HomeMy WebLinkAboutResolution - 2010-R0086 - Kimely-Horn And Associates, Inc. For South Lubbock Sewer System Expansion - 02/25/2010Resolution No. 2010-R0086
February 25, 2010
Item No. 5.6
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, a Professional Services
Agreement for professional engineering services for the South Lubbock Sewer System
Expansion Project, by and between the City of Lubbock and Kimley-Horn and
Associates, Inc., and related documents. Said Agreement is attached hereto and
incorporated in this resolution as if fully set forth herein and shall be included in the
minutes of the City Council.
Passed by the City Council on February 25, 2010
TOM MARTIN, MAYOR
ATTEST:
Rebec'ka Garza, City Secretary
APPROVED AS TO CONTENT:
v�—
ood F ankli , P.E., Chief Water Utilities Director
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs/RES.PSC-Kimley-Horn & Associates, Inc.
February 10, 2010
Resolution No. 2010-R0086
PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement ("Agreement") for South Lubbock Sanitary Sewer
System Extension Phase I, resultant to RFQ# 09 -729 -BM (Contract No. 9065 ) is entered into
this 25th day of February , 2010, by and between the City of Lubbock (the
"City" or "Owner"), a Texas home rule municipal corporation, and Kimley-Horn and Associates,
Inc. (the "Engineer"), a North Carolina corporation.
WITNESSETH
WHEREAS, Engineer has substantial skill and experience in evaluation and study of
sanitary sewer systems and is qualified to perform such activities (the "Activities");
WHEREAS, Engineer has demonstrated competence and qualifications to perform the
Services, as defined below, and will perform the Services for the price provided herein, said
price stipulated by City and Engineer to be a fair and reasonable price;
WHEREAS, the City desires to contract with Engineer to perform services related to the
Activities and Engineer desires to provide the services related to same.
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged, the City and Engineer agree as follows:
ARTICLE I
Services
1.01 Engineer shall conduct all activities and within such time frames, as set forth on
Attachment "A", "Scope of Services", attached hereto (the "Services").
Page 1 of 10
ARTICLE II
Compensation and Term
2.01 The consideration to be paid for the Services to be provided the City as described in
Article I shall be as provided in Attachment "A", attached hereto, hourly not to exceed
$996,010. This amount shall be invoiced to the City monthly as work is performed.
Each invoice shall be payable by the City within thirty (30) days of receipt of same.
2.02 This Agreement shall expire 365 days from the date of execution. Additionally, the City
may terminate this Agreement at any time during the term hereof by providing written
notice to Engineer at least thirty (30) days prior to the effective date of termination as
provided in such notice. In the event this Agreement is so terminated, the City shall only
pay Engineer for services actually performed by Engineer up to the date Engineer is
deemed to have received notice of termination as provided herein.
ARTICLE III
Independent Contractor
3.01 It is understood and agreed that Engineer is to perform the Services in a sound and
professional manner and exercising the degree of care, skill and diligence in the
performance of the Services as is exercised by a professional engineer under similar
circumstances and Engineer hereby represents to the City that the Services shall be so
performed. Further, Engineer is and shall be considered at all times an independent
contractor under this Agreement and/or in its service, hereunder. During the performance
of the Services under this Agreement, Engineer and Engineer's employees will not be
considered, for any purpose, employees or agents of the City within the meaning or the
application of any federal, state or local law or regulation, including without limitation,
Page 2 of 10
4.01
laws, rules or regulations regarding or related to unemployment insurance, old age
benefits, workers compensation, labor, personal injury or taxes of any kind.
ARTICLE IV
Events of Default/Remedies
a. City's Defaults/Engineer's Remedies. In the event the City shall default in the
performance of any term or provision of this Agreement for any reason other than failure
by Engineer to perform hereunder, Engineer may, if said default shall be continuing after
five (5) days notice of such default is deemed received by the City, exercise any right or
remedy available to it by law, contract, equity or otherwise.
b. Engineer's Defaults/City's Remedies. In the event Engineer shall default in the
performance of any term or provision of this Agreement for any reason other than failure
by the City to perform hereunder, the City may, if said default shall be continuing after
five (5) days notice of such default is deemed received by Engineer, exercise any right or
remedy available to it by law, contract, equity or otherwise, including without limitation,
specific performance and/or the right to terminate this Agreement without additional
notice. The remedies set forth herein are cumulative and not exclusive, and may be
exercised concurrently.
ARTICLE V
Insurance/Indemnity
5.01 Engineer shall procure and carry, at its sole cost and expense through the life of this
Agreement, insurance protection as hereinafter specified, in form and substance
satisfactory to City, carried with an insurance company authorized to transact business in
Page 3 of 10
the state of Texas, covering all aspects and risks of loss of all operations in connection
with this Agreement, including without limitation, the indemnity obligations set forth
herein.
Engineer shall obtain and maintain in full force and effect during the term of this
Agreement, and shall cause each approved subcontractor or subconsultant of Engineer to
obtain and maintain in full force and effect during the term of this Agreement,
commercial general liability, professional liability and automobile liability coverage for
non -owned and hired vehicles with insurance carriers admitted to do business in the state
of Texas. The insurance companies must carry a Best's Rating of A -VII or better.
Except for Professional Liability, the policies will be written on an occurrence basis,
subject to the following minimum limits of liability:
Commercial General Liability:
Combined Single Limit:
Professional Liability:
Combined Single Limit:
Automobile Liability:
Combined Single Limit for any auto:
$1,000,000
$1,000,000
$500,000 Per Occurrence
Engineer shall further cause any approved subcontractor to procure and carry,
during the term of this Agreement, Professional Liability coverage, as specified above for
Engineer, protecting City against direct losses caused by the professional negligence of
the approved subcontractor.
The City shall be listed as a primary additional insured with respect to the
Automobile Liability and Commercial General Liability and shall be granted a waiver of
Page 4 of 10
subrogation under those policies. Engineer shall provide a Certificate of Insurance to the
City as evidence of coverage. The Certificate shall provide 30 days notice of
cancellation. A copy of the additional insured endorsement and waiver of subrogation
attached to the policy will be included in the Certificate.
Engineer shall elect to obtain worker's compensation coverage pursuant to
Section 406.002 of the Texas Labor Code. Further, Engineer shall maintain said
coverage throughout the term of this Agreement and shall comply with all provisions of
Title 5 of the Texas Labor Code to ensure that the Engineer maintains said coverage. The
Engineer may maintain Occupational Accident and Disability Insurance in lieu of
Worker's Compensation. In either event, the policy must be endorsed to include a waiver
of subrogation in favor of the City of Lubbock.
If at any time during the life of the Agreement or any extension hereof, Engineer
fails to maintain the required insurance in full force and effect, Engineer shall be in
breach hereof and all work under the Agreement shall be discontinued immediately.
Engineer shall indemnify and hold City and City's elected officials, officers,
agents, employees and independent contractors harmless, to the fullest extent permitted
by law, from and against any and all claims, demands, damages, costs, liabilities and
expenses, and including reasonable attorney's fees, as a result of, related to or arising
from Engineer's use or occupation of City owned lands, and/or to the extent of
Engineer's negligent activities, performance, operations or omissions under this
Agreement. The indemnity provided herein shall survive the expiration or termination of
this Agreement.
Page 5 of 10
ARTICLE VI
Miscellaneous
6.01 Engineer shall comply with applicable laws, statutes, regulations, ordinances, rules and
any other legal requirement related to, in any way, manner or form, the performance of
the Services contemplated herein.
