HomeMy WebLinkAboutResolution - 2019-R0209 - Grapevine DCJ, LLC - 06_11_2019Resolution No. 2019-RO209
Item No. 6.8
June 11, 2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock, Purchase Order No. 31045533 for the purchase of Various
Pickup Trucks as per ITB 19-14649-RR, by and between the City of Lubbock and Grapevine
DCJ, LLC, of Grapevine, Texas, and related documents. Said Purchase Order is attached hereto
and incorporated in this resolution as if fully set forth herein and shall be included in the minutes
of the City Council.
Passed by the City Council on June 11
DANIEL M. POPE, MAYOR
ATTEST:
N-
Rebe\ca'Garza, City Secrety)
APPROVED AS TO CONTENT:
Mark\Yearw6'od, Assistant City Manager
APPROVED AS TO FORM:
elli Leisure, Assistant City Attorney
ccdocs/RES.Purchase0rd 31045533 Various Pickup Trucks
May 22, 2019
LubbockCity of
<=r TEXAS PURCHASE ORDER
TO:
GRAPEVINE DCJ LLC
2601 WILLIAM D TATE
GRAPEVINE TX 76051
SHIP TO:
Page -
Date -
Order Number
1
5/21/2019
31045533 000 OP
526
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK TX 79404
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY;
Marta A •z, Director cf Purchasing & Contract Managcmcnt
Ordered 5/21/2019
Freight
Requested 9/26/2019
Taken By
Delivery 1 LOERWALD REQ 53006
1TB 19-14649-RR
Description/Supplier Item
_ _ _Ordered
_
Unit Cost
UM
1/2 Ton Ext. Cab Pickup 2x4
2.000
22,621.0000
EA
CC 4311
I/2 Ton Ext. Cab Pickup 4x4
1.000
25,760.0000
EA
CC 4541
1/2 Ton Crew Cab Pickup 4x4
1.000
27,535.0000
EA
CC 4523
1/2 Ton Ext. Cab Pickup 4x2
1.000
22,621.0000
EA
CC 5413
R ROCHA
Extension Request Date
45,242.00 9/26/2019
Total Order
25,760.00 9/26/2019
27,535.00 9/26/2019
22,621.00 9/26/2019
Tenns NET 30 121.158.00
This purchase order encumbers funds in the amount of $121,158.00 awarded to Grapevine DCJ, LLC of Grapevine, TX,
on june 1 1 2019. The following is incorporated into and made part of this purchase order by reference: ITB 19-14649-
RR, dated April 30, 2019, from Grapevine DCJ, LCC of Grapevine, TX. Resolution #_2W -RUD
CITY OF LUBBOC
a
Daniel M, Pope, Mayor
ATTEST:
Rebe •ca ar_a, City Secretary
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERMS AND CONDITIONS
IMPORTANT: READ CAREFULLY
STANDARD TERMS AND CONDITIONS
CITY OF LUBBOCK, TX
I. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice.
Each shipping container shall be clearly and pctmanently marked as follows (a) Seller's name and address,
(b) Cowignue's name, address and purchase order or purchase release number and the supply agrecment number
ifapp(icablc, (c) Container number and total number of emtainers. e.g box I of 4 bnxcs, and (d) the number
of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided Goods
shall be suitably packed to secure lowest transportation costs and to conform with requirements of common
carriers and any applicable specifications. Buyers count or weight shall be final and conclusive on shipments
not accompanied by packing lists.
2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under
msex•ation and no tender ofa bill of lading will operate as a tender of goods
3. TITLE AND RISK OF LOSS. The title and risk of loss of lice goods shill! not pass to Buyer until Buycr
actually receives and takes possession of the goods at the point or points of delivery.
4. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply
with all provisions of this contract as to time ofdeliwery,quality and the like Ira tender is made which does not
fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming lender,
provided. where the time for performancc has not yet expired. the Seller may reasonably notify Buyer of his
intention to cure and may then snake a conforming tender within the contract lime but not aftenev'd.
5. INVOICES & PAY.MENTS, a. S c I 1 e r shall submit separate invoices. in duplicate. one each purchase
order or purchase rcle;use after each delivery. Invoices shall indicate the purchase order or purchase release
number and the supply agrecment number if applicable. Invoices shall be itemized and transportation charges.
if any, shall be listed separately. A copy of the bill of lading, and the freight waybill %then applicable. should
be attached to the invoice. Mail To: Accounts Payable. City of Lubbock, P. O. Box 2000. Lubbock. Texas
79457 Payment shall not be due until the above instruments arc submitted after delivery.
6. GRATUITIES. The Buyer may. by written notice to the Seller, cancel this contract %iihmi liability to
Seller if it is deteimincd by Buycr that gratuities, in the form of eruurtainment gifts or othum isc, were offered
or given by the Seller. or any agent or representative of the Seiler, to any officer or employee of the City of
Lubbock with a %iew to securing a contract or securing favorable treatment with respect to the awarding or
amending. or the making of any determinations with respect to the performing of such a contract. In the evem
this contract is canceled by Buyer pursuant to this provision. Buyer shall be entitled, its addition to ianv other
rights and remedies- to recover or withhold the amount of the cost incurred by Seller in providing such gratuities.
