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Home My WebLink AboutResolution - 2019-R0082 - PO With Robert's Truck Center Of Lubbock - 03_12_2019Resolution No. 2019-R0082 Item No. 7.5 March 12, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31043929 for the purchase of Cab and Chassis as per ITB 19-14417-RR , by and between the City of Lubbock and Robert's Truck Center of Lubbock, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on March 12, 2019 LA-- DANIEL M. POPE, MAYOR ATTEST: Re t a Garza, City Secre oy APPROVED AS TO CONTENT: Marklvarwoot, Assistant City Manager APPROVED AS TO FORM: Aa V--� elli Leisure, Assistant City Attorney ccdocs/RES.PurchaseOrd 31043929 -- Cab and Chassis February 25, 2019 City Lubk TEXAS PURCHASE ORDER TO ROBERTS TRUCK CENTER OF TE 4510 AVE A LUBBOCK TX 79404 SHIP TO: Page - Date - Order Number 1 2/25/2019 31043929 000 OP 526 CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK TX 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTS PAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: Marla Al irector of Purchasing S Contract Management Ordered 3/12/2019 Freight Requested 8/9/2019 Taken By R ROCHA Delivery J LOERWALD REQ 53082 ITB 19-14417-RR Description/Supplier Item LH Cab & Chassis CC 5811 Tenns NET DUE ON RECEIPT Ordered Unit Cost UM Extension Request Date 4.000 90,410.0000 EA 361,640.00 8/9/2019 Total Order 361,640.00 This purchase order encumbers funds in the amount of $361,640.00 awarded to Robert's Truck Center of Lubbock, TX, on March 12, 2019 . The following is incorporated into and made part of this purchase order by reference: ITB 19-14417-RR, dated December 27, 2018, fi•oni Robert's Truck Center of Lubbock, TX. Resolution # 217I 9-R po g2 CITY OF UBBOCK Daniel M. Pope, Mayor ATTEST: ebe ca Garza, City Secretary Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TER\IS AND CONDITIONS CITY OF LUBBOCK, TX 1, SELLER TO PACKAGE GOODS. Scller,cilI package goods in accordance %%fah good coninlcicial practice. Each shipping container shall be clearl) and r •rmanemlc marked as follows (a) Seller's name and address. (b) Consignee's name. address and purchase order or purchase release number and the supply agreement nutter if opplicablc.(c) Container numbcrand total number or comaincis. c g bo, I of q bows, and (d) the rtumlm of the container bearing the packing slip. Seller shall beat cost of flackaging unless Othext isc plodded Goods sball be suitably packed to secure lowest transportation costs and to conform with re.p+ircrim-35 of conunon carriers and any applicable specifications Buycr's count or ucir:ht shall be fmal and c,aebsi,c•on shipments not accompanied by packing lists 2 SHIPMENT UNDER RESERVATION PROIIIBITED Seller is not amhorizea to slip thevoodsurder rosen alion and no tends ora bill of lading will operate as a tender orgoods 3. TITLE AND RISK OF LOSS The title and risk of loss of the goods shall no; pass Lo Buyer until Buyer actual[, recei, ei and takes possession of the eeods at the point or points ofdchs a) .I NO RMILACEMEN1 OF DGFGC'rivE IL'Nm:R Fi%a) tcodc, of dehr.eh) of goods mtw fully comply with all pros isions Or this cvmrae as io time of deli,cr%.qualil) and the like If a tender is made which does not fully conform this shall constitutes breach and Seller shall not ItnC the right tO subsfilmea canf,nning tender. provided, where Ili,: time for pgtfumance has not yet expired, tilt Seller play ICAllonabl) notir, Buyolof his intention to cure and may then make a conf„nning landcr within Ihe Cwnlact lime hilt not arlCn%ard i. INVOICES S PAYMENI S. a S C I I c r shall submit separate invoices. tit duphcale. one each purchase order Or purchsc release after each delkerx Invoices shall indicate the purcll.uc order or p•urctase ICICa.v number and the supply agreement numbs if applicable Invoices shall be itcmired an.[ ualuporcarmn charges. if any. shall LC listed scpar:atch A copy Of the bill Of lading. and the height w.ghilh what applICahlC, sh.,mld be attached Io the bmiee. Jlall To ACel LII115 Payable Cit' of LubL•Oek. P 0 lio, 24.4JIL Lubbock. Texas 79457 1'a,n,ent shall not be due until the nllo,e instruniculi are subntited ohs Jells cr•. G GRATUITIES The B:ner mac. h) written notice to the Scllcr, hanged this contact wnhout b.thllm to Seller if it is doennincd by Buyer tha; gratuities. in the. f,rnm of enlenainnaat. ribs or ndxn, isc. wecO((reJ or given L, the Seller. or any agent or rupreseami,e• of ilia Scllcr. to an; O.,lcer or cnhplo)ce of [Ill ('it% of Lubhod with a ,ice to seeming a contract or securing faxorablc teaillma nllh wsrccl lO like auaidm_ Oi :ancnding. or ti:e nhakinc o(.;m deter:nin.nions wtth reared to the perlorniin•_ of such a ganuaa In the cant this contract Ls c.iNdcd by Bu,cr purse; nt it, this pro•. ision, Buyer shall Lc entitled. in addn:On to on\ other rights and rcmc,imi. Ili reco%ei or I,ilhhOlj the amount Of the cost iricint'ed I1-. Seller in pro%idmg such Lt'dIm1 -, SI'FCI:U. 1 OOLti k TEST EQUIPMFNT. If lie PUCC stated on ULC later hereof includes [he cost of any special Fooling or special test equipment fahnc,ned or requltcd h) Sellel fill the purpose of lihlmg this order. such sreeial hunting eyvipmcnt and ao) process shucts related thdre•to shall become din pn+pam ol'tic• Buyer and to the extent feasible shall tvr identified h, the Sells as such S. \c:ARFL\N"1Y-PRICY a lid lm,e to he paid by the Huyct shall 1•c t1lat columned m 5cllcr's lid w itch Scllul wan ants it, be rill hlgher Ilan Seller's rimlcrm pwecs, on orJss in other.; or ploduos of the Led and sp cificatior. co:cred by this agreement far sintil.lr quantities under sumilrr or I ee coudnlons acid methods or purchase In the chars Seller br'eae[LCS Lhis warr.vuy. the prices of the tents shall