HomeMy WebLinkAboutResolution - 2010-R0192 - Authorizes Andy Burcham To Direct And Execute Grant Funds With FTA - 04/19/2010Resolution No. 2010-RO192
April 19, 2010
Item No. 5.15
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Chief Financial Officer of the City of Lubbock, Andy Burcham, BE
and is hereby authorized and directed to execute for and on behalf of the City of Lubbock,
an application for the Federal Transit Administration FY 2009 Section 5309
Discretionary Grant # TX -04-0053-00 in the amount of $712,500.00 to be used to fund
one replacement vehicle for Citibus' fixed route fleet with the Federal Transit
Administration, and all related documents. Said application is attached hereto and
incorporated in this Resolution as if fully set forth herein and shall be included in the
minutes of the Council.
Passed by the City Council on April 19, 2010
TOM MARTIN, MAYOR
ATTEST:
Rebe4 Garza, City Secretary
VED AS TO
ity
APPR VE AST FORM:
Chad Weaver, Assistant City A rney
vw:ccdocs;Cttbus-5309 Discretionary Grant -FTA
4.6.10
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DOT
U.S. Department of Transportation
Pagel of 8
Resolution No. 2010-R0192
� FTA
Application
Federal Transit Administration
Recipient ID:
1993
Recipient Name:
CITY OF LUBBOCK
Project ID:
TX -04-0053-00
Budget Number:
1 - Budget Approved
Project Information:
Bus Replacement
Part 1: Recipient Information
Project Number:
TX -04-0053-00
Recipient ID:
1993
Recipient Name:
CITY OF LUBBOCK
Address:
P. O. BOX 2000, LUBBOCK, TX 79408 2000
Telephone:
(806) 712-2003
Facsimile:
(806) 712-2012
Union Information
Recipient ID:
1993
Union Name:
NONE
Address 1:
Address 2:
City:
'000000000
Contact Name:
Telephone:
() -
Facsimile:
() 0-0000
E-mail:
Website:
Part 2: Project Information
Project Type: Grant Gross Project $712,500
Cost:
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Page 2 of 8
Project Number:
TX -04-0053-00
Adjustment Amt:
$0
Project Description:
Bus Replacement
Total Eligible Cost:
$712,500
Recipient Type:
City
Total FTA Amt:
$712,500
FTA Project Mgr:
Lynn Hayes 817 978-0565
Total State Amt:
$0
Recipient Contact:
Chris Mandrell
Total Local Amt:
$0
New/Amendment:
None Specified
Other Federal
Amt:
$0
Amend Reason:
Initial Application
Special Cond Amt:
$0
Fed Dom Asst. #:
20500
Special Condition:
None Specified
Sec. of Statute:
5309-2
S.C. Tgt. Date:
None Specified
State Appl. ID:
None Specified
S.C. Eff. Date:
None Specified
Start/End Date:
-
Est. Oblig Date:
None Specified
Recvd. By State:
Feb. 17, 2010
Pre -Award
Authority?:
No
EO 12372 Rev:
Not Applicable
Review Date:
None Specified
Fed. Debt
Authority?:
No
Planning Grant?:
NO
Program Date
(STIP/UPWP/FTA
Prm Plan) :
Oct. 01, 2009
Final Budget?:
INo
Program Page:
None Specified
Application Type:
Electronic
Supp. Agreement?:
No
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name
481350 LUBBOCK, TX
Congressional Districts
State ID
District Code
District Official
48
119
Randy Nuegebauer
Project Details
This project will fund one replacement vehicle for Citibus' fixed route fleet. The vehicle that is being replaced is a
1996 RTS. The new vehicle will be a 35', low -floor, hybrid electric bus. The remaining funds from this project will
be combined with other monies to be used to purchase additional vehicles in the future.
The funding for this project comes from an FY2009 Section 5309 earmark.
Citibus will use Transportation Development Credits as the local match for this project. These TDCs have been
previously awarded in Minute Orders 108381 and 108795; these minute orders are attached. The amount of the
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TDC request is calculated as follows:
Total Amount of Grant - $712,500 (83/17)
FTA Amount = $712,500 x.83 = $591,375
Total TDC's to be used = $712,500 x .17 =121,125
Page 3 of 8
The transportation development credit balance for minute order 108795 is now 161,193 which will be used on a
grant at a later date and the balance for minute order 108381 has been depleted.
This project has been programmed in the TIP, which is attached.