6.02 Any notice required by this Agreement shall be deemed to be properly served, if (i)
provided in person or by telephonic facsimile; or (ii) deposited in the United States mail
by certified letter, return receipt requested, addressed to the recipient at recipient's
address shown below, subject to the right of either party to designate a different address
by notice given in the manner just described. Notice shall be deemed to be received
when delivered if provided in person or by telephonic facsimile or, if deposited in the
United States mail, as set forth above, three (3) days after depositing such notice in the
United States mail, as set forth above.
For City:
Wood Franklin, P.E.
P.O. Box 2000
Lubbock, Texas 79457
Facsimile: (806) 775-2343
W/ copy to:
Zoltan Fekete, P.E.
P.O. Box 2000
Lubbock, Texas 79457
Facsimile: (806) 775-3317
For Engineer:
Jeff James, P.E.
Kimley-Horn and Associates, Inc.
801 Cherry Street, Unit 11, Suite 950
Fort Worth, Texas 76102
Facsimile (817) 335-5070
Page 6 of 10
6.03 THIS AGREEMENT IS TO BE CONSTRUED UNDER TEXAS LAW WITHOUT
REGARD TO CONFLICT OF LAW RULES THAT WOULD DIRECT APPLICATION
OF THE LAWS OF ANY OTHER JURISDICTION. THE OBLIGATIONS OF THE
PARTIES CREATED BY THIS AGREEMENT ARE PERFORMABLE, AT LEAST IN
PART, IN LUBBOCK COUNTY, TEXAS. VENUE FOR ANY ACTION BROUGHT
PURSUANT TO THIS AGREEMENT, OR ACTIVITY CONTEMPLATED HEREBY,
SHALL EXCLUSIVELY BE IN LUBBOCK COUNTY, TEXAS.
6.04 This Agreement, including the exhibits and attachments hereto, represents the entire and
sole agreement between the City and Engineer with respect to the subject matter hereof
and supersedes any and all prior negotiations, understandings, representations or other
agreements, whether written or oral. This Agreement may not be modified or amended
except in writing and duly executed by each party hereto.
6.05 Nothing contained herein shall be construed to imply a joint venture, joint enterprise,
partnership or principal — agent relationship between Engineer and the City.
6.06 If any provision of this Agreement is declared invalid or unenforceable, such provision
shall be deemed modified to the extent necessary to render it valid and enforceable so
long as said modification is reasonably within the intent the parties as originally
expressed. In the event such provision may not be so modified, the unenforceability or
invalidity of any provision shall not affect any other provision of this Agreement, and this
Agreement shall continue in force and effect as if such provision had not been included in
this Agreement.
Page 7 of 10
6.07 Any and all documents, drawings and specifications prepared by Engineer as part of the
Services hereunder, shall become the property of the City when Engineer has been
compensated as set forth in Section 2.01, above.
6.08 A waiver by either City or Engineer of a breach of this Agreement must be in writing to
be effective. In the event either party shall execute and deliver such waiver, such waiver
shall not affect the waiving party's rights with respect to any other or subsequent breach.
6.09 Engineer may not assign or subcontract any part of the Services under this Agreement, in
whole or in part, without the written consent of such assignment or subcontract by the
City. Engineer may, subject to the right of approval by the City, subcontract certain of
the Services to highly qualified professionals. The right of approval of the City of
Engineer's subcontractors is hereby delegated by the City Council of City to the Director
of Water Utilities. The approval by the City of the subcontract requested by Engineer
shall not affect the liability of Engineer hereunder to City for the timely performance of
the Services as prescribed in this Agreement. The term "Engineer", as used in and for all
purposes of this Agreement, includes Engineer's subcontractors and subconsultants. City
and Engineer each bind itself or himself, their legal representatives and permitted assigns
in respect to all provisions of this Agreement.
6.10 Nothing in this Agreement shall be construed to provide any rights or benefits
whatsoever to any party other than City and Engineer.
6.11 In the event Engineer is required by law to respond to a subpoena, government inquiry or
other legal process directly related to the Services in connection with a legal or dispute
resolution proceeding to which the City is a party and to which Engineer is not a party,
City shall reimburse Engineer for reasonable costs in responding and compensate
Page 8 of 10
Engineer at its then standard rates for reasonable time incurred in gathering information
and documents and attending depositions, hearings, and trial.
6.12 Engineer represents and warrants to City that it has taken all actions necessary to
authorize the party executing this Agreement to bind, in all respects, Engineer to all terms
and provisions of this Agreement, and that such person possesses authority to execute this
Agreement and bind Engineer hereto.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly
authorized representatives as of the date first written above.
CITY OF LUBBOCK
-7,-h:%�
TOM MARTIN, MAYOR
ATTEST:
Rebecca'Garza, City Secretary
Page 9 of 10
APPROVED AS TO CONTENT:
APPROVED AS TO FORM:
Ch eaver, Assistant City Attorney
ater Utilities
Kimley-Horn and Associates, Inc.
By:
a46Z-Cde��-
Name: Jeff e P.
Title: Vice President
Page 10 of 10
ATTACHMENT "A"
Scope of Services
Proiect Understanding
Resolution No. 2010-R0086
This project is identified in the City of Lubbock Wastewater Master Plan, August 2009, as the
98th Street Gravity Line to Existing Treatment Plant for the Phase I capital improvement projects.
The Engineer and City have agreed to break this project into phases.
Phase I of the project includes the following tasks necessary for identifying a route for a proposed
gravity sanitary sewer line from Lift Station 43 (LS 43) to the Southeast Water Reclamation Plant
(SEWRP).
Task 1: Project Management
Task 2: Initial Data Collection
Task 3: Routing and Alignment Study
Task 4: Preliminary Design
The Scope of Services for future phases as recommended by the City of Lubbock is not included
and may be provided as an amendment to this contract.
Phase I
1. Project Management
1.1 Develop project communication plan
• Develop project contact list
• Prepare for and conduct monthly progress meetings to monitor the
development of the project 12 total meetings anticipated
• Coordinate with subconsultants (survey, SUE, geotechnical and franchise
utility coordination)
• Prepare and e-mail weekly progress reports to the project team (City,
subconsultants (as necessary))
1.2 Develop project production plan
• Document design criteria (coordinate with City staff at the project kick-off
meeting)
• Develop project schedule and interim milestones (coordinate with City staff at
the project kick-off meeting)
• Coordinate milestones with QC/QA reviewer, distribute plans and collect
comments from the QC/QA reviewer
ATTACHMENT "A" - 1 OF 15
1.3 Electronic File setup
• Establish working base files and distribute to project team (subconsultants)
1.4 Project Administration
• Prepare project correspondence and invoicing documents
2. Initial Data Collection
The City will be responsible for making the following information available to the
Engineer where available.
2.1 Existing and Available Record Drawings
• Water system improvements
• Sanitary sewer system improvements
• Roadway improvements
• Storm water improvements
2.2 Existing and Available digital maps
• Block or R.O.W. maps
• Utility maps (water, sewer, and storm sewer) in GIS format
• Contour maps with contour intervals of 5 feet based on the source data
available from the City
• Current aerial photography of the study area
2.3 In progress and planned projects in the study area
• Street/Roadway/Transportation improvements
• Water system improvements
• Sanitary sewer system improvements
• Storm water system improvements
2.4 Wastewater Master Plan, current version
• Historical information on sanitary sewer overflows in the study areas
• Sanitary sewer overflow data
• Electronic version of sanitary sewer model (34th Street, 500, Street, 78th Street
and 98th Street) if available
• Assumptions used in the creation of the model
2.5 Sanitary sewer inspection report and video, if available
ATTACHMENT "A" - 2 OF 15
3. Routing and Alignment Study
3.1 Kick -Off Meeting
• Prepare for and facilitate a kick-off meeting with the City to develop criteria
for alignment selection and design parameters.
