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Home My WebLink AboutResolution - 2019-R0230 - PO With Jim Bass Ford - 06_25_2019Resolution No. 2019-RO230 Item No. 6.21 June 25, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31045603 for the purchase of Police Investigations Sports Utility Vehicle as per ITB 19-14720-RR, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on June 25, 2019 DANIEL M. POPE, MAYOR ATTEST: Retkcca Garza, City SecretAO APPROVED AS TO CONTENT: t Mark arwood, Assistant City Manager APPROVED AS TO FORM: V/A A0 K lli Leisure, Assistant City Attorney ccdoc&%ES.PurchaseOrd 31045603 -- Police Investigations Sports Utility Vehicle May 30, 2019 AroT? . City at Lubbock TEXAS TO PURCHASE ORDER JIM BASS FORD, INC 4032 W HOUSTON HARTE EXPRESS SAN ANGELO TX 76901 SHIP TO: Page - Date - Order Number 1 5/30/2019 31045603 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: iVV Marla AV Director of Purchasing & Contract \Management Ordered 5/30/2019 Freight Requested 11/11/2019 Taken By R ROCHA Delivery J LOERWALD REQ 53791 ITB 19-14720-RR Description/Supplier Item Ordered Unit Cost UNI Extension Request Date 4 Door SUV Special Svcs. Unit 2.000 34,344.0000 EA 68,688.00 11/11/2019 Police Investigations CC 5731 Total Order Terms NET DUE ON RECEIPT 68.688.00 This purchase order encumbers funds in the amount of $68,688.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX, on June 75,2019. The following is incorporated into and made part of this purchase order by reference: ITB 19-14720- RR, date May8, 2019, from Jim Bass Ford, Inc. of San Angelo, TX. Resolution # 20 1 0 30 CITY O LUBBOCK Daniel M. Pope, Mayor ATTEST: k,l,,Garza, City Secretary Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TX 1 SELLER TO PACKAGE GOODS Seller will package goods in accordance mah good commercial practice Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address, (b) Consignee's name, address and purchase order or purchase release number and the supply agreement number if applicable,(c) Container number and total number of containers. c.g. box I of 4 boxes. and (d) the number of the container bearing the packing slip Seller shall bear cost oCpackaging unless otherwise provided Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications Buyer's count or weight shall be final and conclusi-on shipments not accompanied by packing lists '_ SHIPNIEXf UNDER RESERVATION PROHIBITED Seller is not authorized to ship the goods under reservation and no tender o! a bill of ladmg will operate as a lender o(goods 3 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delrcery 4 NO REPLACEMENT OF DEFECTIVE TENDER Every tender of delivery of goods must fully comply vv ith all provisions of this contract as to tune of delivery, quality and the like I! a tender is made which does not fully conform, this shall constitute a breach and Seller shall not hate the right to substitute a conforming tender. provided. where the time for performance has not yet expired, the Seller may reasonably notify Buyer of his Intention to cure and may then make a conforming tender within the contract ithme but not af1cmard S TtiVOICES & PAY\CENTS a. Sc1Ier shall submit separate mtoices. in duplicate. one each pm chase order or purchase release afier each delivery Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable Invoices shall be itemized and transportation charges. if any. shall be lismd separately A copy of thebill of lading, and the freight waybill when applicable. should be anached to the invoice Nail To Accounts Parable Cut of Lubbock. P O Box 2000, Luhhock. Texas 79457 Payment shall not be due until the above instruments arc submitted after dchvery 6 GRATUITIES The Buya may, by written notice to the Seller. cancel this contract urlhOul hability to Seller if a is determined by Buyer that eraluities. in the form of entcnalnnicnt. gifis or others ire, were offered or given by the Seller. or any agent or representative of the Scller. to any officer Or employee of the City of Lubbock with a %tow to securing a contract or securing favorable ueatment with respect to the awatdmc or amendme. or the making of any determinations wuh respect In the performing of such a contract In the e,ent this contract a canceled by Buyer pursuant to this prevision. Buyer shall be entitled. In addition to any other rights and remedies. to recover or w altho Id the amount of the:osi mcun ed by Seller nh plov rdrng such gratuities 7 SPECIAL TOOLS & TEST EQUIPMENT If the price slated on the face hucof includes the enst of any special tooling or special test equipment fabricated or requited by Seller for the purpose of filling this