7. SPECIAL TOOLS & TEST EQUIPMENT. If die price stated on the face hereof includes the cost of any
special tooling or special test equipment fabricated or required by Seiler for the purpose of filing this order.
such special tooling equipment and any process sheets related therm shall become like pnmperty of the Buyer
and 10 the cV ens feasible shall be icicmifcd by the Seller its such
S WARRANTY -PRICE. a. The price to he paid by the Buycr shall be that contained in Seller's bid
which Scller warrants to be an higher than Sdkr's current process on orders by others for products of the kind
and specification covered by this agreement for similar quantities under similar of like conditions and methods
of purchase In the event Seller breaches this warranty. the prices of the items shall be reduced to the
Seller's current prices on orders by others, or in the alterative Buycr may cancel this contract %%ithotn
hability tt Seller for breach or Seller's actual expense. Is The Seller wan ants that no person or selling agency
has been employed or retained to solicit or secure this contract upon an agreement or understanding for
commission. percentage. brokerage, or contingent fee excepting bona fide employees of bona fide established
commercial or selling agencies maintained by the Seller for the purpose of Securing business. Ivr breach of
viciatton of this %aranly the Buycr shall have the right in addition to anyother right of rights to cancel this
contract without liability and to deduct from the contract price, or otherwise recover without liability and to
deduct from Ihecontract price. or otherwise mcovcrthe Poll amount ofsueh commission, percentage. brokerage
or contingent fee.
9. WARRANTY -PRODUCT. Seller shall not limit or exclude any unplicd warranties and any attempt to do
sex shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will
conform to the specification, drawings, and descriptions listed in the bid invitation, and to the samples) frrnished
by the Seller. if any. In the event of a conflict or bcl%'een the specifications, drawings. and descriptions. tine
specifications shall govern. Notwithstanding any provisions contained in the contractual agrcentem, the Seller
represents and "M`rants fault -free perfommance and fall -free result in the processing date and date related data
(including, but not limited to calculating. comparing and sequencing) of all hardware, software and firmware
products delivered and services provided under this Contract. individually or in combination. as the case may
be from the effective date of this Contract. The obligations contained herein apply to products and services
provided by the SdIcr, ils sub. Seller or any third party in%olw ed in the creation or devehnpmcni of the products
and set%ices to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the
obligations contained herein, may result in the City of Lubbock availing itself of any of its rights under the
Imw and under this Contract including. but not limited to, its right pertaining to termination or default. Tire
%erranucs contained herein are separate and discrete from any Other %%anTanties specified in this Contract,
and arc not subject to any disclaimer of warranty, implied or expressed. or limitation of the Seller's lability
which may be specified in this Contract. its appendices. its schedules, its annexes or any document incorporated
in this Contract by reference
10 SAFETY WARRANTY. Seller warrants that the product sold to the Buycr shall confirm to the standards
promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the
event the product does not conform to OSHA standards, Buyer may retum the product for correction or
replacement at the Seller's expense. In the event Seller fails to make the appropriate con'cction within a
reasonable time, coacclion made by Buyer wwill beat the Seller's expense.
11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller
agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreentem
will give rise to the rightful claim of any third person by way of infringement of the like. Buyer makes no
warranty that the production of goods according to the specification will not give rise to such a claim, and in no
event shall Buyer be liable to Seiler for indemnification in the event that Seller is sued on the grounds or
infringement orthc like. irSeller is ofthe opinion that an infringement orthe like will result• he will notify the
Buyer to this effect in %writing within two weeks after the signing of this agreement. If Buyer does not receive
notice and is subsequently held liable for the inliingemcnt or the like. Seller will save Buyer harmless If
Seller in good faith ascertains the production of the goodx in accordance with the specifications will result in
Infringement or the like. the contract shall be null and void.
12. NON APPROPRIATION. All funds for payment by the City under this contract arc subject to the
availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds
by the City Council oflbc City of Lubbock for the goods or services provided under the contract, the City will
terminate the contract. without termination charge or other Iinbilily. on the last day of the then -current fiscal
year or %%'hen the appropriation made for the then -current year for the goods or services covered by this contract
is spent. whichever event occurs first. If at any time funds are not appropriated for the continuance of this
contract. cancellation shall be accepted by the Seller on thirty (30) days prior wriuen notice, but failure to give
such notice shall be of no effect and tile City shall not be obligated under this contract beyond the date of
Inmination.
tY RIGHT OF INSPECTION. Buyer shall have the right to inspect the goods at delivery before accepting
them.
14. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered
portion of this order if 5cller breaches any of the ton" hereof including warranties of Seller or if the Seller
becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in
lieu of any other remedies which Buycr may have in law or equity.