3.2 Alignment Evaluation
3.2.1 Evaluate multiple alignments throughout the study area based on the
following criteria.
• Current Wastewater System Master Plan
• Existing lift station elimination
• Conflict with existing and proposed infrastructure
• Pipe material
• Capacity assessment of existing 50`h St. line and 34`h St. line, based
on wastewater system model
• Property ownership
• TxDOT permitting
• Railroad permitting
• Operational flexibility
• Traffic counts
• Easement acquisition requirements
• Hydraulics
• Constructability
• Maintenance
• Odor and Corrosion
• Construction costs
3.2.2 Based on the alignment criteria, perform the following services in
evaluating the multiple routes.
• Perform hydraulic capacity analysis to recommend pipe size
• Profile alignments
• Perform up to five (5) days of topographic survey in critical areas as
determined by the engineer
• Meet with City personnel and visit the site(s) up to three (3) times
3.3 Routing and Alignment Report
3.3.1 Provide 22"x34" exhibits and letter report summarizing the evaluation of
no more than four (4) proposed alignments for the sewer line. The
exhibits and letter report will include the following:
ATTACHMENT "A" - 3 OF 15
• Criteria for alignment selection and design parameters developed
during the kick-off meeting
• Advantages and disadvantages of each alignment
• Recommended lift station elimination or addition
• Recommended pipe size
• Recommended pipe material with alternates
• Recommended type of construction (open cut, bore, tunneling, etc.)
• Preliminary Opinion of Probable Construction Cost (OPCC) for each
alignment
• Preliminary construction schedule for each alignment
• Alignment exhibits
— aerial photograph showing the approximate alignment
— property information obtained from the Lubbock Appraisal
District
— zoning and land use information for each alignment
— recommended easement/right-of-way requirements
— profile of each alignment based on existing contour maps
3.4 Routing and Alignment Submittal
3.4.1 Engineer will attend a review meeting with City staff in Lubbock and
conduct an electronic review. Review comments will be recorded during
this meeting and distributed to members of the design team and the City.
This review shall include the following:
• Six (6) copies of the Routing and Alignment Report for review and
comment
3.4.2 Address comments and prepare final routing and alignment report
3.4.3 Attend one (1) city council meeting or Lubbock Water Advisory
Commission meeting to present routing and alignment report with
recommendations
• Deliverables — six (6) originals
Upon approval of the Routing and Alignment Study Phase, Engineer will proceed
with Preliminary Design tasks as outlined in Section 4.
4. Preliminary Design
Preliminary design tasks are based on the proposed route shown in Exhibit A-1. The
route is approximately 36,420 linear feet (6.9 miles) from LS 43 to the SEWRP. The
proposed route study area inside the SEWRP is shown on Exhibit A-2 and is
approximately 1,000 feet by 150 feet. The following scope items may be adjusted
should the selected route be different from Exhibits A-1 and A-2.
ATTACHMENT "A" - 4 OF 15
4.1 Prepare the preliminary sanitary sewer alignment
4.1.1 Prepare preliminary plan and profile (electronic roll plot format, 1"=50'H
and 1 "=5' V scale). Items to be included:
Plan:
• Control data
• Existing / proposed right-of-way and easements
• Existing topography
• Existing pavement
• Proposed centerline alignment
• Existing trees
• Existing driveway locations
• Existing storm drain and culvert locations
• Existing water lines
• Existing sanitary sewer lines
• Existing franchise utility locations (based upon SUE information)
Profile:
• Existing ground profile
• Proposed vertical alignment
4.2 Traffic Control Plans
4.2.1 Develop initial construction sequence plan views showing:
• Travel lanes and construction areas for each phase of construction
• Temporary signing and striping, barricades, and other channelization
devices
• Narrative of the suggested sequence of construction
• Vehicle and pedestrian detour routing during construction (if
applicable)
4.3 Franchise Utility Coordination
4.3.1 Data Collection and Research
• Send notification letter with project limits delineated to franchise
utility companies. Gather existing franchise utility information.
• Prepare exhibit that indicates franchise utility locations based upon
SUE.
• Coordination meeting with franchise utility companies to discuss any
known potential conflicts and any future plans to extend franchise
utility lines prior to sanitary sewer construction.
ATTACHMENT "A" - 5 OF 15
4.3.2 Coordination
Coordinate possible utility conflicts with sanitary sewer design team
Coordinate possible conflicts due to vertical alignment of sanitary
sewer line with SUE for additional data acquisition
Prepare exhibit indicating franchise utility information based upon
vertical information obtained from SUE survey
4.4 Geotechnical
4.4.1 Subsurface Exploration
Twenty four (24) bores will be taken to a depth ranging from 20 to 30
feet below existing grade to determine subsurface conditions and make
recommendations regarding embedment, backfill and excavation
parameters.
• Soil samples obtained from the test borings will be identified according
to test boring number and depth, and a representative portion of each
sample will be sealed in a plastic bag to protect against moisture loss.
4.4.2 Laboratory Services
Samples will be transported to the PaveTex laboratory where they will be
examined and visually classified by a PaveTex Geotechnical Engineer
using the AASHTO and Unified Soil Classification System (USCS) in
general accordance with ASTM D 2488. To aid in classification of the
soils and determination of their selected engineering characteristics, a
testing program will be conducted on selected samples in general
accordance with the following standards:
Laboratory Test
Moisture Content
Atterberg Limits
Percent Passing
No. 200 Sieve
4.4.3 Engineering Services
Test Standard
ASTM D 2216
ASTM D 4318
ASTM D 1140
Laboratory test results will be used to classify the soils according to the
AASHTO soil classification. PaveTex will also determine the soil and
groundwater conditions relative to utility installation.
Prepare a geotechnical report that presents the results of the field and
laboratory data as well as analyses and recommendations. The data
ATTACHMENT "A" - 6 OF 15
contained in the geotechnical report will be made available to
contractors during the bidding process for information purposes only.
4.5. Subsurface Utility Engineering (SUE)
4.5.1 SUE work required for this project will be performed in general
accordance with the recommended practices and procedures described in
ASCE Publication Cl/ASCE 38-02 (Standard Guideline for the Collection
and Depiction of Existing Subsurface Utility Data). As described in the
mentioned ASCE publication, four levels have been established to
describe the quality of utility location and attribute information used on
plans. The four quality levels are as follows:
• Quality Level D (QL"D") — Information derived from existing records;
• Quality Level C (QL"C") - QL"D" information supplemented with
information obtained by surveying visible above -ground utility features
such as valves, hydrants, meters, manhole covers, etc.
• Quality Level B (QL"B") — Two-dimensional (x,y) information
obtained through the application and interpretation of non-destructive
surface geophysical methods. Also known as "designating" this quality
level provides the approximate horizontal position of subsurface
utilities within approximately one foot.
• Quality Level A (QL"A") — Also known as "locating", this quality level
provides precise three dimensional (x,y,z) information at critical
locations by exposing specific utilities. Non-destructive vacuum
excavation equipment is used to expose the utilities at specific points
which are then tied down by survey.