aide.. such special taolmic equipment and any process sheers related thcrcta shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as such S WARRANTY -PRICE a The price to be paid by the Bova shall be that contained in Sellers bid which Seller warrants to be no higher than Seller's current process on orders by others for products ohhe kind and specification coveted by this agreement for similar quantities under Slmrlar of like condniom and mcthuds of purchase. In the sent Seller breaches this vtananty. the prices of the items shall he reduced to tie Seller's eunent prices on orders by others. at in the allcmanve Buyer may cancel this contract %itholit Itability to Seller fit breach or Seller'sactual expense b The Seller walranis that no person of selling agency has been employed or roamed to Solicit Of Secure 1I11S Contract upon an agreement or undcfnanduin in, commission, percentage, brokerage, or contingent fce excepting bona ride employees of bona fide established commercial Or selling agencies maintained by the Seller for the purpose of sccurmg business For breach of ,iciation of this warranty the Buyer shall ha%c the right in addition to any other right of imlas tit cancel this contract without liability and to deduct from the contract price, or osherase iemvcn without liability and to deduct fiom ihecomtaet price. or otho—sc recover the full dmount of such eominnsum, perceniage. brokerage ni contingent fec 9 WARRANTY -PRODUCT Seller shall not Innis or e,clude any Implied warranties and any attempt to do sit shall rends this contract voidable at the option of the Buyer Seller variants that the good furnished will confirm to the spenfieaimn. dram roes, and descriptions listed in the bid ir, nation. and to the samples) fur coshed by the Seller. if any In the event of a conflict or between the specifieanuns. drawings. and detuiptruns. the spec ificatiom shall go, ern ,:Di ithstandmg any pro, isions contained in the contractual agreement. the Seller represents and warrants fault -fee performance and fauh-fret result in the ptocessmg disc and dale related data (Including. but not limited to calculating. compmurg and sequencing) of all hardware. software and firmware products delis eyed and set, ices provided under this Contract. mdrv[dually or in cumbmattur.. as the case may be firm the effective date of this Contract The obligations contained herem apply to products and sen ices provided by the Seller. its sub- Seller or any thud party in,olted in the Creation or dctelopment of the products and services to be delivered to the Cry of Lubbock under this Contract Failure to comply with any of the obligations contained hereon. may result in the City of Lubbock availing itself or any of its rights under the lave and under this Contract including, but not limited tu. its right pntainmg to tetmination or default The warranties contained herein arc separate and discrete from any other wananitcs specified in this Contract. and are not subject to any disclauner of warranty, implied or expressed, or limitation of the Seller's Lability which may be specified in this Contract. its appendices. its schedules. its annexes or any document Incorporated in this Contract by reference 10 SAFETY WARRANTY Seller warrants that the product sold to the Buyer shall conform to the standards promulgated by the U. S Department of Labor under the Occupational Safety and Health Act of 1970 In the event the product does not conform to OSHA standards. Buyer may return the product for correction of replacement at the Seller's expense In the even[ Seller fails to make the appropriate correction within a reasonable tune. cortcamn made by Buyer will be at the Selleh"s etpense I I NO WARRANTY BY BUYER AGAINST INFRINGENIENTS As pan of this contract for sale Seller agrees to ascertain whether good manufactured in accordance with the specifications attached to this agreement still give rise to the rightful claim of any third person by way of infringement of the like Buyer makes no warranty that the production ofgoods according to the specifieatron well not give rise to such a claim, and in no went shall Buyer be liable to Seller for Indemnification in the event that Seller is skied on the grounds of infringement of the lie If Seller is of the opinion that an infringement or the like will result. he will notify the Buyer to this effect in writing within iwo weeks after the signing ofthis agreement If Buycr does not receive notice and is subsequently held liable for the infringement Or the like. Seller "Al save Buyer harmless If Seller in good faith ascertains the production of the goods in accordance with the specificatmns