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Home My WebLink AboutResolution - 2019-R0231 - PO With Jim Bass Ford - 06_25_2019Resolution No. 2019-R0231 Item No. 6.21 June 25, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31045684 for the purchase of three (3) Police Sports Utility Vehicles as per ITB 19-14725-RR, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on one 75 ?019 111��4v"-'-- DANIEI. M. POPE, MAYOR ATTEST: gfPebt� &� - Reb eca Garza, City Secre ar APPROVED AS TO CONTENT: Mark Ye wood, Aistant dity Manager APPROVED AS TO FORM: h.1 kox�t - -W K li Leisure, Assistant City Attorney ^ ccdocs/RPS.Purchase0rd 31045684 - Police Sports Utility Vehicles June 4, 2019 City cif VLubt)oc-K TEXAS TO: PURCHASE ORDER JIM BASS FORD, INC 4032 W HOUSTON HARTE EXPRESS SAN ANGELO TX 76901 SHIP TO: Page - Date - Order Number 1 6/4/2019 31045684 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marta Alvarez, Director of Purchasing & Contract Minagement Ordered 6/4/20I9 Requested 10/31/2019 Delivery J LOERWALD REQ 53816 Freight Taken By ITB 19-14725-RR R ROCHA Description/Supplier Item Ordered Unit Cost UM Extension Request Date Midsize 4 Door, 6 Cyl. SUV 4X4 3.000 31,417.0000 EA 94,251.00 10/31/2019 Investigations CC 5731 "total Order Terms NET DUE ON RECEIPT 94,251.00 This purchase order encumbers funds in the amount of $94,251.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX, on Inne 75, 2019. The following is incorporated into and made part of this purchase order by reference: ITB 19-14725- RR, dated May 21, 2019, from Jim Bass Ford, Inc. of San Angelo, TX. Resolution # —M-9--RD2 31 CITY OF LUBBOCK Daniel M. Pope, Mayor ATTEST: )x- Reb cca Garza, rty Secret ry U - PURCHASE ORDER Seller and Buyer agree as follows: TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS .AND CONDITIONS CITY OF LUBBOCK, TX I SELLER TO PACKAGE GOODS Seller will package goods in accordance with good commercial practice Each shipping container shall be clearly and permanently marked as fallous (a) Seller's name and address. (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number ifapplicable. (c}Container number mid total number of containers. a g. box I of 9 bores. and (d) the number of the container bearing the packing slip Seller shall bear cost of packaging unless Otherwise pra%'ided Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists 2 SHIPMENT UNDER RESERVATION PROHIBITED Seller is not amhoiacd to ship the goods under reservation and no lender of a bill of lading will operate as a lender ofgoods 3 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Buycr until Buyer actually receives and lakes possession of the Lends at Lite point nr points of deh%ery J NO REPLACE%iEN'r OF DEFECTIVE TENDER E%ery tender of delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality and the like Ira render is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender. provided, whcrc the time for performance has not )rt expired, the Seller may reasonably notify Buycr of his intention to cure and may then make a eonfommng tender within the contract tune but not afterward 5 I:r-VOICES d PAYMENTS. a. S c I I e r shall submit separate imoices, m duplicate, one each purchase order of purchase release after each deh%cry Invoices shall indicate the purchase ordel or purchase release number and the supply agreement number if applicable Invoices shall be itemized and lransponatron charges, if any. shall be listed separately A copy of the bill a f lading. and the freight %%aybdl +when applicable. should be attached in the invoice Mail To Accounts Payablc, City of Lubbock, P O Box 2000. Lubbock. Texas 79457 Payment shall not be due until the above mstmmcnts are submitted after deliver% 6 GRATUITIES The Buycr may, by uriucn notice to the Seller, cancel this contract uuhout lability to Seller if it is dctcmuned by Buye that gratuities. in the form of cntertamnunt. gifts oI otherm tic. v%crc offered or gi%en by the Scllcr, or am agent or representati%c of the Seller, to any officer or employee of the C i,y or Lubbock with a view to securing a contract or securing fa%orable treatment with respect to the awatdmg or amending. a the making of an, determinations %%nh respect to the performing of such a conks act In the inent this contract Is canceled by Buyer pursuant to this provision. Buyer shall be tous led. in addition to any