HomeMy WebLinkAboutResolution - 2019-R0084 - PO With Amarillo Trailer Sales And Rentals - 03_12_2019Resolution No. 2019-R0084
Item No. 7.7
March 12, 2019
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for
and on behalf of the City of Lubbock; Purchase Order No. 31043781 for the purchase of Belly
Dump Trailer as per ITB 19-14469-RR, by and between the City of Lubbock and Amarillo
Trailer Sales and Rentals, Inc., DBA Area Trailer Sales and Rentals of Lubbock, Texas, and
related documents. Said Purchase Order is attached hereto and incorporated in this resolution as
if fully set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council on March 12, 2019
DANII , M. POPE, MAYOR
ATTEST:
CPO
Reb ca Garza, City Secre ary
APPROVED AS TO CONTENT:
Mark 'KearwooYi, Assistant City Manager
APPROVED AS TO FORM:
I<e li Leisure, Assistant City Attorney
ccdocs/RES. Purchase0rd 31043781 - Belly Dump Trailer
February 22, 2019
City of
Lubbock
TEXAS
TO:
PURCHASE ORDER
AREA TRAILER SALES AND RENTA
ATTN TIM COMPTON
3217 E SLATON HWY
LUBBOCK TX 79404
SHIP TO:
Page - 1
Date - 2/22/2019
Order Number 31043781 000 OP
CITY OF LUBBOCK
FLEET SERVICES
206 MUNICIPAL DRIVE
LUBBOCK TX 79404
INVOICE TO: CITY OF LUBBOCK
ACCOUNTSPAYABLE
P.O. BOX 2000
LUBBOCK, TX 79457 BY: Al
Marta A me-r., 7irector of Purchasing & Contract Management
Ordered 2/18/2019 Freight
Requested 4/26/2019 Taken By R ROCHA
Delivery J LOERWALD REQ 53206 ITB 19-14469-RR
Description/Supplier Item
Belly Dump Trailer
CC 6411
Roll Tarp System
CC 6411
Tenns NET 30
Ordered Unit Cost UM
3.000 32,500.0000 EA
3.000 2,000.0000 EA
Extension Request Date
97,500.00 4/26/2019
Total Order
6,000.00 4/26/2019
103,500.00
This purchase order encumbers funds in the amount of $103,500.00 awarded to Amarillo Trailer Sales and Rentals, Inc. DBA Area
Trailer Sales and Rentals of Lubbock, TX, on 12 . The following is incorporated into and made part of this
purchase order by reference: ITB 19-14469-RR, ate A 21 9019, from Amarillo Trailer Sales and Rentals, Inc. DBA Area
Trailer Sales and Rentals of Lubbock, TX. Resolution # —2O1-T-R-o094
CITY F LUBB
Daniel M. Pope, Mayor
ATTEST:
Reb ca Garza, City Secretary
26
Seller and Buyer agree as
follows:
PURCHASE ORDER
TERI*'IS AND CO`DITiONS
INIPORTANT: READ CAREFULLY
STANDARD TERMS AND CO`DITiONS
CITY OF LUBBOCK, T\
I. SELLER TO PACKAGE GOODS Seller will packagc goods in accord; nceu411 good commercial practice.
Each shipping container shall be elearh and pennaner l% narked as follows (a) Seller's name and address.
(b) Consicncc's name, address and purelta_se order or purchase release numb rand the suPpl) agreement number
if applicable, (c1 Container nunnL•rrand l+ml number oFctnnaine,s. e g L•ax I of 4 Lti+us, and (d) !hc mtmber
of the container bearing the packing slip. Seller shall bear cost orpackagine unless otherwisc presided. Goods
shall be suitabl% packed to secure fewest iransnon,nion costs and to conform with requirements of common
carriers and any applicable specifications Bu%cr's count or weight shall be final and cottclusi%c on shipments
not accompanied by packing lists
2 SHIPMENT UNDER RESERVATION PROHIBITED Seller is not authorized to ship the _goods under
rescn"auon and no tendcrora bill OFlading will operalcas a tendcrorgoods
i. 11-ILE AND RISK OF LOSS The title and risk of loss of the goods shall not pass to Bu%r until Bu%et
actual]% recciscs and takes possession of the good6 at ds point or poims oldeliven
4. NO REPLACEMENT OF DEFEC"rl1'Ei TE\DER F: cr% tender of del, vrt of goods inust fill]% cnnhph
with all provisiorsof this contract as to iinic• of deli%cr%. quahl% and Lite like If a tender is madc• which does not
full% conform. this shall constitute a breach and Seller shall not hate the riglit to substitute a confining render.