will result in infringement or the like, the contract shall be null and void 12. NON APPROPRIATION All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City In the event of nonappropriation of funds by the City Council oflhe City of Lubbock for the goods or services provided under the contract. the City will terminate the contract. without lamination charge or other liabdny. on the last day of the then-eunent fiscal year or when the appropriation made for the then -currant year for the goods or scr ices covered by this contract is spent. whichever rent occurs first If at any time funds arc not appropraled for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice. but failure to give such notice shall be of no effect and the City shall nor be obligated under this contract beyond the date of lcnnmatron 13 RIGHT OF INSPECTION Buyer shalt have the right to inspect the goods at dehw ery before accepting them 14. CANCELLATION Buyer shall have the nght to cancel for dcfaull all or any part of the undcliv Bred portion of this order if Seller breaches any of the terms hereof Including warranties of Seller or if the Seller becomes Insolvent Or commits acts of bankruptcy Such right of cancellation is in addition to and nor in lieu of any Other remedies which Buyer may have in lacy or equity 15 TER,VIINATION The performance olvv ork under this order may be terminated in w'holc. or in pan by the Buyer in accordance with this provision Termination of work hereunder shall be effected by the delivery of the Seller of a "Notice of Termination" specifying the extent to which performance of,vork under the order is terminated and the date upon which such tetmination becomes effective Such right or termmation is in addition to and not in lieu of the rights of Buyer set forth in Clause 14. herein 16 FORCE NIAIEURE Neither party shall be held responsible for losses. resulting if the folfillatem of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with. and which by the excrctse of reasonable diligence said party is unable to present 17 ASSIGNMENT -DELEGATION No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the Buyer Any attempted assignment or delegation by Seller shall be wholly said and totally ineflcci ire for all purpose unless made in conformity with this paragraph 18 WAIVER Na claim or tight ansmg out of a breach of this contract can be discharged in whole or in pan by a wailer or renunciation of the claim of right unless the waive[ or renunciation is supported by consideaauon and is in writing signed by the aggrieved parry 19 INTERPRETATION -PAROLE EVIDENCE This writing. plus any specifications for bids and performance provided by Buyer in its a&enisemcnt for bids. and any other documents pro, ided by Seller as pan of his bid, is intended by, the parties as a final cxpiession of [heir agreement and intended also as a complete and exclusis c statement of the terms of thew agreement IVhencra a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control 20 APPLICABLE L A%%' This agreement shall be governed by the Uniform Commercial Cade Wherccvcr the term "Uniform Commercial Code" is used. it shall be construed as meaning the Uniform Commaaal Code as adopted in the Stare of Texas as effective and in Force on the date Ofihr agreement 21 RIGHT TO ASSURANCE Whenever one party to this contract in good faith has reason to question the other party-s intent to perform he may demand that the other parry give written assurance of his intent to perform In the event that a demand is made and no assurance is gr,cn within fie (5) days, the detnandmg party may treat this failure as an anticipatory repudmtinn ofihc conuact f. DENI.NIFICATION Scller shall mdemmfy. kecp and saw harmlessihe Buyer, its al; Fins. officials and employees. against all injuries. deaths. loss- damages, claims. patent claims. suits, liabilities. judgments. costs and ecpensn, which may in any, rse accrue against the Buycr in consequence of the granting of this Contract or which may anymise result therefrom. whether or not it shall be alleged or determined that the act was caused through ncghgence or omission of the Seller or its empinyccs. or of the subSellcr or assignee or its emplayccs. if any. and the Seller shall. at his own expense. appear. defend and pay all charges of atiomeys and all costs and other cxpeoses arisne therefrom of mcuned in connection thereuith. and, if any judgment shall be rcndercd against the Buyer in any such action. the Seller shall. at its o,vn expenses. satisfy and discharge the same 501cr exptessly understan& and agrees that any bond required by this contract. or otherwise piovided by Seller. shall