Loading...
HomeMy WebLinkAboutResolution - 2019-R0210 - PO With Jim Bass Ford, Inc. - 06_11_2019Resolution No. 2019-RO210 Item No. 6.8 June 11, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31045534 for the purchase of Various Pickup Trucks as per ITB 19-14649-RR, by and between the City of Lubbock and Jim Bass Ford, Inc., of San Angelo, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on June 11, 2019 -L= DANIEL M. POPE, MAYOR ATTEST: e ecca Garza, City Sec tary T APPROVED AS TO CONTENT: Mark woo;,A- ssistan City Manager APPROVED AS TO FORM: \ w K ll LLeisure, Assistant City Attorney ccdocs(RES.PurchaseOrd 31045534 Various Pickup Trucks May 22, 2019 City of ; Lubbock PURCHASE ORDER TO: JIM BASS FORD, INC 4032 W HOUSTON HARTE SAN ANGELO TX 76901 SHIP TO: Page - I Date - 5/21/2019 Order Number 31045534 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICETO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: *r�( Marta Aftez, Director of Purchasmg & Contract Management Ordered 5/21/2019 Freight Requested 10/1I/2019 Taken By Delivery J LOERWALD REQ 53932 ITB 19-14649-RR Description/Supplier Item Ordered Unit Cost UM 3/4 Tn Crew Short Bed Pickup 1.000 29,049.0000 EA CC 5815 1 Tn Crew Cab Pickup CC 4613 3/4 Tn Ex Cab Short Bed Pickup CC 6331 Tettns NET DUE ON RECEIPT R ROCHA Extension Request Date 29,049.00 10/ 1112019 1.900 31,347.0000 EA 1.000 27,916.0000 EA Total Order 31,347.00 10/11/2019 27,916.00 10111/2019 88,312.00 This purchase order encumbers funds in the amount of $88,312.00 awarded to Jim Bass Ford, Inc. of San Angelo, TX, on. Tune 11, 2019. The following is incorporated into and made part of this purchase order by reference: ITB 19-14649- RR, dated April 22, 2019, from Jim Bass Ford, Inc. of San Angelo, TX. Resolution # ?n t r1-R m 1 n CITY OF LUBBOCK ATTEST: _ h Daniel M. Pope, Mayor eb ie Garza, City Selcretarj Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TX l SELLER TO PACKAGE GOODS. Selter mill package goods In accordance with good commercial practice Each shopping container shall be clearly and permanently marked as follows (a) Seller's time and address. (b) Consignee's narnt, address and purchase order or purchase release number and the supply agreement number if applicable-(c) Container number and total number of containers, a it. box 1 of 4 boxes, and (d) the number of the conainer bearing The packing slip. Seller shall bear cost of packaging unless otherwise provided Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications- Buyer's count or % eighl shall be foal and conclusive on shipmems not accompanied by packing lists. 2 SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under reservar ion and no Tender of a bill of lading will operate as a Tender of goods. 3 TITLE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of the goods at the point or points of delivery 4 NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fullycomply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall rot have the right to substitute a conforming tender, provided where the tune for petforrrrance has not yet expired, the Seller may reasonably notify Buyer of his intention to Cure and may then make a conforming lender within the contract tune but not afterward_ 5 INVOICES & PAYMENTS. a S e 1 I e r shall submit separate invoices, in duplicate- one each purchase order or purchase release after each delivery. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable Invoices shall be itemized and transportation charges. of any shall be listed separately A copy of the bill of lading, and the freight waybill when applicable. should be attached to the invoice Mail To: Accounts Payable, City of Lubbock, P O. Box 2000, Lubbock- Texas 79457. Payment shall not be due until the above instruments not submitted after delivery. 6. GRATUITIES. The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer That graluines, in the form of entertainment, gifts or otherwise, were offered or given by the Seller, or any agent or representative of the Seller, to any officer or employee of the City of Lubbock with a view to securing a contract or securing favorable treatment with respect so the awarding or amending, or the making of any determinations with respect to the performing of such a contract In the event this contract is canceled by Buyer pursuant to this provision. Buyer shall be entitled, in addition to any other rights and remedies. to recover or withhold the amount of the cost incurred by Seller in providingsuch gratuities. 