he eed:Iced to the Seller's current priers on ordets by others. of it, theahern.ati%c Buyer may c'mcd tlis anuliet niLlnan liabilit% to Seller ter bre.LCh III Seller's actual d,pense b '[he Sella Wduants that no pawn oI ScIItIg .n_elie\ has been employe,] m ,gained to soheit Oa SeCurc• ilus contras upan sill agrce•ntc•nl at unmd de,,tu)v fan eornmission. rercsmage, brokerage. or conlinvcnt (cc excepting I:.ma fide emplolees of borm fide vswI sh,,d commercial of selling agencies maintained by the Sells for Ihe purpose of seeming busincii I',it beach Of' ticiation of this waunty the Buys shall ha:e like Li_ hi in addition to mr. other right of nghis to cancel this Contract without liabd:n and to deJuci front the contras 1111CC. or otllcn,uc ie:o,ar Without habillty and to deduct ham the contract price. n utx•1„isc NC111CI III' fll ,nna4m of such cnnlnii„ion. perc•altipe. la nker.I e m conlinecnt fie 9 N'ARRANI Y-PRODUCT Selle, shall not limit Or c,elude ar., implied warlaothi and an'.. aralLpr Ira do so shall tender this contract %oidalle at Ihe opnon of d:e Bea Seller %•....an1, Ilya[ the goods tiu'nidted Will eonfinn m the specs[icuion, drawings. mad deaniptluns lioled ill Ilse bid ken 1!.tient. and to tic• samptCial Rnm Aced by the Seller. if an) In the etem Of a eOallist Or hct„ccn the SfxdriCatrani- drat, tugs. and deectiplions. the specificalinns shill Co,vrn Nontithsianding am pre isions contained in the coutiarn,al agwement, the Seller rcpiescros and „arrants fault -free rerronnaece and Lmll-free result in Ihe proassinp d.uc and date related d.ua (including. but not lu ted k, ealeulaiing. ftmtyxi ag and squencing) of ill lmrd%m.uo.sofi„aicam1 firnmaie products deli, Bred and se., ices pro, ided under this Contras• indiiidually or tit eonlbin.+tinn, as the Case ma) be from the effecti%'e date of Ihis Contract The obligations comaiue•l herein apply Io products and scn Ices provided b•. the Seller, its sub. Seller or oily third pane imokud in the creation Or dC,elopnMit Of 01C I•iodons and ser, ices Io be delivered to the (-it% of Lubbock under this Contract. Failure it, comply w iih any of the obhgativas contained herein• nth, result in the Cin or Lubbock a,ailing itself of an, of its rie_hu tmdo [he Ian and under 1165 C'ontr.mt including. but nol limited io. its right pun,limng Io mminnlion or default The wanaimui contained heroin are separate and disc:se liom any other warramicsspecified in Ihis Cm mac[. and are r.Ot subject to an) disclaimer of warranrt, implied or expressed. tit lunitation of tale Seller's liabihn which ,nay be specified in this C'omract, its oppcndwm its scbcdtles. its,mnexcs or nny document incolroiared Ili this Contract b•. reference 10. SAFI rY WARRANTY. Seller Warrants that the product sold to the Buser shill inn otin a• the standards promulgated by l,, U. S Department or Labor Mader the Oceupalional Safet% and Health Act of 100. N the evem the product does not conform ill OSEIA standards. fhncr may return the product for concetwn or replacement at the Seller's expense In the event Seller ftiis to make tilt appropriate correction W i[hin a reasonable time, correction made b) Bmgcr will be It the Sellcr's expense 11. NO WARRANIY BY BUYER AGAINST INFRINGFMENIS As pan or this coati act for sale Sells: agrees to ascertain wheher goods manufactured in accordance with the specifications attached to this agreement will Lice rise to the rightful claim of an) third person by way of inh'ingernent of Ihc• like. Buycr rnakcs no warram) that the production ofgnods according to the specification will not oke rise to such a cairn. and in no e,'en1 shall Bu)cr be li.ihle to Seller fin' uldenmiric•nion in the cent that SCller is SUCLI kill the grounds of inhringement of the like. If Seller is of the opinion that an infringement or the like will ICSuh, he Will notify the Bu}era to this tfftct in „riting,t'itltin twO uceksafter [lac signing O(this agreement if Bu, er does not re ci, c notice and is subsequenik held liable for the infringement or the like, Seller will sa%e BLncr limmiless If Seller in good faith asecriains the production of the goods in accordance with Ihe sl:ccificaf ions will result in infrinertrenl or the like. the contras shall bc- null and t old 12. NON APPROPRIATION All finds for paymen by Ihc Cny under this comreci are subject to the mailability of an antral appropriation for this purpose by the Cin In Ihc cvent of ninappropriation of funds b) the Cuy Council of the City Of Lubbock for the goods or sell ices pro, ided under the contract. the City will tcnnin.ue the contract, without nnnination charge or other liability. on the last day of the then -current fiscal '.cat or When Iheappropri.uion made for the 1!n•n-Current )ear for the goods or sen'ires cO,erad L•y Ihis contract is spent. whicheter went occurs first If ai any time funds arc not appropriated ror the continuance of this contract, cancellation shall be accepted by the Scllcr on ihiny (30) days prior mitten notice, but (failure to rice such notice shall be of no effect and Ili, Cin shall net be obli_C,tcd under this colored bc,ond the date of termination 13. RIGHT OF INSPECTION. Btyei shall have the right to inspect the eoods at delivery b6orc accepting then IJ. CANCELLATION Buyer shall hate the right to cancel for default all or any pan of Ihe undelivcred ponion of Ihis order if Seller breaches am of the tams heroof including wanarnics of Seller or if the Seller heCtIrI inanh em nr rnmmite not; of hankrnnrcv Satoh rirhl of ranrrll;u inn is in addilinn t+ and nil in lieu of at% olm remedies which Su)cr may it ate in I:uv or equity. 15. TERMINATION The pe•fortuanceofwork undertaisordcrmat be ten,tirate:! in whole. or in pm by the Buyer in accordance n it this provision. 