HomeMy WebLinkAboutResolution - 2010-R0214 - Contract Amendment To The Agreement With HVJ Associates, Inc. - 05/13/2010Resolution No. 2010-RO214
May 13, 2010
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock a Contract Amendment No.
2 to the Agreement for Engineering Services for traffic sign and signal inventory and
retro reflectivity testing entered into by and between said City and HVJ Associates, Inc.
attached hereto and incorporated in this Resolution as if fully set forth herein and shall be
included in the minutes of the Council
Passed by the City Council on
ATTEST:
11 n!e .4 -'— '9-�c —
Rebe ca Garza, City Secretary ( )
APPROVED AS TO CONTENT:
M rsha Reed, P.E., Chief Operations Officer
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
City Att/Chad RES HVJ Associates Inc.Amend #2
April 29, 2010
May 13, 2010
TOM MARTIN, MAYOR
AMENDMENT NO.2 Resolution No. 2010-R0214
Task 8 Traffic Sign and Signal Inventory and Retro Reflectivity Testing
Objectives
The purpose of this task will be to add the delivery of the Sign and Signal Inventory and Retro
Reflectivity Testing to the Traffic Department including documentation based on City of Lubbock
requirements and user input / output requirements.
This Amendment has been based on the following:
1. Manual Data Collection for signs and traffic signals with GPS Coordinates and photo of each
asset utilizing a Topcon GPS Mapping Receiver.
2. Retro reflectivity testing of all signs and that signal inventory will meet the federal/state
guidelines including development of a reporting system that determines annual cost for
replacement.
Work Plan
Following is an overview of the work scope:
1. Meetings with City Public Works and IT staff to finalize details and provide status updates.
2. Data Base Preparation. Prepare Inventory based on City provided GIS information. This will
result in a block by block representation of the City's street network in the IMMP database
which forms the basis for further data storage within the system.
3. Signs and Traffic Signals tasks include locating the asset and marking the GPS coordinates with
a mapping receiver that will link to the City provided GIS maps. Survey Data will be collected on
a block by block basis with QA/QC of the data collected.
4. An inventory of Pavement Markings will be collected during the Signs and Signals collection
process. Pavement Markings will be located relative to the street segment on which they are
sited.
5. Documentation, Delivery, Training, and Post Delivery Consultation. Prepare documentation for
software and survey methods. Deliver software to City and assist with installation and
integration with GIS. Train city staff in use of software and rating methods.
Deliverables
An Asset Management System Module specific to the Traffic Department will be prepared and
delivered.
Planned Work Schedule
The proposed project time for this task extends the delivery date to February 28, 2011
Fees
Total fees for amendment No. 2.............................................................. $376,610.00
Total fees for amendment No. 1................................................................................$110,000.00
OriginalContract amount.......................................................................................... $310.253.00
Total Revised Contract Amount................................................................ $796,863.00
IN WITNESS WHEREOF, the parties herein have caused this Amendment to be executed the day
and year first written below Effective the 13th day of May , 2010.
CITY OF LUBBOCK
Tom Martin, Mayor
ATTEST:
P, 9-4,
Rebecka Garza, City Secretary
APP ED TO FORM:
Chad Weaver, Assistant City Attorney
CONTRACTOR—HVJ ASSOCIATES, INC.
&i��"
Bobby Atteberry, Vic/Pr6ident
Authorized Represen ative
9200 King Arthur
Dallas, TX 75247
APPROVED AS TO CONTENT:
6 1
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Marsha Reed, PE
Chief Operating Officer