allies nehts and remedies. to reMtor or wnhhald the amnum of the:ost incuned by Seller in pie%idmg such gimuities 7 SPECIAL TOOLS & TESTEQUIPMENT If the price stared on the face hcieof includes the cost of any spccral looting or special test equipment fabricated err required b) Scller for the purpow of rilhng this alder. such special scaling equip mcnt and any process sheets related thereto shall become the propeily of the, Buyer and to the extent feasible shall be identified by the Seller as such 3 WARRANTY -PRICE a The price la be paid by the Bu}a shall he that contained in Seller'. bid ,Melt Seller aarrallis la be no higher than Seller's current process an ordols by otlwis f+r produces of the kind and specification covered by this agreement for similar quant itics under similar of like conditions and methods of purchase. In the e%cnt Seller In eaehes this v. ananty. the prices of the items shall be reduced to the Seller's amen) prices on ordeis by others. or In tileallematsoc Buyer may cancel Ibis contract without liability to Seller fur breach at Seller's actual expense b The Seller warrants that no fiction of selling agency has been employed or retained to solicit or scenic this eonmaci upon an agrecmenl or understanding fell commission. percentage, brokerage. or contingent fee exccptine bona ride employees of bona fide established commetcal nr selling agencies maintained by the Seller fa' the purpose of sccunng business For breach of %wisison of this warranty the Buycr shall have Lite sight in addition to any other right of Irghls to cancel this comsact wdhoul lability and to deduct ftom the contract price. or ottiawise recovcs without hahriny and lit deduct from the contract price. or otherwise reenter the full amount of suchcominission. pereeneagc brokerage or cammngenl fee 9 WARRANTY -PRODUCT Seller shall not tunic or exclude any implied insananucs and ark) attempt lit do so shall tender this comwei voidable at ill-.- opnan of the Buycr Seller %kanants chat she gaud; futnnbed will conform to the specification, draw roes. and desrripuons listed in the bid m%Itaunn. and to the sasnple(s) futnished III, the Seller. If any In the event ofa conflict or between the specifications. drawings. anti dtsciptions. the spxiftci mans shall go%errt Now%ithsm idmg any pro%sions contained in the contractual agreement. the Sella represents and %%asTants fault-hee performance and fault -free result in the prucesamg time and date solaced data (including. but not limited In calculating. eumpanng and sequencing) of all hardware. sofi%kare and fnmwarc piodue5 delivered and men ices prouJeJ under this Contract, mdmndually or In combination, a the case may be fsam the effecm%e date of this Contract The obligations commuted herem apply Its products and scn Ices pso%ided by the Seller. its sub- Seller or any third party intalced in the creation or dctclopment of the products and services to be delivered to the City of Lubbock under this Contract Failure to comply wrlh any of the obligations contained hememn, may result in the City of Lubbock a+aiimg itself of any of its rights under the lax% and under this Contract including, but not limited to. Its right penaimng to tomiinalion or defauh The uorranties contained herein aic separate and discrete hum any other warcannes specified in this Contract. and are not subject to any disclaimer of watTant), implied or expressed. or hesitation of the Seller's liability uhieh may be specified in this Contract. its appendices. its schedules. its annexes or any document incorporated in this Contract by reference 10 SAFETY WARRANTY Scllci wTanis that the product sold to the Buyer shall conform to the standards promulgated by the U S Department of Labor under the Occupational Safeiy and Health Act of 1970 In the ever the product does not conform to OSHA standards. Buyer may return the product foe canectiun or replacement at the Seller's expense In the event Seller fails to make the appropriate correction withui a reasonable time, correction made by Buycr w ill be at the Seller's expense I I NO WARRANTY BY BUYER AGAINST INFRINGEMENTS As part of this contract for sale Seller agrees to ascertain hether goods manufactured in accordance ith the specifications attached to this agreement %rill gi%e rise to the rightful claim of any third person by %very of infringement of the like Buyer makes no