The URL can be used to link to this page

Home My WebLink AboutResolution - 2019-R0148 - RS&H, Inc., Amendment 11 - 04_23_2019Resolution No. 2019-RO148 Item No. 7.7 April 23, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Amendment No. 11 to Contract No. 12234 for construction administration services for roof replacement in connection with the Lubbock Preston Smith International Airport Terminal Building Modifications, by and between the City of Lubbock and RS&H, Inc., and related documents. Said Amendment is attached hereto and incorporated in this resolution as if fully set forth herein Ajpdii j beliocluded in the minutes of the City Council. Passed by the City Council on April 23, 2019 ATTEST: Re cca Garza, Cit Se etary APPROVED AS TO CONTENT: Kelly Campbell, A.A.E. Executive Director of Aviation APPROVED AS TO%F—ORM: DANIEL M. POPE, MAYOR istant City Attorney ccdocs/RES.Amend# I 1 to Contract No. 12234- Roof Replacement at Lubbock Preston Smith Int'I April 3, 2019 Resolution No. 2019-RO 148 City of Lubbock Preston Smith International Airport Terminal Building Modifications PROTECT PROPOSAL - PROJECT WORK SCOPE CONSTRUCTION ADMINISTRATION SERVICES FOR ROOF REPLACEMENT CONTRACT #12234 AMENDMENT No. 11 11011 Richmond Ave, Suite 900 Houston, TX 77042 713 914 4455 Fax 713 914 0155 City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement March 25, 2019 Page 7 of 6 City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Documentation Services PROJECT PROPOSAL / PROJECT WORK SCOPE — ADDITIONAL SERVICES FOR VARIOUS PROJECTS PROFESSIONAL SERVICES WORK PLAN The City of Lubbock (the Airport) under a separate Amendment has authorized RS&H to develop documents in coordination with the Construction Manager at Risk (CMAR) for terminal improvements. This Amendment provides for Construction Administration Services for GMP No.1 which includes Roofing Replacement for the existing terminal. This Work Plan will discuss the additional services performed and requested, beyond the scopes of the previously mentioned amendments, towards the completion of design phase services. The resulting documentation for all project tasks will be addressed as one project. The Work Plan describes the scope of services by RS&H, Inc., the Architect/Engineer (A/E) for the Construction Administration phase for this work. This Work Plan includes a Project Schedule and a Project Proposal. The Project Schedule defines the durations of work that are the basis of the Work Plan and Project Proposal. The Project Proposal provides the basis of the estimate for the required compensation and defines the task efforts and deliverables required for the Project. PROJECT DELIVERY METHOD The project delivery method will integrate efforts between RS&H and the CMAR for the benefit of the Airport for the construction of the Project. Funding Expectations — The Project's bid cost is $4,221,550.00 In addition a reasonable change order allowance must be budgeted to accommodate normal industry occurrences in low bid contracting and unforeseen costs relating to remodeling. Scope changes may cause the actual cost to vary significantly as the Project progresses. Changes to the project cost require changes in the A/E efforts and may require increases to the compensation indicated in the Project Proposal. Project Schedule/Duration — Construction activities, are scheduled for a total of 7 months through substantial Completion with one additional month anticipated for final completion. The actual schedule may vary significantly as the Project progresses. Changes to the project schedule require changes in the A/E efforts and may require increases to the compensation indicated in Project Proposal. City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement Page 2 of 6 PROJECT TASKS Below identified by Tasks is the anticipated work provided under this work order. A.BASIC SERVICES Task A.1.0 Construction Administration The services commencing after completion of the Construction Documents and Contract award are anticipated to include responses to Contractor's reasonable requests for information, interpretations, periodic site observations, evaluation of work, certification of payments, submittals, changes in the work and project close-out. The A/E's efforts are limited in duration as described in the Project Schedule. Site visits will be at intervals appropriate to the stage of the work, generally monthly. Exhaustive or continuous site visits to observe the quantity or quality of the work are not required or included. The anticipated task efforts and site visits described as follows: Task A1.1: Project Initiation — Establish project guidelines, systems and reporting procedures