'I'ennination of work hereunder shall to effected b) the delv.:Iy of the Seller or a "Notice of Tenninatio» ' spucif)ing file extent to which performance of work under the order is lenninated and the date uparL which such termination becomes cr&ctte Such FILM or termination is in addition Ili and not in Lieu Or lie rights of Buyer set forth in Clause 14. heroin It FORCE MAJL•'URF Nciths pang slu!II be held responsibic for losses. iesuhmg tribe rulfillmenl of any tenors of pknisions of this contract is delayed or pn•,ented by any cause not within the control orthe party whose Performance k interfered with. and which by the e,ercisc• of reasonable diligence said pan) is unable io pi o%ent 17. ASSIGNMEN 1-DELEGATION. No tght or interest in this contract shall be assigned or delcg.uion of an, obhgmion made by Sella „i%hont the nriwcn ltrnnission of the Buyer An, nttentpicd assignment or d,9egeal,;a b, Seller shall be nhotl, %old and totally incffecike for all purpose unless made in conformity „fill this paragraph IS WAIVER No chain or right arising out of a breach of this contlan can be discharged in whole or in pan I:) a Wakcr or runurciaLion of tilt chain, or right unless the wai%vr or renunciation is supported by consideralionard is in Writing signed by the iggiie,cJ party 19 INT'IERPRI'TATIUN•PAROLE EVIDI:NCF This nrizim_•, pills any speciftcattons for bids and per,-annance pimided b) Buyer Io its adwrlisenxm for bids. and am other documents provided by Scllcl as pail of his bid. is irtcnded by the parties ii a final expression oT [heir agreement and imended also is a complete and twItti tc• smicntenl of Ihe minis of then acrecmcnt Whencrer a tom defined b_. the t'mforllL Conimocial Code is used in. this acrecmcnt. the definition con, , , mod in the Code is it, conllol 'I) APPLICABLE' LA%%' This aerecmem shall be amornei b, the Unilomm Commercial Celt Whcr •c,cr the term -'t'niform COnuneiciA Code" is used, it shil be construed as meaning the Cnifarrn C'onuner6a l CoJe as ad„pled in Ilse Stale of 1 eves as cdli•clk, artJ in friu• on the date of Iris agre aura 21 RIG11I 10 ASSURANCE Wiew,or one pill'. it, this contract in goof faith has reason iOquestion the Other peers intent to pe dorm he may demand that the other paten gi,c written assurance of his intent to per fnnh In the sum the.; a demand is nude and no aisr:ance is gi%o! within fine (5) d.1)S, the dorkandinp p.un nil) tc.n this faihuc.11 ara,iriiviptiion repudiationofthecomraet 22 INDEMNIFICATION Seller shall indemndl. kccp and s.oc harmless the Bu,el. its acenh- Ofticials,:nd enplo)ce•s. aeaint all injuries. dc.uhi, loss. damages, cl filns. patent Claims. suits. liabilities. judgments. costs aid dap uses. „high may in any„ iscaCCruC against the Buyer incowgUercc of the uraming Willis Contract cr which ray amnise result therefrom, uheer ethe! of not it shall be alleveJ or detenninc,l that the act %s aused through ne•ghgcnce or onus,ion Of lite Seale, or its enp[oyces. o, of the subSel!ur or assigrcc m its c•mpL,y gas. rf am. dud the Seller shall. at ten nun c,rcn.,C, appear, dufnd and hat, all chat ges of momcys and:rll costs an other -poises arising therchont Of inclaned in connection literewith. arid. if any judgment shall to renJacd against the Bayer in an% smelt aClian. ill,: Seller shall. at its Own expenses, satisfy and dischalgc Ihc smne Seller C,I•I cast) understands and agrees that am) bonJ requred by IN, cunllacL. or otherwise III -Mod by Seller. shall Ili tin w;p limit tile responsiblht) it)in,lcnrnif). keep an,! sale 1mmiless end clef •ad the Buyer as herein p,o, ided . [ IMF It is hereby e,pres31% agreed and un,Ititcod 01.0 tune is of the Csiomv for the perfomt.mcc of III:,, conlr,ts. amd fliL•nc lit COII[Idei IO meet the mute specs Fiedl ions Of this agreement w ill c:•mse Sealer to be in del'ondl or this 1_tC1o1 re. ' 1 MBI' Ile ('a, of Luhl•ock hereby mgdlus ;ell biddo, [hat in recard to an) contra, untoeJ iron pursuant to this mildest, minority and no:ncn IlL1,111CSS enterprises will bC aMirdcd equal opportunities to sul: uh bids in resroose, to this imitation and will not be di%MlllirateJ against on tile ,_tounds of race, color. sr, O, mural origin in crnsida,nion for in award .5. NON-ARBI I RA I ION 1 he ('it) rescue, the rielu to e,ercise,uy tighl III lentcel, to it by tau, contract. egtmy, or olhen, isc. including n nhnut lunitatinn. the right to seek any anal all forms Or relief in a court of competent Jul-fictrnn Fuallel. [lie City shall noL be subject to any arbitration process prior to e,ocising its unre•strieicd right to stckjudicial remed, The rcmcdiea Sol forth herein veeumulatiae and not exclus-i•:e. and ma) I:C e,u'eised ciuwunvnth. I., the lement of an) conflict L•cnteen lhis rrat Won and another pro, ision in. or rfmcd LO. this daCUI)MIt. this rl'ot ision stile.[] control 2n R16[IT '10 AVDI f At mr, time during Ihe• Ic•nn of the contract. or t1wrealier, Ihc Cit), or u duly authoriUd audit IVI)MCntuitc of the Cihy or the Stine Of Texas, at its expense and atrcasnnableli:nes. tescncs the right to audit Coittractol's records and L•ouLs rcic, ant w all ser, ices pro, ided to tilt Cit) under INS Contras In the c,enl such all audit b•, the ('it% reveals any en'nrs or O,erpa)nlents b•. the Cit). Contactor slmll refund the C'in the till arnount o(sueh orcgm%me'nt: within thin, (301 diys of such audit findings or the ('it), ill its Oplinn. reserves dte right k, d slue such amounts onin.g the City fronh an) p,nmenls due Contractor. 27. 110USF F311.1 :0l i hawse Bill 21)15. Signeel b, the (iki%emot on June 14,2013 and effeemc on Li um'y 1. 