warranly that the production of goods according to the specification will not give rise to such a claim. and in no e%ent shall Buyer be liable to Seller for Indemnification in the event that Seller is sued an the grounds of inb ingemarit ofthc IJ:e ICSeller is of the opinion that an infringement or the like will result. he will noun the Buyer to this effect in %%riting wishm mis %reeks after the signing of this agreement If Buyer does not receive notice and is subsequently held liable for the infringement or the like. Seller %till sa%'e Buyer harmless If Seller in good forth ascertains the production of the goods in accordance with the specifications %ill result in infringement or the like. the contract shall be null and void 12 NON APPROPRIATION All funds for payment by she City under this contract are subject to the availability of an annual appropriation for this purpose by the City In the e%ent of nonappropitation of funds by the City Council of the City of Lubbock for the goods or son ices pro%ided under the contract. the City will 1-nninale the contract. without tcrmuralson charge or other liobtlity, on the last day of the then -current fiscal year or when the appropriation made for the then-cunem year for the goods or scn ices covered by this contract is spent. whiche%CT event occurs first If at any time funds arc not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller tin thirty (30) days prior written notice, but failure to give such notice shall be of no erfecl and the City shall nut be obligated under this contract beyond the date of termination. 13 WOHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting them 14 CANCELLATION Buyer shall have the right to cancel for default all or any pan of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of -Seller or if the Seller becomes Insolvent or commils acts of bankruptcy Such right of cancellatiun is in addition to and not in lieu of any other remedies k%hich Buyer may hate in law or equity 15 TERiSITNATION The performance ofnork under this circlet maybe terminated in whole. or in pan by the Buyer in accordance a ith this provision Tcmninalron of wark hercundcv shall be effected by the dcli%'ery of the Seller ofa ,,Notice of Termination'" specifying the extent to which performance of work under the order it terminated and the date upon which such termination becomes effccike Such right ortermination is in addii ion to and not in lieu of the rights of Buyer set forth in Clause la. herein 16 FORCE SLATEURE Ncithei party shall be held responsible for losses. resulting if the fulfillment of tiny terms of provisions of this contract is delayed or presented by any cause not within the control critic party whose performance is interfered with. and which by lilt exercise of reasonable diligence said party is unable to prevent 17 ASSIG,NMENT-DELEGATION No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the uTiuen permission of the Buyer Any attempted assignment or delegation by Seller shall be wholly said and totally meffecine for all purpose unless made in conformity with this paragraph IS. WAIVER No claim or right arisme out ofa breach of this contract can be discharged in whale or in pait by a waiver or renunciation of the claim or right unless the wanar at renunciation is supported by consiciciai on and is in utituig signed by the aggne%edpwt) 19 INTERPRETATION -PAROLE EVIDENCE This writing. plus any specifications foi bids and pot formance piovided by Buyer in its advertisement for bids, and any other documents prof ided by Seller as part of his bid, is intended by the parties as a final e%Pression of their agreement and intended also as a complete and exclusive statement of the terms of their agreement Whenever a term cirfined by thee Uniform Commercial Code is used in this aereentent. the siefinirion contained in the Code is to control 20 APPLICABLE LAW This agreement shall be governed by the Uniform Commercial Cade Whereeves the tt! m "Uniform Commercial Code" is used. it shall be construed as meaning the Uniform Comnncal Code as adopt cd in the Slat - of Texas as efrenn c and in force on the date of Ihis ag retmeni 21 RIGHT TO ASSURANCE Wheri-ci one party to this cnntraet in good faith has reason to question the other par y's intent In perform he may demand that the oilier pang give untten assurance of furs intent to perform In the event