in no say limit the responsibility to indemnify, keepand saveharmless and defend the Buyer asherem provided 23 TIME It is hereby expressly agreed and undcrst00d;hdt time is of the essence for the performance of this contract, and failure by contract to meet the time speulications of this agrcrmcm adl cause Seller to be in default of this aereCllicni 24 NIBE The City of Lubbock hereby notifies all b:ddees that in regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opponumties to submit bids in response to this hit, itauon and ,will not be discriminated against on the grounds of race color. sc, or raluralongin in consrdcratmn for an guard 25 NON -ARBITRATION T he Cny rescn cs the right to exercise any right or remedy to it by law, contract. equity. or othmvise. including uithoul Irm113110n. the right to seek any and all forms of relief in a coup of competent jurisdiction Further, the City shall not be subject to any arbitration process prior to exercising itsunresfricled righttoseek judictaltemed. The remedies set forth herein are cumulah, a and not exelusn e. and may be exercised concuncntly To the extent of any conflict bctwccn this provision and another pro, ision m, ni relaled to. this document. this proumun shall control 26. RIGHT TO AUDIT At any lime during the tern of the contract. or thereafter. tic Cny. of a duly authorized audit representative of the Croy or the State of Texas. at its exprasc and no reasonahletunei. resew es the right to audit Contractors records and books relevant to all services prov tded to the Cisy under this Contract In Ile went such an audit by the City reseals any errors err Overpayments by the Cry. Contractor shall refund the Cry the full amount olsuch oserpaymews within thirty (301 days of such audit findings, or the City. at us option. rescncs the right to deduct such amounts owing she Cry from any payments due Contractor 27 HOUSE BILL 2015 House Bill 2015. signed by the Goietnor on ;Line la. 2013 and effective on January 1, 2014. authorizes a penahy to be unposed an a person oho contracts for certain sen'iccs with a govemmemal entity and oho fails to properly daintily their porkers This applies to subcontractors as cell Contractors and subcontractors who fail to properly, classify individuals performing mark under a governmental contract will be penalized S200 for each individual that has been misclassifed (Texas Government Code Section 2155 001) 2S ASSIGNING ORSUBLETTING THE CONTRACT The Contractor shall not assign at sublet the contract. or any portion of the contract. without wntten consent fiom the Director of Purchasing and Contract Management Should consent be given. the Contractor shall unsure the Subcontractor or shall pro%ide proofon insurance from the Subcontractor that complies p ith all contract Insurance requirements 29 IIOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES House Bill 1295. adopted by the 84th Legislature. created r2252 903. Texas Govcrnment Code Section'_25'_ 909 requires a business entity entering into certain contracts pnh a governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested parties at the time the business entity submits the signed contract to the gotcrrunental entity or state agency Instructions for completing Form 1295 are available at httr_vg}xc ci.lubbock t%is'rlsTartmental-mebsitcs_dypann><mr+purcfras_ng venJor-in forrnatian 30 CONTRACTOR ACKNOWLEDGES. by supplying any Goads or Services that the Confraaorhas read. fully understands. and wilt be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments The City disclaims any terms and conditions provided by the Contractor unless agreed upon in writing by the panics In the evens of conflict bctwccn these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions pro, ided herein shall prevail The terms and conditions provided herem are the final terms agreed upon by the panics. and any prior conflicting terms shall be of no force or effect 11 By accepting this purchase order. the Vendor venfies that it does nor Boycott Israel. and agrees that durmy the term of this Agreement (Contract as applicable) will not Boycott Israel as that term is dcfined in Texas Go, emment Code Section 809 001, as amended City of Lubbock, TX Police Investigations Sports Utility Vehicle ITB 19-14720-RR In compliance with the Invitation to Bid 19-14720-RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations or form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 19-14720-RR is by reference incorporated in this contract. The Bid Form mast be completed in blue or black ink or by typewriter. Item Qty. Unit of Description Extended *"Delivery Measure *Unit