4.5.2 The due -diligence provided for this project will consist of reviewing "As -
Built" documents available from the City and utility owners. Utilities that
are not identified through these efforts will be here forth referred to as
"unknown" utilities. The defined work area will be scanned using electronic
prospecting equipment to search for "unknown utilities". Locating and
designating these "unknown" utilities outside of the immediate route area is
not included in this work.
4.5.3 Once the QL"B", designating, has been completed, QL"A" locations will be
located, as required for final design.
4.5.4 For purposes of this proposal, it has been assumed that 103,000 linear feet of
utilities will be designated by QL `B" and a total of twenty six (26) test
holes will be required (15 holes 0'-5' deep and 8 holes 5'-8' deep and 3
holes 8'-13' deep).
4.5.5 Upon receipt of the processed survey data, a preliminary review of the data
will be performed to check for completeness and accuracy. Once this
ATTACHMENT "A" - 7 OF 15
preliminary review is complete the required SUE deliverables will be
prepared which include plan sheets that are signed and sealed.
4.5.6 Preliminary field sketches depicting the designated utilities will be prepared
for use during subsequent surveying activities. These sketches will also be
used to check the survey information for completeness and accuracy.
4.5.7 Utility designating marks will be utilized to layout the test -hole locations.
When test holes are required under pavement, a 10" core drill will be used to
prevent spawling. The test hole will be backfilled with clean, dry backfill
and finished with like material, concrete or asphalt.
4.5.8 Non-destructive vacuum excavation equipment will be used to excavate test
holes at the required locations. Once each utility is located, the utility type,
size, material, depth to top, and general direction will be recorded. Each test
hole will be assigned a unique ID number and will be marked with
rebar/cap, nail/disk, or chiseled X, as appropriate. The test -hole ID number
and other pertinent utility information will be placed at each test -hole
location. Test -hole excavations will be backfilled with appropriate material
and the original surface will be restored. The backfill will be compacted in
lifts by mechanical means to prevent future settlement.
4.5.9 SUE plans depicting the type and horizontal location of the designated
utilities will be prepared. The size of each utility will also be presented on
the SUE plans where test -holes have been completed. Where no test -holes
have been completed, the size and material type will be provided only if the
information is indicated on available record drawings.
4.5.10 A summary sheet containing test hole field notes will be produced. A test
hole data form will be prepared for each test hole following receipt of
coordinate and elevation information from the surveyor. SUE plans
depicting designated utility information will be revised to include test hole
locations.
4.6. Survey
4.6.1 Data Collection and Property Research
• Gather existing plat information
• Collect property owner and record information
• Gather existing right-of-way and easement information
• Prepare and distribute right -of -entry letters to adjacent landowners
- Right -of -entry letter will be printed on City of Lubbock
letterhead (provided by City)
ATTACHMENT "A"- 8 OF 15
4.6.2 Design Survey
The limits of the survey will be from LS 43 to the SEWRP as shown
on the attached exhibits. The survey will include the proposed
alignment and easement (temporary and permanent) plus an
additional 50 feet.
• Establish control monuments (3 per mile) with aluminum caps set in
concrete with static GPS based on approval from City of Lubbock.
• Establish a vertical control for monuments using digital level and City
of Lubbock control on NAVD 88/NAD 83.
4.6.3 Perform a field survey to identify and locate existing topographic elements
within the sanitary sewer alignment including, but not limited to the
following:
• Property corner monumentation
• Existing pavement, curbs, sidewalks, barrier free ramps, etc.
• Roadway and lane striping
• Driveways
• Existing culvert sizes and invert elevations
• Existing driveways and swales
• Utility manholes, vaults, water valves, water meters, telephone poles,
power poles, utility markers, other public utilities, and franchise
utilities
• Traffic signal poles, cabinets, and other signal equipment
• Signs (excluding temporary signs)
• Trees, including species and caliper
• Buildings and permanent structures
• Retaining walls
• Fence limits and material types (excluding temporary fences)
• Other applicable physical features that could impact design
4.6.4 Prepare a right-of-way / easement base map
The right-of-way / easement base map shall be contained on standard size
plan sheets (22"04") at a scale not smaller than 1" = 30', shall be sealed,
dated, and signed by a Registered Professional Land Surveyor and shall
contain the following:
• Summary sheet listing all parcels to be acquired, property owners,
gross area of property, square footage and type of easements, net area
of property after acquisition, a column for volume and page of filing,
and current volume and page
• Corners of all parcels tied to the centerline
ATTACHMENT "A" - 9 OF 15
• Location of all existing property pins
• Location of all new property pins
• Parcel number
• Area required
• Area remaining
• Current owner
• Any existing platted easements or easements filed by separate
instrument including easements provided by utility companies
4.6.5 Prepare a final topographic drawing in digital format (including contours
and break lines) showing the features located in the field as well as right-
of-way base map information, an ASCII coordinate file of the points
located in the field, and a hard copy of the coordinates and feature
descriptions
4.7. Easement Instruments of Conveyance
4.7.1 Prepare easement instruments (narrative and graphic exhibits of easements
required for permanent and temporary construction)
• Up to 10 parcels are anticipated
4.7.2 Individual parcel exhibits shall be on 8 '/z"x11" paper, shall be sealed,
dated, and signed by a Registered Professional Land Surveyor and shall
contain the following:
• Parcel number
• Area required
• Area remaining
• Legal description
• Current owner
• Any existing platted easements or easements filed by separate
instrument including easements provided by utility companies
• All physical features
• Metes and bounds description of parcel to be acquired. The
description shall be provided on a separate sheet from the exhibit.
Each type of easement shall be described separately.
4.8 Preliminary Design Submittal (30%)
4.8.1 Review Meeting
Engineer will attend a review meeting with City staff in Lubbock and
conduct an electronic review. Review comments will be recorded during
this meeting and distributed to members of the design team and the City.
This review shall include the following:
ATTACHMENT "A" - 10 OF 15
• Plan and profile of proposed preliminary alignment
• CAD drawing in Civil 3-D format showing the following:
- Existing utility lines near proposed alignment
- Conflict analysis of existing utilities and proposed alignment
- Proposed connection location for selected route from approved
routing and alignment report
- Preliminary size and location of proposed junction structure(s)
• Preliminary opinion of probable construction cost
• Address City review comments
ATTACHMENT "A" - 11 OF 15
Additional Services/Future Tasks
Additional services to be performed if authorized by the City, but which are not included in the
above-described Scope of Services, are as follows:
A. Perform condition assessment on any existing sanitary sewer line including flow
monitoring.
B. Perform any new sanitary sewer model runs not included in the route study.
C. Additional copies of Routing and Alignment report.
D. Preliminary design of additional sanitary sewer lines other than those shown on
Exhibit A-1.
E. Final Design tasks (60% and 90%)
F. Structural design of junction structures
G. Preparation of contract documents
H. Bidding and Construction phase services
I. Easement acquisition services
J. Preparation of platting documents and/or real property survey for site acquisition.
K. Accompanying the City when meeting with the TCEQ, U.S. Environmental
Protection Agency, or other regulatory agencies during the course of the Project,
beyond those meetings identified above. The Engineer will assist the City on an as -
needed basis in preparing compliance schedules, progress reports, and providing
general technical support for the Client's compliance efforts.