that a demand is made and no assurance Is green within five(3) days, the demanding part), may treat this failure as an anticipatory repudintionnf the conuael 22 rNDENINIFICAT'ION Seller shall mdemnsk, keep and se%c harmless the Buycr, its agents, officials and employees. against all injuries. deaths, loss, damages. claims. patent claims. suns. liabilities, judgments. costs and expenses. which may in anyw Ise acciwe against the Buycr Inconsequence of like granting critics Connact or which may am%rise result therefrom. ulkahet or not n shall be alleged or determined that the act eras caused through negligence or emission of the Seller or its emplo)ees, all of the subSellin or assignee OF its employees. if any. and the Seller shall, at his own etpen.;c. appear. defend and pay all charges of attorneys and all costs and other expenses arising therefron of incuncd in connection thcrc%%ith, and, if any judgment shall be rendered against the Buyer in any such action. the Seller shall, at its own expenses. satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract, its othcru isc provided by Sella, shall in no wa) Iron Lite responsththly ro indemnify. keep and save harmless and Jx fend the Buyet its herein pro%ided 23 TIME 11 is hereby expressly ugiced and undelstmad that time Is of the essence far the performance of this contract, and failure by contract to meet the time specs icatiuns of shin agreement %ill cause Seller to be to default of this agreemcm 24 \•IHE The C'uy of Lubbock hereby nanfiCr all insiders that in rce.ud to an) contract emoted into pursuant in this request. minority and uamcn business cntmprrscs will be afforded equal opporturnties to submit bids in response to this in%nation and will nut be discriminated against on the grounds of race, color. sc% ur natural oriLin inn considcratton for an guard 25 NON- ARHI I'RA'TION The Co) rescnes the right to cxciase an) right at remedy ton by law, conlract. equity. or otherwise, mcludmg u lthoul helical ion. the right to seek any and all forms of relief in a court of competent jurisdiction Further, the City shall not be subject to an) arbitration process prior to exercising its unrest rived right to seek judic kal icmedy The remedies set forth herein are nrmulati% c and not exclusik e. and may be exert lsed Lori entry To the c%tent oron) con nict bet%%een this prousion and annQicr pra%ision in, its related to, this document. this pro%work shall eomkol 26. RIGHT TO AUDIT At any time during the term of the contract. or thereafter. the Cny, at a duly authorized audit repscsentait%c of the Cm) or the Stale of Texas•, at its expense and at reasonable lsmes- resenes like right to audit Cents actor's records and books relevant to all set vices pi o%Idcd to the C'kt% unclet this Conrract In the e%ent such an audit by like City reveals ally alums or oterpaymems by she Cny. Contractor shall refund the City the full amount of such o%cipayments %uthm ihiity (30) days of such audit findings. or the City. at is option, rescnes the nght to deduct such amounts o%tmr the Cuy from ar , payments due Connaci r 27 HOUSE BILL 2015 House Bill 2015, signed by the Cim evnot on June IJ, 2013 and effeatl%e on January I. 204. awltorizcs o penally to be imposed on a ps.•rson who contracts for cenam ser%'iees xvith a governmental cntiq and who fails to properly dsussify their %vorkers This applies to subcontractors as well Contractors and subcontractors who fail to properly classify' irkdw'iduals performing %kurk under a governmental contract %%'ill be penalized 5200 for each indi%idual that has been miselassiGed (Texas Go%crnmenl Code Section 3153 000 28 ASSIGNING OR SUBLETTING THE CONTRACT The Contractor shall not assign or sublet the contract. or am portion of the contract. %uthsout %cotton consent fern the Director or Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements 29 HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES House Bill 1295. adopted by the Bath Legislature. created 12252 903. Texas Go%ernnient Code Section 2252 903 requisites a business entity entering into certain contracts with a go%ermental entity or state agency to file with the go%ernmental entity or state agency a disclosure of interested patties at the time the business entity submits the signed contract to the go�erwmcntal entity or state agency hnsimetions for completing Form 129i arc available