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Home My WebLink AboutResolution - 2019-R0093 - AEG Petroleum - 03_26_2019Resolution No. 2019-R0093 Item No. 7.12 March 26, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Service Contract No. 14533 for Engine Oils and Lubricants as per ITB 19-14533-RR, by and between the City of Lubbock and AEG Petroleum, LLC, of Lubbock, Texas, and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 26, 2019 DANIEL M. POPE, MAYOR ATTEST: A� RebtVca Garza, City kt etary APPROVED AS TO CONTENT: Mark earwoo , Assistant City Manager APPROVED AS TO FORM: & Aov-� K lli Leisure, Assistant City Attorney ccdocs/RES_ Service Contract 14533 Engine Oils and Lubricants March 11, 2019 Resolution No. 2019-R0093 Contract 14533 City of Lubbock, TX Contract for Engine Oils and Lubricants THIS CONTRACT made and entered into this 2j2b day of March , 2019, by and between the City of Lubbock ("City"), and AEG Petroleum, LLC, ("Contractor"). WITNESSETH: WHEREAS, the City of Lubbock duly advertised for bids for Engine Oils and Lubricants and bids were received and duly opened as required by law; and WHEREAS, after careful consideration of the bid submitted by Contractor, the City authorized the execution, in the name of the City of Lubbock a contract with said Contractor covering the purchase and delivery of the said Engine Oils and Lubricants. NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial consideration hereinafter referred to, the parties hereby covenant and agree as follows: 1. In accordance with City's specifications and Contractor's bid, copies of which are attached hereto and made part hereof, Contractor will deliver to the City, Engine Oils and Lubricants and more specifically referred to as Items 1 through 33 on the bid submitted by the Contractor or in the specifications attached hereto. 2. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms and conditions contained herein. 3. The Contractor shall perform the work according to the procedures outlined in the Bid Form and Specifications attached hereto. The contract shall be for a term of one year, with the option of two, one-year extensions, said date of term beginning upon formal approval. All stated annual quantities are approximations of usage during the time period to be covered by pricing established by this bid. Actual usage may be more or less. Order quantities will be determined by actual need. The City of Lubbock does not guarantee any specific amount of compensation, volume, minimum, or maximum amount of services under this bid and resulting contract. The Contractor must maintain the insurance coverage required during the term of this contract including any extensions. It is the responsibility of the Contractor to ensure that valid insurance is on file with the Purchasing and Contract Management Department as required by contract or contract may be terminated for non-compliance. The rates may be adjusted upward or downward at this time at a percentage not to exceed the effective change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate for the specific contract for the previous 12- months. At the City's discretion, the effective change rate shall be based on either the local or national index average rate for all items. If agreement cannot be reached, the contract is terminated at the end of the current contract period. 4. This contract shall remain in effect until the first of the following occurs: (1) the expiration date, (2) performance of services ordered, or (3) termination of by either party with a 30 day written notice. The City of Lubbock reserves the right to award the canceled contract to the next lowest and best bidder as it deems to be in the best interest of the city. 5. Contractor shall at all times be an independent contractor and not an agent or representative of City with regard to performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for or on behalf of City. b. Insurance Requirements SECTION A. Prior to the approval of this contract by the City, the Contractor shall furnish a completed Insurance Certificate to the City, which shall be completed by an agent authorized to bind the named underwriter(s) to the coverages, limits, and termination provisions shown thereon, and which shall furnish and contain all required information referenced or indicated thereon. THE CITY SHALL HAVE NO DUTY TO