procidcd. %%-here the little for perfoimance Its not gut ctpired. the Sellcr ma% reasorab¢ rat+tif% I3tncr of his
intention to cure and may then makc a eonforinaing tender within the conti act time• but rot after,, ard.
5. IN\-OICES S PAYMENTS a Seller shell submit sepal ate• intaices. in duplicate, one each purchase
order or purchase release after each dcli,en. In,'oices shall iiidic,me the purch,hsc order or ptuch,sc reease
number and the suppl% agreement nurnL•or it applcable ]ncoices s11.11i be itemized and uartspon,r,ion charges.
if ant. shall be fisted sepa rate)% A copy of the bill of lading. and the ficight way iRl when applicable. should
be attached to the intoirc• \fail To. account, Pa%able. Cut of Lrdtltck. P. 0. Bo, 2000. Lubbock. Te,,s
794i7. PilITUM shall ram Lc due wail thin ol•a%e inm ruin cn is are submitt cJ aft cr dell, gn
6. GRATUITIES. The Bii\er may. b, written notice to the Seller. caned this coniraer without liability to
Seller if it is deteunincd b, Buser that gratuities. its the Firm of enicnaili jilts or othcn%ise. were offered
or giten by the Seller, of any agent or represeniamte of des Seller, to any ollicer or crnplo%ec of the Cin of
l.ublwek milli a lieu to se•Cnring a C0ulrJa Or securing faW10111c nevuncnt w itln respect to the awarding or
amending. or the making of an} deenninalions w sift respect to the peionnir,g of such a caruracr in the cr cot
this contract is canceled b% Bu%er pursuant to this rrw ision. Buser shall be entitled. in addition to an% otl r
rights and remedies. io rccoseror %,iOnhnld the arnount of the cost incnrru! b;. Seller in providing suchgr,uuilics
%. SPECIAL TOOLS & 7"EST EQC'll'\IENT If late price slated on the .race licteor includes Lite Cost Of 311%
Special tooling or cep,cciat rest equipment ftbricatcd or regnin•d b% Sellet for like purpose of filling this order.
such spacial tooling equipment ard any process slicers related thereto shall beeonic• the pt'opem orthe Bayer
and to the cmcni feasible shall be identified bt the Seller as site)]
S 1CARRANNCY-PRICT: a 'lite grace to Fe paid b% the Buser shall le tines contained uk Scllcr's bid
which Seller warrants to her ran h,gher show Shcch's current process on order.i l,•. others t--fir prodaas o(Ihe kind
and specificatior, co\ercd b_- this acreenicm for similar quantities under Similar of like conditions and medtods
of pure -uric In the caein Seller 171C.16cs this warrams_ the pricey nfrhe item; shall be reduc,d it the
Seller's euncru prices on orders b% ollicr. 01 in thcahematitc. BLI%cr mot% cancel this contract %%ithOul
liabilm% h, Seller I'm N-0, of Sella'. actual cxpelse b like S111er wan; rats the no person or sdl:ng (wens%
has been emplw.ed fir retained to solicit or secure this contract upon an agrccmtcnr of underst, ding fn
commission. r-ocrnagv. brokerage, o, conlin,,ru fee e,ccpting bona fide cmflo%ccs Of bums fide established
commercial or selling u,e icica maim,tined b; the Seiler for the par F,+sc OF se:u:ing b-iness r-or ho eh of
xiciatiorl of this +%arrant the Ru%er shall ha+c the right in addinnn to am. ocher tight of rights is cancel this
contract without liabdu% anal to deduct front the eonlrct lidec•• er mhentue ieco%cr uilhout I:abilmy a •:d in
deduct from the coneact print or oiherw isc rcco•,er the full amoum of Such C: trams„iota pereein.age, broker,h_ e
or cn niwn out f'ce
9 \I :ARRAN 1 Y-PRODUC I Seller .half net limn o, e,eladc am, i mplmd %t arrantres and an, attempt to do
so shall render this contract ,uid.thlc al the opotuw of the li•a,a Scllcr %•Main.., than the goods turn is feed t ill
conforni to the spocciliunio❑. draw ines. and dcscriptions listed in the hid in, to the s vuplelsl funishcd
ha the Scllcr. if are. In slit c%enI of a arnilra or I•gtu ern the spccifical sans. dra•a ings. am[ Jaseripti,�ns. the