Price Cost (Days) ARO l. 2 Each Four Door, All Wheel Drive, Sport Utility Special Services Unit / With Cargo Area Per SPEC 4 5731 _ , - Investigations �,pd -Tr Model Year, Brand Name and Model Number: OPTIONAL: Unit Price Pro -wiring for grille lamp, siren, and speaker -Option 60-A Headlam_n Housinst-O_otion 86-P _. a; b Police front'tail housing Eliminates the need to drill or modify Housing assemblies; with incremental hole for side marker lights.3. Extended Warranty — 5 year / t00,000 mile Bumper to Bumper with zero kk f i Deductible Police interior update gacKage (PPV but looks line Civilian Vehicle) L. Cloth rear seat- licavy duty fabric M Center floor console — 2 cup holders and unique police finish, fi-ont and rear mats -carpeted and custom -fit. J Front and rear carpeted floor covering rcmiurn grade. Auxiliary Warning Lams 21L) Front warning auxiliary lamps. ( Driver side Red / Passenger side Blue) Lens remains clear until lights are ' activated. Required option 60A) r Total $ 68,688.00 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less tf= tcn days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Forth in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power ,Agen/cy, Lynn County, and City of Wolfforth. YES !/ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmettal entity's debts. Each govern�.�ertal entity will order their ow.� .;,at�.:als/service as needed. TFUS BID IS SUBMITTED BY t �^^ A SS t dY?s''t Z4—i corporation organized wider the laws of the State of r- / 2.•/g s or a partnership consisting of or individual trading as of the City of _ State: r j-�/ zip 7 4 � o Bidder acknowledges receipt of the following addenda: Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Fi Woman I I Black American I I Nativ Hispanic American I I Asian Pacific Americ4 I Other Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1, Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name and Representative's License No. 4, NameC- _and Franchise Dealer's License No. j0�� General Distin uishing N la 5 _ (Franchised TX dealer) 1 r/�By Date: Aut _ed iepresentalive - must sign by and Officer Name and Title:_ bir,. s 4-v'a t U1 oLS1 �S Please Print p ^� Business Telephone Number 32,S = _ � 2 PAX: 25�. 7 e1 —7!IQ / / E-mail Address:_ (k'" • s"ILf 1,ui 'U GtSS cl_. • FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named FirmMdividual: Date of Award by City Council (for bids over $50,000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCHASE OF TWO (2) FOUR DOOR, ALL WHEEL DRIVE, SPORT UTILITY SPECIAL SERVICES UNITAVITH CARGO AREA SPEC # 5731-INVESTIGATIONS --P MAID MODE! It is the intoat of this epecifkztion, refewced documents, reguirta=ts and conditiotu actions to describe minimum performance requirements. The vehicirJequipmmt rauu meet or mceod the performance or construction dwoibed hanin. The vamdor shall be required to mark ems nuance or am-complianco to each item description in the space rmdod All equiprawt ftunished as standard to the gcowal public on the product by the manufacturer sball be inchtded, evenwhen not simificatly idrmUriied in this specification. Any deviations from the writes» apeetficalioa, with date as shown in the Invitation to Bid (M) shall be noted on the attached Exmy4as to the �Mificafion. In order to recehe Ran coruideratia% rib response quotation must follow this specification and the rlBh temu and eonditimm VENDOR NAME: _ A 1D. j—rtC — PHONE: No. 1TEM MINIMUM REQUBtEMEN fS SELLER CCWLIANCE YES _. rids? Two (2) All -wheel drive, Mid -size SUV, police package, GENERAL Special Services Unit, (4) four door, utility vehicle with cargo area. i 3.7 liter V6, 304 Horsepower Gin 6,500 RPM and 279 foot ENGINE pounds of torque @ 4,000 RPM 2. TRANSMISSION OEM (6) six -speed automatic electronic with overdrive. 3. GVWR 6,300lbs 4. CURB WEIGHT 4,680 lbs 5. FRAME Full perimeter steel, modular with hydro formed rail EXTERIOR A. Wheelbase 112.6 inches MEASUREMENTS B. Overall length 197.1 inches 6. C. Overall width 82.5 inches without mirrors and 90.2 l with mirrors D. Overall height 69.2 inches E. Ground clearance 6.5 inches 7. REAR AXLE Heavy duty locking differential. tr a. STEERING Electric Power Steering, OEM power assisted, tilt -wheel with column mounted gear shift lever. t/ 9_ BRAKES ABS, HEAVY DUTY ANTI -LOCK BRAKES; 4-wheel anti - lock liont and rear disc with vacuum boost power assist. Front suspension to be independent, single, coil-over-ahock 10. SUSPENSION with stabilizer bar. Rear suspension to be muiti4ink with coil ✓ springs with stabilizer bar. 11. COOLING SYSTEM OEM heavy-duty high capacity radiator, with electric fans. OEM dual -zone manual climate control with individual climaw 12 HEATING/AIR settings for driver and front passenger; includes auxiliary rear t/ CONDITIONING air Conditioning and heat_ hear operated from front control only. 13. ALTERNATOR 220-AMP NO. rMM MINWUM RRQUMEMENTS SULFR COMPLIANCE 14. BATTLRE S Maintenance free, cracking 750 CCA Is. AUXILLIARY 50-AMP ignition and main power supply wiring at lower POWER FRONT center of instrument panel. 