at hop%%x%%v.cilmhtsack.t[•gs}igpprtmanral-wchsiit5_t1_SP:1 mcnhipitrcFlsFing:rcndur-informyioq 30 CONTRACTOR ACKNOWLEDGES. by supplying any Goads or Sm ices that the Contractor has read. fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments The City disclaims any terms and conditions provided by the Contractor unless agreed upon in unlulg by the parties. In the event of conflict between these terms and conditions and any terns and conditions provided by the Contractor, the terms and conditions pro%ided herein shall prevail The terms and conditions provided herein are the final terns agreed upon by the parties, and any prior conflicting turns shall be of no force or effect 31 By accepting this purchase order the Vendor verifies that it does not Boycom Israel, and agrees that during the lerm of this Agreement (Contract as applicable) %ill not Boycott Israel at that term is defined in Texas Goverrunent Code Section 809 001. as amended City of Lubbock, TX Replace Total Loss Police Investigations Sports Utility Vehicle ITB 19-14725-RR In compliance with the Invitation to Bid 19-14725-RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 1944725-RR is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Item Qty. Unit of Description Extended **Delivery (+/-) Measure *Unit Price Cost (Days) ARO 1. 3 Each Mid -Size, 4 door, 6 cylinder, Sport Utility Vehicle, 4X4 sfl 4( . r 725 1 r�,d At �-°.�— � SPEC # 5731 Investigations SW Model Year, Brand Name and Model Number: OPTIONAL: Unit Price Pre -wiring for grille lamp, siren , and speaker -Option 60-A Hcadtam, Bousiug-Option 86-P y� 2. Tail amp Housing -Option 86-T $ ve�1 e�7� Police front/tail housing Eliminates the need to drill or modify11-_�+ Housing assemblies; with incremental hole for side marker tights.3. Extended Warranty - 5 year / 100,000 nine Bumper to Bumper with zero Deductible t Police interior update package (PPV but looks like Civilian Vehicle) L. Cloth rear Hearn) duty fabric M Center floor 2 holders 4 seat- console cup and unique police finish, front and rear mats -carpeted and custom -fit. Front and rear carpeted floor covering premium grade, 5. Auxiliary Warning Lamps (21L) Front warning auxiliary lamps. ( Driver side Red /Passenger side Blue) Leas remains clear until lights are activated. ( Required '�1ntS 1 tt option 60A Total $ 94,251.00 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _%, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services-, does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower ptice(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if helshe will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES L-`� NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. Ali purchases by goverwnental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental enti will order their own materials/service as needed. Ty S BID IS SUBMITTED BY � vh � 7a �� a corporation organized wider the laws of the State of __..._._ rP g _ j�I►..5� , or a partnership consisting of or individual trading as of the City of Firm: 15d V- - - -- . T AA — State: -- -� Zip_. 1 - Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE F' Woman I I Black American I I Native American Hispanic American I I Asian Pacific Americ4 I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No._ 2. Name and Converter's License No. 3. Name and Representative's License No 4. Name__. -I and Franchise Dealer's License No.��7' General Distinguishing No. �b Z" _ (Franchised TX dealer) By _ - Date: AW r' epresentativ - Mum sign by hand A S+MI V Officer Name and Title:_ 8L_ Please Print q �/ Business Telephone Number C ` 7 � 2� FAX: -32 !;- 47-7S--q/ E-mail Address:_ �.1ta`7�J1 Lr'°'-'n, �h$��11 •� '� W, FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firnvindividual: Date of Award by City Council (for bids over $50,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CM OF LUBBOCK, TX MINIMUM SPECIFICATIONS (3) MI.D-SIZE, SPOILT UTILITY VEHICLE, 4-DOOR, 4X4 SPEC - 5731 -- Inv Ligation SUV s o_ �-c. . 