2014. Lnmhorizes a peralt) to be imposed on a po son n ho Contracts for certain sin ices m ilh a got ernnenial enlin and who fails to properly glum(N their narkcrs This applies it, subcontractors as well Comsactots and s l,contractois who Lail to propel) classify indi%idrals performing work und•Cra tro,crnmental contract nill IN penalized $200 for MIL indi%idual that has been misClassif!ed ITcvo; Go, errunlem Code Section 2155A01 ) 2i ASSIGNING OR SL ILET I ING THE CONTRACT I lie C'onai,morsliall nat mswo Or sublet the contract. Or an) portion Of the comram Wnhom written consent from the Director of PLINItasing and Contract Management Should consent be gi,Cn. the ('onmactor shall insure the SOL-conuactor or shall praeide praof on inSUMICe from the SuL•coutractor that eomplirs m ith all contract Insurance requirements 29 11OUSE 13II.1. 1295 DISCL.OSURF 01: IN'1 dERLST17D PAR ['I ES I louse Bias 1295. adopted b) the Sash LCoiSIIInre, created 1j2252 90S- Teas Government Cndc Section 2252 90,1 ruquires it business entity entering into certain contracts with a go,cmmcntal emit) or state uenq to file w irh the Lot crnmer.tal unit) or state agenq a disclosure of inicrumd ponies at the finis the business entity submits the signed contract to the go --mental entity Or state agency Instructions for completing Form 1295 are a,nilable a:' hl•p ways ci IuhP„Ck n u• :Iy: nm.•nlal-w ch.iSn dcp.n�srs pur:hi,inj, c�nJ.+r-inf:,nnit:�:n 30. CONTRACTOR ACKNONI EDGES. by supplying col) (foods or Scnievs that the Contractor has rend• full,, understands. and will be in full compliance nith all kerns and conditions and the descriptive material contained herein and an% additional associated documents and Anhendrncnts The Cin' disdains ens tem+s and conditions phmided by the C'onuactor unless agreed upon in nriting b) the parties In the event of conflict bcmeen these terms and conditions and am kerns and conditions promiddd by the Contractor. [lie lCrfns and condiions pro,idcd herein shall prctail. The Inmts and conditions pro%ided herein are the final tents agreed upon b) the panics, and any prior connieting terns; shall be ofno force or effcei. 3I. F3, accepting this purchase order, the Vendor ,•aifies that it does not Boycott Israel and aurces that during the Icnn of this Agreement (Contract as applicable) will not I3n5colt Israel ;as that tenn is defined in Texas- Gowntuncut Code Section Sfili 601. a; amended City of Lubbock, TX Cab and Chassis & Cab -over for Refuse Truck ITB 19-144117-RR Bid Form In compliance with the Invitation to Bid 19-14417-RR, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for famishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on ibis form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations of form, conditional alternate bids, additions or alternates in I ieu of the items specified, if the unit prices are obviously unbalanced (either in excess ofor below reasonably expected values), or irregularities of any kind. The invitation to Bid 19-14417•RR is by reference incorporated in this contract The Bid Form must be completed in blue or black ink or by typewriter. Unit Delivery ITEM QTY of DESCRIPTION UNIT PRICE' BID EXTENDED COST (Days) 00 Measure AROe• Tandem Axel Cab -over for Refuse Truck Per Spec Cab -over Rctuse truck Model Year, Brand Name and Model Number Z O i g e'_ F A,JC C MUQI E A " Y 2 STD bob Left hand Drive, Tandem Drive Rear Axle, Diesel Powe D 2 S Each 23 Cubic Yards, Cab and Chassis Per Spec. #5811 LH 40r a I V • Cab S"t� 4 and Chassis 61640 Model Year, Grand Name and Model Number Lt7z43 jilt l'&j?14 A-TdAA L. 1-1 V 40'T Delivery Optional ; UNIT PRICE•DID EXTENDED COST (Days) AROe Extended Warrantv ver S ec 5811 Cab -over Refuse Truck a. — r 4EW d Chassis J "PRICE: F.O.B. Deslination, Freight Pre -Paid and Allowed a •ARO - After Receipt of Order Total $ 3 61 , 6 4 0 City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial forma'ities. Unless otherwise specified herein, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. PAYMENT *1 ERMS AND DiSCOUN'r'S - Bidder offers a prompt payment discount of _ _%, net _ _ calendar days Unless otherwise indicated on the Bid Form, payment lemis will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar bays after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the produeWservices; does not include an dement of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity, and does not include any provision for discounts to selling agents: If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sett same product(s) at the lower price(s) on all deliveries made during the period in which such Iowa price(s) is effective. 1NTERLOCAL PURCHASING (optional). The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized interiocal purchasing agreements as provided for by the Inierlocal Cooperation Act (Chapter 791. Government Code), the right to purchase the same services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he/she will honor Political Subdivision orders in addition to orders from the City of Lubbock. Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Otber govrrnmentat entities that might baVe Interests In this contract are Frenship Independent School District, Lubbock Housing Authority, Lubbock County, Lubbock County Hospital District, Lubbock [ndependent School District, South Plains Association of Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Wolfforth. YES ✓ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Interlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase materials/services under the contract(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to that governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order tlieir own materials/service as needed. THIS BID IS SUBMITTED BY2Aa'2-r 5 ' MUCK (,TU& corporation organized under the laps ofthe State of or a partnership consisting of of the City of or individual trading as City: J V 6;i 6c-k State: :MIX 7.ip -794- C yI Bidder acknowledges receipt of the following addenda: Addenda No. Date 1 Z C 1 b' Addenda No. Date Addenda No. Date Addenda No. Date_ MAN'BF. Firm: Woman Black American . Native American Hispanic American Asian Pacific American Other (S ecif Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or converts new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department on'tansportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: I. Name PD C ..'r S J AIM k— (CN YE I-- and t%iartufacture's i.ieense No. f- p - r oy 42 %v 2. Name_ and Converter's License No. 3. Nameand Representative's License No. 4. Name and Franchise Dealer's License No, General Distinguishing No. (Franchised TX dealer) - 2,1- 2 vi C ' i—Ar _o=d'9e_riv pres e - m`03ii sign by hand �7 Officer Name and Title: 1 `j ` _ rod J 5 AQZA Q LC S ALI t 17 CC _-M R_ _ Please Print Business Telephone Number Aaw '? (vim, - N Z 1 FAX: 01L) -1 q 4 - `4 117 E-mail Address: �O f1 K �fsdt 5 �' SvM M FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individual: Date of Award by City Council (for bids over 350.000): Date P.O./Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED 810 WITH THE ITB (NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. REVISED CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS LEFT HAND DRIVE, TANDEM DRIVE REAR AXLE, DIESEL -POWERED, 23 CUBIC YARDS, CAB AND CHASSIS SPEC # 5911-LH CAB AND CHASSIS YEAR %'.r) LV &LAKE .y �-Z-? ti•.41k,,VAL MODEL_ 1-4 `v (• L)• E IT IS THE INTENT OF THIS SPECIFICATION, REFERENCED DOCUMENTS, REQUIREMENTS AND CONDITIONS SECTIONS TO DESCRIBE MINIMUM PERFORMANCE REQUIREMENTS, THE VEHICLE OR PRODUCT MEET OR EXCEED THE PERFORMANCE OR CONSTRUCTION DESCRIBED HEREIN. THE VENDOR SHALL BE REQUIRED TO MARK COMPLIANCE OR NON-COMPLIANCE TO EACH ITEM DESCRIPTION IN THE SPACE PROVIDED. ALL EQUIPMENT FURNISHED AS STANDARD TO THE GENERAL PUBLIC ON THE PRODUCT BY THE MANUFACTURER SHALL HE INCLUDED, EVEN WHEN NOT SPECIFICALLY IDENTIFIED IN THIS SPECIFICATION. ANY DEVIATIONS FROM THE WRITTEN SPECIFICATION WITH DATE AS SHOWN IN THE INVITATION TO BID (ITB) SHALL BE NOTED ON THE ATTACHED F_XCF,E[(ONS TO THE SPECIFICATION. IN ORDERTO RECEIVE FULL CONSIDERATION, ITS RESPONSE QUOTATION MUST FOLLOW THIS SPECIFICATION AND THE INVITATION TO SITYS TERMS AND CONDITIONS, y(��j VENDOR NAME: 20 .� f_-�) 5 �I �i; � k C !s tii j2=(Z- PHONE: ��[l' � � Z� �] 12 I �� NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO THIS IS FOR FIVE (5) TRUCKS, LEFT HAND DRIVE, TANDEM AXLE, DIESEL -POWERED, CAB AND CHASSIS, 62,000 GVWR. In places where the term "City approved equivalent" I . GENERAL appears below, the vendor must identify wbat their proposed "City approved equivalent" product will be at the pre -bid meeting. No Item included In the specifications can be changed or modified after the bid is accepted and approved by the City Council. This specification describes a tandem axle, diesel powered cab and chassis for use by the City of Lubbock, Solid Waste Department, for mounting a 27 cubic yard, high compaction side loader from KANN MANUFACTURING that picks up from the 2. SCOPE street side of the body. All specified components shall be original equipment manufacturer (OEM) chassis -factory installed, when offered by the vehicle manufacturer. Trucks furnished to this specification shall be certifiable as straight trucks and shall meet or exceed the following requirements: DO NOT ASSUME YOUR STANDARD EQUIPMENT NOTICE TO MEETS ALL OF THE DETAILED SPECIFICATION 3. RESPONDENTS REQUIREMENTS. Respondents are cautioned that any unit delivered to FOB point which does not meet specifications in every aspect will not be accepted. 4 VEHICLE WEIGHT Gross vehicle weight rating (GVWR) shall be minimum of RATINGS 62,000 pounds. V 4.1 Trucks shall be legally capable of operating at a maximum gross weight of 62,000 pounds. NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Trucks shall also be structurally capable of operating at a gross 4'2 weight of 62,000 pounds, off highway, under condition imposing / more severe frame stresses without experiencing failure or permanent sets In truck frame or any component of the unit. 5. CHASSIS The effective cab -to -trunnion dimension 198 INCHES shall accommodate body being mounted, with vertical or horizontal muffler to accommodate the 27 cubic yard, high compaction side loader, Tree hugger Packer Body from KANN v MANUFACTURING. The City of Lubbock is requesting KANN manufacturing packer bodies. 5.2 Frame shall be minimum 2,100,000 RBM straight reinforced, / continuous, double -frame. Special Chassis RcquimmenL• No equipment shall be bolted 5 , inside the left hand frame that will impede the operation of the "' refuse body. Please conform to KANN specifications on 1/ clearance requirements. Engine, transmission, and tandem drive rear axle offered shall DRIVELINE have been in regular production and offered for sale to public 6, COMPONENTS and private entities for a minimum of 12 calendar months prior to bid opening. Drive line components shall meet the following requirements; Engine shall be electronically controlled, minimum 9.0liter, in - line, and 6-cylinder design. Shall have minimum 345 gross horsepower at 1,900 RPM, and minimum 1,150 ft. lib, gross torque. Engine repairs shall be available at any facility authorized as a repair provider by the applicable engine manufacturer. Engine shall have electronic shutdown protection and shall also include engine exhaust brakes. To be governed at 65mph. Automobiles and trucks shall meet or exceed the minimum requirements of the specification and all applicable requirements of Federal Motor Vehicle Safety Standards (Public Law 89-563), 6.1 All