7 SPECIAL TOOLS & TEST EQUIPMENT. If the price stared on the face bacof includes the cost of any special latlmg or special test equipment fabricated or required by Seller for the purpose of filling This order, such special tooling equipment and any process sheets related Actoo shall become the propenyof The Buyer and to the extent feasible shall be identified by The Seller as such 8 WARRANTY -PRICE a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller warrants to be no higher than Seller's current process on orders by others for products of the kind and specification covered by Ibis agreement for similar quantities under similar of like conditions and methods of purchase In the scot Seiler breaches This warranty. the prices of the items shall be reduced to the Seller's current prices on orders by others, or in the altemalwe Buyer may cancel this contract without liability to Seller for breach or Seiler's actual expense b. The Seller +variants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage. or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Sella for the purpose of souring business. For breach of viciation of thisµ gaudy the Buyer shall have The right in addition to any other right of rights to cancel this contract without liability and to deduct from the contract price, or otherwise recover µithout liability and to deduct from the contract price. or otherwise recover the full amount of such commission, percentage, brokerage or contingent fin 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warranties and any attempt to do so shall FederThis cemract voidable at the oprien of tht Buyer. Seller warrants that the goods fumishal will conform to the specificatk_n, drawings, and descriptions listed in the bid invitation, and is the sample(s) furnished by The Sella, if any In the unit of a conflict or between the specifications, drawings, and descriptions, the Specifications sha'i govern. Notwithstanding any provisio as contained in the contractual agreement. the Seller Teprmses and µarrants fault -free performance and fault -bee result in the processing date and date related data (Including, but not limited to calculating. comparing and sequencing) of all hardware, software and fuinµare products delivered and sets ices pru vided under this Contract, individually or in combination, as the case may be froin the effective date of this Contract. The obligations contained herein apply to products and services provided by the Seller. is sub- Seller or any third party involved in the creation or development of the products and seMices to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of any cf its rights under the law and under this Contract including. but not limited to, its right pertaining to- termination or default The warranties comauied herein are separate and discrete Bam any other warranties specified in this Contract. and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Scher s liability which may be specified in This Contract, its appendices, its schedules, its annexes or any document incorporated in this Contract by reference. 10 SAFETY WARRANTY- Sella µarrants That the product Soler to the Buyer shall conform to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970 In the sent the product does not conform to OSHA standards, Buyer may return The product for correction or replacement at the Sellers expense. In the event Seller fails to make the appropriate correction within a reasonable time. correction made by Buyer will be at the Seller's expense. I NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As pan of this contract for sale Seiler agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to The rightful claim of any third person by way of infringement of the like. Buyer makes no warranty that the production of goods according to the specification will not Sit a rise to such a claim. and in no event shall Buyer be liable to Seller for indemnification in the went that Seller is sued on the grounds of inftingement of the like If Seller is of the opinion that an infringement or the like will result, he will notify The Buyer to the effect Inwriting within two weeks after the signing is fthis agreement If Buya does no receive notice and is subsequently held liable for the infringement or the like, Seller will save Buyer harmless- If Seller in good faith ascertains the production of the goods in accordance with the specifications will result o infringement or the