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Home My WebLink AboutResolution - 2010-R0139 - Professional Services Agreement: Parkhill, Smith & Cooper, Inc For Lake Henry - 03/25/2010Resolution No. 2010-RO139 March 25, 2010 Item No. 5.15 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock BE and is hereby authorized and directed to execute for and on behalf of the City of Lubbock, an Amendment to that certain Professional Services Agreement, dated on or about September 25, 2008, between the City of Lubbock and Parkhill, Smith & Cooper, Inc. to provide certain professional evaluation, engineering, and design services in connection with the Lake Alan Henry Pipeline Project, and related documents. Said Amendment is attached hereto and incorporated in this Resolution as if fully set forth herein and shall be included in the minutes of the Council. Passed by the City Council this 25th day of ATTEST: ecre APPROVED AS TO CONTENT: Marsha Reed, P.E., Chief Operating Officer AS TO FORM: stant City Attorney ofessional Srvs Agrmnt-Parkhill,Smith&Cooper Amendment res 15 10 March 2010. TOM MARTIN, MAYOR Resolution No. 2010-RO139 Contract: 8712 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT This First Amendment to Professional Services Agreement (the "Amendment") is entered into this 25th day of March , 2010, by and between the City of Lubbock (the "City" or "Owner"), a Texas home rule municipal corporation, and Parkhill, Smith & Cooper, Inc. (the "Engineer"), a Texas corporation. WITNESSETH WHEREAS, City and Engineer entered into that certain Professional Services Agreement (the "Original Agreement"), dated on or about September 25, 2008, Resolution No. 2008-R0368, Contract No. 8712, providing for certain activities regarding the design of the treated water supply line related to water delivered from Lake Alan Henry; WHEREAS, it would be advantageous to accelerate the completion of design of that portion of the treated water line extending from Memphis Avenue to Pump Station 14, exclusive of tie-in connections and appurtenances at PS 14; and WHEREAS, Engineer is amenable to performing such design; WHEREAS, the City and Engineer now desire to amend the Original Agreement to provided for such expanded services. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and Engineer hereby agree to amend the Original Agreement as follows: 1. Exhibit "A" of the Original Agreement shall be supplemented with Exhibit "A-1 ", "Scope of Services", attached hereto and made a part of the Original Agreement for all intents and purposes. 2. Exhibit "B", "Payments to Engineer", is hereby supplemented with Exhibit "B-1", "Payments to Engineer", attached hereto and made a part of the Original Agreement for all intents and purposes. 3. Except as otherwise amended hereby, the terms and provisions of the Original Agreement shall remain valid and subsisting as originally provided. Page I of 7 Parkhill, Smith & Cooper, Inc. By: 04 Z�101117� N e: John S. Kelley, .E. Title: Firm Principa . roject Manager CITY OF LUBBOCK TOM MARTIN, MAYOR ATTEST: Rebecca Garza, City Secretary APPROVED AS TO CONTENT: �4 Marsha Reed, P.E., Chief Operating Officer Spear, 0., Difector of Water Utilities ,...�0731-1 �. �, it - • Page 2 of 7 EXHIBIT A-1 SCOPE OF SERVICES General: Resolution No. 2010—R0139 The design and bid phases of the segment of the treated water line from Memphis Avenue to Pump Stationl4, exclusive of the tie-in and appurtenances at Pump Station 14, shall be accelerated from the original schedule in accordance with the following schedule: • Completion of Level 3 Design June 1, 2010 • Advertisement for Proposals June 15, 2010 • Receipt of Proposals July 15, 2010 Page 3 of 7 Resolution No. 2010—RO139 EXHIBIT B-1 PAYMENTS TO THE ENGINEER PAYMENTS TO THE ENGINEER 2. OWNER shall pay ENGINEER for services set forth in Exhibit A — Scope of Services, Basic Services as follows: a. For the acceleration of design and bid phases of the segment of treated water line from Memphis Avenue to Pump Station 14, exclusive of the tie-in and appurtenances at Pump Station 14 -- a Lump Sum amount of $75,000 based on the following distribution of compensation: Level 3 Design $50,000 June 1, 2010 Receive and Evaluate Bids $25,000 July 15, 2010 b. The Lump Sum includes compensation for ENGINEER's services and services of ENGINEER's Consultants. Appropriate amounts have been incorporated in the Lump Sum to account for labor, overhead, profit, and direct expenses. The basis for the fee, including tasks and man-hours, is shown in the attached Fee Estimating Sheet. c. The portion of the Lump Sum amount billed monthly for ENGINEER's services will be based upon ENGINEER's reasonable estimate of work accomplished for the specified deliverable. Authorized Additional Services a. OWNER shall pay ENGINEER for any authorized Additional Services associated with this Amendment as follows: 1) For labor on an hourly rate basis per the attached schedules, as applicable for personnel actually performing the work. 2) Engineer Consultants will be billed on the basis of cost times a factor of 1.05. 