requirements of these specifications shall be met unless they are in conflict with the applicable Federal Motor Vehicle Standards. Equipment furnished for the specification shall comply with all applicable requirements of the Environmental Protection Agency's Exhaust Emission Standards (940 CFR 85) as issued under authority of the Clean Air Act, as amended, (42 USC 1857, ei seq,). It shall be the responsibility to the vendor to ensure that the equipment furnished meets the most recent requirements of all applicable laws. In the event equipment is furnished that is not in compliance with the law, it shall be the responsibility of the vendor to make all necessary modifications to the equipment required to achieve compliance with these laws, Transmission shall be automatic shift type, 6-speed, and / 6.2 famished with auxiliary transmission oil cooler, as recommended for severe service applications by transmission manufacturer, suitable for the applications described in the Scope, and meet the performance requirements in paragraphs 7, To 7.5 & shall have PTO provisions. Full tandem drive rear axle GAWR shall be 44,000 pounds minimum. Tandem shall be single speed, single reduction with 6.3 inter -axle differential and power divider lockout, or single speed, double reduction with automatic power divider system. Shall be `% equipped with Axle -Lockout. Axle -Lockout should be equipped with driver controlled traction differential on both axles. 6.4 Transmission and rear axles shall be equipped with synthetic lubricants, and be labeled as such. 1� 7 PERFORMANCE The driveline components offered shall provide the following REQUIREMENTS minimum performance in the intended application: 7.1 Maximum vehicle speed in top gear shall be electronically f limited to 65 mph. r/ 7.2 Cruise control shall be provided, and be electronically set at 60 mph. 7.3 Shall provide minimum 1.1 percent grade ability at 55 mph steady-state at peak torque, based upon 62,000 pound GVWR. 7.4 Shall provide minimum 20 percent start ability from a complete stop (at clutch engagement) based upon 62,000 pound GVWR. Respondents shall furnish documentation verifying the driveline configuration offered meets all specified requirements. 7.5 Documentation shall be with the bid submittal, and prior to / purchase order award. City or Lubbock will make the final determination on acceptability of a proposed drivetrain, and its suitability for Ehe intended application. S. DRIVE LINE AND ENGINE All accessories necessary for operation shall be provided, to ACCESSORIES include but not limited to, the following: 8.1 Heavy-duty batteries shall deliver a starting power of at least 1,800 cold -cranking amperes (CCA) at zero degrees Fahrenheit. 8.2 Battery disconnect switch used to shut down the entire battery fed electrical system, 8.3 Heavy-duty 12 volt alternator or generator rated at minimum 145 amperes. Full -flow type oil filtration system with replaceable filter and 8.4 provision for bypassing oil to the engine as the filter becomes ; / clogged. To include oil pump. As per 6.1, engine shall have �/ electronic shutdown protection. 8.5 Heavy-duty aluminum radiator with maximum cooling capacity offered by manufacturer. (minimum 1,228 square inches) v/ 8.6 Silicone radiator hoses and silicon water lines, 8.7 OEM standard coolant. J 8.8 Automatic or viscous fan clutch. NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Horizontal or vertical exhaust with guard(s). The lower edge of fi"9 the muffler must not be lower then fuel tank(s), and not interfere with the PTO. Vertical exhaust must not extend beyond body height or impede operation of packer body in any way. 8.10 Magnetic drain plugs in transmission case and rear axle housings. Diesel engine fuel filtration system shall include at least two stages of filtration. Filter stages may consist of a primary and a 8.11 secondary filter, or a two -stage filter in a common housing. At / least one drain shall be provided in the system to prevent water damage to the injection system. All items shall be factory installed. 8.12 Cold weather starting aid shall be automatic with internal electronic control. Dry type air cleaner, including a primary element, a safety element, and/ or pre -cleaners with high capacity air filters, a 8.13 restriction (service) indicator, to indicate the percentage of contamination and restriction. Indicator shall be easily visible from the operator's station. Tires furnished shall be GOODYEAR DURASEALS or City of Lubbock approved equivalent with same functionality appropriate for the applications described and be of high quality design, materials, and workmanship. Tires shall meet Uniform Tire 9. TIRES Quality Grading Standards, with UTGQ grades stamped on the side -wall. Tires shall also comply with aft US DOT Tire Safety Standards, with federal DOT marking stamped on the side -wail. Vendor must identify City approved equivalent product at pre -bid meeting. Front tires shall be 315x80Rx22.5 —20 ply rating (Load Range 10 FRONT AXLE, H). Disc Wheel shall be hub piloted, 10 hole with 8.25 inch rims. WHEELS, AND TIRES Steel -belted radial -design. On highway, all position, tread design. 10.1 Front axle GAWR shall be 19,000 pounds minimum and shall be set back type front axles. 10.2 Front shock absorbers, double action hydraulic. 10.3 Wheel bearings shall be fluid lubricated with synthetic lubricants. Wheel seals shall be STEMCO wet type standard unitized with sight glass, or City of Lubbock approved equivalent. Vendor / 10.4 must identify City approved equivalent product at pre -bid meeting. 