like, the contract shall be null and void. 12 NON APPROPRIATION. All funds for payment by the City under this eentraet are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract. the City will terminate the contract, without termination charge or other liability, on she last day cf the then -current fiscal year or when the appropriation made for the Then-currens year for thegoods or services covered by the contract is spent, whichever event occurs first. If at any Time funds are not appropriated for The continuance of this contract- cancellation shall be accepted by the Scher on thirty (30) days prior written notice. but failure to give such notice shall he of no effect and the City shall not be obligated under this contract beyond the date of lamination U. RIGHT OF INSPECTION. Buys shall have the right to inspect the goods at delivery before accepting them 14. CANCELLATION. Buyer shall have the right to cancel for default all cr any pan of the undelivered portion of ibis order of Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commit& aces of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer may have in law or equity 15. TERMINATION The paformanceof µ•ork underih s order maybe Terminated in whole. or input by the Buyer m accordance with ibis provision Termination of work hereunder shall be effected by the delivery of the Seller of a "Notice of Tarnmation' specifying The extent to which performance of work under the order is Terminated and the date upon winch such termmarian becomes effective. Such right br terminal no is in addition to and not in lieu of the rights of Buyer set Forth ct Clause 14 herein - 16 FORCE MAJEURE Neither party shall be held responsible for lesser, resulting if the fulfillment of any temp of provisions of this contract is delayed or prevented by any cause not within the control of The party whose performance is interfered wish, and which by the exercise of reasonable diligence said party is unable to prevent. 17 ASSIGNMENT -DELEGATION No right or interest In this contrail shall be assigned or delegaton of any obligation me& by Seller without The written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly voyd add totally ineffective for all purpose unless made in conformityµith this paragraph. 18. WAIVER. No claim OF right arising out of a breach of this centract can be discharged m whale or in part by a waiver or renunciation of The claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by The aggrieved parry 19 INTERPRETATION -PAROLE EVIDENCE This writing. phis any specifications for bids and performance provided by Buyer in its advenisemcm for bids. and any other documents provided by Seller as part of his bid is intended by the parties as a foul expression of their agreement and intended also as a complete and exclusive matement of the terms of thew agreement Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition conta'uied in the Code is to control. 20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code Whereener the term "Uniform Commercial Code" is used, it shall be construed as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of ibis agreement 21 RIGHT TO ASSURANCE Whenever one party to this contract m good faith has reason to question the other pany's intent to perform he may demand That the other party give written assurance of his intent to perform In the event that a demand is made and no assurance is gwen within five(5) days, the demanding Party may treat this failure man anticipatory repudiation of the contract 22 INDEMNIFICATION Sella shall indemnify, keep and save harm'cn the Buyer• its agents, officials and employees, against all injuries, deaths, loss. damages, claims, patient claims, suns, liabilities, judgments. costs and expenses, which may in anywise accrue against the Buyer in consequence of the granting of this Contract or which may anywise result therefrom, whether or of it shall be alleged or determined that the act was caused through negligence or omission of The Seller or lts employees. or of the subSeller or assignee or its employees. if any, and the Seller shall, at his own expense. appear, defend and pay all charges of auomeys and all costs and other expenses wising iherehom of incurred in connection therewith, and, if any judgment shall be rendered against the Buyer in any such action, the Seller shalL at its own expenses. satisfy and discharge The saint Seller expressly understands and agrees that any bond required by this contract, or otherwise provided by Sella. shall in no way limit The responsibility to indemnify, keep and save harmless and defend the Buyer as herein provided 23 TIME. It is hereby expressly agreed and understood that time is of the #fence for the performance of this contract, and failure by contract to meet the tune specifications of this agreement will cause Seller to be. in default of this agreement. 