specification; shall go%era Nontiihstanding gray grog isians contained m the eentrmuual agneomnt. the Salkr
represent; and wart.tntd Ludt•Crce pe,f+nn;ma• and futh-tide result in the pm:cssing date and done rhoed da:a
lineluding. bug not limited to CACULulP,g. Cnapal'ing and sequencing) Of .,)I hardware. so It, arc and fitswaarc
products deli, eyed and s er, ices pro, ideS under this Conan. in,li%iduAh or in eonnhinat ion. as the case ma'.
be from the Cffccti%c• d.nc of this COeurao 'The obligations umlaineJ Imrein appl, to pwducts and scn ices
pro, idcd bt the Seller• its sub. Se•I!ci or any third pang in•. ol%cd in Lite creation or de%dopmcm Of tlm pmduas
atW scn"ices to Le delivered to the Cn% of Lubbock unJr this Contra:t Failure to oniplt w ith ally of the
oblieitions contained herein• ma% result in the Cit% of Lubbock aaailinc +welt of ant of its rights under th,•
Ln% and under this Contieel including. No not limited le. it, right penai O:ng w temination or default File
wirnantics contained herein ace 'separate and discrete tom an% othe,tananties specified in this Uorarect.
acid are not subject to on, drsclaimr of %vacant%, implied or etpresscd. or limtation of the Seller's liabilit%
which ma% be specified in this Contract, its eppcmhees- it., sehedlde;. its .comet ,s or air-, dncurnent incorp,+i ated
its this Contract b, rcfercncc
10. SAFETY WARRANTY. Seller warrants that the product sold to the fluter shall conform to the standards
pronruLated by the U. S. Dcpanment of Labo, under the OCcup:miunal Sa Fee. and Match Act of 1970 In the
c%'cnt the product does not conform to OSIIA slandardi. Bu%ci rna%' returii ihv product for correction or
replacement a: the Seller's a%pensc In ill, c•,uit Seller fails io makc the appropriate correction within a
reasonablc time. correction madc by Burr will be at the Seller's e,pcnse
I I. NO WARRANTY HY BUYER AGAINS1" INFRINGEMENT S. As par Of this contract for sale Seller
agrccs to ascenain whcihr roods manufactured in accord.meew ith Lite specifications attached to this agreement
will gi-.e rise to the rightful claim or any third person b:. was, of infringement of the like. Buser makes no
warram% that the production orgoods according to Iltc specitie•niora w ill not gi%e rise to such a claim. and in no
Cccnl shall Bu%r be liable to Seller for indemnification in the cart that Seller is sued on the grounds of
infringement of the like. [(Seller is orthe opinion that an infringement or this like will result. he will notif. the
BugertothiseffeciinwTitingwithintwowcCksahrthesi,nineo(thisagreement If Bu%r does not recei,'e
notiec and is subacqucnih held liable for the infnr,germent or ttio like. Scllcr a ill sa•W Ru%cr harmless. If
Seller in good (gush ascenains the producuon of the goods in accordance with Om specifications will result in
infrinecment or the like, the contract shall be null and laid
12. NON APPROPRIATION All funds for pa%ntmnt b% the Cry under this contract are subject to the
w;aRabiht% Oran annual appropriation for this purpose b% the Cin In the event of nonappwopriatiur, of funds
b) the Ca) COUOC1l ofthe• Cit% of Lubbock for ale goods or senices pri%idcd Onderthe contract. the City %%"ill
tcmninaie the contract. %sithout t(rnination charue or other Iiabilri%. on the last Ja% of ere then•cunvtt fiscal
year Or when the appropriation made for the then -current %car for the goods or sen ices cv%ered b% this contract
is spent. whichc%er event occurs first. If at any title funds are not appropriatcil for the continuance of this
contract. cancellation shall be accepted b% the Selleron thirty 130) da%s prior written notice. but failure io gist
such notice shall be of no e•ff•ci and the Cn% shall not he obligated under this eonuaa be,ond the date of
termination.