L. Assisting City or Contractor in the defense or prosecution of litigation in connection
with or in addition to those services contemplated by this Agreement. Such services,
if any, will be furnished by the Engineer on a fee basis negotiated by the respective
parties outside of and in addition to this Agreement.
J. Sampling, testing, or analysis beyond that specifically included in the Scope of
Services referenced herein above.
K. Preparing applications and supporting documents for government grants, loans, or
planning advances, and providing data for detailed applications.
L. Appearing before regulatory agencies or courts as an expert witness in any litigation
with third parties or condemnation proceedings arising from the development or
construction of the Project, including the preparation of engineering data and reports
for assistance to the City.
M. Providing professional services associated with the discovery of any hazardous waste
or materials in the project site.
N. Additional meetings beyond those identified in the Scope of Services.
O. Preparation for and attendance to public meetings to discuss the project.
P. Any services not listed in the Scope of Services.
ATTACHMENT "A" - 12 OF 15
Schedule
Engineer will provide the Services as expeditiously as practicable to meet the described
schedule.
• Routing and Alignment Submittal — 4 months upon Notice to
Proceed
• Preliminary Design Submittal — 8 months upon approval of the
Routing and Alignment Submittal
Fee and Billing
Engineer will provide the Reimbursable Tasks identified in the Scope of Services and
shown in the Table below on a labor fee plus expense basis total, not to exceed $996,010.00
for the reimbursable tasks, which includes all reimbursable expenses. The not to exceed
amount will not be exceeded without the client's prior written approval and amendment of
this Agreement. The reimbursable fee breakdowns below are provided for budgeting
purposes only and are not intended to represent a specific budget for each reimbursable task.
Engineer reserves the right to reallocate the reimbursable budget among tasks as determined
necessary by Engineer. Labor fees will be billed according to the attached rate schedule.
Direct reimbursable expenses including express delivery services, fees, and other direct
expenses will be billed at 1.10 times cost. An amount will be added to each invoice to cover
certain other expenses such as in-house duplicating, local mileage, telephone calls,
facsimiles, postage, and word processing. Administrative time related to the project will be
billed hourly. Technical use of computers for design, analysis, GIS, and graphics, etc. will be
billed at $10.00 per hour. All permitting, application, and similar project fees will be paid
directly by the Client.
Reimbursable fees will be invoiced monthly based on the actual amount of services
performed and expenses incurred. Payment of all fees will be due within 30 days of your
receipt of the invoice.
Phase I
Task:
Task Fee:
1.
Project Management
$69,200
2.
Initial Data Collection
$20,200
3.
Routing and Alignment Study
$124,700
4.
Preliminary Design
$196,600
4.3
Franchise Utility Coordination
$49,940
4.4
Geotechnical
$31,240
4.5
SUE
$139,480
4.6
Survey
$364,650
Total Reimbursable Fee:
$996,010
ATTACHMENT "A" - 13 OF 15
Kimley-Horn and Associates, Inc.
Standard Rate Schedule
(Hourly Rate)
Quality Control (QC) $210
Project Manager (PM) $195
Senior Professional Engineer $145
Professional Engineer (PE) $130
Analyst/Engineer-In-Training (EIT) $105
Administrative Assistance $75
Effective January 1, 2010
ATTACHMENT "A" - 14 OF 15
Workulans
Kimley-Horn and Associates, Inc.
AMD Engineering, LP
PaveTex Engineering and Testing, Inc.
Gorrondona and Associates, Inc.
Hugo Reed and Associates, Inc.
ATTACHMENT "A" - 15 OF 15
r.si ,.g
1. �, ,1� 't� � t' ', �.y i ,.' �. +;�', of -1- • " � F ilk y. � �... ��r.
• �•� � .•i "'` • Y.♦ •'_++ �{ya *r. �' �,.. � e'a .I� T r� '�'F ��7 ' IC;4:
f 4�i rt
.r.
a.
fA
SAN
ACC
$
40
a'
Ci
(CA')" 6 � Y,
CD
CITY OF LUBBOCK ❑�A �c.
m O..► N. !W Muslim Week TX ?M .I-079l611
� ALIGNMtN I yti I Fi I U SOUTH LUBBOCK SANITARY SEWER
0 LOOP 289
� SYSTEM EXTENSION
IIq
'i
-z
Of
w
w
4r
r
z
0
z
LU
lk
U)
X
'i
-z
Personnel:
Task Descriptions:
QC
PM
Resolution No.
2010-R0086
CI_❑ KrnleyHom
AS
M and Associates, Inc
Comp
(was)
Exp ($)
QC
PM
PE2
Project Workplan Budget
EIT
ADMIN
Date:
January 15, 2010
General Project Information
Client: City of Lubbock
Task Effort Summary
Labor:
$
61,000
Task Information
Number:
1
Project: South Lubbock 42" SS
Expense:
$
4,500
Name:
Project Management
KHA No: 063126004
Allocation:
$
3,700
Task Mg
Aaron Rader
PM: Jeff James
TOTAL:
$
69,200
9
Task Description d Budgeting
45
18
48
48
12
114
24
67
----
—_,
18
40
—
9
Personnel:
Task Descriptions:
QC
PM
PE2
PEI
EIT
AS
Sub7tl
(Hrs)
Comp
(was)
Exp ($)
QC
PM
PE2
PE1
EIT
ADMIN
Develop Project Communication Plan
Develo p project contact list
12 monthly progress meetings
6 conference call meetings
6 meetings in Lubbock
nt foee
— _ Documer mtings-- — _—
Coordinate with subconsultants
4
18
_
12
_
4
_
36
$ 3,500
$ 200
_
9
18
45
18
48
48
12
114
24
67
----
—_,
18
40
—
9
Prepare weekly progress reports
12
24
36
--
—
—
--
—
-
Devel Project Production Plan -_--- -
— 2
^--
--
------
2
Document design criteria chart
8
8
Production workplan
Staff, tasks and schedule
8
18
_
_
26
_
--
_ _
Develop schedule and interim milestones
_
4
9
_
4
_ _
6
_
13
Coord, milestones with QC/QA reviewer
2
2
4
Electronic file setup
-
12
4
_�---
---�--
Project Administration
---
--- -
-----
----
---8
a -
---
_
Correspondence
9
9
-
24
Word processing, shipping, postage
Invoicing
12
--- -
6
12
-- -
6
- ----- - 24
Subtotals 31 1311 1 178 201 49 I 1 11 4091 40
$ 3,700
Effort $6,510 $25,545 $23,140 $2,100 $3,675 $60,970 $4Niii00 $4,070
P.— 1 of 1
C10=11
ICml
and ey-Hom Assocates. Inc
Project Workplan Budget
General Project Information
Client: City of Lubbock
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
Initial Data Collection
Review and evaluate each
Existing record drawings
4
Date:
January 15, 2010
Task Effort Summary
Labor:
$
18,800
Task Information
Number:
2
Expense:
$
200
Name:
Data Collection
Allocation:
$
1,200
Task Mg
Aaron Rader
TOTAL:
$
20,200
9
V
4
Personnel:1
QC I
PM I
Initial Data Collection
Review and evaluate each
Existing record drawings
4
9
E)dsting digital maps
4
o�rl
her\
Q�L
o�1
b
9
9
_
4
_ _
_
9
9
V
4
Personnel:1
QC I
PM I
PE2 I
PEI
EIT
AS
Sub7tl
Comp
Task Descriptions:
IQC
PM
PE2
PE1
EIT
ADMIN
(HM) I
(ws)
Exp ($)
Initial Data Collection
Review and evaluate each
Existing record drawings
4
9