PAY OR PERFORM UNDER THIS CONTRACT UNTIL SUCH CERTIFICATE SHALL HAVE BEEN DELIVERED TO THE CITY. SECTION B. The City reserves the right to review the insurance requirements of this section during the effective period of the contract and to require adjustment of insurance coverages and their limits when deemed necessary and prudent by the City based upon changes in statutory law, court decisions, or the claims history of the industry as well as the Contractor. SECTION C. Subject to the Contractor's right to maintain reasonable deductibles in such amounts as are approved by the City, the Contractor shall obtain and maintain in full force and effect for the duration of this contract, and any extension hereof, at Contractor's sole expense, insurance coverage written by companies approved by the State of Texas and acceptable to the City, in the following tvve(s) and amount(s): TYPE OF INSURANCE GENERAL LIABILITY ® Commercial General Liability ❑ Other ❑ Claims Made ® Occurrence ❑ Wi Heavy Equipment ❑ To Include Products of Complete Operation Endorsements PROFESSIONAL LIABILITY AUTOMOTIVE LIABILITY ® Any Auto ❑ Scheduled Autos ❑ Non -Owned Autos EXCESS LIABILITY ❑ Umbrella Form GARAGE LIABILITY ❑ Any Auto ■ ►�I ■ ■ BUILDER'S RISK INSTALLATION FLOATER POLLUTION CARGO ❑ All Owned Autos ❑ Hired Autos COMBINED SINGLE LIMIT General Aggregate $1,000,000 Products- Comp/Op AGG X Personal & Adv. Injury X Contractual Liability X Fire Damage (Any one Fire) Med Exp (Any one Person) General Aggregate Combined Single Limit Each Occurrence $1,000,000 Each Occurrence Aggregate Auto Only - Each Accident Each Accident Aggregate ❑ 100% of the Total Contract Price ❑ 100% of the Total Material Costs $1,000,000 WORKERS COMPENSATION — STATUTORY AMOUNTS OR OCCUPATIONAL MEDICAL AND DISABILITY EMPLOYERS' LIABILITY HER: COPIES OF ENDOSEMENTS ARE REQUIRED ® City of Lubbock named as additional insured on kao/General Liability on a primary and non-contributory basis. ® To include products of completed operations endorsement. ® Waiver ofsubrogation in favor of the City of Lubbock on all coverages, except. IMPORTANT: POLICY ENDORSEMENTS The Contractor will provide copies of the policies without expense, to the City and all endorsements thereto and may make any reasonable request for deletion, revision, or modification of particular policy terms, conditions, limitations, or exclusions (except where policy provisions are established by law or regulation binding upon either of the parties hereto or the underwriter of any of such policies). Upon such request by the City, the Contractor shall exercise reasonable efforts to accomplish such changes in policy coverages, and shall pay the cost thereof Any costs will be paid by the Contractor. REQUIRED PROVISIONS The Contractor agrees that with respect to the above required insurance, all insurance contracts and certificate(s) of insurance will contain and state, in writing, on the certificate or its attachment, the following required provisions: a. Name the City of Lubbock and its officers, employees, and elected representatives as additional insureds, (as the interest of each insured may appear) as to all applicable coverage; b. Provide for 30 days notice to the City for cancellation, nonrenewal, or material change; c. Provide for notice to the City at the address shown below by registered mail; d. The Contractor agrees to waive subrogation against the City of Lubbock, its officers, employees, and elected representatives for injuries, including death, property damage, or any other loss to the extent same may be covered by the proceeds of insurance; e. Provide that all provisions of this contract concerning liability, duty, and standard of care together with the indemnification provision, shall be underwritten by contractual liability coverage sufficient to include such obligations within applicable policies. NOTICES The Contractor shall notify the City in the event of any change in coverage and shall give such notices not less than 30 days prior the change, which notice must be accompanied by a replacement CERTIFICATE OF INSURANCE. All notices shall be given to the City at the following address: Marta Alvarez, Director of Purchasing & Contract Management City of Lubbock 1625 13" Street, Room 204 Lubbock, Texas 79401 SECTION D. Approval, disapproval, or failure to act by the City regarding any insurance supplied by the Contractor shall not relieve the Contractor of full responsibility or liability for damages and accidents as set forth in the contract documents. Neither shall the bankruptcy, insolvency, or denial of liability by the insurance company exonerate the Contractor from liability. 7. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from this Contract without the written consent of the other. 8. The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 9. At any time during the term of the contract, or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City, Contractor shall refund the City the full amount of such overpayments within 30 days of such audit findings, or the City, at its option, reserves the right to deduct such amounts owing the City from any payments due Contractor. 10. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without termination charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at any time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on 30 days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of termination. 11. The Contractor shall not assign or sublet the contract, or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or shall provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 12. SB252 SB 252 prohibits the City from entering into a contract with a vendor that is identified by The Comptroller as a company known to have contracts with or provide supplies or service with Iran, Sudan or a foreign terrorist organization. 13. HB 89 The Contractor warrants that it complies with Chapter 2270, Subtitle F, Title 10 of the Texas Government Code by verifying that: (1) The Contractor does not boycott Israel; and (2) The Contractor will not boycott Israel during the term of the Agreement. 14. This Contract consists of the following documents set forth herein; Invitation to Bid No. 19- 14533-RR, Specifications, and the Bid Form. -----INTENTIONALLY LEFT BLANK----- IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above written. Executed in triplicate. CITY OF LUBB CK OF M. Pope, Mayor ATTEST: Re ca Garza, City Se et APPROVE TO CONTENT: Billy aylor, Filet Operations Director AP R VE AS TO F RM: KeUil,eisure, Assistant City Attorney CONT— - CTOR BY _ Authorized Representative i , ad _-P M z"Jel - Print Name Address o City, State, Zip Code In compliance with 1 Specifications, and I equipment, labor an( and for the prices se omissions, alteratia prices are obviously Invitation to Bid 19 black ink or by type BID FORM City of Lubbock, TX Engine Oil and Lubricants ITB 19-14533-RR ie Invitation to Bid 19-14533-RR, the undersigned Bidder having examined the Invitation to Bid and ;ing familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, everything necessary for providing the items listed below and agrees to deliver said items at the locations forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows s of form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit mbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The 14533-RR is by reference incorporated in this contract. The Bid Form must be completed in blue or Annual Item Qty- U/M Description Brand Unit Extended "Delivery Cost Cost Days ARO # { HYDRAULIC OIL AW-46 Hydraulic Fluid AEG $255.63 $2,556.30 3 1. 10 DR 55 gallon drums Hydraulic 46 Drum Part #915000002 (6000 Hr) AW-46 Hydraulic Fluid AEG $4.38 $26,280.00 3 2. 6000 GL Bulk Delivery, Hydraulic 46 Gallon Part #915000068 (6000 Hr) Tractor Hydraulic Fluid 5 AEG $30.63 $7,657.50 3 3. 250 EA Gallon Buckets Trac Hyd Fluid Pall Part #915000026 J20-C Tractor Hydraulic Fluid 55 AEG $296.88 $1,187.52 3 4. 4 DR Gallon Drums Trac Hyd Fluid Drum Part #915000066 120-C DESCRIPTION ENGINE OIL Motor Oil 1 OW130 $26.93 $269.30 3 5. 10 CS Case Lot I V I Citgo Supergard Case Part # 915000055 Motor Oil 15W/40 HD, TBN -11 $33.10 $16,550.00 3 6. 500 CS Casa lot, 12/1 C�tg°600 Bard Case Part #915000024 Motor Oil 15 W140 HD, TBN-I 1 AEG $369.20 $3,692.00 3 7. 10 DR 55 gallon drums SAE 15W40 Drum Part #915000065 CK-4 SN Motor Oil 15W/40 HD, TRN-I 1 AEG $6.44 $25,760.00 3 8. 4000 GL Bulk Delivery SAE 15W40 Gallon Part # 915000069 CK4 SN Motor Oil 30W $32.63 $326.30 3 9. 10 CS Case lot, 12/1 eitg°600 Bard Case Item #915000021 Twin Cycle Engine Oil $40.30 $201.50 3 10. 5 CS Case Lot, 1211 ystik MLAO Case Item #915000019 Annual Unit Cost Extended "Delivery Item Qty. UM Description Brand Cost Days ARO i TRANSMISSION OIL ATP Mercon/Dexron III $32.33 $1,454.85 3 Transmission Fluid Citgo Case 11. 