16, AUXILIARY POWER REAR 50-AMP auxiliary power in cargo area. ✓ 0. GROUND STUDS Two studs located in rear compartment near bottom of lib gate. r/ I8 POWER OUTLETS Two located an front instrument panel and one in rear cargo area. LOCKOUT Prevents the power door locks from locking the driver's door if 19. PROTECTION the keys are left in the ignition. Manually lockable with engine rumen . 20. STABILITY CONTROL OEM traction/stability control 21. OEM AM/FM stereo, with blue tooth capabilities. ✓ AUDIO 22. CRUISE CONTROL Electronic with set/coast/acceleratetresume speed functions. 23. FUEL TANK CAPACITY OEM Maximum capacity v� 24. WI NDSIII E;LD WIPERS intermittent, wet arm with flat blade and pulse washers. 25 WHEELS OEM 18" Wheels, 5 spoke painted black steel wheels with Center caps f✓ 26. TIRES All (4) four tires, Good Year, all season, P245155RIE with speed rating (H). (Includes TPM s msor). DEFLECTOR Front undcrbody shield starting behind front bumper and 27 PLATES muting to 2nd cross -member protectiiig front underbody and L/ oil van, 28. FRONT COMPARTMENT AHead Room4t.4 inchca B. Leg Room (Maximum) 40.6 inches 29. REAR COMPARTMENTC. Head room 40.1 inches D. teg mom (Minimum) 41.6 inches A. OEM - 40/20/40 cloth fabric on front 30. SEATS B. Color. Shadow Black C. Standard cloth W40 split folding bench on rear 31. CARGO AREA A. Cargo volume 133.2 cubic Cat ✓ B. Cargo arts height 0.6 incbes ✓ N0, rmm MINIMUM REQUIREMENn _ SEIIPR COMPLIANCE �---- -- YtSNO .- -- 32 INTERIOR LIGHTS A. Console overhead -map lights red and white dome y / lights V B. Dome lamps, cargo lamp with delayed entry feature and map lamps / t/ 33. EXTERIOR LIGHTS Daytime running lamps and automatic headlamp delete. EXTERIOR OEM mirrors shall be below eye level, both sides equipped 34. MIRRORS with remote controls, outside heated power -adjustable, manual -folding, and color to be matte black. POWER WINDOWS OEM power windows and power door lacks, door locks; 35. AND POWER DOOR power, non -programmable with lockout protection and LOCKS automatic automatic door locking and unlocking. Child safety locks in rear doors REAR ---- 36. LIFTGATE/LLFT Equipped glass with washer and wiper. GLASS 37. REAR DEFOGGER WINDOW GLAZING Equipped with electric, rear window defogger 39. Deep tinted all windows except light -tinted glass on _ ✓ windshield, driver and front passenger side glass. 39. KEY Four keys to be provided at time ofdebvery. Keyless entry remote fleet package to include (4) four remotes J to be provided at time of delivery. With nun -functional panic 40. KEYLESS ENTRY button. Stealth made feature includes exterior Tampa and horn / disable, during remote start feature running lamps will remain l/ REARVIEW T - - illuminated. .Rearview camera with display in mirror - t% 41. CAMERA 42• SPEEDOMETER/ A. 131 mph certified analog speedometer and (1) one - CLUSTER mph increments B. Digital trip odometer t/ C. Oil pressure 4/ D. Volt meter E. Tachometer — F Engine temperature gauge ��Y G. Hour meter Y H. Driver information center FLOOR COVERING Black vinyl floor and load floor behind second row seats, Bidder shall furnish a written detailed explanation of the standard warranty. Shall include a listing of all covered components and a complete listing of exclusions in warranty with their bids. STANDARD Warranty shall have a zero deductible. WARRANTY A. Mileagq L 00 0- G. Months Bidder shall furnish a written detailed explanation of the standard drive train warranty. Shall include a listing of all covered components and a complete listing of exclusions in warranty with STANDARD their bids. Warranty shall have a zero deductible. DRIVETRAIN WARRANTY A. Mileage Y 0 B. Months___ COLOR GXG Black Please see attached paint scheme v/ OPTIONS ADDITIONAL Pre -wiring for grille lamp, siren, and sprcaker-option 60-A MODIFICATIONS Headlamp Housing -Option 86-P Tail amp Housing -Option 86-T Police front/tail housing Eliminates the need to drill or modify Housing assemblies' with incrcmcotal hole for side marker lights. EXTENDED WARRANTY 1 5 year / 100,000 mile Bumper to Bumper with Zero deductible 2. Policc interior update package(PPV but looks like Civilian vehicle) L.Clothe rear seat -heavy duty fabric M. Center floor