100 (802.11 a/gin 1X2) 112 MiniCard for VPRO Latitude E/Mobile Precision
(430-3361)
Documentation Diskette:
No Intel vPro Technologys advanced management features for Latitude, Mobile Precision
(330-0884)
Factory Installed Software:
No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673)
Feature
6-Cell/54-WHr Battery, Dell Latitude E640OXFR (312-0896)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (993-5898)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Initial Year (993-5957)
Service:
Thank you choosing Dell ProSupport. For tech support, visit
http://support.dell.conVProSupport or call 1-866-5 (989-3449)
Service:
ProSupport for IT: Next Business Day Parts and Labor Onsite Response 4 Year Extended
(988-0594)
ProSupport for IT: Next Business Day Parts and Labor Onsite Response Initial Year (992-
Service:
7090)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, 4 Year Extended (980-4884)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, Initial (984-3990)
Installation:
Standard On -Site Installation Declined (900-9987)
Support:
CompleteCare Accidental Damage Protection, 5 Year (988-0884)
Support:
Info, Complete Care (988-7689)
Misc:
Dedicated SiRFstariii GPS, for use with Vehicle Docking only, Dell Latitude E6400 XFR (317-
1154)
Misc:
DW5620 2000 Multi -Mode Gobi MB Mini -Card, supports Verizon, Sprint, and ATandT, Lat
E6400 XFR (313-9791)
Intel Core 2 Duo Processor (310-8319)
UPGRADE 4GB MEM $90
SALES REP:
Jason Causby
PHONE:
1-800-926-9587
Email Address:
jason_causby@dell.com
Phone Ext:
513-9185
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of Sale -Direct
including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing for resale, your order
will be subject to Dell's Terms and Condition of Sale for Persons or Entities Purchasing to Resell, and other
terms of Dell's PartnerDirect program at www.dell.com/partner. If your order includes services, visit
www.dell.com/servicecontracts for service descriptions and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change. Sales tax
on products shipped is based on "Ship To" address, and for downloads is based on "Bill To" address.
Please indicate any tax-exempt status on your PO, and fax your exemption certificate, with seller listed as
Dell Marketing L.P, to Dell's Tax Department at 800-433-9023. Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
Page 2 of 2
Page I of 2
DELL
$650,210.00
QUOTATION
$650,210.00
QUOTE #:
538259020
Shipping S Handling:
Customer #:
1784159
Groundl Total Number of System Groups: 1
Contract #:
48ABO
Memory:
CustomerAgreement #:
DIR-SDD-890-TX
Documentation (English) Latitude E-Family/Mobile Precision (330-1652)
Quote Date:
4/21/10
Date: 4/22/10 9:01:08 AM
Customer Name:
CITY OF LUBBOCK
TOTAL QUOTE AMOUNT:
$650,210.00
Product Subtotal:
$650,210.00
Tax:
$0.00
Shipping S Handling:
$0.00
Shipping Method:
Groundl Total Number of System Groups: 1
GROUP: 1
QUANTITY: 200
SYSTEM PRICE: $3,251.05
GROUP TOTAL: $650,210.00
Base Unit:
Dell Latitude E64DOXFR (224-5128)
Latitude E640OXFR, Intel Core 2 Duo P8700, with VT, 2.53GHz, 1066MHz 3M L2 Cache, Dual
Processor:
Core (317-0484)
Memory:
2.OGB, DDR2-800 SDRAM, 2 DIMM for Latitude (311-8825)
Keyboard:
Documentation (English) Latitude E-Family/Mobile Precision (330-1652)
Keyboard:
Internal English Backlit Keyboard, Dell Latitude E6400 XFR (330-3643)
Hard Drive:
64GB Shock -Mounted, Solid State Hard Drive, 2.5MM, Dell Latitude E640OXFR (341-8896)
14.1 Inch Wide Screen WXGA rugged touchscreen LCD wlMt� Only, Black, for Latitude
Floppy Disk Drive:
E640OXFR (320-7950)
Windows XP PRO SF se Engiish,Dell Latitude (421 -
Operating System:
2517)
Operating System:
Modem:
� 11
Vista Premium Down J
internal MDC Modem,
TBU:
9OW 3 -Pin, AC Adapts f}
TBU:
US - 3 -FT, 3 -Pin Flat E. 30-0879)
CD-ROM or DVD -ROM Drive:
8X DVDt/-RW for Latitt
CD-ROM or DVD -ROM Drive:
Cyberiink Power DVD & )536)
CD-ROM or DVD -ROM Drive:
Roxio Creator Dell Edltl __.-, uen RLOB (421-1189)
Intel WiFI Link 5100 (802.11 a/g/n 1X2) 112 MlniCard for VPRO Latitude E/Mobile Precision
Processor Cable:
(430-3361)
No Intel vPro Technologys advanced management features for Latitude, Mobile Precision
Documentation Diskette:
(330-0884)
Factory Installed Software:
No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673)
Feature
6-Cell/54-WHr Battery, Dell Latitude E640OXFR (312-0896)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (993-5898)
Service:
Dell Hardware Limited Warranty Plus Onsite Service Initial Year (993-5957)
Thank you choosing Dell ProSupport. For tech support, visit
Service:
http://support.dell.com/ProSupport or call 1-866-5 (989-3449)
ProSupport for IT: Next Business Day Parts and Labor Onsite Response 4 Year Extended
Service:
(988-0594)
ProSupport for IT: Next Business Day Parts and Labor Onsite Response Initial Year (992 -
file: /CADocuments and Settings1388381Loca1 Settings\.Temp\XPgrpwiselQuote_53825902... 5/12/2010
Page 2 of 2
Service:
7090)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, 4 Year Extended (980-4884)
Service:
ProSupport for IT: 7x24 Technical Support for certified IT Staff, initial (984-3990)
Installation:
Standard Onsite Installation Declined (900-9987)
Support:
CompleteCare Accidental Damage Protection, 5 Year (988-0884)
Support:
Info, Complete Care (988-7689)
Mlsc:
Dedicated SiRFstarill GPS, for use with Vehicle Docking only, Deli Latitude E6400 XFR (317-
1154)
Misc:
DW5620 2000 Multi -Mode Gobi MB Mini-Card,supports Verizon, Sprint, and ATandT, Let
E6400 XFR (313-9791)
Intel core 2 Duo Processor (310-8319)
COMMENTS
UPGRADE 4GB MEM $90
SALES REP:
Jason Causby
PHONE:
1-800-926-9587
Email Address:
jason_causby@dell.com
Phone Ext:
513-9185
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale -Direct including Dell's U.S. Return Policy, at www.dell.com/retLLrnpQ!icy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/Partner.