45 CS Case lot, 12/1 Transgard MP Part #915000034 ATF Mercon/Dexron 111 $556.11 1 $2780.55 3 Transmission Fluid Citgo Drum 12. S DR 55 gallon drums Transgard MP Part #915000067 ATF Type F Transmission Fluid Citgo $31.67 $158.35 3 13. 5 CS Case lot, 12/1 Transgard Case Item #915000035 Type F DESCRIPTION: GREASE Multi -Purpose Lithium Grease Mystik $106.23 $5,311.50 3 14. 50 CS Case Lot 50/1 l4oz. Tubes Item 3T-6 5011 14oz #915000011 MP Tubes/Sleeve Multi -Purpose Lithium Grease Mystik S257.51 $1,287.55 3 15. 5 DR 120 lb. Drums JT-6 1201b Drum Item #9150000027 MP Gear Lubricant 85W/140 Citgo $40.73 $1,018.25 3 16. 25 CS Case Lot 12/1 Premium Case Part #915000049 MP 60 Gear Lubricant 85W/140 AEG $168.96 $675.84 3 17, 4 DR 120 lb. Drums GearSaver UGL 1201b Drum Part #9I5000022 GL-5 Multi -Purpose Lithium Grease Mystil $76.32 $305.28 3 18. 4 EA 5 Gallon Bucket jT_6 5gal Bucket Item # 915000023 MP High -Temperature Grease $119.51 $5,925.50 3 Casc Lot 50/1 Mystik 50/1 14oz 19. 50 CS 14 oz. Tubes JT-6 Tubes/Sleeve Item # 915000079 HT High -Temperature Grease Mystik $85.52 $342.08 3 20. 4 EA 5 Gallon Bucket IT-6 5gal Bucket Item # 915000077 HT High -Temperature Grease Mystik $291.89 $1,167.56 3 21. 4 DR 120 lb. Drum JT-6 1201b Drum Item # 915000076 HT High -Temperature Grease Mystik $31.28 $156.40 3 22. 5 EA Case Lot 12/1 lb. Cans Item IT-6 12/1lb cans # 915000077 HT Annual Item Qty. U/M Description Brand Unit Cost Extended "Delivery {+/-) Cost Days ARO DESCRIPTION: SYNTHETIC GREASE Synthetic Gear Lubricant 75W/90 $86.88 $868.80 3 23. 10 CS Case Lot 12/1 Royal Monarch Case Item # 915000081 Synthetic Gear Lubricant 75 W/90 AEG $269.44 $2,694.40 3 24. 10 DR 120 ib. Drums SYNGEAR 1201b Drum Item # 915000102 GL-5 75W90 Diesel Exhaust Fluid $425.79 $8,515.80 3 25 20 EA Tote Quality DEF 330gal Tote Item# 685000014 Diesel Exhaust Fluid $1.12 $7,392.00 3 25-A 6600 GL Bulk Quality DEF Gallon Item# 685000014 Starting Fluid $21.96 $1,098.00 3 26. 50 CS I 1 oz. cans Master Case Item # 685000008 Antifreeze Coolant $28.59 $3,430.80 3 Universal Formula Power Case 27. 120 CS l gal. bottles Goldd Item # 685000042 50/50 Windshield Washer Antifreeze $12.60 $1,260.00 3 28. 100 CS 12 fl. oz. Johnsons Case/Concen. Item # 685000007 12/12fl.oz Windshield Washer Antifreeze $1.30/gal $5,200.00 3 29. 4000 GL Tote Delivery Bobbies 330gai Part # 685000007 Pre -mix Tote DESCRIPTION: TURBINE OILS Please note that the two items listed below will be delivered to: City of Lubbock -Water Treatment Plant 6001 N. Guava Lubbock. TX 79403 Non -Synthetic ISO 32 Oil $27.50 3 30. EA Non -Foaming 32 5gal pail 5 gal. Drums ISO Synthetic ISO 32 Oil $98.70 3 31. EA Non -Foaming Royal Monarch 5gal Pail 5 gal. Drums 14-1 Food Grade Gear Oil $66.67 3 90WT 5gal Pail 32. EA 5 gal Drum Clarion EG (Food Grade Must have Standard 61 White Certification included with Bid) H-i Food Grade Bearing Oil $42.99 3 33. EA 5WT Royal 5gal Pail 5 gal Drum Crown Tech I1-1 *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed "Days After Receipt of Order (ARO) Unless otherwise specified herein, the City may award the bid either item -by —item or on an all -or -none basis for any item or group of items shown on the bid. The City of Lubbock is seeking a contract for Engine Oils and Lubricants with one or more contractors. In order to assure adequate coverage, the City may make multiple awards, selecting multiple vendors to provide the products desired, if multiple awards are in the best interest of the City. A decision to make a multiple award of this Bid, however, Is an option reserved by the City, based on the needs of the City. PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of v_Z%, netlb calendar days. Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favored customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. if at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower prices) is effective. INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interiocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests in this contract are Friendship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock Independent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES,_ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials/service as needed. THIS BID IS SUBMITTED BY,} 96 �17;jZe ,.LZ4C1a corporation organized under the laws of the State of T'CKc,S , or a partnership consisting of of the City of or individual trading as Firm;_- Address: c�Z C, /U 14 &!E- 62 City:_ !