Earmarks
Earmark Details
Earmark ID
Earmark Name
Orig. Balance
Amount
Applied
E2009-BUSP-826
Alternative Fuel Buses City
$712,500
$712,500
Number of Earmarks: 1
Total Amount Applied: $712,500
Date Sent for Release: 3/4/2010 1:15:01 PM
Date Released:
Security
No information found.
Part 3: Budget
Project Budget
https://ftateaxnweb.fta.dot.govlteamweblApplicationsNiewPrintiViewPrintRes.asp?GUID=... 4/5/2010
uanti
FTA Amount
Tot. Elia. Cost
SCOPE
111-00 BUS - ROLLING STOCK
1
1 $712,500.001
$712,500.00
ACTIVITY
11.12.02 BUY REPLACEMENT 35 -FT BUS
1
$712,500.001
$712,500.00
Estimated Total Eligible Cost:
$712,500.00
Federal Share:
$712,500.00
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Page 4 of 8
Local Share: I $0.001
OTHER (Scopes and Activities not included in Project Budget Totals)
None
SOURCES OF FEDERAL FINANCIAL ASSISTANCE
UZA ID
Accounting
Classification
FPC
FY
SEC
Previously
Approved
Amendment
Amount
Total
The amount of the TDCs is calculated as follows:
Total Amount of Grant - $712,500 (83/17)
Total FTA Amount = $712,500 x.83 = $591,375
481350
2009.25.04.31.2
00
2010
04
$0.00
$712,500.00
$712,500.00
Total Previously Approved:
$0.00
Total Amendment Amount:
$712,500.00
Total from all Funding Sources:
$712,500.00
Alternative Fuel Codes
11.12.02 1 BUY REPLACEMENT 35 -FT BUS I Hybrid Electric
Extended Budget Descriptions
11.12.02
1 BUY REPLACEMENT 35 -FT BUS
I1
$712,500.001
$712,500.00
This bus will be low -floor, hybrid electric. This bus replacement will be matched with transportation development
credits as cited by Minute Orders 108381 and 108795.
The amount of the TDCs is calculated as follows:
Total Amount of Grant - $712,500 (83/17)
Total FTA Amount = $712,500 x.83 = $591,375
Total TDC's to be used = $712,500 x .17 =121,125
Changes since the Prior Budget
Unable to find change amount information.
Part 4. Milestones
11.12.02 BUY REPLACEMENT 35 -FT BUS
$712,500 $712,500
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Page 5 of 8
Part 5. Environmental Findings
111202 BUY REPLACEMENT 35 -FT BUS 1 $712,500 $712,500
Finding No. 1 - Class II(c)
C17 - Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by
existing facilities or by new facilities which themselves are within a CE.
Part 6: Fleet Status
Fixed Route
Milestone Description
Est. Comp. Date
Change
1.
RFP/IFB OUT FOR BID
Oct. 15, 2009
2.
CONTRACT AWARDED
Jan. 14, 2010
3.
FIRST VEHICLE DELIVERED
Oct. 14, 2010
4.
ALL VEHICLES DELIVERED
Oct. 14, 2010
5.
CONTRACT COMPLETE
Oct. 14, 2010
Part 5. Environmental Findings
111202 BUY REPLACEMENT 35 -FT BUS 1 $712,500 $712,500
Finding No. 1 - Class II(c)
C17 - Purchase of vehicles
The purchase of vehicles by the applicant where the use of these vehicles can be accommodated by
existing facilities or by new facilities which themselves are within a CE.
Part 6: Fleet Status
Fixed Route
Paratransit
Before
Change
After
I.
Active Fleet
A. Peak Requirement
52
0
52
B. Spares
16
0
16
C. Total (A+B)
68
0
68
D. Spare Ratio (B/A)
30.77%
0.00%
30.77%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
rill.
Total (I.0 and II.C)
68
0
68
Paratransit
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Before
Change
After
I.
Active Fleet
A. Peak Requirement
22
0
22
B. Spares
1 61
01
6
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Part 7. FTA Comments
General Review
Page 6 of 8
Comment Title:
C. Total (A+B)
28
0
28
Mar. 01, 2010
D. Spare Ratio (B/A)
27.27%
0.00%
27.27%
II.
Inactive Fleet
A. Other
0
0
0
B. Pending Disposal
0
0
0
C. Total (A+B)
0
0
0
III.