E)dsting digital maps
4
9
In progress and planned projects
Wastewater Master_ plan_ _
GIS data/maps
Adjust elevations Datum_ _
Sanitary Sewer inseection report — _
4
4
9
9
_
4
_ _
_
9
9
V
4
Coordinate with city staff 9
22
22 — - --
22 T
22
22 _.....1B ._._
$18,7601 $1
Pana 1 of 1
CIMand _11 a"mdAssoc a' Horn
les, Inc
Project Workplan Budget
Client: City of Lubbock
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
Date: January 15, 201[
EffortTask • •
Labor: $ 109,300 Number: 3
Expense: $ 8,800 Name: Routing and Alignment
Allocation: $ 6,600 Task Mg Aaron Rader
TOTAL: 124,700
Personnel:
Task Descriptions:
QC
`PM I
PE2 PEI
EIT
CO AS
Su6TU
(Ws)
ExpSanitary
QC
PM
PE2 PEI
EIT
T6 ADMIN
Sewer Lines Alignment Study
Kick-off meeting
----------------- ----- ----
Alignmentevaluation
q(Hrs)
9
- ---
--- 9
9
-- -- - ----
-- --
-- -
27$
1,000
- Current wastewater MP
Existing lift station elimination _
Conflict analysis
-_ __4
4
- - 18
18
18
27
40
49
Pipe material evaluation
4
9
18
31
_
Assessment of existing 50th St line
Assessment of ebsting 34th St line
4
4
4
4
9
9
17
17
Evaluate WWMP model and criteria
-------- - - - ers-------------- -
Property ownership
-------
4
------ --
9 9
- ----------
9
---
9
-- ----------- -
-
-
22
--
18,
- - --
TxDOT and railroad permitting
Operational fle)dbility
Traffic counts
4
4
9
9
4
-- 8
13
9
Easement acquisition requirements
Hydraulics
4
4
9
9
9
13
22
Constructability and construction cost
4
9
13
- -
- Maintenance
Odor and Control
4
4
4
4
8
8
Services
Hydraulic capacity analysis
Profile alignments
-- 4
4
18
18
18
4062
- -
___--_40
_ _ _ _ _ 18
40
—
--
_
Coordinate with Hugo Reed ---_ ----
Three (3) site visits
--- -
18
27
- 18
27
--- -- -
27
—
--
--_-36.
81
$ 3,000
Alignment Report
22"44" alignment plan w/ aerial
Recommended easements
Writing/preparing report
Preliminary OPCC
8
27
$ 1,000
4
9
-
4
2736
--------- ---
-
- 4
9
4
30
9
27
18
9
79
31
QA/QC
4
4
8
Deliverable
----
Agenda for kick-off meeting
Alignment study report (6 copies)
1
2
2
2
2
2
4
5
10
$ 1,000
--- Preliminary OPCC (6 copies)--- - --- -
-------
-----
----- - ---2
----
-- ----------- -- -
-
-- --- 3
—_
Routing and Alignment Submittal
$ 650
(1) Meeting at Lubbock - -
Address comments
9
-9
4
9
8
-
14
Council presentation ___-_ - — y-_
9
9
500
V27
Prep for presentation
4
9
9
Subtotals: 2ti 1571 91 3111 2891 15 807 851$
7,150
Effort $5,4601 $30,6151 $1,3051 $40.4301 $30.3451 1 $1,1251 1 1 1 1 $109,280 $8501 $7,86:
Pane 1 of 1
CI—M11 Kimand Associatley Hom
es, Inc
Project Workplan Budget
Client: City of Lubbock
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
Date:
Task Effort Summary
QC
Labor:
$ 176,700 Number:
Expense:
$ 9,300 Name:
Allocation:
$ 10,600 Task Mg
TOTAL:
196,600
owk
r .L OR
January 15, 2010
4
Prelim Design
Aaron Rader
aJ* cA/
Personnel:
Task Descriptions:
QC
`PM
PE2 _ PEI
EIT
CO
AS
SON I
(Hrs)
Camp
(ws)
Exp (;)
QC
PM
PE2 PE1
EIT
T6
ADMIN
WRP Prelimina Desi n
_
PM and PE on-site during SUE (up to 3 day)
Plan and proflile of proposed alignment
27
27--
9
18
54
31
$ 1,500
4
--3-D drawing of existing lines
9
9
40
58
46
Conflictan_alysis ----
-- ctural design for connection - --
Stru
--- --
- - 9
- -- --------18
- 9 9
-------27
18
18
- - _ --
-- ---
-- - ----
—
-54
--
---36
- - 9
to existing headworks
Preliminary Design
----------
Reduce survey d ata -- -- - -----
— -- -
- - - -
-- ----------- 2--0
-------80-
- -- --
--------
-
_--100-
--- —8-0
---•---
Coordination with surveyor
CoorrJmahon with SUE provider
------------------ --
Preliminary design of bore locations
Structural evaluation
Coordination with geotech
Prepare preliminary plan and profile ----
Control data
9
9
9
9
18
18
-
20
20
4 4
-
-
-
20
20
8
20
18
-- - -
-- -40
--- ---- --- 8Q
9
------- -
27
-------
--- —
- -
-- --
--
--
120
36
------
27
$-50o
Exist/prop. ROW and easements -
9
27
361
27
Existing topography -- -
Existing storm system
--------
-- - - --
-- - - -- - -- - 18
18
40
-- ----
---- -
58
58
40
40
-- --
40
Existing utilities (wtr, swr, franchise)
18
40
58
40
- -Proposed plan view -------------
Proposed profile
----
18
18
- _-27
27
_ -- 80
80
125
40
--- __-
125
40
Existing ground profile
18
40
58
40
Traffic control plans —
Cconstruction sequence plan _ _
Detour routing
6
—
_
6
42
33
20
20
$ 500
6
6
36
27
------------------------------------
Coordinate with railroad on permitting req,
--------
-------
4
----- -------
9
---------
------
-----
4
---
-----
----
17
-------
---------
Coordinate with TxDO_T on permitting req,
4
9
4
17
Coordinate with contractors for cost and
constructability issues
4
9
4
17
Prepare OPCC
9
9
18
4
40
QA/QC
Address QA/QC comments
- 9
18
9
18
27
27
27
$ 1,000
Preliminary Design Submittal_
(1) Mat Lubbock
9
9
4
4
9eeting
Prep for meeting- -------�—_
4
8
14
Address comments
9
1B
3118
Subtotals± 181 1871 531 417 698 16 1 1389 537
$ 3,500
EfforLI $3,7801 $36,4651 $7,6851 $54,2101 $73,2901 1 $1,2001 1 1 1 11 $176,630 $5,3701 $3'85[
Penn 1 M I
��❑ llml%Hom
and Assoc ates, Inc
Project Workplan Budget
Client: City of Lubbock
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
Task Effort Summary
AMD PM
Labor:
$ 42,900
Expense:
$ 2,500
Allocation:
$ -
TOTAL:
$ 45,400
\QQ-Q GPO
40�
5�
/
Date: January 15, 2010
Task Information
Number: 4.3
Name: AMD - Franchise Utility
Task Mgr: Aaron Rader
?10-1//
/Cfe
Personnel:
Task Descriptions:
AMD PM
AMD PE2
AMD PE1
AMD CAD
SOTO
(FIM)
Comp
(Firs) Exp (S)
AMD PM
AMD PE2
AMD PE1
AMD CAD
Attend Monthly Project Meetings
_—(up to 30% only)
Attend Review Meetings - 30%•
18
8
18
8
(up to 300A only)
Prepare Monthly Status Report and Invoice
(up to 30% only)
16
16
—
Internal QA/QC prior to submittals
16
8
24
(up to 30% only)
Project Site Visits (anticipate 5 site visits @ 3
15
15
hrs ea.) (up to 30% only)
Attend Design Kickoff Meeting
61
6
12
(up to 30% only)
Gather existing utility information
12
8
20
Coordinate descrepancies between utility_ data
and field collected data
Coordinate possible utility conflicts with utility _
companies (vertical and horizontal)
Coordinate possible utility conflicts with sewer
design team (certical and horizontal)
Coordinate possible_ utility conflicts with SUE_
40
20
40
1
100
40
20
10
_ 7_0
—
--_
--
_
—
301
30
8
4
--12
-
for data aoquisition —
—_
_
—
Coordinate utility conflicts and possible
36
20
56
resolutions with utility companies
Coordinate utility relocation schedule and
relocation planning
Preconstruction meeting with all franchised
utility companies
Coordinate during relocation construction of
affected utilities
Expenses
$ 2,500
Subtotals:
245
66
70
11 381
$ 2,500
$30,6251 $6,9301 $5.250
P.— 1 of 1
CI_❑dAssoca
'anm' Nom
� and tes, Inc.
