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Home My WebLink AboutResolution - 2010-R0217 - Professional Service Contract Bid Phase For Fiber Optic Cable Loop - 05/13/2010Resolution No. 2010-RO217 May 13, 2010 Item No. 5.23 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No 12C to the Agreement for Professional Services Contract for design and bid phase services for completing a fiber optic cable loop and related infrastructure for Runway 08'26, by and between the City of Lubbock and Parkhill Smith & Cooper, and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on May 13, 2010 TOM MARTIN, MAYOR ATTEST: Rebec a Garza, City Secretary APPROVED AS TO CONTENT: Jan es Loomis, Assistant City Manager ansi)ortation APPROVED AS TO FORM: Chad Weaver, Assistant City Attorney vwxcdocs'RES.Amend 12C -Parkhill Smith & Cooper April 23, 2010 Mr. James W. Loomis, A.A.E. Director of Aviation Lubbock Preston Smith International Airport Administration Office, 2nd Floor 5401 N. Martin Luther King Jr. Blvd., Unit 389 Lubbock,Texas 79403 PAR KH I LLS M ITH &COO P E R Resolution No. 2010-RO217 March 22, 2010 Re: Amendment No. 12C to Agreement for Professional Services, Design Phase Services for Runway 08/26 & Taxiway Improvements Scope changes including: 1. Switching from Order 405 survey to AC 150/5300-16A, 17B and 18B (FAA regulation change) 2. Additional effort associated with subdividing project into 4 bid packages. 3. Addition of fiber optic cable loop. Dear Mr. Loomis: As you are aware, the FAA has mandated that all projects adhere to the requirements of AC 150/5300/16A, 17B and 18B. During the preparation of Amendments 12 and 12A, PSC scoped the project to include FAA Order 405 survey requirements (Refer to excerpt from Amendment 12 attached). With the scope changes resulting from the new FAA survey requirements, it will be necessary to perform additional aerial and field surveying work. In order to accomplish this work and keep the project on schedule, we have prepared Amendment 12C for your consideration. Also included in this amendment is a fee adjustment related to project phasing. With the original single project being divided into four bid packages, additional effort is required on the part of our subconsultants. Finally, Amendment 12C also includes design and bid phase services for completing a fiber optic cable loop and related infrastructure, connecting from Gate 26/27 to the ARFF facility. These additional services were requested by LBB on March 16, 2010. The contract amendment modifies the scope of professional services included in our original agreement dated January 13, 2005 and in Amendment No. 12 dated April 23, 2008 and Amendment No. 12A dated July 21, 2008. Since the plan for these projects is to have the designed improvements ready to bid, additional Tasks 2 and 3 construction phase services and construction surveying/testing will be negotiated prior to the start of Package 2-4 construction, at a later date. Task 1 - Fee for Professional Services (Study and Report, Preliminary Design, Final Design, lump sum). $174,400 Task 2 - Construction Phase Services (Bidding/Negotiation, Engineers Services Paragraph A1.05 of contract, which includes RPR and construction related Engineering Services, lump sum). No Change Task 3 - Surveying and Testing Services, (reimbursable expense). No change TOTAL $174,400 Amarillo EI Paso Lubbock Midland 4222 85th Street Lubbock5exas 79423 806.473.2200 Fax 806 473.3500 Mr. James Loomis, A.A.E. Page 2 March 22, 2009 We propose to modify the agreement between the City of Lubbock and Parkhill, Smith & Cooper, Inc. dated January 13, 2005, and to provide the additional Task 2 services on a lump sum basis under the provisions of the contract, EXHIBIT B - PAYMENTS TO THE ENGINEER, PARAGRAPH 84.01. Compensation for Design Phase - Task 1 Services shall not exceed $3,402,015 (Amendments 12, 12A and 12C combined) without Owner's approval. Tasks 2 and 3 included in Amendment 12B will remain unchanged at $346,225 and $128,750 respectively. If the terms of this amendment are agreeable to you, please sign and return one copy of this letter to our office. We will take receipt of this signed letter as our notice to proceed with these services. We look forward to working with you in completing this project. If you have any questions please call either Mark Haberer or me. Sincerely, PARKHILL, SMITH & COOPER, INC. By PIE John T. Hamilton, PE Firm Principal JTH/If Enclosures IN TRIPLICATE Accepted by: CITY OF