13. RIGHT OF INSPECTION, Bu}cr slull hate the right to ittspcn the goods at dcli%cry before accepting
them.
14. CANCELLATION. Bu%cr shall hine the right to cancel for defcith all or air- pan of ibc undelivered
portion of this order if Seller breaches ant Of the reruns her •of including %%anamies orseller or if the Seller
hee.rini- ina)Ivenr r+r commit; ears of hankmmce Gar: h rnrfn of'rarwi- a6ori i; in addition no and not irk
lieu of an• other iernrdics a hidh Bu%cr ma% hate in law or equity.
li. TER\SINATION. Tim prafannanec of w ork under this orderma% be teraninaied in whole, or in par. b, the
Iiu%dr in accordance with this pro, isiott Termination of stork hcrcunder shall be effected b% the deliver%
of the Seller of a "Notice of Tenninaiion' specifiing the extent to which performance of work tinder the
order is terminated and the date uron which such temrination becomes effcoive Such right orteraninacion is
in addition to and not in lieu of the rights of Bu%cr set forth in Clause 14. herein
16. FORCE MAJEL'RF Neither pain shill be held responsible for losses. resulting if the f lfitlment
of = tome of pros isions of this contract is delayed or presented by am cause not within the control of the
pang whose perf.rnsance is interfered with. and which lo, the—ercise of reasonable diligeuCe said pan}' is
unable to pre, cot
17 ASSIGNMENT -DELEGATION No rielu or in:rest in Oils contract shall be rssiencd or delegation of
ens obligation made b% Sellei without the written per minion of the Bu;.cr An% attempted assignmem or
delegation b% Seller shall be %%holl, ,oid and lolally inefFecli%e for ail pa,rposc unless made in confLifli% with
this pdragraph
13 WAIVER Net claim or right arsing out of a breach ofthis contract can be discharged in whole or in part
b% a waiscr or renunciation of the clam, or right unless the waiaer of trmmciatic;l is supporci by
consideration and is in writing signed b% the aggric%cd pan%
19 INTFRPRETMION-PAROLE EVIDENCE This writing. plus an% specifications for bids and
peif+nraann• pro%ided b% Bu,er in its a.herti;en;e•nt for lids, and an% other documents prosidgdby
Seller its pan of his hid. is intended b% the panics,+_c a final expression of their a_•r •enient and intended also
:s a COOlpletc anti cxchtsi%e statement of the terms of their aereentent When,,, a tern defined b, the
Unifornn CL ncrcial ('ode is used in this agrcerinmt.the definition contained in the Code is to control
20. APPLICABLE LAW. This agwentent shall be go,crned Lt the Uniform Commercial Cod_ Alter r,cr
the Lean'Unirorm Commercial Code' is used. it shall be Cwnatruted as nncantirng the Uniform m ComrCial
Code as adopted in like State of 1"a., ❑s vFteni%c and in force on thed.ncofthis agreenhe•nt
'_ 1 RIG)il '10 ASSURANC•I:. \%lienc%er one gam to this contract in good faith has reason to question
the other pany's intent to perform he in:q dcrnand that the other party gi%c written assurance of his intent to
pe,lionn In the e,ent that n den.ntd is made 111,1 no assurance isgi%cu w ithin fine I>1 da%s. the demanding