3) For reimbursable expenses, on the basis of cost times a factor of 1.05. Page 4 of 7 Client: City of Lubbock Project: Lake Alan Henry Treated Water Line Agreement Date: Classification Hourly Rate PROFESSIONAL LEVEL VII Engineer VII Architect VII Landscape Architect VII Interior Designer VII PROFESSIONAL LEVEL VI Engineer VI Architect VI Landscape Architect VI Interior Designer VI PROFESSIONAL LEVEL V Engineer V Architect V Landscape Architect V Interior Designer V 165.00 141.00 126.00 PROFESSIONAL LEVEL IV 108.00 Engineer IV Architect IV, Intern (Architect) IV Landscape Architect IV Interior Designer IV Technologist IV Resident Project Representative IV PROFESSIONAL LEVEL III 92.00 Engineer 1/11, III Architect III, Intern (Architect) III Landscape Architect III Intern (Landscape Architect) III Interior Designer III Technologist III Resident Project Representative III Expenses Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule January 1, 2010 Classification Hourly Rate PROFESSIONAL LEVEL II 82.00 Intern (Architect) II Interior Designer 11, Intern (Interiors) II Technologist II Resident Project Representative II Landscape Architect II PROFESSIONAL LEVEL I Intern (Architect) I Intern (Interiors) I Technologist I Resident Project Representative I SUPPORT STAFF III Engineering Technician III CADD III Administrative Secretary III Project Assistant 1/11 SUPPORT STAFF II Accounting Clerk CADD Clerical Engineering Technician II Administrative Secretary II SUPPORT STAFF I Architectural Student Engineering Student Interiors Student Landscape Architecture Student Accounting Clerk Trainee CADD Trainee Clerical Trainee 74.00 71.00 Moll] 37.00 Reimbursement for expenses, as listed below, incurred in connection with the Additional Services, will be at cost plus five percent for items such as: 1. Maps, photographs, postage, toll telephone, reproductions, printing, equipment rental, and special supplies related to the services. 2. Rented vehicles, local public transportation and taxis, travel, and subsistence. 3. Special or job specific fees, insurance, permits, and licenses applicable to the work services. 4. Outside computer processing, computation, and proprietary programs purchased for the services. Rate for professional staff for legal proceedings or as expert witnesses will be a rate one and one-half times the Hourly Rates specified above. Excise and gross receipts taxes, if any, will be added as an expense. Page 5 of 7 FEE ESTIMATING SHEET PROJECT: LAHTwLSegments JOB NO.: TASK SALARY CATEGORY OF PERSONNEL RATE PER HOUR FP ARCH ENG ARCHINT EIT CADDOPT CLERICAL TASK 01 02 03 06 07 14 18 Trips $165.00 $126.00 $92.00 $71.00 $65.00 TOTAL Drawings Revise General Sheets (10) 8 24 8 40 Segment Plan/ Profile Sheets 4 8 16 28 Segment Pavement Repair Sheets 2 4 8 14 Segment Pump Station Piping Sheets 4 8 8 20 Modify Misc Detail Sheets (12) 4 8 16 28 Renumber Sheets (2 packages) 40 120 24 184 Additional Plotting 4 14 18 Revise Traffic Control Plan Sheets 4 40 44 Specifications Modify/Assemble additional set 2 8 16 16 42 City Front -End Documenets Modify / Assemble additional set 4 8 8 4 24 Advertisement Period Answer Questions 8 40 24 72 Prepare Addenda 4 24 24 40 4 96 PreProposal Conference 2 4 4 2 12 Bid Opening 2 2 4 Evaluation Process Review proposals 8 8 16 Evaluation meeting with City 4 4 8 Prepare recommendation letter 2 4 1 7 Contract Documents Assemble Contract Documents 4 12 24 4 44 Additional TCEQ Submittal 2 4 8 2 16 BUDGET SUBTOTALS: HOURS/ Trips - 42 188 334 120 33 717 SALARY $6,930 $23,688 $30.728 $8,520 $2,145 $72,011 Page 6 of 7 FEE ESTIM ATIN G SHEET PROJECT: LAHTWLSegments JOB NO.: TASK DIRFCTS M LTANT COSTS SUBTOTAL CTURAL CONSULTANTS WELEC CONSULTANTS CIVILCONSULTANTS SCAPE CONSULTANTS NG CONSULTANTS EYINGCONSULTANTS 617 INTERIOR DESIGN CONSULTANTS 618 OTHER CONSULTANTS Page 7 of 7 TOTAL DIRECT CONSULTANTS DIRECT EXPENSES 621 TRAVEULODGING MOTEL DAYS@ MEN @ IMANDAY = AIR TRAVEL AIRFARE@ MEN @ IMAN — PARKING DAYS@ ]DAY = CAR RENTAL DAYS @ +DAY — r M ILEAGE 20 M ILES @ $0505 @ 5 TRIPS = $50.50 SUBTOTAL $51 622 REPRODUCTIONS B LU ELIN E PR INTS 40 SHTS@ $2.55 @ 20 SETS = $2,040,00 SEPIA PRINTS SHTS @ $8 51 @ SETS = pr PRINTING ORIGINAL SET-UP COST ORIGINALS @ $0.15 LORI, _ COST PER SHEET 20 SETS @ $0.08 ISHT @ 400 SHEETS= P' $640.00 BINDING COST 20 SETS@ $2.00 ISET = r $40,00 XEROX 1000 SHTS@ $0.08 ISHT = $80.00 SUBTOTAL $2,800 623 MODEURENDERINGSIPHOTOS Shots@ (Shot 624 TELEPHONE 50 Calls@ $2.00 Kali $100 625 MEALS DAYS MEN @ IMANDAY 626 FIELD SUPPLIES 628 POSTAGE 2 Mailings@ $5000 !Mailing $100 629 PUB LICATIONS &SUBSCRIPTIONS 630 M ISC DIRECT EXP 631 FAX Pages @ 632 TEM PORARY PERSONNEL 633 DRAFTING SUPPLIES _ 634 OFFICE SUPPLIES 635 CADD r 120 HOURS /HOUR 636 FIELD EQUIP RENTAL 646 SOFTWARE TOTAL DIRECT EXPENSES $3,051 LABOR SUBTOTAL $72,011 TOTAL $75,062 LUMP SUM FEE BASIS $75,000 Page 7 of 7