10.5 Dust shields (rock guards) shall be provided for each front axle. Rear tires shall be shall be 1 t R x 22.5 —16 ply rating (Load 11 REAR SUSPENSION, Range H). Single piece steel disc wheels shall be hub piloted, 10 / WHEELS, AND TIRES hole, with 8,25 inch rims. Steel -belted radial -design. Mud and snow, all position, tread design. 11.1 Hendrickson RT463 Walking beam type; 52" axle spacing; 46,000 lbs. capacity with tubber center bushings or City of Lubbock approved equivalent. Vendor must identify City approved equivalent product at re -bid meeting. 11.2 Wheel bearing shall be fluid lubricated with synthetic lubricants. NO, ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO Wheel seals shall be STEMCO wet type standard unitized, or 1 l3 City of Lubbock approved equivalent. Vendor must identify City approved equivalent product at pre -bid meeting. 11.4 Dust shields (rock guards) shall be provided for each rear axle. 12. BRAKES Antilock brake system (full vehicle wheel control system, 4S/4M) with air brakes for straight truck application, complete with: 12.1 Compressor, minimum 12 cubic feet. 12.2 Reservoir, V 12.3 Low air pressure warning indicator in cab. V 12.4 Spring -set type parking brake. Air brake lines shall be routed through the chassis and shall be 12.5 securely fastened to the frame at intervals sufficient to prevent snagging and to provide clearance of any mechanical parts. Air dryer— including integral 100 watt heater, shall be easily 12,6 accessible, with spin on desiccant cartridge and automatic moisture ejector — for air brake system/reservoir(s) with automatic tank air drain. 12.7 Automatic slack adjusters — front and rear. Truck shall be equipped with power steering of type normally 13. STEERING recommended by manufacturer for left hand drive (Dual drive is / not acceptable), and shall have a minimum wheel cut of 53 degrees. The truck shall have an enclosed cab. Hood and fender unit shall maintain a 70-degree forward tilt, without contact with the 14, CAB bumper. When gauges are specified, indicator lights are not acceptable. Trucks shall be equipped with, but not limited to, the following: 14.1 Cab grab handles on driver and passenger side. I4.2 Tachometer. Y 14.3 Speedometer, 14.4 Amp meter or volt meter. 14.5 Oil pressure gauge. 14.6 Engine coolant temperature gauge. V 14.7 T Fuel gauge. 14.8 Air pressure gauge. 14.9 Electric powered intermittent windshield wipers (air not acceptable) with washers for both sides. NO. ITEM MINIMUM REOUIREMENTS SELLER COMPLIANCE YES - NO OEM air ride high back driver and passenger seats with non- / 14.10 vinyl fabric. The minimum height from the cushion, in its lowest position, to the interior cab roof shall not be less than 40 inches. V/ 14.11 Dual sun visors, 14.12 Fresh air type heater and defroster. `/ 14.13 Air conditioner, factory installed. 14.14 Pre -trip exterior light test switch. / 14.15 Head lights on when wipers on. Electrically heated rear view mirrors, OEM metal framed, exterior west -coast rearview type left and right side mirrors with a minimum 6" x 16" viewing surface. In addition, an 8" convex 14.16 spot mirror shall be installed on the bottom support arm bar of the rearview mirror, and a 3" convex spot mirror shall be installed on the top support am bar of the rearview mirror for the driver's side only. Mirror support systems shall be a break -away type design. Hour meter shall be factory installed if available from the OEM. 14.17 If the hour meter will be an after -market installation, it shall be electric, quartz type, shock proof, in a sealed case, with readout to 9,999.9 hours. Three screw or flush mount with system voltage between 10-32 V. AM -FM radio, chassis factory -installed standard brand. Antenna, 14.18 which may be an integral part of the windshield, shall be / furnished and mounted, V Two entry steps (step tank(s) and under -fuel tank) shall be / 14.19 provided on each side of the cab. Anti-skid surface shall be furnished on entry steps. 1// Cab shall be furnished with OEM maximum noise suppression 14.20 package. Cab shall meet EPA noise level requirements effective on date of delivery, 14.21 Power windows and power locks. 15. TRUCK The truck shall be equipped to include, but not be limited to, the following: j ✓ 15.1 Directional signals with flasher. 15.2 Clearance lights and reflectors meeting Texas Motor Vehicle / Laws and Texas Department of Public Safety Requirements. ✓ 15.3 Front fenders and bumpers. 15.4 Front and rear tow hooks. 15.5 Radiator protector/stone guard shall be behind, or integral with, / the front grille, ✓ 15.6 License plate bracket on front bumper. NO. ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO 15.7 Twin air homs, if available from OEM, or single trumpet air / horn if twin air horns are not available, ✓ 15.8 Sealed beam or halogen headlights, Shall be equipped with one [CC approved frame mounted safety fuel tank with a total minimum 80 gallon capacity. Tank shall be 16. FUEL TANK mounted on either side of the unit, and shall not interfere with side loading operations, Shall include all necessary valves, hoses, and gauges, Product safety plaques or decals shall be furnished and affixed at the operator's station and at any hazardous area. The safety SAFETY PLAQUES plaques or decals shall describe the nature of the hazard, level of hazard how to the hazard, the 17 seriousness, avoid and V/ OR DECALS consequence of human interaction with the hazard. Permanent plaques are preferred to decals. Type, size, and location of product safety plaques or decals shall be in accordance with current ANZI Z535.4. The unit shall be painted an approved manufacturer's standard 18. PAINTING lead free bright white color, except for glass, rubber, and those metallic accessories or fixtures constructed of rust -resistant or plated material not normally painted. Original manual(s) containing illustrated parts list(s) and operating and service instructions for the unit and engine shall be 19. MANUAL(S) delivered with each unit. Manuals can be either electronic or written. The manual(s) shall be as detailed as possible outlining all necessary service and operating instructions for each unit delivered. Parts list(s) shall cover all components identified by 19.1 part number, description, and component location. Necessary warnings and safety precautions shall be included. It is requested, but not required, that the manual(s) be printed on recycled paper. The following additional information shall be provided by the 19.2 vendor at the time of delivery if it is not included in the manual(s) required above; 19.2. Manufacturer's recommended service and preventive 1 maintenance intervals. 