15. TERIVIIIA'I' ION. The performance ofv%ork under this order maybe terminated in whole. or in pan by the
Buyer in accordance with this provision Termination of cork hereunder shall be effected by the delivery
of the Seller of a "Notice of Termination' specifying the extent to which performance of work under the
order is terminated and the date upon which such termination becomes effective. Such right or termination is
in addition to and not in lieu of the rights of Buyer set lent in Clause la. herein
16, FORCE MAJEURE Neither party shall be held responsible for losses, resulting if the fulfillment
of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the
patty %'hose performance is Latin fered with, and which by the exercisc of reasonable diligence said party is
unable to prevent
17. ASS IGNMENT-DL-LEGA TION, No right or interest in this cmuruct shall be assigned or delegation of
any obligation made by Seller wmhout the w-rittert permission of the Buycr. Any attempted assignment or
delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with
this paragraph.
IS. WAIVER. No claim or right arising out ofa breach of tlus contract can be discharged in whole or in part
by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by
consideralionand is in writing signed by the aggrieved party.
19. INTERPRETATION -PAROLE EVIDENCE. This %Tiling, plus any specifications for bids and
performance provided by Buyer in its ad%ertisemem for bids, and any other documents provided by
Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended also
as a complete and "elusive statement of the tennis of their agrcemcnt. Whenever a tenn defined by the
Uniform Commcrcial Code is used in this aerccmcnt the dcRilition contained in the Code is to control
20. APPLICABLE LAW. This agreement shall be governed by the Uniform Commercial Code Whenever
the term "Uniform Commercial ['ride" is used. it shall be construed as meaning the Uniform Commcrcial
Code as adopted in like State of Texas as effective and in force on the• dnc of this agreement
21 RICH IT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question
the other paity's intent to perform he may demand that the other pany-givc written assurance of his intent to
perform In the c%cnt that a demand is made and no assurance is given within five (5) days, the demanding
party may treat this failure as an anticipatory repudiation of the contract
22, INDEMNIFICATION, Seller shall indemnify keep and save hannkss the Buyer, its agents. officials and
employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities. judgments, costs
and expenses. which may in anywise arcrur against the Buycr in consequence of the graining of this Contract
or which may anywise result the'efrom. whether or not it shall be alleged or doermincd that the act was
caused Through negligence Or omission of the Scllcr or its employees, or of the subScllcr or assignee or its
euployees, if any, and the Seller shall, at his o%n expense, appear, defend and pay all charges of atiomcys
and all costs and other expenses arising therefrom of incurred in connection ihere%hh, and, if anyjudgmem
Shall be rendered against the Buyer in any such action, the Seller shall. at its own expenses. satisfy and
discharge the same Seller expressly understands and agrees that any bond tequired by this contract or
othewise provided by Seller. shall in tic nay limit the responsibilit% to indemnify, keep and save harmless
and defend the Buyer as herein provided
23. TIME It is hereby expressly agreed and understood that time is or the essence for the peionnance of
this contract, and failure hy' contract to meet the t(nne specifications of this agreement will cause Seller In
Ire in default of this agrcemcnt,
14. AIBE The City of Lubbock hereby notifies all bidders that in regard to any contract entered into
pursuant to this requcst. minority and women business enterprises will be afforded equal opportunities to
submit bids in response to this invitation and will not be disvriminmcd against on the grounds of mcc, color.
sex or naaual origin in cnnsidcralion for an award.
23. NUN -ARBITRATION. The City resents the right to exercise any right or remedy to it by hat. contract.
equity, or olhcreise, including %%ilhout limitation, the right to seek any and all forms of relief in a coun of
competent jurisdiction. Furthcr, the Cily shall not be subject to any arbitration process prior to exercising
its unrestricted right to seek judicial remedy The remedies set forth herein arccumulaincand not exclusive,
and may be exercised concu reedy To the cxtem of any conflict between this provision and another provision
in. or related to. this document, this provision shall control
1_6, RIGHT TO AUDIT At any time during the term of the contract, or thereafter. the City. or a duly
authorized audit representat%e or the City or the State of -Texas, at its expense and at reasonable times.
reserves the right to audit Contractor's records and books relevant to all services pro%ided to the City under
this Contract. In the event such an audit by the City rcwcals any errors or overpayments by the City.
Contractor shall refund the City the bell amuum ofsuch mcrpaynhents within thirty (30) days of such
audit findings. or time Cily, at its option. reserves the right to deduct such amounts owing the Cny from am'
payments due Contractor
27. HOUSE BILL 2015. I louse Bill 2015. signed by the Gltwerntr on June 14. 2013 and effective on January
1, 2014, authorizes a penalty to be imposed on a person who contracts for cenain services with a governmental
entity and who fails to property classify their workers. This applies to srbcontraetors as well. Contractors and
subcontractors who fail to properly classify individuals performing work under a governmental contract will be
penalized S201), fine each individual that has been miselassified. (Texas Government Code Section 2155,001)
28. ASSIGNING OR SUBLET-t'ING THE CONTRACT The Contractor shall nor assign or sublet the contract.
or any portion of the contract, without written consent front the Director of Purchasing and Contract
Management Should consent be given. the Contractor shall insure the Subcontractor or shall provide proofon
insurance from the Subcontractor hat complies with all contract Insurance requirements.
29. HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1293. adopted by the 841h
Legislature. created a2252 90S. Texas Government Codc Section 2252.909 requires it business entity entering
into certain contracts with a governmental entity or state agency to file with the governmental entity or state
agency a disclosure of interested panics at the time the business entity submits the signed contract to the
go%creirr i entity or state agency. Instructions for completing Form 12,J) arc available at:
bill ww,v ci lubbock lx.us d rysarununral-wdsilEtid3:1xi nrentswurchacitly ynslgr_IrifRrin I ion
30. CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Seri, ices that the Contractor has read,
fully understands. and will be in full compliance with all terms and conditions and the descriptive material
contained herein and airy additional associated documents and Amendments. The City disclaims any terms and
conditions provided by the Contractor unless agreed upon in writing by the panics. In the event of conflict
between these terms and conditions and any terms and conditions provided by the Contractor. the Icrms and
conditions provided herein shall prevail. The terms and conditions provided herein arc the final turns agreed
upon by the panics. and any prior conflicting terms shall be of no force or effect.
31. By acccpting this purchase order, the Vendor verifies that it dues not Boycott Israel, and agrees that during
the term of this Agreement (Contract as applicable) will not Boycott Israel as that term is defined in Texas
Goverruncm Code Section 808 (1, as amended.
City of Lubbock, TX
Various Pickup Trucks
YTB 19-14649-RR
In compliance with the InAtation to Bid 19-14649-RR, the undersigned Bidder having examined the Invitation
to Bid and Spec fications, and being familiar with the conditions to be met, hereby submits the following Bid for
fiimisbing thr, matYxial, equipment, labor and everything necessary for providing the items listed below and agrees
to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being
considered ir- ,gulat and may be rejected if it shows omissions, alterations of form, conditional alternate bids,
additio -.s or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess
(ir or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 19-14649-RR is by
r,f-,rence incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter.
Item C)t} . Unit of
(f/ ' Measure
Description I Extended ! "Delivery
*Unit Price I Cost I (Days) ARO
'/z Ton Pickup Truck, Extended Cab,
1 :? 1ach Short Bed, 2X4, SPEC: 4311- Building $ Z2 bL
Safety %z Pickup
i it•fo icl Year, Braid Name and Model Number:
Zo�4 darn t�--Go �0
,• �S 1 L`f�
%z Ton Pickup Truck, Crew Cab, Short
2. 1 ach Bed, 4X4, SPEC: 4523 -'/z Tan Crew
Cab PickupS�'3
Nlj,J .l Year, Braid Name and Model Number: 1-In-9
S r L9�
%z Ton Pickup Truck, Extended Cab,
3. 1 J. ach Short Bed, 4X4, SPEC: 4541-
Engineering Inspection 1/2Pickup Z�� b e' Z }� �o ����
11•ia.ie:l Year, 13ra-id Name and Model Number: 72-e ks �a•.-� 1��6v f e`er
T�-
1 Ton, Crew Cab, 4X4 Pickup with
Crew Cab Pickup `
`/2 Ton Pickup Truck, Extended Cab,
�. I L.ach Short Bed, 4X2, SPEC: 5413
Environmental Health
[VIo it:l Year, Brand Name and Model Number:
5. I acl; '/2 Ton Pickup, Crew Cab, Short Bed,
4X2 SSV, SPEC: 5735-I/2 Ton Pickup
Model Year, Braad Name and Model Number:
3/, Ton Pickup, Crew Cab, Short Bed,
eve ur__I. T -._. SPED. 581534
T
! , , .
Crew Cab Pickup
Mo lel Year, Brand Name and Model Number:
12-16)..f IzzL61-(
P'. 1�
,)'03 13f,yo
1 ';ach 3/4 Ton Pickup Truck, Extended Cab,
Short Bed, 4X4, SPEC: 6331- Water d
Mo ic:l Ycar, Braid Flame and Model Number:
k1PHtIt::1: 1�.1,lEI. uestination, Freight Pre -Paid and Allowed
Total i $
7s / " u
Total $121,15 8.00
**ARO — After Receipt of Order
U
City of .ubbock rr;serv-s tie right to reject any or all bids, reject any particular item on a quote, and to waive
n;irna':crial for:iialities. Unless otherwise specified herein, the City may award the bid either item -by —item
or f x rm ail-ar-acne bast:, for any item or group of items shown on the bid.
�4 Y2ifIIN'C 'CF:I:h9�� AND DISCOUNTS -Bidder offers a prompt payment discount of L=1u; net 3a
calortd:LL duty;.. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The
City will pay the siccessful bidder within thirty days after the receipt of a correct invoice or after the date of
3ccep'2nc.e, wHchtver event occurs later. Discounts for prompt payment requiring payment by the City within
:i stipulated numbo- of clays will be interpreted as applying within the stipulated number of calendar days after
t:lie date of re:riltt by the C ity of a correct invoice or after the date of acceptance that meets contract
),equtrerner is _vhich,ver a -lent occurs later. Discounts for payment in less than ten days will not be considered.
X40S'.0 FAVOURHC1 PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone Pl%-. inclu<9ing its most favoured customer, for like quality and quantity of the products/services;
does rio: include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of
products/5crvi�es of like quality and quantity; and does not include any provision for discounts to selling agents.