3 25--`�q4-A� VENDOR NAME. 0^ V I � a S � PHONE. _ ll YEAR 2-� MAKE MODEL`dYC�� IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO TILE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPECIFICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, I tB RESPONSE QU CATION MUST FOLLOW TWS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS`. _ �j VENDOR NAME:y� ' aSS PHONE: `�� 2/ NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe four (3) Mid -Size, 4-door, 6- j Cylinder, Sport Utility Vehicle, 4x4, i Unless otherwise specified, all units shall he furnished GENERAL complete with standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated in the State of Texas fleet automobiles and trucks Texas specifications. 1' GVWR 6,000 pounds 2. WHEELBASE 112 inches 3, OVERALL 186 inches G� LENGTH 4. CARGO LENGTH 51 inches 5. ALLOWANCE 1,550 pounds RUNNING 6. GROUND CLEARANCE 7.6 inches 7. ENGINE A. Gasoline, V-6, 3.5 L B. 260 HP 1 ✓ C. 248 Ft. Lbs. Torque �/ 8 TRANSMISSION OEM automatic q. TOWING CAPACITY 5,000lbs. NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO l0. MAXIMUM 80 cubic feet CARGO VOLUME I 1 OEM All Weather Tires ✓ TIRES 12. KEYS Must include (4) sets of keys and /or key fobs (if applicable) v 13 POWER Includes power windows, power locks, power mirrors, and PACKAGE Cruise control and tilt steering wheel. v 14. SEATS OEM 40/20/40 cloth fabric. Color: charcoal or gay, with rear l✓ bench a seat. 15. COLOR OEM fleet white I Nam. ay..t Provide build dates in space provided t�,n+%k <h' /A MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO, all keys, warranty, and all paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the spec flcations of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. _q(D 7 - zg - p c 24- 6 -�+. 16 s City of Lubbock TEXAS DATE June 3, 2019 TO Marta Alvarez, Director of Purchasing and Contract Management FROM Julie Loerwald, Support & Acquisition Coordinator CC Billy Taylor, Director of Fleet Operations SUBJECT Contract Award Recommendation ITB-19-14725-RR Police Investigations Sports Utility Vehicles SSV for Police Investigations (5731) BACKGROUND/DISCUSSION: This is for the purchase of (3) SSV Sports Utility Vehicles for Police Investigations (5731) Bids were received and opened on May 29, 2019. They were as follows: Item 1 Jim Bass Ford of San Angelo, $31,417 X 3 $94,251 TX Item 1 Randal Reed Prestige Ford of $32,650 X 2 $97,950 Garland, TX The contract is awarded by the unit price and by meeting all specifications. The total amount of the award is estimated based on the expected quantities and actual expenditures may be more or less depending on actual quantities. The price per unit will not change. SUMMARY/RECOMMENDATION: After reviewing the bid submittal, Fleet Services recommends award to lowest bidder who met all specifications: Jim Bass Ford of San Angelo, TX to furnish 3 SSV Sports Utility Vehicles for Investigations (5731). The cost for these are $31,417 X 3 for a total of $94,251. Days for delivery are 150-165 ARO. FISCAL IMPACT: The amount of $91,251 is allocated in Project Number 3114.8507.09673 Risk Account for Total Loss Vehicles, with $91,251 available for this purchase of line item 1 only. The amount of $1,000 x 3 for a total of $3,000 is available in 5731.8202 for the deductible. CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos,1. 2, 3, 5, and 6 d there are no interested parties. CERTIFICATION OF FILING Certificate Number: 12019-508662 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 06124I2019 2 . Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity of state agency to track or identify the contract, and provide a descrlpUon of the services, goods, or other property to be provided under the contract 31045684 Midsize SUV 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. a 6 UNSWORN IDEIX-71� My name is ��Q'" fn and my date of birth is My address is L 73 (street) (aty) (state) (zip code) (country) I declare under penalty of r)ury that the foregoing is true and correct. Executed in ��/-i N� �T �L �. County, State of _ on the Z-f day of j 4 NQ 20jj— (month) (year) Signature of authort2eS agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission vommetnics.state.ix.us version vi.i.,iarausac CERTIFICATE OF INTERESTED PARTIES FORM 1.295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-508662 Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 06/24/2019 2 Name of governmental entity or state agency that is a parry to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 06/24/2019 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31045684 Midsize SUV Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of . 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c