pan% 111.1) lrc.0 this failure as att antic ip,uon repudiation of the contract
_r_ INDEMNIFICATION Seller shall indenuf%• keep and sane harmless the Ru%er. Its al officials acid
cnhplo%ucs. against all injuries. deaths. Incas. damages. claim.., patent clairras, snits. liabilities. judgments, costs
and c\penscs. which m:q in ark, , ise agree against the Buser in con.equeccc of the granting Willis Contract
or „Mich nia% anywise result therefrom. „hethe, o, not it shall be alleecd er dctcrmincd that the act was
caused through ncglicenee or o:ni,sion of the Seller or its empf,%ecs. or of ti:c subSollo or assignee or its
emp!o%ccs. if an%. and ilhe Scllcr sh.Al, al h1e nuts c,pen;c, appear. JcFnd arJ pat} all charges of anomats
and ali costs ard tuber expenses arieing therelioni of incurred in connenion therew hie. and. ifant judgment
shall be rendered against the Th-cr in air, such actian. Lite Seller shall. at its own e,pcnses. saiisf% ant[
discharge the same Seller c\prcssl% under;t.mds and agrccs that an% bond required b!. this contract. or
othentisc pi --dad it, Seller. shall in no tut., ]unit the tc•.q :•rsikn L't% to indeninif%. keep and sa,ch.uuless
and deferid the Bu%r as herein pro, iced
_3. TiME. It I., hvicb•. e,pressl, agreed and undeshood that three is of hire ewrnce for the performance• of
this comr: a. and failure I,•• contract to meet the tittle specification.; of this agrcernent will cruse Seilzr In
be in dcfnih Of 11115,Creenlent
24 1,1111: the Cr, of I ubb-1, hcieb% roulies all bidders that in rc,•,td io an, commct encrci into
pursuant to du, ra•IlkME. minority and wurien business enwrf'rues will be afforded equal oppmtnaities le,
stuhmit bids in response to this ioa ii.uion and w ill nm be dis:rincinatcd against on the grounds of race. color.
scx o, natur-A origin in considciatiun for an d,,aid
_j WN-.\Rlil I RA I ION 'I he C'n; rescr. CS the right it% cxercind aura right or remedy to it b., Ltw. contract.
cyuic%. or onccim isc. including a il!I:ant limitation, the right to seek any acid all fonts of relief in a coup of
con:pclent jurisdiction Further. tits ('ty shall not t•v subject to any irbnratinn preces; priorto c\CrMin,
i:d unwstric(ed riuhl lO sackjud:cidl reined} flue rancdies setfoitla lie,cin arecumul.mr,cand not ewlu.akc•
and ma% be exercised corseuncml, 'Io the extent of an. conflict Islwcgn this pi.,a mion and another' pro,ision
I,,. or related Io. this document. this prow isuon shall control
]u RIGI IT TO :%UDFf. At an, time (luring the tern, of tare contract, err th"n Ror, the City, or a del}
authorized audit represent.uive of tire Cin or the State of Texas. x it c•%pensc and at re•,tsonahlc times.
reserre; the right in audit COSIMMor's rccoads and Looks iel—int to all sera ices pro%idcd in the Cn% under
this Contract In the cent such an auda by the fit% rcccah an, Grt11i or otcrpa%mcntS b% Lite C'it%.
Contractor shall refund the Cit% the full amount oFsuCh o,epa%ntcntS uithi:l thin% (30) d.h.s of such
audit fludincs. or lire Ca%. at it Option.. resen es the right to deduct such amount owing ehc Cin from an%
Payments due Contractor.