If your order includes services, visit www.dell.comiservicecontrects for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
file://C:\Documents and Settings\38838\Local Settings\Temp\XPgrpwise\Quote_53825902... 5/12/2010
Page 1 of 2
DELL
$255,614.00
QUOTATION
$255,614.00
QUOTE #:
538445592
Shipping & Handling: 1
Customer #:
1784159
Groundl Total Number of System Groups: 0
Contract #:
48ABO
XFR VEHICLE DOCKING STATION (A2515413)
CustomerAgreement #:
DIR-SDD-890-TX
$148,408.00
Quote Date:
4/22/10
Date: 4/22/10 10:44:41 AM
Customer Name:
CITY OF LUBBOCK
TOTAL QUOTE AMOUNT:
$255,614.00
Product Subtotal:
$255,614.00
Tax:
$0.00
Shipping & Handling: 1
$0.00
Shipping Method: I
Groundl Total Number of System Groups: 0
SOFTWARE & ACCESSORIES
Jason Causby
PHONE:
1-800-926-9587
Email Address:
jason_causby@dell.com
Phone Ext:
513-9185
Product
Quantity
Unit Price
Total
XFR VEHICLE DOCKING STATION (A2515413)
200
$742.04
$148,408.00
DE2045-1342 90 Watt DC Power Adapter with Bare Wire Input for Hardwired Vehicle
Installation (A0406013)
200
$96.38
$19,276.00
LEDCO PASSENGER SIDE MOUNTING SYSTEM FOR FORD CROWN VICTORIA 95-09 -
INCLUDES (A2693493)
200
$75.67
$15,134.00
C-HDM-202 TELESCOPING DEVICE (A3457258)
200
1 $119.191
$23,838.00
C -MD -103 Havis Swing Arm with Long Handle (A3385828)
200
1 $2".791
$48,958.00
Number of S & A Items: 5
S&A Total Amount:
$255,614.00
SALES REP:
Jason Causby
PHONE:
1-800-926-9587
Email Address:
jason_causby@dell.com
Phone Ext:
513-9185
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale -Direct including Dell's U.S. Return Policy, at www.dell.com/retumpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www dell com/aartp-e-r.
If your order includes services, visit www dell comlservice, contracts for service descriptions
and terms.
file://C:Oocuments and Settings\38838\Local Settings\Temp\XPgrpwise\Quote_53844559... 5/12/2010
Page 2 of 2
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing LY, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.delI.com/assetrecovery.
file://CADocuments and Settings\38838\Local Settings\Temp\XPgrpwise\Quote_53844559... 5/12/2010
lubbock
TEXAS
Agenda Item A##
: Consider a resolution authorizing the Mayor to execute a purchase order
contract with Dell Computer Cooperation for 200 rugged laptops and mounting
hardware for the Police Patrol Division.
Item Summary
Due to aging of the current mobile data computers, 200 of the Police Patrol
Division mobile data computers must be replaced. The existing equipment has
become obsolete and troublesome with current video and dispatch applications
located in the vehicle. The Police Department received $734,8312010 Recovery
Act Justice Assistance Grant (JAG), $131,5812009 JAG and a Recovery Act
grant from South Plains Association of Government (SPAG) for $19,732.
$255,614 will be used to purchase mounting hardware to secure the laptop
computers into the patrol car. $650,210 will be used to purchase 200 rugged
laptop computers designed to withstand the environment. The laptop computers
and mounting hardware is available from Dell for a total cost of $905,824 through
the State of Texas Department of Information Resources (DIR) Contract
DIR-SDD-890-TX. Texas Local Government Code Chapter 271.083 authorizes
local governments to acquire hardware, software, and other Information
Technology products through the DIR program. Pursuant to Texas Government
Code Chapter 791.025, DIR has met the competitive bid requirements.
Fiscal Impact
$734,831.50 is available through the 2010 JAG Grant city account number 86053
$131,581.50 is available through the 2009 JAG Grant city account number 86054
$19,732.11 is available through the the SPAG Grant #2259901 city account
number 86056
The remaining balance of $19,678.98 is available in city account number
142.8163 for a grand total of $905,824
StaffBoard Recommending
Mark Yearwood, Chief Information Officer Assistant City Manager Staff
recommends approval.
City Council Meeting