Project Workplan Budget
General Project Information
LubbockClient: City of
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
Date: January 15, 201[
�e+eTask Information
Labor: $ - Number: 4.4
Expense: $ 28,400 Name: PaveTex - Geotech
Allocation: $ - Task Mgr: Aaron Radei
TOTAL: 28,400
Personnel:
Task Descriptions:
SubTtl
(Ws)
Comp
(M)
Exp ($)
SANITARY SEWER GEOTECH
30' Exploration Baring (1 _3)
- — _
25' Exploration Boring (4-7)
— 20' Exploration Boring (8-12) -
Atterberg Limits[%Finer Than #20072
Drilling Rig Crew Per Diem
—
-
---
--- ---
----
---- -------
•---- —
-- -
-- ---
- -
6
-------
8
- -- —
$ 3,600
— --
$ 4,000
--
-
10
$ 4,000
_ —
$ 4,680
$ 700
4
Drilling Rig Mobilization1
$ 600
Engineer's Site Visit
Engineer's Analysis and Report
—
—
1
1
_ — —
$ 375
$ 3,500
Senior Tech - Dig Tess - DrillLog
------------_ F—_--------------____-_.__...._
Clerical - ort Pre
Re
a----
--- ------
-------
------- ---
-----
----
------
---
-------
---
48
$ 2,832
---------
8
-------
--------
$ 312
Printing and Binding__--_--
Principal -In -Charge
Mileage Reimb
6
24
144
$ 72
$ 3,600
$ 69
Subtotals: I I I I$
28,340
Effort $28,34(
Pang 1 of i
Kndefr-Han
� a1d Assuc,a�s, klc_
PMJect Workplan Budget
scr a • ra r. r � r an tu•r � to at a • r r. r • to • �
Client: City of Lubbock
Project: South Lubbock 42" SS
KHA No: 063126004
PM: Jeff James
,Task Effort Surnmary
Labor: $ 126,800
Expense: $ -
Allocation: $
TOTAL: $ 126,800
January 15, 2010
,Task Information
Number: 4.5
Name: Gorrondona - SUE
Task Mgr: Aaron Rader
Personnel:
Task Descri eticns:
G&A PM I G&A PE G&A CAD &A ADMI LA SUE M &A TECH SA TECH DTR VTR
TST 0-5
TST 5-8 TST a-13. EOS
SUETY
Iff)
camp
(Kq _ ;
_
G&A PM I G&A PE G&A CAD G&A G&A SUE G&A G&A DTR VrR
ADMIN MGR TECH 2 TECH 1
TST 0.5
TST 5-8 TST 8-13 G&A EO
_ _ _
Perform Sepplemeotal SUE
-__
L"A"
---- --- -_--- ---- — ---------- -------
30 50 100 24 200 200 200 500 80
-- 15
6 3 -----FI�384
_
— -----_'._.—'--------
OLW Pub as-tayR records, marking
n---
utilities from ROW to ROW Vac. Truck
used for norrtoneable utilities.
Assumi 103,000 inear feet of
-----.-----
utiities
Work Inside Treatment Plant
8 14 20 1 83 63 63 63 83
3
_ Excavator �wrk when lest holes are
re red on Ines deeper than 15 feet
_
_
_
_
Subtotals
38 04 1201 25, 283 203283 583 1431
15
01 31 3.
1771
is -
Cost/Effort Subtotals
Effort!I $4,9801 $7,8271 $8.7361 $1.2381 $24,9851 $14.4851 $11.8351 $10.134 $114401-31f.Ml $7,800 $3450 $87901 $128,729
omo � H�n
tl• and Assoaales, Inc.
Protect Workplan Budget
Client
ProjectGeneral
City of Lubbock
Project:
South Lubbock 42" SS
KHA No.
063126004
PM:
Jeff James
Task Effort Summary
Labor: $ 294,300
Expense: $ 37,200
Allocation: $
TOTAL: $ 331,500
_a IVleq`
//"'
/,0!e-
Resolution No. 2010-R0086
Date January 15, 2010
Task Information
Name: Hugo Reed - Survey
Task Mgr: Aaron Rader
l
Personnel: HRA PC
Task Descriptions: HRA PC
HRA PM
HRA PM
HRA LS I
HRA LS
HRA PE2 HRA PEI
HRA PE2 HRA PEI
HRA Err HRA MGR HRA CAD
HRA EIT HRA MGR HRA CAD
HRA SC
HRA SC
SubTe
IHn>
Comp
4Hm)
Ex S
SURVEYING
Establish project horizontal and vertical controlLoca
1
4
9
12
40
85
te-section comers to estabis aignmeMs 120
8 12 26 BO
Set permanent control monuments (ApL" 5 1 4 10 8 10 72 105
monuments/mile)
Estabishexistirgrights-of-way _
Developdght-of-waybasemap _ �__---
_
- --__ 2
4
12
12
20
20
20
180
80 __—
118
234
D_e_ta_ it survey of 98th Street and Avenue P
1
2
1
1
8
81
20
lift station
Detail survey of 98th Street and Interstate 27
1
2
_— —___- 2
18
_ 24 —_
-
_ 45
-
-
--- Intersection ---------- --
—
— —
- -
—_ -_—_
- -
--
DetailSurveyofS. Loop 289,US Highway
84 Intersection, and Martin Luther King Jr.
..........
......... 2
....... _4
__-- ----_------.-
_____4 ....... -____-_
32
-- 40
-- _ 82
- Boulevard
Detail Survey of 50th Street and Martin Luther ---
----
---� 1
-- 1
_ --
--- ---� -- 7
— 9
-- 12 ----- ----
-- _ -- 23
King Jr. Boulevard Intersection
Detail Survey of 44th Street and Martin Luther_
King Jr. Boulevard Intersection_- South
Central Lubbock Drainage Im ovements_
_
Project Crossing
Detail Survey of48thStreet and Martin Luther
1
1
8
8
—_ 18
_ king Jr_ Boute_vard Intersection -Tech
—_
—__
_—_
-
Terrace Outfall Una Crossing._.__... -..----
Detail Survey of Spur 331 CrossN
_---
- ---
- -..-.