27. 1If)(•SE BI1.1. _'Ell j Ilousc Bill 201 j. sou ncol b: the Qw cruor on Jure 14. 2013 and effect it all January
1. 2011. authorizes a penalq it, he imposed on a per son who corauacts for certain sera ices with a go%enurental
emit% and w ho fails to properly classiA their workers This apphcs to subcontractors as well Contractors and
suho)miractors %%hit fail to propel% elassif% ii,11%iduals prrorming work urdr a votcnmmntal contract will be
1xiialized $200 for each In& idual that hs been misda_siMed ('Texas Go, eminent Code Section 2145 0011
2i ASSIGNING OR SUBLE 11 ING TIIF CONTRACT fire Contractor shall not assign Or sublet itty contract.
or arc% portion Of the contract. yttl7a111 uhiucn consent bom the Director of Purchasing and Contract
Managrnem Should consent be Lion. the Contractor shall insure the Sulcentractor or shall pra%ide proof on
insurance from the Sutcontraetel that complies with all con rao Insurance requircmenis
29. HOUSE BILL. 129; DISCLOSURE 017 INTEiRESI ED PARIIL'S Ilousc Br1I 1'95, mlopied b% the `satin
I cgislatttme. Crcaleti §2_';2 905. Texas' Goycmntem C'Odc Sectior, 22d2 9GJ requires a business sail) cmering
into certsin contracts with a goternmcnial e[Ltit% or slate agent to file with the Lot ert rnertal mist% or state
agency a disclosure of imlerccled parties at Ili,: time the business critic, submits the siuncd contract to the
go%crnmcnt al entil% or state agenc% Instructions for completing Fomi 1295 are a%ai:ahle at
]in[, %its•.,.ri.IOloh: rk It u.Jel,:rrntenlal•,:e�.]Lc�:C,^:rtwcal. porch t.rng tgn,!,:r-ir: f,,n: :7 i.:a
30 CONTRACTOR ACKNOWLEDGES. b) supph Ng any Goods or Senices that the Contractor has read.
fall% undersiands, and will be ir, full cOmph-ce xis all terms and conditions and the descriptive material
contained herein and ant additional associated documents and Amendmens The Cit% disclaims aw. icons and
conditions pm%idcd b% the Contractor unless agreed upon in writing b% the parties In the cent of conflict
between these touts out conditions and an, teens and conditions procidcd h% the Contractor. thu terms and
condtions protided herein shill pre,nil The terms anal conditions provided herein are the final terms agreed
upon b% the panics. and an% prior conflicting terms shall be Ofno force or effect
.31 B% accepting this purch.ue• order. the Vendor \critics that it does not fiotcou Israel, and agrccs that during
the icon ol-ihis Agreement (Contract as applteablO will not Boycott Israel as that term is dclned in Texas
Government Code Senior S03 001. air amended
REVISED
City of Lubbock, TX
Belly Dump Trailers
ITB 19-14469-RR
Bid Form
In compliance with the Invitation to Bid 19-14469-RA, the undersigned Bidder having examined the Invitation to
Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for
Nmishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to
deliver said items at the locations and for the prices set forth on this form. A bid will be, subject to being considered
irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or
alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below
reasonably expected values), or irregularities of any kind. The Invitation to Bid 19-14469-RR is by reference
incorporated in this contract. The Bid Form trust be completed in blue or black ink or by typewriter.
Item
Qty.
Unit of
Description
"Delivery
(+/-)
Measure
*Unit Price
Extended Price
(Days)
ARO
Belly Dump Trailer Spec. #6411-Belly
1
Model Year, Brand Name and Model Number.
Belly Dump Trailer Spec, T58 - Belly
2
3
Each
Dump Troller ( 30 cubic yard capacity
�".00
071500,0()
t
�5
'
Model Year, Brand Name and Model Number.
OPTIONAL:
Unit Price
Extended Price
Asper SPEC #6411 Belly Dump Trailer (24 cubic yard
;
two years. The warranty shall cover all components of the
trailer, except tires brakes and other wear items
As
capacity) : Roll Tarp System
VW.,
As per SPEC #6411 Belly Dump Trailer (24 cubic yard
—0 —
to prevent material retention and aid in payload release
*PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO — After Receipt of Order
City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to
waive immaterial formalities. Unless otherwise specified herds, the City may award the bid either
item-by—#tem or on an all -or -none basis for any item or group of items shown on the bid.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of _26, net
calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET IHMTY DAYS.
The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the
date of acceptance, whichever event occurs later, Discounts for prompt payment requiring payment by
the City within a stipulated number of days will be intetpreted as applying within the stipulated number of
calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that
meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days
will not be considered.