cansole-2 cup holders and unique police finish Lr/ Front and rear floor mats -carpeted and custom -fit Front and rear carpeted floor covering -premium grade 3. Auxiliary Warning Lamps (21L) Front warning auxiliary lamps. (Driver side- / Red/passenger side -blue) Leas remains clear until t/ lights are activated. (Requires option 60A) ?AGE4OF5 PROVIDE BUILD DATES IN SPACE BELOW Bi1/itiLU DATE: MUST BE DELIVERED WITHIN I211-240 DAYS AFTER PURCHASE. / MSQ AND PAPERWORK Vehicle/equipment will not be accepted by the City of Lubbock without the MSO all keys, warran and all Mrwork Bidder shall subavt with each bid, currcat printed literature and specification sheets on the unit offered in the response to solicitation. EXCEPTIONS 10 THE SRECIF7CATIONS of any items stated h=in shall be fully described in writing by the bidding vendor in the space provided below. List items by Item numbers. �._~ t16 L 33 C -., 't' t�ej tine &oi*'leokk6, s b-,v\ to r h ® A11T City of Lubbock TEXAS DATE May 30, 2019 TO Marta Alvarez, Director of Purchasing and Contract Management FROM Julie Loerwald, Support & Acquisition Coordinator CC Billy Taylor, Director of Fleet Operations SUBJECT Contract Award Recommendation ITB-1914720-RR Police Investigations Sports Utility Vehicles SSV for Police Investigations (5731) BACKGROUND/DISCUSSION: This is for the purchase of (2) SSV Sports Utility Vehicles for Police Investigations (5731) Bids were received and opened on May 23, 2019. They were as follows: Item 1 Jim Bass Ford of San Angelo, $34,344 X 2 $68,688 TX Option Jim Bass Ford of San Angelo, $105 $105 1 TX Option Jim Bass Ford of San Angelo, $2,170 $2,170 2 TX Option Jim Bass Ford of San Angelo, $367 $367 3 TX Option Jim Bass Ford of San Angelo, $566 $566 4 TX The contract is awarded by the unit price and by meeting all specifications. The total amount of the award is estimated based on the expected quantities and actual expenditures may be more or less depending on actual quantities. The price per unit will not change. SUMMARY/RECOMMENDATION: After reviewing the bid submittal, Fleet Services recommends award to sole bidder who met all specifications: Jiro Bass Ford of San Angelo, TX to furnish 2 SSV Sports Utility Vehicles for Investigations (5731). The cost for these are $34,344 X 2 for a total of $68,688. Days for delivery are 150-165 ARO. FISCAL IMPACT: The amount of $582,942 is allocated in Project Number 92575.9220.40000 General Fund Vehicle Replacement FY 18-19, with $68,688 available for this purchase of line item I only. City of Lubbock Fleet Services Bid Tabulation ITB 19-14720-RR Police Investigations Sports Utility Vehicle Item U/M Qt), Description/Vendor Location Unit Cost 1 EA 2 4 Door, All Wheel Drive, Sport Utility Special Sen+ices Unit Investigations SPEC 5731 Jim Bass Ford, Inc. San Angelo, TX $34,344.00 All or none Jim Bass Ford, Inc. San Angelo, TX $68,688.00 Extended Cost 68,688.00 r CERTIFICATE OF INTERESTED PARTIES FORM 1295 Soil Complete Nos, 1- G and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, S. and 6 if there are no Interested parlles. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-508659 Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 06l24l2019 2 Name of governmental entity or state agency that is a party tot the contract for Which the form is being filed. City of Lubbock, Texas Date AcknnvAedged: g Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a description of the services, goods, or other property to be provided under the contract 31045603 Police Investigation SUV 4 Name of interested Party City, State, Country (place of business) Nature of Interest (check applicable) Controlling I Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is �^ and my date of birth is My address is 7 J 73 F� _L1�lLl- (street) (city) (elate) (zrp code) (country) I declare under penalty of perjury that the foregoing is true and correct. _ ,4 Executed in 1rAr _g-- County, $%te of q—)GL., on the �d of 3 LA!I& 20_ (month) (year) Signatu onzed agent of contracting business entity (Deciaranl) Forms provided by Texas Ethics Commission vAiwetnics.siate.ix.us version vt.l.syraUaac CERTIFICATE OF INTERESTED PARTIES FoRm 1295 lofl Complete Nos. 1 - 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-508659 Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 06/24/2019 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 06/24/2019 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31045603 Police Investigation SUV 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (slate) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 26 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c