�G[ GIL _ _,.. State: ' - : Zip_ Bidder acknowledges receipt of the following addenda: Addenda No. Addenda No. Addenda No_ Addenda No. Date Date Date Date M/WBE Firm-1 I Woman Black American Native American Hispanic American IAsian Pacific Americ4 I Other (Specify) By Dais; Authorized Representative((- m6tst sign by hand Officer Name and Title: `�`'_Q.�� ; 2_►r�%C'' Please Print Business Telephone Number 80 (A --7Z19' — 74 7 _ _ _ FAX: E-mail Address: O4 ki .J►'1,— - FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual.- Date of Award by City Council (for bids over $50,000). 1 Date P.O./Contract Issued; RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-00S IT IS THE INTENT OF THESE SPECIFICATIONS, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTION TO DESCRIBE MINIMUM SPECIFICATIONS. ENGINE OILS AND LUBRICANTS SHALL MEET OR EXCEED WARRANTY REQUIREMENTS OF ENGINE MANUFACTURES SPECIFICATIONS DESCRIBED IN THE FOLLOWING MINIMUM SPECIFICATIONS. THE SELLER SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM OF THE SPECIFICATIONS IN THE SPACE PROVIDED. ALL ITEMS FURNISHED, AS STANDARD BY THE MANUFACTURER TO THE GENERAL PUBLIC SHALL BE INCLUDED, EVEN IF 1T IS NOT STATED IN THE WRITTEN SPECIFICATIONS. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATIONS SHOWN IN THE INVITATION TO BID SHALL BE NOTED ON THE ATTACHED EXCUMQNS M THE SPECIEICATIQNS. IN ORDER TO RECEIVE FULL CONSIDERATION, QUOTATION MUST FOLLOW THESE SPECIFICATIONS AND THE INVITATION TO BID'S TERMS AND CONDITIONS. NO. ITEM _ MINIMUM REQUIREMENTS SELLER COMPLIANCE ..Y&S._._ NO . GENERAL These specifications describe engine oils and lubricants used in City of Lubbock's vehicles and equipment. Such as light vehicles, trucks, heavy construction equipment, turf equipment and specialized equipment. All quantities listed herein are based on historical usage. Quantities ordered may vary for each type of oil product. Bid price quoted shall include any additional fees required by oil manufactures, government agencies or suppliers. 1. OIL PRODUCTS ORDERS All quantities are based on historical usage. Quantities may vary. All stock orders, including bulk oil products shall be delivered within 24 hours after the order has been placed. Excluding Weekends and Holidays. All stock orders shall be delivered to the City Of Lubbock Parts Department at 204 Municipal Drive between the hours of 7.00 am through 4:00 pm Monday through Friday. Some orders shall be delivered to various City Of Lubbock Departments including the City Of Lubbock LandBlle located North of Lubbock and West of Abernathy Texas. Z Any damage or leaking oil products will not be accepted. No back orders will be allowed on any oil products. 2. MATERIAL SAFETY MSDS Material Safety Data Sheets shall be furnished for each DATA SHEETS type of oil product delivered to the City Of Lubbock Departments. MSDS must be hmished with bid documents for each oil product. 3. OIL SPECIFICATION Successful Bidder shall supply a technical oil product specification INFORMATION SHEET sheet with Information on each oil product listed for bid. Technical sheets must be furnished with bid documents. 4. OIL DRUM DEPOSIT Successful bidder shall be responsible for removing empty 35 and SS gallon oil product drums delivered to City Of Lubbock Departments. Drum deposit charges shall be listed on a separate line of invoice. Drum deposit credits shall be Issued on a separate credit invoice. CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV•005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YFJ NP-- . S. DELIVERY TICKET All delivery tickets or invoices most have a purchase order number OR INVOICE before any oil products are delivered to any City Of Lubbock Departments. Delivery tickets or Invoices must show a unit price and extended price for each oil product purchased. It is the supplier's responsibility to submit an original invoice to the City Of Lubbock's Accounting Department for timely payment. Submit original invoice to: City Of Lubbock Accounting Department P.O. Box 2000 Lubbock, Texas 79457 6. SERVICE Extreme care must be taken to avoid spills. Bulk deliveries must be REQUIREMENTS attended at all times. Any