Task A1.2 Pre -construction Conference - Prepare for and attend one pre -construction meeting and then develop and distribute minutes of the meetings. Task AU Shop Drawings Submittal Review — Receipt, logging, distributing, tracking, reviewing, annotating, and determination of disposition and returning of Contractor submittals including required shop drawings, required product data and one re -submittal for deficient initial submittals. Task A1.4 Substitution Request Submittal Review— Includes a reasonable number of voluntary substitution requests and one resubmittal for deficient initial submittals. Task A1.5 Payment Applications Submittal Review- Includes administrative submittals and applications for payment. Task A.1.6 CST's/RFP'slChanges - Includes the issuance of Clarifications and / or Requests for Proposals and follow on Change Orders which may be required due to unforeseen conditions, RFI items or changes due to multi package design and construction strategies. Task A.1.7 RFI Contractor Inquiries - Includes a reasonable number of RFI's seeking clarification of document requirements, approval for minor changes, direction on coordination items, tentative acceptability of substitutions, etc. Task A.1.8. CCA Contractor Inquiries - Includes a reasonable number of Contractor Corrective Action requests and directives. Receipt, logging, distributing, tracking, reviewing, determination of response, production of documentation and returning of Contractor inquiries and document changes. City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement Page 3 of 6 Task A.1.9 RCOs Clarifications/Changes — Includes a reasonable number of Requests for Change Orders arising from the Contractors determination or interpretation that work is expected that is not considered to be a part of the contract scope. A cost Evaluation Consultant will support this effort. Task A.1.10 Agency Coordination Provide necessary communications/coordination/scheduling and reporting with Local/Municipal/FAA agencies relative to respective requirements. Task A.1.11 Site Visits, Conference Calls Meetings — The A/E, as a representative of the Owner, so as to provide on -site representation on a monthly basis to: 1) Maintain familiarity with the project and to keep the Owner informed about the progress and quality of the portion of the Work in progress, 2) Endeavor to guard the Owner against defects and deficiencies in the Work and 3) Determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the contract documents. Exhaustive or continuous site visits to observe the quantity or quality of the work should not be required and are not included. Included is the presence at the construction site of the multiple discipline team members to provide their individual expertise as periodic, but not resident project representatives. Also included are visits to the project site by the appropriate discipline and Project Management staff for a reasonable number of meetings with Airport and Contractor. This includes: O/AE/CMAR weekly calls ( 28 plus 4 through closeout = 32 total with approximately 1.5 hours with average 1.5 RSH staff members + consultant per call. + 1 hr. admin per call Project Management Visits — One pre -construction visit, 7 monthly visits + 1 punch - list and one follow-up closeout meeting (1 person) Arch itectu ral/HVAC-P-FP/Cons ultant 6 Additional Site Visits — (1 person) 1 punch - list visit (1 person) Task A 1.12 Closeout and As -built Review - Includes the observation of the systems and components of the project, documentation of required corrections, visit of reported corrections (as identified above) from substantial completion list, verification of final completion (as identified above, receipt, review and processing of all closeout documentation for operations and maintenance manuals and receipt, review, acceptance and CADD/REVIT incorporation of contractor recorded as -built markups. B. SPECIAL SERVICES None. Project Schedule Project Schedule is anticipated as follows: 0 Issue Notice to Proceed — Day 1 City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement Page 4 of 6 • Obtain Substantial Completion 7 months after issuance of a Notice to Proceed • Final Completion 1 month City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement Page 5 of 6 '-- RS&H, Inc.. 11011 Richmond Ave, Suite 900 Houston, TX 77042 713 914 4455 Fax 713 914 0155 Submitted By: Rodney J. Bishop Jr., Vice President Approved as to Content: (;�QA& &Mp'�-LL Kelly Campbell Executive Director of Aviation CITY IF LUBBaCK Daniel M. Pope, Mayor ATTEST: Rebec rza, City Secret ry City of Lubbock Preston Smith International Airport Terminal Building Modifications