Total (I.0 and II.C)
281
01
28
Part 7. FTA Comments
General Review
Page 6 of 8
Comment Title:
New Comment
Comment By:
William Jones
Date Created:
Mar. 01, 2010
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
I have reviewed the Civil Rights requiremetns and concur witht this portion of the project
application
Conditions of Award
Comment Title:
DOL Certification
Comment By:
Eldridge Onco
Date Created:
Feb. 26, 2010
Date Updated:
None Specified
Ref Section:
Unknown
Comment:
This award of Federal financial assistance is subject to the terms and conditions set forth
in the U.S. Department of Labor's certification letter dated February 19, 2010, to the
Federal Transit Administration with respect to this numbered grant, including any
attachments to the letter, which are fully incorporated herein by reference.
Comments to DOL
Comment Title:
New Comment
Comment By:
Lynn Hayes
Date Created:
Jan. 20, 2010
Date Updated:
Feb. 18, 2010
Ref Section:
Unknown
Comment:
Replacement Bus Purchase
Based on the time deadlines in the December 7,1995 DOL guidelines, please advise us of
the USC.5333(b) terms and conditions for inclusion in this grant.
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Person to notify at FTA:
Lynn Hayes
Phone: 817 978-0565
Email: lynn.hayes@dot.gov
Grantee Contact:
John Wilson
Citibus
Phone:806-712-2000
Email: jwilson@citibus.com
Part 8: Results of Reviews
The reviewer did not find any errors
Part 9: Agreement
UNITED STATES OF AMERICA
DEPARTMENT OF TRANSPORTATION
FEDERAL TRANSIT ADMINISTRATION
GRANT AGREEMENT
(FTA G-16, October 1, 2009)
Page 7 of 8
On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's
electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the
Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee
affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are
incorporated by reference and made part of this Grant Agreement:
(1) \"Federal Transit Administration Master Agreement,\" FTA MA(16), October 1, 2009,
hftp://www.fta.dot.gov/documents/16-Master. pdf
(2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to
FTA, and
(3) Any Award notification containing special conditions or requirements, if issued.
FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL
ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS
FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN.
FTA AWARD
FTA hereby awards a Federal grant as follows:
Project No: TX -04-0053-00
Grantee: CITY OF LUBBOCK
Citation of Statute(s) Authorizing Project: 49 USC 5309 - Bus and Bus Facilities (FY2006 forward)
Estimated Total Eligible Cost (in U.S. Dollarsy $712,500
Maximum FTA Amount Awarded [Including All Amendmentsj(in U.S. Dollars): $712,500
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Amount of This FTA Award (in U.S. Dollars): $712,500
Maximum Percentage(s) of FTA Participation:
Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as
set forth in the text following the Project Description.
U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements:
Original Project Certification Date: 2/19/2010
Project Description:
Bus Replacement
The Project Description includes information describing the Project within the Project Application submitted to
FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement,
and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web.
This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department
of Labor's certification letter dated February 19, 2010, to the Federal Transit Administration with respect to this
numbered grant, including any attachments to the letter, which are fully incorporated herein by reference.
Awarded By:
Mr. Blas M Uribe, IV
Deputy Regional Administrator
FEDERAL TRANSIT ADMINISTRATION
U.S. DEPARTMENT OF TRANSPORTATION
03/31/2010
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CITY OF LUBBOCK
AGENDA ITEM SUMMARY
II. CONSENT AGENDA
ITEM #/SUBJECT:
# Consider a resolution authorizing the Citibus General Manager to execute a Federal
Transit Administration FY 2009 Section 5309 Discretionary Grant, #TX -04-0053-00.
(Citibus)
BACKGROUND DISCUSSION:
The Federal Transit Administration has allocated $712,500 to The City of
Lubbock/Citibus as part of a Section 5309 Discretionary Grant, #TX -04-0053-00. The
funds will be used to fund one replacement vehicle for Citibus' fixed route fleet. Citibus
will replace a 1996 RTS with a 35', low -floor, hybrid electric bus. The FY 2009 Section
5309 grant is included in the budget, and the application was approved at the January 14,
2010, City Council Meeting.
Federal Transit Administration regulations require that all grants must be applied for and
executed electronically. Therefore, Citibus would like to request that the Mayor allow
Mr. John Wilson, Citibus General Manager, to execute this grant, once approved by City
Council.
FISCAL IMPACT:
Transportation Development Credits from the Texas Department of Transportation will
allow for the Federal Transit Administration funds to be used at 100%, meaning no local
match will be required.
SUMMARY/RECOMMENDATION:
Citibus recommends the approval of a resolution authorizing the Citibus General
Manager to execute the Federal Transit Administration FY 2009 Section 5309
Discretionary Grant, #TX -04-0053-00.