24 MBE The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this request. minority and women business enterprises will be afforded equal opportunities to submit bids in response To this invitation and will not be discriminated against on the grounds of race, color, sex at natural ongin in consideration for an award. �5 NON -ARBITRATION The GTymmes the right to exercise any right or remedy to it by lase.. contract. equity, or otherwise, including without limitation. The right to seek any and all forms of relief o a court of Competent jurisdiction Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy The remedies sit forthbarm arecumulative and not exclusive. and may be exercised concurrently To the extent of any corinics between this provision and another prowslon in or related to, this document, ibis provision shall control. 26 RIGHT TO AUDIT At any time during The term of the contrast• or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable tunes, reserves the right to audit Contractors records and books relevant to all senues provided to the City under this Contract- In the event such an audit by the City reveals any errors or overpayments by the City. Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings. or the Cit), at its option, reserves the right to deduct such amounts owing the Chy from am) payments due Contractor 2? HOUSE BILL 2015 House Bill 2015. signed by the Governor on June la, 2013 and effective on January 1. 2C 14. authorizes a penalty to be imposed on a person who contracts for certain sen•Ices with a governmental entity and who fails to properly classify their worker. This applies to subcontractors as well Contractors and subcomractors who fail to properly classify individuals performing work under a governmental contract will be penalized $200 for each individual that has been misclassified. (Texas Government Code Section 2155.001). 28. ASSIGNING OR SUBLETTING THE CONTRACT The Contractor shall of assignor sublet the contract. or any portion of The contract, without written consent from the Director of Purchasing and Contract Management Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements 29 HOUSE BILL 1295 DISCLOSURE OF fNTERESTED PARTIES House Bill 1295, adopted by the a41h Legulatum created §2252.909, Texas Government Code Section 2252 408 requires a business entity entering into certain contracts with a governmental entity or state agency 10 file with the governmental entity or state agency a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity or state agency Instructions for completing Form 129$ are available at blW'. 4i".6'4turkji sex' ;ai:rmt+'-*i(515�Jn� wrni.s lMmlimin y;*,r''.igfcC ➢Iipn N. CONTRACTOR ACKNOWLEDGES. by supplying any Goods or Services that the Contractor has read. fully understands, and will be in full compliance with all terms and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any series and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event o(,conRici between these terms and conditions and any terms and conditions provided by the Contractor, the terms and conditions provided herein shall prevail. The terms and conditions provided herein are the final terms agreed upon by the parties, and any prior conflicting terim shall be of no force or effect. I I By accepting this purchase order, the Vendor verifies that it does not Boycott Israel, and agrees that during the term of this Agreement (Contract as applicable) will not Boycon Israel as that term is defined 'set Texas Government Code Section 808.001, as amended. City of Lubbock, TX Various Pickup Trucks ffB 19-14649-RR In compliance with the Invitation to Bid 19-146494RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for fitmishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 19-14649-RR is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. Item Qty. Unit of 0-0 1 Measure Description `l: Ton Pickup 'Truck, Extended . 411!