MOST FAVORED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price
charged anyone else, including its most favored customer, for like quality and quantity of the
products/services; does not include an element of profit on the sale in excess of that normally obtained by
the Bidder on the sale of products/scrvices of like quality and quantity; and does not include any provision
for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for
sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at
a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the
lower price(s) on all deliveries made during the period in which such lower price(s) is effective.
INTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental
entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized
interiocal purchasing agreements as provided for by the Interlocal Cooperation Act (Chapter 791,
Govemment Code), the right to purchase the same services, at the prices quoted, for the period of this
contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor
Political Subdivision orders in addition to orders from the City of Lubbock. Should these other
governmental entities decide to participate in this contract, would you (the bidder) agree that all terms,
conditions, specifications, and pricing would apply?
Other governmental entities that might have interests in this contract are Frensbip Independent
School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District,
Lubbock Independent School District, South Plains Association of Governments, City of Texarkana,
Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of WolffortL
YENO
• If you (the bidder) checked YES, the following will apply:
• Govemmental entities utilizing Interlocai Apeements for Cooperative Purchasing with the City of
Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s)
awarded as a result of this solicitation, All purchases by governmental entities other than the City
of Lubbock will be billed directly to that governmental entity and paid by that governmental entity.
CIty of Lubbock will not be responsible for another governmental entity's debts. Each
governmental entity will order their own materials/service as needed.
AHAP,v-to TRAmm 5&t _` (LEi?i7tus INo- C)FA
THIS BID IS SUBMITTED BY RBt dT>`A�c.�2 Srt�S s fErrA�Sa corporation organized under the laws
of the State of TJrXAS , or a partnership consisting of
or individual trading as of the City of
Firm:
Address: w Y
City: Lug from State: Tr-M!5 Zip
Bidder acknowledges receipt of the following addenda:
Addenda No. i
Date 1 16aai q
Addenda No.
Date
Addenda No.
Date
Addenda No.
Date
M/VVBE Fi Woman I I Black American I I Native American
Hispanic American I I Asian Pacific Amen Other (Specifv)
Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity
that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging,
or selling new motor vehicles is required under the Tex. Oec. Code. Chapter 2301 to be licensed by Motor
Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with
the Motor Vehicle Commission Code, the bidder roust hold and provide all applicable current valid licenses
issued by the State of Texas:
1. Name and Manufacture's License No.
2. Name and Converter's License No.
3. Name and Representative's License No.
4. Name and Franchise Dealer's License No.
General Distinguishing No. P i o (o 2 5 4 X (Franchised TX dealer)
By Date: 011 of 2 % 2-0 l
Autho);6ed Representative -must signTy hand
Officer Name and Title: KM5iA 'FJ,0 w EQS ROW CE
Please Print
Business Telephone Number. g_.. 0(/ 145 M 5 5-3 FAX:_ 806 /7¢5 -- 5"51$
E-mail Address;_ f_ Com p±oA @ a.ftnc tfati fe�-5c lescLvA fen+aiS , aom
FOR CITY USE ONLY
Bid Form Item Number(s) Awarded to Above Named Firrn/lndividual:
Date of Award by City Council (for bids over $50, 000): Date P.OJContract Issued:
RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK
SPECIFICATIONS.
LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING
DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS.