11' a t an3time cyuring the contract period, the supplier should sell or offer for sale to any other customer, an equal
or lest: oua,itit�- cif simil ar contract products of like or better quality, at a lower net price(s) than provided herein,
supplier a.gre,:s to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the
1jerioc; in which sucl•. lowe.• price(s) is effective.
1:1TERWCAI. PURCHASING (optional): The City desires to make available to other local governmental
entities o''the: State cif Texas, by mutual agreement with the successful bidder, and properly authorized interlocal
purchasing agree.n•tents as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the
r,ghl to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate
on [he Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders
-froin the City of 'Lubbock. Should these other governmental entities decide to participate in this contract, would
,you (the bidder) agpve that all terms, conditions, specifications, and pricing would apply?
Other goverrimerital entities that might have interests in this contract are Frenship Independent School
District, Luirhock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock
Indepeirclent Sc:h.oal District, South Plains Association of Governments, City of Texarkana, Texas Tech
'11nh,trAty, )i'est `texas Municipal Power Agency, Lynn County, and City of Wolfforth.
YES NO
• t' you (the bidd,rr) ,.hecked YES, the following will apply:
• Govenur.-ental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of
:_ubbock veil. be eligible, but not obligated, to purchase materials/services under the contract(s) awarded
as EI result of this solicitation. All purchases by governmental entities other than the City of Lubbock will
be bilkA directly to that governmental entity and paid by that governmental entity. City of Lubbock will
trot be responsible for another governmental entitf s debts. Each governmental entity will order their own
rnatcriL4srservice as needed.
THIS 1,111) IS `,UBJAITTEO BY (- a corporation organized under the laws of the State
_-�rLo_-S——_--, or a partnership consisting of
or individual trading
oftheCityof
Addrus�:
State: 1 zip 76oS-�
Etidder acknowk-dges r�_ceipt of the following addenda:
Adden(13 No.
ate
Addenda No. �
-_---_ Date
addenda ho.
Date
_
Addenda No.
_-_ _
Date
Woman
I
I Black American I
Native American
l.fisjanic Americal
I Asian Pacific Ameril
I Other (Specify)
Any e° r city o • person that manufactures, distributes, converts new motor vehicles (or represents an entity that
ti�atiti>;tc:t rt e:., ,-list= `�utrs, n converts new motor vehicles) or is in the business of buying, exchanging, or selling
new motor vt-hicles is ri;quired under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division
of the )'exaS 1)cp,.ert.ment of Transportation. In order for a bid to be in compliance with the Motor Vehicle
Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of
oxas:
1. Nunre__
and Manufacture's License No.
and Converter's License No.
3. Name __- and Representative's License No.
4. Natlie and Franchise Dealer's License No.
(Jeneml Distinguishing No. �? kWos (Franchised TX dealer)
P,y, -- ---- --- Date: q-'36 ( -_-_—
.4uthorr_:ed R?I)resentative - must sign by hand
OflSccr Nanne and Title:
Pleara Print
Dusinns leleplione Number '8 1? --1416 - 7 �`i/ FAX:
C-rnail Ad&csi: AAkla
FOR CITY USE ONLY
I'lid For n It-a-m Nuraber(s) Awarded to Above Named Firm/Individual:
[)ate oI' A ward by City Coancil (for bids over $50, 000): Date P.O./Contract Issued:
RETUIV-14:aM1'LETED Sc SIGNED BID FORM ALONG WITH CITY OF LUBBOCK
SPECIFICATIONS.
I„ BE,L T.H:I" 01,17: I:DF OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE
AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
CITY OF LUBBOCK, TX
MINIMUM SPECIFICATIONS
C2) TWO 1/2 TON PICKUP TRUCK, EXTENDED CAB, SHORT BED, 2X4
SPEC: 4311-Building Safety % Pickup
iiEdJi. 2- e MAKE a .._ MODEL t�Do g c�L 'CI-11
rIiE F4'I -' T O' i HIS ';Pi3CIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITION SECTIONS TO DESCRIBE
111'11MIJ14 PF.IJ:lRA.IA\CE RIiQUIREKIENTS THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION
DESCRIBED dE tLIN. 1111; VI-NDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN
THE il'..r:E FP,AVO)ZI:. ALI. IiQUIPME NT FURNIS14ED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER
HAL1 E:E 14C.. DdD, ENEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION- ANY DEVIATIONS FROM THE WRITTEN
::PI-CII'IC ATION WI 'H DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE
.1P1Cll]I;A'fPj! 2. IN ORDER TO I' ECEIVE FULL CONSIDERATION, RB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE
vier/il' ON TO TITI)S" AMS AND CONDITIONS.
t'El4inJIil+A,tll: $�t .l� - �r L-L—C— PHONE:
�;0. 1 r c M MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
(11
-
V1U.MW
PIKES
l0
S:EAT'$
12
1.!i.�'Isl t I
These specifications describe two (2) 1.,2 ton Pickup truck, Extended
Cab, Short bed, 2x4
UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE
FURNISHED COMPLETE WITH STANDARD EQUIPMENT AND
FACTORY- INSTALLED ACCESSORIES AS LISTED BY THE
MANUFACTURER'S PRINTED LITERATURE AND AS STATED
IN THE STATE OF TEXAS FLEET AUTOMOBILES AND
TRUCKS TEXAS SPECIFICATIONS.