19.2. 2 Recommended fluids, lubricants, and their SAE/API equivalents. NO_ ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO The manufacturer of the equipment furnished shall have an authorized dealer within the state of Texas. The authorized dealer 20. PARTS AND SERVICE shall have factory -trained personnel available for warranty repairs and the performance of service. The dealer shall also maintain an inventory of high -usage parts and a quick source for low -usage parts, which shall be available within three working days after ordering. MANUFACTURER'S Vendor shall furnish MSO with each trait at the time of delivery. 21. STATEMENT OF City of Lubbock will not accept the unit and process payment ORIGIN (MSO) without the MSO, all keys, and all paperwork_ OEM full bumper -to -bumper coverage for a minimum of 24 22. CHASSIS WARRANTY months to include engine, transmission, drive line, and axles. The unit shall be warranted against defects in material and / workmanship for a minimum of 24 months. Warranty provided by vendor shall also include towing for 24 month period. LINE SETTING Line setting ticket vendor shall furnish vehicle line setting 73. TICKET tickets, describing all major components furnished to make up the chassis and body. 24. KEYS Ail trucks are to be keyed the same. Vendor shall notifv the City of Lubbock whcn cnb/chassis' arc completed and City of Lubbock shall travel to cab/chassis vendor to inspect for compliance. If cab,'chassis fail to meet compliance, CAB/CHASSIS vendor shall ensure that repairs are completed within 24 hours. / 25. INSPECTION Repairs that cannot be completed during inspection must be re- inspected to meet compliance by vendor and City of Lubbock prior to releasing to body builder. Cab/chassis vendor is responsible for delivery of all cab/chassis units to body builder manufacturer facility. All cab/chassis' not meeting City of Lubbock specifications can be delivered but shall not be released to the secondary stage 26. SECOND STAGE manufacturer (body builder). Secondary vendor shall notify City of Lubbock when the body installation is completed. After the body installation and chassis has been returned to the City, the cab/chassis vendor shall provide the pre -delivery service and first state safety inspection and install the windshield sticker_ All unit(s) must include a fire extinguisher, minimum 5 27. PRE -DELIVERY pounds, and UL rating 1 A-1013:C. The fire extinguisher shall be installed in a suitable and readily accessible location within the cab. All unit(s) delivered to the City of Lubbock (206 Municipal Drive, Lubbock, TX 79403) shall also have a set of warning triangles and must have a minimum of Y. tank of fuel upon delivery. Ail equipment ordered will he subject to acceptance inspection ACCEPTANCE and performance testing upon receipt. Acceptance inspection and 28, INSPECTION performance testing will not take more than 5 working days, weather permitting. The vendor will be notified within this time frame of any units not delivered in full compliance with the purchase order specifications. NO_ ITEM MINIMUM REQUIREMENTS SELLER COMPLIANCE YES NO A working day is defined as a calendar day, not including / 29. WORKING DAY Saturdays, Sundays, or regularly observed city, state, and federal ✓ holidays. Unit(s) shall be delivered completely assembled, serviced, adjusted, and all equipment including standard and optional equipment shall be installed and the unit(s) made ready for 30. DELIVERY continuous operation. On -site (FOB point) dealer preparation or other type of work will not be permitted. Unit(s) with fluid levels (coolant, engine oil, transmission oil, axle grease, brake fluid, etc.) in need of service will not be accepted. Unit(s) shall be in compliance with Texas Traffic Laws. Provisions shall be made by the vendor to prevent any undue 30.1 delay or imposition upon City of Lubbock personnel at time of / delivery. City of Lubbock assistance will not be provided for V unsaddling piggy back chassis or off-loading convoyed units. Vendor shall notify City of Lubbock purchaser, at telephone 30.2 number listed on bid, at least three working days prior to making each delivery. OPTIONS OEM full bumper -to -bumper coverage for 4 yrs. /150,000 miles, whichever comes first, to include engine, transmission, drive I EXTENDED line, and axles, with written detailed explanation of covered WARRANTY components that includes a complete listing of exclusions. Warranty shall be ZERO deductible. Warranty provided by vendor shall also include towing for 48 month period. $_ � V �' -� �• PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: / 27/ GENERAL REQUIREMENT AND INFORMATION BIDDER SHALL SUBMIT WITH EACH BID, CURRENT PRINTED LITERATURE AND SPECIFICATION SHEETS ON THE UNIT OFFERED IN THE RESPONSE TO SOLICITATION. EXCEPTIONS TO THE SPECIFICATIONS OF ANY ITEMS STATED HEREIN SHALL BE FULLY DESCRIBED IN WRITING BY THE BIDDING VENDOR IN THE SPACE PROVIDED BELOW. LIST ITEMS BY ITEM