_..._...-- '- --- ---
8
---------
18
-
To m vemantS a of 98th
---�o- — — -
Street Corridor from Avenue P to Martin
--
_ 1
—
—_ - 4
-
_
--'- '-`---
8
------ ------
20
�40 --__ —__
-------
_.____. _ 73
---
Luther Klug Jr. Boulevard tApprox. 100 it
Cross Sections)
To_ c/l veru" Suryof Martin
2
8
id
100
120
_ _ 248
Luther KJvq Jr. Boulevard from 98th Street
to E. 38th Street (Approx 100 ft Cross
.
Sections) -
Topugraphc/Improvements Survey of Route--
-
— - —
— 1
--- 2
" -- —
-- - --- 4
-- to
-- 40
e3
—
from Martin Luther KingJr_Bouievardand_ _
-
E. 38th Street, ab E 38th Street and
---- -----
----- ---
--
---------------
-------------'-- --
`-----
--------- ------ --____
_
- E. 35th Street, to Waste Water Treatment_—
-
- —
Plant-----------
--
- -
- —
-- --
Partial T vemsnt Survey for
2
2
a
40
S0
112
Tle In Location at Waste Water Treatment_ _-
� Faciily duriFl On- itelrivestleation
_
Locate Surface Evidence of EAstirg Utilities
_
8
12
32
100
120
272
Inckr6rq Manholes with Inverts, Water
_
Valves, Gas Valves, etc- and Colecl
Data for Utilities Located by SUE
Locate Geotechnical Test Holes
_ _ 2
2
_ 8
8
_ 4
4
12
12
24
_ _24 - ____[HBO
MorvtoringWeis)
_
-
----Model
of Pro ct Corridor12
8 40
80
for Desi
-Pa
iy-c- ef,, OfFlce Calculations, Record
80
Kea .�
RPLS, Supervision, Data Processing,
80
Calculations and Record Keeping_
and/or Working Easements
8
_
24
__ 00-
—120 __--
_. 258
-
_Per_maneM
Assumed 10 Parcel SurvepJ
—
_—_24
Expenses-------------------------------
- ------
-
---------
---------- ----
------ ---------
--------- -------- ------
--- ---------
--- -__-
----
----- --
—_-- ----
@�
WATER AND SANITARY SEWER DESIGN
-
- —
Attend Mo Pro Meetings One
8
e
12
_
Attend Review Meeti - 30% Review
4
— 4
-
8
—
u W Maetirg_
_
-
-
Internal OA/OC prior to submittals
4
8
12-
Coiect As-bua Construction Plans
4
_
8
12
Project Site Visits
8
8
Attend Design Kickoff Meeting --
Attend Uti Coord. Meetings
------
2
-------?
2
-------
---------
-------------- -----
----
--- ---- ------ -------
--- 4
4
_
Design and Construction Documents ---
-_ a
_
--
- 24 --
----- --
— —
-32
----22
Preirtuna Ai nl
2
4
18
_.
nses
Subtotals:
28
97
202
70
1E 3111
6581
988 1 12380
$ 37,135
Task Cost/Effort Subtotals
Effort:1
$3,900
$130951
22,2201
$8,750
$720 $23 325
$49.3501
$172.90011
$294,280
$37,135
lubbock
TFYAS
Agenda Item #.##
Contract Resolution — Water Utility : Consider a resolution authorizing the
Mayor to execute Professional Services Agreement with Kimley-Horn and
Associates, Inc., for professional engineering services for the South Lubbock
Sewer System Expansion Project.
MISSING DOCUMENTS: RESOLUTION
Item Summary
Over the past decades, the City has experienced significant growth on the south
and southwest regions of the existing sewer collection system. A combination of a
deteriorating sewer lift station in south Lubbock and a projected population growth
in the watershed has resulted in a need for additional conveyance capacity from
South Lubbock to the Water Reclamation Plant In 2009, improvements were
recommended in the Wastewater Master Plan for the City to complete. The scope
of the project includes preliminary engineering, surveying, final engineering, and
any necessary Right -of -Way acquisition associated with the design of large
diameter sanitary sewer interceptor. The sanitary sewer interceptor conveys flow
from the intersection of 98th Street and Avenue P to the headworks facility at
Lubbock's Southeast Water Reclamation Plant located at 4002 Guava Avenue.
The City issued RFQ#09-729-BM and received Statement of Qualifications from
13 firms for engineering, surveying, and land acquisition services associated with
the South Lubbock Sanitary Sewer System Extension Capital Improvement
Project:
• Urban Design Group, of Austin, TX
• M & S Engineering of Spring Branch, TX
• Gary Burton Engineering of Weatherford, TX
• O'Donald Engineering of Arlington, TX
• C P & Y of Dallas, TX
• Kimley-Hom and Associates of Fort Worth, TX
• Alan Plummer Associates of Forth Worth, TX
• Parkhill, Smith & Cooper of Lubbock, TX
• HDR Engineering of Austin, TX
• Chica and Associates of Austin, TX
• KSA Engineers of McKinney, TX
• Freese & Nichols of Fort Worth, TX
• Carollo Engineers of Dallas, TX
A selection committee was appointed by the Chief Water Utilities Engineer to
review and rate the Statement of Qualifications submitted by the submitting firms.
The committee used the evaluation method in the Evaluation Procedures for
Competitive Negotiations for Professional & Non -Professional Services of City
Purchasing Department. Evaluation criteria in the Request for Qualifications
(RFQ) included:
1) Project team organization and qualifications (40°x6)
2) Past project experience (20%)
3) Project approach (30%)
4) Overall responsiveness to the RFQ (10%)
On August 18, 2009, committee members reviewed and rated responses and
submitted rating outlines after studying each report. The top three ranking firms,
Kimley-Hom, Freese & Nichols, and Alan Plummer Associates were invited for
formal interviews on September 3, 2009. Firm were given 30 minutes for a formal
presentation followed by 30 minutes of questions and answers from the review
committee. At the conclusion of the interviews, each firms were re-evaluated.
Kimley-Hom received the highest combined score of 40, Alan Plumber
Associates ranked second with a score of 38, and Freese & Nichols ranked third
with score of 19.
City Council Meeting
lubbock
TEXAS
Agenda Item #.##
Contract Resolution — Water Utility : Consider a resolution authorizing the
Mayor to execute Professional Services Agreement with Kimley-Horn and
Associates, Inc., for professional engineering services for the South Lubbock
Sewer System Expansion Project.
MISSING DOCUMENTS: RESOLUTION
The review committee unanimously agreed after the interview process to
recommend the top candidate, Kimley Hom Associates to be engaged to perform
the engineering services for the South Lubbock Sewer System Expansion Capital
Improvement Project. Based on the committee's recommendation, contract
negotiations were conducted with Kimley-Hom, Inc. Associates and fair and
reasonable hourly rates were agreed for a total amount not to exceed $996,010.
Staff recommends Professional Services Contract award to Kimley-Hom and
Associates, Inc., for $996,010.
Fiscal Impact
A total of $4 million is appropriated with $996,010 available in Capital
Improvement Project 92178, South Lubbock Sanitary System Expansion, for this
purpose.
&q Board Recommending
Marsha Reed, P.E., Chief Operating Officer
Lubbock Water Advisory Commission reviewed the Sanitary Sewer Master Plan
which recommends the construction of the South Lubbock Sanitary Sewer
Expansion Project.
City Council Meeting