-- - _
7000pounds �84143
EIA311 —�
147inches
A LENGTH
220 inches
2000 pounds
A/u
A. Gasoline engine, V-8, 5 3L �^
�—
B. 350 NET HP
--- — --
C. 375 FT LBS. Torque
VISSION _
OEM automatic
BOX LENGTH
78 inches
TIM
OEM All weather
�c
.�--------
OEM
e-t
AND
OEM 40/20/40 cloth fabric to charcoal or gray color. Rear bench type
)R CCILORS
seat.
e/
Must include 3 sets of keys and/or keyfobs If applicable)
_ ___
IbEt COI,t)R
OEM fleet white
`�(►. uI ri n9 --� MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
13 —tW Vf:Nff-.NCE Standard work truck convenience package
4 A C:NAGI:
ec
PROVIDE BUILD DATES IN SPACE PROVIDED �� �� A-101-4
MSO AND PAPERWORK
VEHICLE/EQUIPMENT WILL NOT BE ACCEPTED BY THE CITY OF LUBBOCK WITHOUT
TF E NISO, BILL OF SALE, WARRANTY, ALL KEYS AND ALL PAPERWORK
GENERAL REQUIREMENT AND INFORMATION
1-11A)EIR SHALL SU13M T WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS
ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION
1:X.t:1;1'E ). S TO THE S_P_LCIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN
1VRI'I 1 `;t: 13 Y THE 6IDD'IN(i VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS.
US
CITY OF LUBBOCK, TX
MINIMUM SPECIFICATIONS
1/2 TON PICKUP TRUCK, CREW CAB, SHORT BED, 4X4
SPEC: 4523-1/2 Ton Crew Cab Pickup
0
VEMI. MAKE R - . U,. , MODEL %S'oo ertkJ C-S
rf IS '[III, RJ'n:'4T• OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONSS ECT NS TO DESCRIBE
.k!1`(lMtlt4 1'EI,fO'(t,IA �('E RI,OUIRENIENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION
DESC&MED HERLIN. THE VL•NDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN
'IHH SlY,CE PR.OI'0):3ri. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER
3HAI.1 BE IN•:IA DED, TWEE' WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN
SPECIT'll.ATION WITH DOTE AS SHOWN IN THE INVITATION TO BID (TTB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE
Pl•,.�I�Jf��T(f�N;j. IN ORDER TO RECEIVE FULL CONSIDERATION, rrB RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE.
NP, I'DO "ON T O h IU S) ,_1t M'.', AN) CONDITIONS. PHONE: /_7 - /O s'f�/
`if►. 1'11"F.A4- \ — MINIMUM REQUIREMENTS SELLER COMPLIANCE
- - -- - ----- - - -- YES NO
These specifications describe a 112 ton Pickup truck, Crew Cab,
Short bed, 40
UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE
(i}�1 IE;k1AI
FURNISHED COMPLETE WITH STANDARD EQUIPMENT AND
FACTORY- INSTALLED ACCESSORIES AS LISTED BY THE
MANUFACTURER'S PRINTED LITERATURE AND AS STATED
IN THE STATE OF TEXAS FLEET AUTOMOBILES AND
TRUCKS TEXAS SPECIFICATIONS 2017.
WOVE: --- -- -
7,000 pounds Qom'
AJ ci
1'VFIEEI HASI
147inches
lJ:NGTH
220 inches
—
2000 pounds
I A ti 1.11 k I I
�J,II)il1'ANCl.
-
it Ci1P-tl.
A. Gasoline engine, V-8, 5.3 Liter / .-2 L
B. 350NET HP
G
- - - - - -- -- - �- --
C. 375 LBS. Torque
TRA-N.9%41Sfif0N
OEM automatic
CAROM BOX LENGTH
78 inches
'l'1'i7ES----
06M
ILIm 3.11E- -----
OEM
1
SEA11 AND -- ---
I VT'EF:1011 COLORS
OEM 40/20/40 cloth fabric in charcoal or gray color. Rear bench type
ef
seat.
Must include (3) sets of keys and/or key fobs (If applicable)
F,XTERFOR COLOR
OEM fleet white
NO. ITEM
'IOW
MINIMUM REQUIREMENTS
SELLER COMPLIANCE
YES NO
—
All items are to be heaviest OEM equipment for the vehicle series and
installed by the manufacturer and shall include, but not be limited to,
the following: A frame mounted receiver hitch, a transmission oil
cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be
provided as an integral part of the vehicle wiring system to provide
.►.CKA GE
power to trailer turn signals, brakes, brake lights, and running lights.
Each wire shall be labeled according to its function, i.e., brakes, turn,
etc. A 7-pin, RV style, flat (spade) electrical connector to connect
trailer wiring circuitry to the wring harness shall be provided. Shall
include OEM factory installed brake controller, To include front tow
hooks.