- Safety % Pickup Extended *Unit Price I Cost ;7431t r I Model Year, Brand Name and Model Number: '? n t Ot FOF-( j v '/a Ton Pickup Truck, Crew Cab, Short CabPickup Model Year, Brand Name and Model Number: Z v 11 **Delivery (Days) ARO Ton Pickups Truck, Extended Cab, i 2-�- Engineering Inspection'/1 Pickup i Model Year, Brand Name and Model Number: 2— 01 1�k F6srJ F 15 1 Ton, Crew Cab, 4X4 Pickup with 4. 1 Each Single Rear Wheels, SPEC: 4613 —1 Ton 3/317 rid 31147•do 100-116' Crew Cab Pickup 14 Model Year, Brand Name and Model Number: �d �• © 3 S %, Ton Pickup 'truck, Extended Cab, Environmental Model Year, Brand Name and Model Number: h 6. 1 Each `/2 Ton Pickup, Crew Cab, Short Bed, c� 4X2 SSV, SPEC: 5735-1/2 Ton Pickup 1A ,o- r•r Model Year, Brand Name and Model Number: % Ton Pickup, Crew Cab, Short Bed, 7. l Each 4X4, Work Truck, SPEC: 58I 5-3/4 Ton 0JJ t) # i ,4p 2 g049 % Crew Cab Pickup Model Year, Brand Name and Model Number: C7l d q' F -is-0 B. 1 Each '�4 Ton Pickup Truck, Extended Cab, iG �� 00 _1!5' Short Bed, 4X4, SPEC: 6331- Water a 79 ��qIL• i Model Year, Brand Name and Model Number: 2-d l c� Fo uk ` - 2-TO Total $ 88,312.00 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO -- After Receipt of Order City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. Unless otherwise specified bereln, the City may award the bid either Item -by -item or on an all -or -none basis for any item or group of Items shown on the bid. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of %, net calendar days. Unless otherwise indicated on the Bid Fonn, payment tenns will be NET TH&TY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the periodjp which such lower price(s) is effective. INTERL. AL PURCHASING (optional): The City desires to snake available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interlocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolt'forth. YES NO If you (the bidder) checked YES, the following will apply: • Govemmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be ehitible, but not obligated, to purchase materialslservices under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and gaid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as necded- THIS BID IS SUBMITTED BY. -:S%y,,t3atS roil corporation organized under the laws of the State of _ �w Sor a partnership consisting of or individual trading as of the City of Firm:. J t w- +a. 5 s 0 Sr J w =M C- - - - - Address:g ?' L 4.1, P6 t&S+b s Litt) et: City:►"'-+"� :. _ State: Zip Bidder acknowledges receipt of the following addenda; Addenda No. Date Addenda No. Date Addenda No. Date Addenda No. Date M/WBE Fi Wonsan I I Black American I I Native American Hispanic Americal I Asian Pacific Ameril I Other (Specify) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: L Name and Manufacture's License No. 2. Name and Converter's License No. 3. Name_- ... and Representative's License No. 4. Name Ir— and Franchise Dealer's License General Distinguishing No. N56)" (Franchised TX dealer) Officer Name and Title: �� @r h C--� �C✓ CS' Please Print Business Telephone Number ! `q A FAX: _ 75 g/ E-mail Addtess:...:�,..�` • stf0.,.,. C]�S5'4 C Qw� — FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Finn/Individual, Date of Award by City Council (for bids aver $30,000): Date P.O./Contract Issued:_ RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR THE PURCHASE OF ONE 1 TON, CREW CAB, 4X4 PICKUP WITH SINGLE REAR WHEELS SPEC: 4613-1 Ton Crew b P Aickup YEAR b L9 MAKE - V MODEL ` 3 S.) IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION iN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, ENEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE SPEC)FICATION. IN ORDER TO RECEIVE FULL CONSIDERATION, ITB RESPONSE QUOTATION MUSTFOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. VENDOR NAME. Lwl S 3 Zl-z `9 Imo _ -- Wit- PHONE: NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO GENERAL THIS SPECIFICATION DESCRIBES A ONE TON, FOUR DOOR, CREW CAB PICKUP WITH SINGLE REAR WHEELS. 1. GVWR 11,900 POUNDS t� 2. WHEEL BASE 165" INCHES 6.OL, GASOLINE, WITH MAXIMUM CAPACITY COOLING 3. ENGINE SYSTEM ✓ 4. TRANSMISSION OEM AUTOMATIC ✓ 5. TRANSFER CASE (2) TWO SPEED, ELECTRIC SHIFT �- 6. TIRES OEM 06 / 7. ALTERNATOR HEAVY DUTY MAXIMUM AMPERAGE ALTERNATOR AVAILABLE 8. POWER OUTLET OEM 12-VDC, POWER OUTLET. ✓ 9. SEATS OEM BENCH TYPE FRONT AND REAR, CLOTH FABRIC, WITH CHARCOAL, GRAY, OR TAN COLOR. WITH FOLD DOWN CENTER CONSOLE. 10. COLOR OEM FLEET WHITE 1' 11. KEYS MUST INCLUDE 3 SETS OF KEYS AND/ OR KEY FOBS (IF APPLICABLE) NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO OEM HEAVY DUTY PACKAGE INCLUDING RECEIVER 12. TOWING PACKAGE HITCH, WIRING, ELECTRICAL TRAILER PLUG. EXTENDABLE CAMPER EXTERIOR MIRRORS INSTALLED ON DRIVER AND PASSENGER SIDES. FRONT TOW HOOKS. 