LUBBOCK By Tom Martin Mayor Attest: By10 L1, R ecca Garza City Secretary to Content: By c -��,�6 J es W. Loomis, A.A.E. irector of Aviation Approved as t9 Form; By Chad Weaver City Attorney %\data11projects12008\2706 081CIV L\00- FEE NEGOTIATIONWdme AgreemenAcontract amendment= doc Resolution No. 2010—RO217 FEE ESTIMATING SHEET PROJECT: LBB 8/26 Extension JOB NO.: 01-2706-08 TASK: 1DSN DIRECTS DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS The Translec Group $65,775 612 MECH/ELEC CONSULTANTS Crossno & Associates $182,925 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS Rodriguez En ineerin Laboratories $84,724 616 SURVEYING CONSULTANTS mi ury ng $70,000 616 SURVEYING CONSULTANTS Geodelix, Inc. (to meet FAA 405 accuracystd4 $28,320 618 OTHER CONSULTANTS B marl unkel rg & Co. 11,200 2,944 DIRECT EXPENSES 621 TRAVELILODGING MOTEL DAYS Q MEN @ /MANDAY = AIR TRAVEL 2 AIR FARE @ 2 MEN @ $250.00 /MAN = $1,000.00 PARKING DAYS @ /DAY = CAR RENTAL DAYS@ /DAY = MILEAGE 36 MILES @ $0.505 @ 625 TRIPS = $11,362.50 SUBTOTAL $12,363 622 REPRODUCTIONS BLUELINE PRINTS 220 SHTS @ @ 40 SETS = $22,440.00 SEPIA PRINTS nn SHTS rQ �V Q SETS = PRINTING: +� ORIGINAL SET-UP COST 400 ORIGINALP $0.15 /ORI. _ $60.00 COST PER SHEET 40 SETS ,J.08 /SHT @ 225 SHEETS= $720.00 BINDING COST 40 SE' $2.00 /SET = $0.08 /SHT = $80.00 $3.20 XEROX 40 �Ql� SUBTOTAL $23,303 623 MODEL/RENDERINGS/PHOTOS Shots Q /Shot $200 624 TELEPHONE 1250 Calls' '6.00 / $6,250 625 MEALS DAYSMIEN /MANDAY 626 FIELD SUPPLIES Q 626 POSTAGE 400 r' Qj� ` $5.00 /Mailing $2,000 629 PUBLICATIONS & SUBSCRIr +G 630 MISC DIRECT EXP 631 FAX 500 r s @ $1.00 $500 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD 11156 HOURS @ $8.00 /HOUR $89,248 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES133,864 Page 1 of 1 Resolution No. 2010-RO217 PARKHILL, SMITH & COOPER, INC. - LUBBOCK PROJECT BUDGET SHEET LOCATION CODE: 01 PROJECT NAME: LBB 8/26 Extension JOB NO.: 01-2706-08 TASK: 2SUB DATE: 03/17/10 FEE TYPE: Lump Sum PREPARED BY: MDH PRINCIPAL: JTH PROJ. MANAGER: MDH OVERHEAD RATE: PROFIT ON LABOR: PROFIT ON REIMB: 15.00% PROFIT ON DIRECTS: 15.00% FEE: $14,421 LABOR: $174,400 OVERHEAD: REIMB. CONSULTANTS: REIMB. EXPENSES: DIRECT CONSULTANTS: $151,670 DIRECT EXPENSES: LABOR BUDGETS: CODE DESCRIPTION HOURS COSTS 01 Firm Principal #N/A #N:A 03 Engineer 09 Engineering Technician 07 Engineer -in -Training 14 CADD Operator 18 Clerical Page 1 of 1 Resolution No. 2010-RO217 FEE ESTIMATING SHEET [DIRECTS PROJECT: LBB 8/26 Extension JOB NO.: 01-2706.08 TASK: 2SUB DIRECT CONSULTANT COSTS SUBTOTAL 611 STRUCTURAL CONSULTANTS The Transtec Group $14,580 612 MECH/ELEC CONSULTANTS 613 ENV & CIVIL CONSULTANTS 614 LANDSCAPE CONSULTANTS 615 TESTING CONSULTANTS 616 SURVEYING CONSULTANTS Smith Surveying $44,000 616 SURVEYING CONSULTANTS Geodetix, Inc. (16A, 17B and 186 standards) $82,090 618 OTHER CONSULTANTS Ncom (FOC Sub) $11,000 TOTAL DIRECT CONSULTANTS $151,670 DIRECT EXPENSES 621 TRAVEULODGING MOTEL AIR TRAVEL PARKING CAR RENTAL MILEAGE DAYS @ AIR FARE @ DAYS @ DAYS @ MILES ® MEN @ 2 MEN @ /DAY /DAY $0.505 @ /MANDAY = $250.00 /MAN = = TRIPS = SUBTOTAL 622 REPRODUCTIONS BLUELINE PRINTS SEPIA PRINTS PRINTING: ORIGINAL SET-UP COST COST PER SHEET BINDING COST XEROX SHTS @ $2.55 ® 40 SETS = SHTS @ $8.51 @ SETS = ORIGINALS ® $0.15 /ORI. _ SETS ® $0.08 /SHT ® 225 SHEETS= SETS ® $2.00 /SET = SHTS @ $0.08 /SHT = SUBTOTAL 623 MODEURENDERINGS/PHOTOS Shots ® /Shot 624 TELEPHONE Calls ® $5.00 /Call 625 MEALS DAYS ® MEN @ /MANDAY 626 FIELD SUPPLIES 628 POSTAGE Mailings @ $5.00 /Mailing 629 PUBLICATIONS & SUBSCRIPTIONS 630 MISC DIRECT EXP 631 FAX Pages ® $1.00 632 TEMPORARY PERSONNEL 633 DRAFTING SUPPLIES 634 OFFICE SUPPLIES 635 CADD HOURS @ $8.00 /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE 11 TOTAL DIRECT EXPENSES Page 2 of 2 l X X XIX o EXISTING WITH MULTI IN DUCT A 0 O 4 a N L TO EXIST! G I BEROPTIC LO T JUNCTION U Ln Resolution No. 2010-RO217 EXISTING 18" CONCRETE PIPE (MAY BE USED FOR CASING) R R �'1 -4-22.5' BENDS IN 18" CASING UNDER TAXIWAY J O . O 4JUNCTION �. Bu� i X l i i 0.1 500, 1"00( I FNOTE- DESIGN WILL NEED TO I,, CLUDE ADDITION OF HAND HOLES ALONG EXISTING 4" CONDUIT 2. FEE SHkL INCLUDE 12 STRAND FIBER 3. FEE SHA4� INCLUDE LNEMARKER POST ,AND CONDUTf MARKERS 4. TOTAL LEkGTH OF FIBER TO BE INSTAL4 IS APPROXIMATELY 8,500 LI+R FEET 5. FEE SHALL INCLUDExPEDITED DESIGN ISCHEDULEiWH 95% SY ITTAL DUE MA"" '12,a2OIIC 6. FEE FOR CONSTRUCT! PERIOD SERVICE WIL,I, B Not - NEGOTIATED IAT A LATER DATE. '