I:,xcl:
Work Truck Convenience Package
�
PROVIDE BUILD DATES IN SPACE PROVIDED
I s% Ito /k-(2U
I I
-- —� ---------�_- — MSO AND PAPERWORK
k/Fii C LEIEQUIPMENT WILL NOT BE ACCEPTED BY THE CITY OF LUBBOCK WITHOUT
MSO, BILL OF SALE, WARRANTY, ALL KEYS AND ALL PAPERWORK
GENERAL REQUIREMENT AND INFORMATION
BfDDER SI•IALI. SU13M1T WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS
ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION
010:1' I•lU!IS TO
I:IIE .iPLCIF'ICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN
BIIDINN( VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS.
CITY OF LUBBOCK, TX
MINIMUM SPECIFICATIONS
1/2 'TON PICKUP TRUCK, EXTENDED CAB, SHORT BED, 4X4
7 SPEC: 454 1 -Engineering Inspection '/, Pickup Truck (�
!IE:Ji �`' _MAKE �G ,,..- MODEL (S (Ca
a 15 HIE INT "i T 0.- ':HI:, SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE
\11"41 LI'l 't 1J ORMANCE RIiQUIRENIENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION
JE'i('F IIIED HERI IN -HI: VFNDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN
IHIi Sl".':I: I ROVIDEI'. ALI. EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER
SHALI EF INC. D=D, FNEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN
;:PECIOCATION P!I''H DATE AS SHOWN IN THE INVITATION TO BID (ITS) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE
ipl:Cll]1;6'U12NS IK ORDER TO RECEIVE FULL CONSIDERATION, 17B RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE
Vvi ft'nT 0'� TO 11IDS ' :RMS AND CONDITIONS
VEISM011 PA\3I : - — r :h1- (:y L� C— PHONE:
V.I. I'I'f'M MINIMUM REQUIREMENTS SELLER COMPLIANCE
— ---_.. - — — YES NO
IVYIFF-1 HAS!
1 I AN LOA1) -
E,I. R l)ti1 r1.VC
�— - TRANSM1SSI
CARGO BOA
RIM SIZE —
10. '.:F:AT.S AND
IVTEIZI Olt i�
11.A I;F7
12. LY b:MOR (:
These specifications describe lit ton Pickup truck, Extended Cab,
Short bed, 4x4
UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE
FURNISHED COMPLETE WITH STANDARD EQUIPMENT AND
FACTORY- INSTALLED ACCESSORIES AS LISTED BY THE
MANUFACTURER'S PRINTED LITERATURE AND AS STATED
IN THE STATE OF TEXAS FLEET AUTOMOBILES AND
TRUCKS TEXAS SPECIFICATIONS.
7,000 pounds
147 inches
NGTH�
220 inches
2000 pounds
--
A Gasoline engine, V-8, 5.3 L
B. 350 NET HP
—
C. 375 FT LBS. Torque
T4S
ON
OEM automatic
�(
t
LIs'4(; I'H
78 inches +
0
OEM All Weather
Gf
OEM
:ILORS
OEM 40, 20/40 cloth fabric in charcoal or gray color Rear bench type
seat.
Must include (3) sets of keys and/or key fobs (If applicable)
tr)
OL()IZ
OEM fleet white
� �i—�—•-(: iIiYV E h' 11
-- — --PACKAGE',
MINIMUM REQUIREMENTS
SELLER COMPLIANCE
YES NO
All items are to be heaviest OEM equipment for the vehicle series
and installed by the manufacturer and shall include, but not be
limited to, the following: A frame mounted receiver hitch, a
transmission oil cooler, heavy-duty radiator, and trailer wiring
harness. Harness shall be provided as an integral part of the vehicle
t;E
wiring system to provide power to trailer turn signals, brakes,
brake lights, and running lights. Each wire shall be labeled
according to its function, i.e., brakes, turn, etc. A 7-pin, RV style,
flat (spade) electrical connector to connect trailer wiring circuitry
to the wring harness shall be provided, Shall include OEM factory
installed brake controller. To include front tow hooks.
Standard work truck convenience package
f
PROVIDE BUILD DATES IN SPACE PROVIDED
--•—.•-----_-._-_-- --._._ ________ MSO AND PAPERWORK
VE:H'CLE:r'EWIPMENT WILL NOT BE ACCEPTED BY THE CITY OF LUBBOCK WITHOUT
rHE'MSO, BILL OF SALE, WARRANTY, ALL KEYS AND ALL PAPERWORK
GENERAL REQUIREMENT AND INFORMATION
I! DDIR ! HAI 1. SURM,T WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS
ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION
S TO THE SPLCIIE<ICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN
l I -SE E[DI)IN(i VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS.