Construction Administration Services Roof Replacement Page 6 of 6 rMPROV/NQ YOYR WOA60 Lubbock Preston Smith International Airport CONSTRUCTION ADMINISTRATION SERVICES FOR ROOF REPLACEMENT SCOPE TASK TITLE Preker onkwl 01mcb, P.4. Mmaanr eanlor leE sm wa snr"TM.o. 6rAI FUM Trek a, seuw RPR we�a. a.N TOTAL Task A.1.0 Construction Administration - GMP#1 Task A.t.1.Pro ect Initiation Pt iud Mano amen) 2 a a 0 1 0 0 12 3 Clvll Arcldltedural 12 4 161 Structural 2 21 M-hanlcal 2 21 Eleddcal 2 21 Task A.1.2 Pre -Construction Conference P ed Mane ement 4 12 1 ChHI AmNladural 2 12 1 Structural 2 2 4 Machanical 2 2 4 Eladdcel 2 2 4 Task A.1.3 ShopDravdln Submittal Review Pro ed Mangoarrant 24 24 4 Clvll AmUladural 40 40 12 Structural 8 81 Mndradcal 8 EladOwl B Task A.1.4 Substitution request Submittal Review Proied Mona amanl 8 4 2 141 Clvll 01 AMMI.dural 16 4 201 Structural Mechardcal 01 Elacldcal 01 Task A.1.6 Payment Application Submittal Review Pr ad Mano emeat 4 16 16 1 1 2 381 Clvll 01 ArcNtndural 14 2 164 Structural 2 21 Modrardcal 2 El-ldcal 2 21 Task A.1.6 CSI's1RFP'StChan es Pm ed Manage ant 2 15 4 2 24 Civil Arctdtadurd 24 2 2 Structuraldra Mecharl Elactrical Task A.1.7 RFI Contractor inquiries Pro ed Man errant 24 12 12 2 5 Civil Architectural 24 2 2 structural 3 Mechanical 3 Elacwcal 3 Task A.1.8 CCA Contractor Ing ulties Proed Men arrant 4 12 2 1 Civil ArclAwtural 8 2 1 Structural 2 Mechanical 2 21 Electrical 2 21 Task A.1.9 RCO ClariRcationslChan es Proled Mana anent 4 12 12 1 1 291 Civil 01 Archilachrrei 12 2 1 Structual 4 Machardcal 4 4 El.cid"] 4 4 Task A.1.10Agency Coordination Pro ad Mana emerlt 12 I s 12 4 44 crvn Afchltadural a Structural Mechanical Electrical 01 Task A.1.11 Site Visits, Conference Calls Meetings Proed Mon ament 8 100 12 so 18 Civil Architectural 12D 8 12 Structural a Mach 17-1—rirm e El,drlcal En Ineerin 4 4 Task A.1.12 Closeout and As -built Review Pro act Menatiment 2 12 a 2 1 2 CNII 2 0 1 0 Arddlodurel 16 1e 2 34 Structural 4 0 0 Mach Uffirreering 2 0 0 Electrical Errainaartno 2 0 0 Closeout and 06M Documera Sube"al Raview 4 4 As -lilt RwiawandRecord Onnvi CADO 15 16 3 March 25.2019 COPE I TASK TITLE N.JW -kl alreNor Aak"l M..N.l Senior AlE Swn AIE are x�lo.led, or SudI RPR reu, or s...m, RPR Adinln a,st TOTAL TOTAL HOURS 38 260 525 0 4 G 46 156 106 RATE S341.10 S253.50 SI45.00 S= 1� S9S zu S184.24 TOTAL BURDENED LABOR S SlR.9G2 $65.910 S76,125 SO $4207 S4,2S4 S11.362 S174,900 OTHER DIRECT NON -SALARY COSTS #—DMS#!R DWX #Pages DOCUMENT REPROOUCTION lit cc iCl.96 5U.25 S0.10 #SETS Sub anal DrwMnq Reproduction 400 4 S1,S68 TOTALREPRODUC7ION Subtalal DocumerA RePradUaW7 51,56a #PCKGS #PCKGS POSTAGEIDEINERY S25.00 S5.00 Cramps, Spedfications, Submittals d Conospondence 15 25 S500 Subtotal postag.113.livary S500 SUBCONSULTANTS Roofing C.—Nent S12,000 Cost Valuator S10,000 Subldal Subconsultanl $221000 TRAVEL Airfare CarS80 L In Per Oiom No of #People # Sa50 5135 S80 Times Silo Visits 1 2 $850 60 $135 Sloe 1 $16 400 MILEAGE 0 Mlles S0.53 $0 Subtotal Trawl- $16,400 CDC Talal 0,468 TOTAL LUMP SUM FEE FOR: Task A.1.0 Construction Administration - OMP#1 $215.371 March 25, 2019 CERTIFICATE OF INTERESTED PARTIES 1295 FORM lofl Complete Nos. 1- 4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2019-474517 RS&H, Inc. San Antonio, TX United States Date Filed: 04/09/2019 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. City of Lubbock, Texas Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. Contract 12234 / Amendment #11 A/E Construction Administration Services Nature of interest 4 Name of Interested Party City, State, Country (place of business) (check applicable) Controlling Intermediary Bottaro, John J. Jacksonville, FL United States X Cino, Maria Jacksonville, FL United States X Debs, Joseph N. Jacksonville, FL United States X Gaboury, David Jacksonville, FL United States X Graves, E. Holt Jacksonville, FL United States X Jenkins, Jr., Leerie T. Jacksonville, FL United States X Puente, Henry Jacksonville, FL United States X Robert, Lisa M. Jacksonville, FL United States X Sweeney, David T. Jacksonville, FL United States X 5 Check only if there is NO Interested Party. ❑ 6 UNSWORN DECLARATION My name is _ `'Qy4wl.r�f SC- o+ir and my dale of birth is Myaddressis ICE! ��c�s—tyo�� f"L.rk�V�• ,_ �G�c%SUI►J.�fP �L ,_ .3ZZ.t7f lJ<S� . (street) (city) (state) (zip code) (country) I declare under penalty of perjury that the foregoing is true and correct. }-1, Executed in bo kla k County, State of TAOf' Q 4— , on the -L day of r I i 20 (month) (year) 1/2 Signature of authori ed agent of contracting business entity (Declarant) Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.1.39fM039c