13. TOWING CAPACITY 14,600 POUNDS VENDOR SHALL PROVIDE ALL AVAILABLE OEM WARRANTY DOCUMENTATION TO INCLUDE TIME OF COVERAGE, OTHER WARRANTIES AVAILABLE, TOWING WARRANTY AND LIST OF OEM BUMPER TO BUMPER AND POWER TRAIN COVERAGE. INCLUDE ALL DOCUMENTATION ON PROCEDURE FOR FILING WARRANTY. COVERAGE FOR NOT LESS THAN 36 4 STANDARD MONTHS, OR 36,000 MILES. BIDDER SHALL FU NISH A WARRANTY W►HMEN DETAILED EXPLANATION OF CQYERED I THAT INCLU DES_A COMPI ATE LISTING OF INMUSIONS AND EXCLUSIONS OF WARRANTY WITH THEIR BIDS. ZERO DEDUCTIBLE. MONTHS a(P MILES No d 00 OPTIONS: OPERATOR AND SERVICE MANUALS TO BE PROVIDED: A. THE CITY SHALL BE PROVIDED OPERATOR AND SERVICE MANUALS. THE CITY PREFERS TO RECEIVE THESE VIA WEB ACCESS WITH PASSWORD S B. IF THE VENDOR CANNOT PROVIDE WEB ACCESS, THE CITY'S NEXT PREFERENCE IS OPERATOR AND SERVICE MANUAL CD FORMAT. S C. THE CITY WILL ACCEPT ONLY AS LAST RESORT, HARD COPY MANUALS BOOK FORM: (1) ONE SET SERVICE AND OPERATORS MANUALS TO FLEET DEPARTMENT. (1) ONE SET SERVICE AND OPERATORS MANUALS TO USER DEPARTMENT $ PROVIDE BUILD DATES I BUILD DATE: MSO AND PAPERWORK VEHICLEIEQUIPMENT WILL NOT BE ACCEPTED BY THE CITY OF LUBBOCK WITHOUT THE TITLE OR MSO TITLE APPLICATIONS ALL KEY& AND ALL PAPERWORK BIDDER SHALL SUBMIT WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION. EXCEPTION$ TO THE SPECIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN WRITING BY THE BIDDING VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS. CITY OF LUBBOM, TX MINIMUM SPECIFICATIONS 3/4 TON PICKUP, CREWCAS, SHORT BED, 4X4 WORK TRUCK SPEC: 581E-31 Too Crtw Cob Pickup YEAR - t-a MAKE r MODEL , IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMUfM. REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS- THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DuscitvnON W THE SPACE PROVIDED. ALL EQUIPW EW FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY McITTIED IN THIS SPECIFICATION. ANY DEVIATIONS rROM THE WRnimN SPECIFICATION WITH DATE AS SHOWN 114 THIi INVITATION TO BID (ITB) SHALL BE NOTPD ON THE ATTACHED EXCEEMNS IQ THE SPECIE TION, IN ORDER TO RECEIVE FULL CONSIDERATION, lib RESPONSE. QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE iN ITATION TO BUYS TERMS AND CONDITIONS S, _ �, vO 3 VENDOR NAME: lw� 0.S$ �Q +t. �+'"� PRONE: NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a 314 ton Pickup, Crew cab, Short bed, 4x4, GENERAL Unless othtrvdse speclfkd, all wilts shall be furnished complete with standard equipment and factory- Installed accessories as listed by the manufacturer's printed literature and as stated in the State of Texas Fleet Automobiles and Trucks Texas Specifications. 1' GVWR 8,800 pounds ✓J 2. WHEEL BASE 148 inches 3. OVERALL 240 inches LENGTH 4. PAYLOAD ALLOWANCE. 3,800 pounds ✓� 5. ENGINE A. Gasoline, 5.3L, V-9 6. TRANSMISSION OEM automatic 7• CARGO LENGTH 76.3 inches 8. TIRES OEM 9. RIM SIZE OEM 10. SEATS OEM 40/20/40 cloth fabric, with charcoal or gray color with rear bench So seat. IL EXTERIOR / COLOR OEM fleet white 12. KEYS Must include (3) sets of keys and/or key fobs (if applicabtc) NO. ITEM MINIMUM REQUMEM1ENTS SELLER COMPLIANCE 13. CONVENIENCE STANDARD WI' (WORK TRUCK) PACKAGE PACKAGE L1--1 OEM maximum, time and mileage, coveragc with written detailed 14. WARRANTY explanation of covered components that includes a complete listing of exclusions. Provide build dates In space provided eT 1 f M30 and RjoerwodB Vchicle/equipm ent will not be accepted by the City of Lubbock without The MSO, Tevo Sets off &eys, warranty, and mIl papcmwork Qieneral Reuuiretneut and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation, lExsepUns to the *ggiBicatiouts of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. 1.1st Items by Item numbers. CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 3/4 TON PICKUP TRUCK, EXTENDED CAB, SHORT BED, 4X4 SPEC: 6331-water YEAR _ t Q C MAKE J` MODEL _ IT IS THE. INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED, ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL BE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED AXCR�MQ NS TO THE SPECLFIQ,ATION. IN ORDER TO RECEIVE FULL CONSIDERATION, 1TB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO BID'S TERMS AND CONDITIONS. mac_ VENDOR NAME;.. �'M PHONE: NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO These specifications describe a 314 ton Pickup Truck, Extended Cab,4x4. Unless otherwise specified, all units shall be furnished GENERAL complete with standard equipment and factory- installed accessories as ilsted by the manufacturer's printed literature and as stated In the State of Texas Fleet Automobiles and Trucks Texas Speclllcadons. 1. GVWR 8,800 pounds 2. WHEELBASE 148 inches 3' PAYLOAD 3'8� pounds �. ALLOWANCE 4. ENGINE A. Gasoline, V-8, 5.3L t/ B. 350 NET HP C. 360 FT LBS. Torque v/ S, TRANSMISSION OEM automatic G TIRES OEM OEM All Weather Tires ✓ 7. SEATS OEM 40/20/40 cloth fabric, with charcoal, gray, or tan color, hear bench type seat. 8. KEYS MUST INCLUDE (3) SETS OF KEYS AND/OR KEY FOBS (IF ✓ APPLICABLE) 9. COLOR OEM Fleet white NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO to. TOWING All items are to be heaviest OEM equipment for the vehicle aeries PACKAGE and installed by the manufacturer and shall include, but not be limited to, the following: A frame mounted receiver hitch, a transmission oil cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be provided as an integral part of the vehicle wiring system to provide power to trailer turn signals, brakes, brake lights, and running lights. Eacb wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, fiat (spade) electrical connector to connect trailer wiring circuitry to the wring harness shall be provided. Shall include OEM factory installed brake vontroller. To include front tow books. 11. CONVENIENCE PACKAGE Standard work truck convenience package. t% Provide build date* in space provided MSO and VAperwork Vehiclelcquipment will not be accepted by the Ciry of Lubbock without The MSO, bill of sale waffarity, all keys and ail paperwork General Requirement and Information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. ExceotiQga to the:oecltfcations of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List Items by Item numbers. CERTIFICATE 4F INTERESTED PARTIES FORM 1295 loft Complete Nos. l • 4 and 6 It there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2. 3. 5. and 6 n there are no interested parties CERTIFICATION OF FILING Certificate Number: 2 Name of business entity filing farm, and the city, state and country of the business entity's place of business. 2019-499131 Jim Bass Ford. Inc. San Angelo, TX United States pate Flied: 06103/2019 being filed. 2 Name of govef nrnenud entity or state agency that Is a party to Me contract for whichform is]Date City of Lubbock, Texas Acknowledged: 3 Provide the Identification number used by the governmental entity or state agency to track or Identify the contract, and provide a description of the services, goods, or other properly to be provided under the contract. 31045279 W4 Ton Pick-up Extended Cab 4 Name of Interested Party City, State, Country (place of business) Nature of interest (Check applicable) Controlling I Intermedlary Bass, John San Angelo, TX United states X 5 Check only It there is NO Interested Party. 6 UNSWORN DEC"RATtON My name is _ . i _ ` �r�`�`� �_ _ and my date of birth is. My address is 3 ..5A (.81+1 �.O.av�Q— _ �3 taW (stets) (zip coda) (-Unlry) I declare under penalty of perlury u,at the foregoing is true and correct. n Executed in V-1 _ �_ -rt County, State of w as on theyTday of ♦. V►K �. 20 (month) (y-r) Signature of authorized agent of contracting business entity (t?ectaren) Forms provided by Texas Ethics Commission WWW.etnres.5ta1e.tX.Us version v2.i.jumusac CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos, 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: i Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-499131 Jim Bass Ford, Inc. San Angelo, TX United States Date Filed: 06/03/2019 2 Name of governmental entity or state agency that is a party to the contract for which the form Is being filed. City of Lubbock, Texas Date Acknowledged: 06/03/2019 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 31045279 314 Ton Pick-up Extended Cab 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling Intermediary Bass, John San Angelo, TX United States X 5 Check only if there is NO Interested Party. 6 UNSWORN DECLARATION My name is and my date of birth is My address is (street) (city) (state) (zip code) (country) I declare w4er penalty of perjury that the foregoing is true and correct. Executed in County, State of on the day of , 20 (month) (year) Signature of authorized agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c