cost incurred as a result of any oil spills due to negligence or equipment malfunction may be grounds for termination of the contract at the City's option. A copy of bidder's spill containment policy shall be submitted with bid documents. Supplier shall be responsible for cleaning up any amount of oil product spillage caused by supplier's delivery person or equipment failure, at no cost to the City of Lubbock. Clean up response from supplier must be immediately after call has placed by City Of Lubbock. _ 7. ENGINE OILS Single grade and multigrade engine oils products must be of premium quality and meet or exceed warranty requirements of all gasoline and diesel engine manufactures of light vehicles and and heavy duty vehicles and equipment. Engine oils must meet latest API American Petroleum Institute rating of SM for gasoline engines and CI-4 for diesel engines. Engine oils must be approved to be used In the following engines, General Motor, Ford, Chrysler Caterpillar, Cummins, Detroit, Navistar, International, John Deere Mack, Case, Fiat Ailis, Volvo, lsuw, Deuu, Kubota, Mercedes. All bulk and quart oil products quoted shall be of the same manufacture brand. An oil product mU be substituted, in the event successful bidder is out of stock. The vendor must notify the City of Lubbock Parts Department of the substitute prior to delivery. Substitute oil product must meet or exceed bid specifications. _ - S. MOTOR OIL Motor oil 1 Sw/40 required packaging are quarts I2/1 case lots, 1 SW/40HD SS gallon drums and bulk. Properties, SAE Grade 1 Sw/40, API category C14 and SM TBW I for increase of oil change intervals. r, 9.1 MOTOR OIL 10W/30 Motor oil IOw/30 required packaging are quarts 12/1 case lots, and bulk. Properties: SAE Grade lOw/30, API category SM 8.2 MOTOR OIL 30W Motor oil 30w required packaging are quarts 12/1 case lots. and 35 gallon drums. Properties: SAE tirade 30w. API category SL CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE 8.3 MOTOR OIL 30W ND Non -Detergent motor oil 30w required packaging are quarts NON -DETERGENT 12/ 1 case lots. Properties, SAE Grade 30w, API category SA F` 9. TWO CYCLE OIL Must be specifically formulated for two stroke/cycle air cooled and water-cooled engines using a fuel oil pre -mix. 2-cycle oil must meet or exceed TW-3 certification. Required packaging are quarts 12/1 case lots and 8 fl. oz. Bottles. r` 10. AUTOMATIC Transmission fluid Dexron-11I Mercon must meet warranty TRANSMISSION requirements for transmission manufactures. Dexron-II1 Mercon FLUID must be formulated to be used in electronically controlled transmissions and previous automatic transmission requiring Dexron, Dexron-111H, Dexmn-IIIG Dexron-IIE, Dexron-11 fluids. Transmission fluid must meet Ford's Mercon ATF requirements. Transmission fluid must meet performance requirements for Allison transmission C-4 specification. Packaging requirements arc quarts 12/1Case lots, 55 gallon drums, and bulk. 10.1 AUTOMATIC Transmission fluid Type-F must meet warranty requirements TRANSMISSION of transmission manufactures where Type-F transmission FLUID TYPE F fluid is required. Packaging requirements are quarts 12l1 case lots. 11. HYDRAULIC Hydraulic oil AW46 must be of premium quality and superior FLUIDS additives for wear, foaming, oxidation and rust protection to pumps, motor and other hydraulic system components. It must meet or exceed testing requirements (such as Cincinnati Milaero, Vickers, and Denison specification.) Hydraulic oil AW46 must be suitable for a wide variety of mobile and stationary equipment under normal to severe operating conditions such as high RPM speeds, high pressure output, and extreme temperatures changes. Packaging requirements are 55 gallon drums and bulk. �. I I A TRACTOR Tractor hydraulic-iransmission fluid must be of premium HYDRAULIC quality and meet or exceed warranty requirements for construction FLUID and farm equipment, Tractor hydraulic -transmission fluid must be approved for use in equipment such as Caterpillar. John Deere, Ford New Holland, Case I.H., Massey Ferguson Kubota, Allison, and Clark. Fluid must include premium additives for protection against corrosion, rust, wear and foaming. Packaging requirements are 5 gallon pails, 55 gallon drums and Bulk. CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NV-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE NO 12. GEAR