CITY OF LUBBOCK
MINIMUM SPECIFICATIONS
BELLY DUMP TRAILER
SPEC T58
MAKE "C5f' MODEL C3 QT— 40 'PX
60P5Teu(_rT(a,0 TWAae
IT IS THE INTENT OF THESE SPECIFICATIONS AND THE SPECIFICATIONS FOR EQUIPMENT GENERAL NFORMATION, REQUIREMENTS AND
CONDITIONS SECTION TO DESCRIBE MINIMUM REQUIREMENTS, THE VEHICLE SHALL MEET OR EXCEED THE CONSTRUCTION AND
PERFORMANCE SPECIFICATIONS DESCRIBED IN THE FOLLOWING MINIMUM SPECIFICATIONS. THE SELLER SHALL BE REQUIRED TO
MARK COMPLIANCE TO THE SECTION OF THE SPECIFICATIONS IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED, AS STANDARD
BY THE MANUFACTURER SHALL BE INCLUDED, IF NOT STATED IN THE WRITTEN SPECII.7CATIONS. ANY DEVIATIONS FROM THE
WRITTEN SPECIFICATIONS SHOWN N THE INVITATION TO BID SHALL BE NOTED ON THE ATTACHED EXCEPTIONS TO THE
SPECIFICATIONS, IN ORDER TO RECEIVE FULL CONSIDERATION, QUOTATION MUST FOLLOW THESE SPECMCATIONS AND THE
INVITATION TO DID'S TERMS AND CONDITIONS.
VENDORNAME; _ ,/ ►l�1{ 1.0 tf-AiE C-V �j4t-v5_? gfn,T S 1i4 DBR PRONE;
LELA
NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE
YES O
Sena -trailer with bottom dumping capabilities, to include
GENERAL
the requirements as describes herein.
CARRYING
30 Cubic yards, No Modified sides 30 Cubic yards, No modified
1
CAPACITY
sides, heaped capacity, with a weight of 50,0001bs, at 60 mph on
/
V
payment and hard packet dirt surfaces
Width not to exceed 102"
2
DEMENSIONS
Length not to exceed 40'
,
V
Height not to exceed 11' 6"
3
AXLE RATING
Tandem axles not less than 25,000 pounds each
OEM Standard, with nonunal 50 inch axle centers,
4
SUSPENSION
providing not Iess than 5000 pounds carrying capacity, and
equipped with axle guards (window deflectors.)
Air operated 'S' cam design with automatic slack adjusters,
5
BRAKES
rated for not less the GVWR of the trailer. Brakes shall
conform to the federal DOT requirement at the time of
delivery.
OEM high tensile steel body construction, with air
6
BODY
controlled single hopper, bottom -gate. Dump features shall
be from the from
CONSTRUCTION
electrically controlled cab, and manually
the side of the trailer. Must be capable of holding saturated
solids @ an average of 19%,
Standard 2.875 inch king pin, in conformance with SAE
7
KINGPIN
J700 standards, and located eighteen (18') to twenty (20')
inches set back from front end of trailer.
8
TIRES
11:00 X 22.5, 16 Ply, Tubeless 22.5 Radial Highway Tread,
10 hole disk type wheels
NO. ITEM MINIMUM REQUIREMENTS SELLER
COMPLIANCE
YES NO
OEM standard two speed crank down type with triangle side
braces and sand shoes.
9
LANDING GEAR
Note: Trailer Landing Gear must be designed to support
maximum loaded weight, of the trailer.
10
MUD FLAPS
OEM current standards meeting the state of TEXAS DPS,
DOT, and federal requirements.
t 1
LIGHTS
OEM current standards meeting the state of TEXAS DPS,
DOT, federal
and requirements.
12
PAINT
OEM standard red color
14
WARRANTY
Two-year minimum against defects in material &
workmanship, including parts & labor
r/
- OPTIONS:
EXTENDED
Manufacturer or Dealer Extended S yr. warranty covering all
components.
$ -c}- G±cuU-0'-ai
16
INTERIOR COATING
Interior spray on coating that bonds to the metal to prevent
material retention and aid in payload release
17
TARP SYSTEM
Roll Tarp System
IDE BUILD DATES IN SPACE BELOW
BUILD DATE:
l 11-aoil
_ GENERALREQUIREMENT AND INFORMATION
BIDDER SHALL SUBMIT WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS ON THE
UNIT OFFERED IN THE RESPONSE TO SOLICITATION,
EXCEPTIONSIQ THE Sf
-F&IFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN
WRITING BY THE BIDDING VENDOR IN THE SPACE PROVIDED BELOW, LIST ITEMS BY ITEM NUMBERS.
i K 1 ��,5 Ccc. 0, L PAC�TY t Lo 3a tu. Ylp. CA -Me VT
11
3