10A60 G<
— -t 6 m
CITY OF LUBBOCK, TX
MINIMUM SPECIFICATIONS
t/2 TON PICKUP TRUCK, EXTENDED CAB, SHORT BED, 4X2
SPEC: cc5413 Environmental Health �q
`l EAIi MAKE MODEL A
C s,
rr IS THE Nr1?VT 0'- THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SEIONS TO DESCRIBE
NiTV1Mt114 PF.I_ 0!0i1A'%CE• REQUIREMENTS. THE VEHICLE OR PRODUCT MUST MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION
7EWFAIED AERLIA, 1111E VFNDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN
THE SPACE PROVID=D. ALL. [.QUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER
:,1LA1.1 PE [?NL•N %kHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN
:iPFCII'ICATION w li DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE
^pJ11C JI;_&7]ijN IN ORDER TO PECER'E FULL CONSIDERATION, rM RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE
:�Pi CL�1'10 V TO 13 tD'S T ERMS AND CONDITIONS. `
'VEND011 T A1tI :. - �r' ,t C L r4 tr- PHONE:
MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
These specifications describe a 112 ton Pickup truck, Extended Cab,
Short bed,4x2
UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE
FURNISHED COMPLETE WITH STANDARD EQUIPMENT AND
FACTORY- INSTALLED ACCESSORIES AS LISTED BY THE
C 1.U41',1: A1,
MANUFACTURER'S PRINTED LITERATURE AND AS STATED
IN THE STATE OF TEXAS FLEET AUTOMOBILES AND
TRUCKS TEXAS SPECIFICATIONS.
SEE: STATE OF TEXAS FLEET AUTOMOBILES AND TRUCKS
http-!'www, window.s tate.tx_.usiprocurement/pub/spec ificati o ns-
librarv/071-072-AT 2010 2011.pdf
7,000pounds
VCiFEI BAiI ___
147 inches U
f v
220 inches
IVER W, LENGTH
GS
A5 I.l Al) T - ^--
2,000 pounds
.110hANCE
��(�0
A Gasoline engine, V-8, 5.0 L
�(
- - - -- - ^� —
B. 350 NET HP
C. 375 FT LBS. Torque
'F? ANS) FYI I SSI ON
OEM automatic
f
'A k(';0 BOX LE`dG1'H
78 inches � 6
OEM
'IRES
:I 14 3 r•lE
OEM
EATS AND
NTFRIO l2 COLORS
OEM 40J20140 cloth fabric in charcoal or gray color. Rear bench type
�LS
seat.
MUST INCLUDE (3) SETS OF KEYS AND/OR KEY FOBS (IF
`��S
APPLICABLE)
Iffm _ MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES NO
12 I:Y.'I'1 AU
3 _ ('014YEN
)R COLOR
OEM fleet white
1FNCIEZ
I's
Standard work truck convenience package
Y�
PROVIDE BUILD DATES IN SPACE PROVIDED
? V—/o4 AA2o
MSO AND PAPERWORK
EH)CLE/1'sQUIPMENT WILL NOT BE ACCEPTED BY THE CITY OF LUBBOCK WITHOUT
fH : N130, BILL OF SALE, WARRANTY, ALL KEYS AND ALL PAPERWORK
GENERAL REQUIREMENT AND INFORMATION
B RIDER SHALL SUBMIT WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS
ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION
EXCEPTIONS TO THE SPLOTIF}ICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN
IVJUll % G li Y 1 HE BIDDING VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM NUMBERS.
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
1of1
Complete Nos. 1- 4 and 6 if there are interested parties.
OFFICE USE ONLY
Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
1 Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-499955
GRAPEVINE DCJ, LLC
GRAPEVINE, TX United States
Date Filed:
06/04/2019
2 Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
CITY OF LUBBOCK
Date Acknowledged:
O6/04/2019
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
PO 31045533
VARIOUS TRUCKS
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
BUEHLMAN, BRANDON
GRAPEVINE, TX United States
X
5 Check only if there is NO Interested Party. ❑
6 UNSWORN DECLARATION
My name is and my date of birth is
My address is
(street) (city) (state) (zip code) (country)
I declare under penalty of perjury that the foregoing is true and correct.
Executed in County, State of on the day of , 20
(month) (year)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39f8039c
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
l of l
Complete Nos. 1- 4 and 6 it there are interested parties.
OFFICE USE ONLY
Complete Nos.1. 2, 3. S. and 6 if there are no interested parties.
CERTIFICATION OF FILING
Certificate Number:
i
Name of business entity filing form, and the city, state and country of the business entity's place
of business.
2019-499955
GRAPEVINE DCJ, LLC
GRAPEVINE, TX United States
Date Filed:
06l0412019
2
Name of governmental entity or state agency that is a party to the contract for which the form is
being filed.
CITY OF LUBBOCK
Date Acknowledged:
3
Provide the identification number used by the governmental entity or state agency to track or identity the contract, and provide a
description of the services, goods, or other property to be provided under the contract.
PO 31045533
VARIOUS TRUCKS
4
Name of Interested Party
City, State, Country (place of business)
Nature of interest
(check applicable)
Controlling
Intermediary
BUEHLMAN, BRANDON
GRAPEVINE, TX United States
X
5
Check only if there is NO Interested Party. Q
6
UNSWORN DECLARATION
My name is i and my date of birth is _
My address is ��C� �..3-��.o-w— Cow «- 7�0� 1 lsSfl-,
(street) (C ht) (stale) (zip code) (country)
I declare under penalty of perjury that the toregomg is true and correct.
Executed in County. State of C4 p- Y , on the day of J 1-- . 205.
(month) (your)
Signature of authorized agent of contracting business entity
(Declarant)
Forms provided by Texas Ethics Commission vnrrw.ethics. state. Ix.us Version V1.1.391[8039c