OILS 8SW-140 Gear oll 85w-140 multi -grade viscosity must be of premium quality formulated for year round gear operation. Gear oil shall have selected additives for extreme pressure protection, to include wear, scuff, and corrosion protection. Gear oil 85w-140 must be approved for gear operation In light vehicles, trucks, farm tractors, turf mowers, construction equipment and other heavy-duty equipment where gear lubrications is required. Clear oil shalt meet or exceed Mack Go-J specification. Packaging requirements are quarts 1211 case lots, 120 lb. drums. Properties: SAE Grade 85w-140 API category GL-5 _ 12.1 GEAR OIL 75W-90 Full Synthetic 7Sw 90 multi -grade. per oil must be formulated to FULL SYNTHETIC provide protection under severe driving conditions and extreme temperatures. Full Synthetic 75w-90 gear oil shall have selected additives for protection against wear, scuffing, rust and corrosion. It shall meet or exceed Mack Go-J specifications. Packaging requirements are quarts 1211 case lots, 120 lb. drums. Properties: SAE Grade 75w-90, API category GL-5 „fir 13. MULTI -PURPOSE Multi -purpose heavy duty lithium grease shall be formulated to HEAVY DUTY meet lubrication requirements for light vehicles, trucks, heavy LITHIUM GREASE constructions equipment and other industrial equipment. It shall have additives for extreme pressure and shock load applications. It shall provide protection against wear, rust and oxidation, and handle high operating temperatures. Grease provided must be extremely resistance to water wash out. Packaging requirements are 14 oz. cartridges 10/1case lots, I lb. canisters 12/1 case lots, 35 lb. pails, and 120 lb. drums. lire 120 lb, drum mwt have aplastic bag liner. Properties: NLGI #2, Dropping Point of 300 degrees, Timken OK Load of 45 Ibs. 14. DEF-DEIS£L EXHAUST FLUID IS. HIGH TEMPERATURE MULTI -PURPOSE GREASE 32.5% high purity urea and 67.$ deionized water. Must met all IS0022241 specifications as well as API certification Requirements. High temperature multi -purpose grease shall be formulated to meet lubrication requirements for severe high temperature applications. High temperature grease shall have protection against extreme pressure loads, high temperatures, wear, rust, and corrosion. Grease provided must be extremely resistance to water wash out. Packaging requirements are 14 oz. cartridges 10/1 can lots, I lb. canisters 1211 case lots, 35 lb. pails, and 120 lb. drums. The 120 lb. drum must have a plastic bag liner. Properties: NLGI #2, Dropping Point of 500 degrees, Timken OK Load of 70 lbs. _ ' CITY OF LUBBOCK MINIMUM SPECIFICATIONS FOR ENGINE OILS AND LUBRICANTS NY-005 NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES... �- 16. REQUIREMENT &a stands for Society of Automotive Engineering, this describes oil's DEFINITIONS functions and viscosity standard. An stands for American Petroleum Institute, an established standard testing body for oil specification and approvals of classification for both gasoline, and diesel engines, and 2 cycle oil, grease, and gear oils. Mack Go.) is specifications established by Mack Corporation for oil companies to manufacture oil product to meet warranty requirements establish by Mack Corporation. NLGI #2 stands for National Lubrication Grease institute. The g2 Is one of series of numbers classifying the consistency range of a lubricating grease. The NLGI numbers are based on the ASTM cone penetration number in millimeters. ASTM stands for the American Society for Testing and Materials, a professional society that is of test methods and the development of test evaluation techniques. propping hint is the temperature before the lubricating grease melts and starts to drip. Ijmken OK Load is the highest load under which a lubricant prevents scoring of the steel block by the rotating cup. PrQpSrtles defined as characteristic trait of oil product. Sy is the classification rating set by API for gasoline engines specifications. CJ:A is the classification rating set by API for diesel engines specifications. ;U is the classification rating set by AN for gear oils specifications. TW_3 is the classification rating set by APE for 2 cycle oil specifications EXCEPTIONS TO THE SPECIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN WRITING BY THE SELLER IN THE SPACE PROVIDED BELOW, TO INCLUDE MANUFACTURE NAME, PART NUMBER AND PRODUCT INFORMATION SHEET: