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Resolution - 2019-R0002 - Parkhill Smith & Cooper - 01_10_2019
Resolution No. 2019-R0002 Item No. 6.11 January 10, 2019 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Professional Services Agreement No. 14153 for Architectural services for the Public Safety Improvement Project, Police Headquarters, by and between the City of Lubbock and Parkhill, Smith & Cooper, Inc., and related documents. Said Contract is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on January 10, NO DANIEL M. POPE, MAYOR ATTEST: Rebe ca Garza, City Secret ry APPROVED AS TO CONTENT: Mar earwood, ant City Manager APPROVED AS TO FORM: AelliLeisuie�,Assistant City Attorney ccdocs RES.PSC-14153 PSC 12.18.18 Resolution No. 2019-R0002 PROFESSIONAL SERVICES AGREEMENT STATE OF TEXAS § COUNTY OF LUBBOCK § This Professional Service Agreement ("Agreement") Contract No.14153 is entered into this 10th day of January_ , 2019, is by and between the City of Lubbock (the "City"), a Texas home rule municipal corporation, and Parkhill, Smith & Cooper, Inc. (the "Architect"), a Texas corporation. WITNESSETH WHEREAS, the City desires to contract with the Architect to provide professional services for Public Safety Improvement Project, Police Headquarters (the "Activities"); and WHEREAS, the Architect has a professional staff experienced and is qualified to provide professional services related to Activities, and will provide the services, as defined below, for the price provided herein, said price stipulated by the City and the Architect to be a fair and reasonable price; and WHEREAS, the City desires to contract with the Architect to provide professional services related to the Activities, and Architect desires to provide the Services related to same. NOW THEREFORE, for and in consideration of the terms, covenants and conditions set forth in this Agreement, the City and the Architect hereby agree as follows: ARTICLE I. TERM The term of this Agreement commences on the Effective Date and continues without interruption for a term of 960 days. If the Architect determines that additional time is required to complete the Services, the City may, but is not obligated to, in its discretion, execute an agreement to grant up to an additional six (6) months of time so long as the amount of the consideration does not increase. An amendment to this Agreement resulting in an increase in the amount of the consideration must be approved by the City acting through its governing body. Page 1 of 10 ARTICLE II. SERVICES AND COMPENSATION A. The Architect shall conduct all activities and within such timeframes as set forth on Exhibit "A", attached hereto (the "Services") B. The Architect shall receive as consideration to be paid for the performance of the Services, in an amount not to exceed One Million Eight Hundred Twelve Thousand Two Hundred Eighty Nine and no/100 Dollars ($1,812,289.00), as set forth in Exhibit "B". ARTICLE III. TERMINATION A. General. The City may terminate this Agreement, for any reason or convenience, upon thirty (30) days written notice to the Architect. In the event this Agreement is so terminated, the City shall only pay the Architect for services actually performed by the Architect up to the date the Architect is deemed to have received notice of termination, as provided herein. B. Termination and Remedies. In the event the Architect breaches any term and/or provision of this Agreement, the City shall be entitled to exercise any right or remedy available to it by this Agreement, at law, equity, or otherwise, including without limitation, termination of this Agreement and assertion of an action for damages and/or injunctive relief. The exercise of any right or remedy shall not preclude the concurrent or subsequent exercise of any right or remedy and all rights and remedies shall be cumulative. ARTICLE IV. NON - ARBITRATION The City reserves the right to exercise any right or remedy available to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this Agreement, this provision shall control. ARTICLE V. ACKNOWLEDGEMENTS A. Existence. The Architect is a corporation duly organized, validly existing, and in good standing under the laws of the State of Texas and is qualified to carry on its business in the State of Texas. B. Corporate Power. The Architect has the corporate power to enter into and perform this - Agreement and all other activities contemplated hereby. Pagc 2 of 10 C. Authorization. Execution, delivery, and performance of this Agreement and the activities contemplated hereby have been duly and validly authorized by all the requisite corporate action on the part of the Architect. This Agreement constitutes legal, valid, and binding obligations of the Architect and is enforceable in accordance with the terms thereof. D. Architect. The Architect maintains a professional staff and employs, as needed, other qualified specialists experienced in providing the Services, and is familiar with all applicable laws, rules, and regulations, both state and federal, including, without limitation the applicable laws, regarding the Activities contemplated hereby. E. Performance. The Architect will and shall conduct all activities contemplated by this Agreement in accordance with the standard of care, skill and diligence normally provided by a professional person in performance of similar professional services, and comply with all applicable laws, rules, and regulations, both state and federal, relating to professional services, as contemplated hereby. F. Use of Copyrighted Material. The Architect warrants to the best of their information, knowledge and belief that any materials provided by the Architect for use by City pursuant to this Agreement shall not contain any proprietary material owned by any other party that is protected under the Copyright Act or any other law, statute, rule, order, regulation, ordinance or contractual obligation relating to the use or reproduction of materials. The Architect shall be solely responsible for ensuring that any materials provided by the Architect pursuant to this Agreement satisfy this requirement and the Architect agrees to indemnify and hold City harmless from all liability or loss caused to City or to which City is exposed on account of the Architect's failure to perform this duty. ARTICLE VI. SCOPE OF WORK The Architect shall accomplish the following: Professional Services related to the Services, as provided in Exhibit "A", attached hereto and made a part hereof. ARTICLE VII. INDEPENDENT CONTRACTOR STATUS The Architect and the City agree that the Architect shall perform the duties under this Agreement as an independent contractor and shall be considered as independent contractor under this Agreement and/or in its activities hereunder for all purposes. The Architect has the sole discretion to determine the manner in which the Services are to be performed. During the performance of the Services under this Agreement, the Architect and the Architect's employees and/or sub -consultants, will not be considered, for any purpose, employees or agents of the City within the meaning or the application of any federal, state or local law or Page 3 of 10 regulation, including without limitation, laws, rules or regulations regarding or related to unemployment insurance, old age benefits, workers compensation, labor, personal injury or taxes of any kind. ARTICLE VIII. INSURANCE The Architect shall procure and carry, at its sole cost and expense through the life of this Agreement, except as otherwise provided herein, insurance protection as hereinafter specified, in form and substance satisfactory to the City, carried with an insurance company authorized to transact business in the state of Texas, covering all aspects and risks of loss of all operations in connection with this Agreement, including without limitation, the indemnity obligations set forth herein. The Architect shall obtain and maintain in full force and effect during the term of this Agreement, and shall cause each approved subcontractor or sub -consultant of the Architect to obtain and maintain in full force and effect during the term of this Agreement, commercial general liability, professional liability and automobile liability coverage for non -owned and hired vehicles with insurance carriers admitted to do business in the state of Texas. The insurance companies must carry a Best's Rating of A-VII or better. Except for Professional Liability, the policies will be written on an occurrence basis, subject to the following minimum limits of liability: Commercial General Liability: Per Occurrence Single Limit: $1,000,000 General Aggregate Limit: $2,000,000 Professional Liability: Per Claim and Annual Aggregate: $1,000,000 Automobile Liability: Combined Single Limit for any auto: $1,000,000 Per Occurrence Employer's Liability: Per Occurrence Single Limit: $1,000,000 The Architect shall further cause any approved subcontractor or sub -consultant to procure and carry, during the term of this Agreement, the insurance coverage required of the Architect herein, including without limitation, Professional Liability coverage, protecting the City against losses caused by the professional negligence of the approved subcontractor or sub -consultant. The City shall be listed as a primary and noncontributory additional insured with respect to the Automobile Liability and Commercial General Liability and shall be granted a waiver of subrogation under those policies. The Architect shall provide a Certificate of Insurance to the City as evidence of coverage. Page 4 of 10 The Certificate shall provide 30 day's notice of cancellation. A copy of the additional insured endorsement and waiver of subrogation attached to the policy shall be included in the Certificate. The Architect shall elect to obtain worker's compensation coverage pursuant to Section 406.002 of the Texas Labor Code. Further, the Architect shall maintain said coverage throughout the term of this Agreement and shall comply with all provisions of Title 5 of the Texas Labor Code to ensure that the Architect maintains said coverage. The Architect may maintain Occupational Accident and Disability Insurance in lieu of Worker's Compensation. In either event, the policy must be endorsed to include a waiver of subrogation in favor of the City. If at any time during the life of the Agreement or any extension hereof, the Architect fails to maintain the required insurance in full force and effect, the Architect shall be in breach hereof and all work under the Agreement shall be discontinued immediately. Notwithstanding anything contained herein to the contrary, the professional liability policy shall be maintained at the Architect's sole cost and expense. The retroactive date shall be no later than the commencement of the performance of this Agreement and the discovery period (possibly through tail coverage) shall be no less than 10 years after the completion of the Services provided for in this Agreement. The provisions of this Article VIII shall survive the tennination or expiration of this Agreement. ARTICLE IX. EMPLOYMENT OF AGENTS/RETAINING OF CONSULTANTS The Architect may employ or retain consultants, contractors, or third parties (any of which are referred to herein as "Sub -consultant"), to perform certain duties of the Architect, as set forth on Attachment "A", attached hereto, under this Agreement, provided that the City approves the retaining of Sub - consultants. The Architect is at all times responsible to the City to perform the Services as provided in this Agreement and the Architect is in no event relieved of any obligation under this Agreement upon retainage of any approved Sub -consultant. Any agent and/or Sub -consultant retained and/or employed by the Architect shall be required by the Architect to carry, for the protection and benefit of the City and the Architect and naming said third parties as additional insureds, insurance as described above required to be carried by the Architect in this Agreement. The Architect acknowledges that such services are either under applicable value thresholds or are otherwise exempt from notice and/or bid requirements under Texas Law. Page 5 of 10 ARTICLE X. CONFIDENTIALITY The Architect shall retain all information received from or concerning the City and the City's business in strictest confidence and shall not reveal such information to third parties without prior written consent of the City, unless otherwise required by law. ARTICLE XI. INDEMNITY THE ARCHITECT SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF LUBBOCK AND ITS ELECTED OFFICIALS, OFFICERS, AND EMPLOYEES FROM SUITS, ACTIONS, LOSSES, DAMAGES, CLAIMS, OR LIABILITY OF ANY KIND, CHARACTER, TYPE, OR DESCRIPTION, INCLUDING WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, REASONABLE EXPENSES OF LITIGATION, COURT COSTS, AND REASONABLE ATTORNEYS FEES, FOR INJURY OR DEATH TO ANY PERSON, OR INJURY TO ANY PROPERTY, RECEIVED OR SUSTAINED BY ANY PERSON OR PERSONS OR PROPERTY, TO THE EXTENT ARISING OUT OF, RELATED TO OR OCCASIONED BY, THE NEGLIGENT ACTS OF THE ARCHITECT, ITS AGENTS, EMPLOYEES, AND/OR SUBCONSULTANTS, RELATED TO THE PERFORMANCE, OPERATIONS OR OMISSIONS UNDER THIS CONTRACT AND/OR THE USE OR OCCUPATION OF CITY OWNED PROPERTY. THE INDEMNITY OBLIGATION PROVIDED HEREIN SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. ARTICLE XII. COMPLIANCE WITH APPLICABLE LAWS The Architect shall comply with all applicable federal, state and local laws, statutes, ordinances, rules and regulations relating, in any way, manner or form, to the activities under this Agreement, and any amendments thereto currently in effect at the time of this Agreement. ARTICLE XIII. NOTICE A. General. Whenever notice from the Architect to the City or the City to the Architect is required or permitted by this Agreement and no other method of notice is provided, such notice shall be given by (1) actual delivery of the written notice to the other party by hand (in which case such notice shall be effective upon delivery); (2) facsimile (in which case such notice shall be effective upon delivery); or (3) by depositing the written notice in the United States mail, properly addressed to the other party at the address provided in this article, registered or certified mail, return receipt requested, in which case such notice shall be effective on the third business day after such notice is so deposited. Page 6of10 B. Architect's Address. The Architect's address and numbers for the purposes of notice are: Parkhill, Smith & Cooper, Inc. Mike W. Moss — Principal -In -Charge 4222 85th Street Lubbock, Texas 79423 Telephone: 806.473.2200 Facsimile: 806.473.3500 C. City's Address. The City's address and numbers for the purposes of notice are: City of Lubbock Wes Everett — Director Facilities Management P.O. Box 2000 1625 13th Street Lubbock, Texas 79457 Telephone: 806.775.2275 D. Change of Address. Either party may change its address or numbers for purposes of notice by giving written notice to the other party as provided herein, referring specifically to this Agreement, and setting forth such new address or numbers. The address or numbers shall become effective on the 15th day after such notice is effective. ARTICLE XIV. CITY -PROVIDED DATA AND RESPONSIBILITIES Provision of Data. The City shall furnish the Architect non -confidential studies, reports and other available data in the possession of the City pertinent to the Architect's Services, so long as the City is entitled to rely on such studies, reports and other data for the performance of the Architect's Services under this Agreement (the "Provided Data"). The Architect shall be entitled to use and rely, so long as such reliance is reasonable, upon all such Provided Data. ARTICLE XV. MISCELLANEOUS A. Captions. The captions for the articles and sections in this Agreement are inserted in this Contract strictly for the parties' convenience in identifying the provisions to this Agreement and shall not be given any effect in construing this Agreement. B. Audit. The Architect shall provide access to its corporate books and records to the City. The City may audit, at its expense and during normal business hours, the Architect's books and records with respect to this Agreement between the Architect and the City. Pale 7 of 10 C. Records. The Architect shall maintain records that are necessary to substantiate the services provided by the Architect. D. Assignability. The Architect may not assign this Agreement without the prior written approval of the City. E. Successor and Assigns. This Agreement binds and inures to the benefit of the City and the Architect, and in the case of the City, its respective successors, legal representatives, and assigns, and in the case of the Architect, its permitted successors and assigns. F. Construction and Venue. THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. THIS AGREEMENT IS PERFORMABLE IN LUBBOCK COUNTY, TEXAS. THE PARTIES HERETO HEREBY IRREVOCABLY CONSENT TO THE SOLE AND EXCLUSIVE JURISDICTION AND VENUE OF THE COURTS OF COMPETENT JURISDICTION OF THE STATE OF TEXAS, COUNTY OF LUBBOCK, FOR THE PURPOSES OF ALL LEGAL PROCEEDINGS ARISING OUT OF OR RELATING TO THIS AGREEMENT OR THE ACTIONS THAT ARE CONTEMPLATED HEREBY. G. Severability. If any provision of this Agreement is ever held to be invalid or ineffective by any court of competent jurisdiction with respect to any person or circumstance, the remainder of this Agreement and the application of such provision to persons and/or circumstances other than those with respect to which it is held invalid or ineffective shall not be affected thereby. H. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless such amendment, modification, or alteration is in writing, dated subsequent to this Agreement, and duly authorized and executed by the Architect and the City. I. Entire Agreement. This Agreement, including Exhibits "A" through "D" attached hereto, contains the entire agreement between the City and the Architect, and there are no other written or oral promises, conditions, warranties, or representations relating to or affecting the matters contemplated herein. J. No Joint Enterprise. Nothing contained herein shall be construed to imply a joint venture, joint enterprise, partnership or principal — agent relationship between the Architect and the City. Page 80 of 10 K. Documents Owned by the City. Any and all final documents, drawings and specifications prepared by the Architect as part of the Services hereunder, shall become the property of the City when the Architect has been compensated as set forth in Article II, above. The Architect shall make copies of any and all work products for its files. L. Notice of Waiver. A waiver by either the City or the Architect of a breach of this Agreement must be in writing and duly authorized to be effective. In the event either party shall execute and deliver such waiver, such waiver shall not affect the waiving party's rights with respect to any other or subsequent breach. M. Third Party Activities. Nothing in this Agreement shall be construed to provide any rights or benefits whatsoever to any party other than the City and the Architect. N. Non -Appropriation. All funds for payment by the City under this Agreement are subject to the availability of an annual appropriation for this purpose by the City. In the event of non -appropriation of funds by the City Council of the City of Lubbock for the services provided under the Agreement, the City will terminate the Agreement, without termination charge or other liability, on the last day of the then - current fiscal year or when the appropriation made for the then -current year for the services covered by this Agreement is spent, whichever event occurs first (the "Non -Appropriation Date"). If at any time funds are not appropriated for the continuance of this Agreement, cancellation shall be accepted by the Architect on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this Agreement beyond the Non -Appropriation Date. O. No Boycott of Israel. The Architect warrants that it complies with Chapter 2270, Subtitle F, Title 10 of the Texas Government Code by verifying that: (1) The Architect does not boycott Israel; and (2) The Architect will not boycott Israel during the term of the Agreement. REMAINDER OF PAGE LEFT BLANK INTENTIONALLY Pagc 9 of 10 EXECUTED as of the Effective Date hereof. CITY OF LUBBOCK ATTEST: Re ecca Garza, Ci Secretary APPROVED AS TO CONTENT: 1)• ",�w Wesley D. Eve Director of Facilities Management 4PP OVED AS TO FORM: K lli Leisure, Assistant City Attorney DANIEL M. POPE, MAYOR Firm PARKHI SMITH & COOPER, INC. 1 By: �( - Mike Moss, Principal -In -Charge Page 10 of 10 Exhibit A: Professional Services Proposal PARKHILLSMITH& .11 City of Lubbock Wes Everett- Director Facilities Management PO Box 2000 1625 131h St Lubbock, TX 79457 (806) 775-2275 RE: Proposal/Scope for Professional Services - Police Headquarters Facility Dear Mr. Everett: 4222 85th Street Lubbock Texas 79423 806.473.2200 December 12, 2018 Parkhill, Smith & Cooper, Inc. (A/E) is pleased to have the opportunity to provide Architectural, Interior Design & Engineering services to The City of Lubbock (Owner) for a new Police Headquarters Facility. (Project). The property on which the project is to be constructed has not yet been determined. Based upon the provided program (dated 6/15/17), the design services to be provided are as follows: Basic Design Services shall include Architectural, Interior Design, Structural, Mechanical, Electrical and Plumbing Engineering Services. Supplemental services are also shown in Exhibit B and include: Surveying, Site Development (Civil Engineering and Landscape Architecture), Furniture, Fixtures and Equipment (FF&E) and Move Management. The Owner and A/E may rely on this Initial Information. Both parties, however, recognize that the Initial Information may materially change, and in that event, the Owner and the A/E shall appropriately adjust the schedule, the A/E's services, and the A/E's compensation, the Owner's budget for the cost of Work and the Owner's anticipated design and construction milestones, as necessary to accommodate material changes in the Initial Information. Typical project phases and associated services include: Programming/Scope & Budget Verification The A/E will review the program furnished by the Owner (dated 6/15/17) to ascertain the requirements of the Project and will arrive at mutual understanding of such requirements with the Owner. The architect shall prepare a preliminary evaluation of the Owner's program, schedule and budget for the Cost of the Work, selected site and project delivery method (CMAR). The A/E will present this evaluation to the Owner and will discuss alternative approaches to the design and construction if necessary. Based upon the Project requirements agreed upon with the Owner, the A/E shall prepare and present, for the Owner's approval, a preliminary Opinion of Probably Cost (OPC) and initial project schedule. As used in this Proposal, the term hazardous materials shall mean any substances, including without limitation asbestos, toxic or hazardous waste, PCBs, combustible gases and materials, petroleum or radioactive materials (as each of these is defined in applicable federal statutes) or any other substances C: Users nvilkens Desktop'Lubbock Police Headquarters Contract- City of Lubbock -Police HQ Fee Proposal_2018.1 I.16.docm Abilene A buquerque Amarillo Arlington Austin El Pa o Frisco Las Crices Lubbo k Mid and team psc.com City of Lubbock Page 2 December 12, 2018 under any conditions and in such quantities as would pose a substantial danger to persons or property exposed to such substances at or near the project site. Both parties acknowledge that the A/E's scope of services does not include any services related to the presence of any hazardous or toxic materials. In the event the A/E or any other person or entity involved in the project encounters any hazardous or toxic materials, or should it become known to the A/E that such materials may be present on or about the jobsite or any adjacent areas that may affect the performance of the A/E's services, the A/E may, at its sole option and without liability for consequential or any other damages, suspend performance of its services under this Agreement until the Owner retains appropriate qualified consultants and/or contractors to identify and abate or remove the hazardous or toxic materials and warrants that the jobsite is in full compliance with all applicable laws and regulations. Schematic Design Phase The A/E will prepare Schematic Design Documents for the Owner's approval based upon the mutually agreed upon scope above. Drawings shall consist of site plan, preliminary building plans, elevations, and may include mass modeling, perspective sketches or digital renderings. In addition to the drawings listed, room data sheets will also be provided to adequately determine and document equipment necessities, special requirements, etc. During the Schematic Design Phase the A/E will also assist the Owner in preparing a solicitation for a Construction Manager at Risk (CMAR). AN OPC will be provided by the selected CMAR at the conclusion of the Schematic Design Phase of which the Owner and A/E can rely upon. In accepting and utilizing any form of electronic media generated and furnished by the A/E, the OWNER agrees that all such electronic files are Instruments of Service of the A/E. The Owner is aware that differences may exist between the electronic files delivered and the printed hard -copy Contract Documents. In the event of a conflict between the original signed Contract Documents prepared by the A/E and electronic files, the original signed and sealed hard -copy Contract Documents shall govern. Electronic files created by the A/E through the application of software licensed for the sole and exclusive use by the A/E will be furnished to the Owner in read-only format. The Owner is responsible to obtain and maintain software licenses as appropriate for the use of electronic files provided by the A/E. Design Development Phase Based on the Owner's approval of the Schematic Design Documents, and on the Owner's authorization of any adjustments in the Project requirements and the budget for the Cost of the Work, the A/E shall prepare Design Development Documents for the Owner's approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, typical construction details and diagrammatic layouts of building systems to better determine project size and budget. Outline specifications shall also be provided to further define products and quality expectations. An updated OPC will be provided by the CMAR at the conclusion of the Design Development Phase of which the Owner and A/E can reply upon. Construction Documents Phase City of Lubbock Page 3 December 12, 2018 Based upon the Owner's approval of the Design Development Phase Budget and Design Documents, the A/E shall prepare Construction Documents for the Owner's approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth, in detail, the level of quality and performance criteria of materials and systems for construction of the Work. The A/E shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract and the form of Agreement between the Owner and CMAR. All projects in the State of Texas must be submitted to the Texas Department of Licensing and Regulations (TDLR) — Elimination of Architectural Barriers (EAB) Division for plan review for compliance with TAS requirements. The A/E will include in the design of the Project all changes that are the result of the TDLR plan review. After construction of the project TDLR requires an inspection of the project for compliance confirmation. However, the A/E cannot and does not warrant or guarantee that different rules and or interpretation may be applied to the Owner's Project at the time of the final TDLR inspection. Compliance with changes required by the TDLR final inspection that were not mentioned in the TDLR plan may be required. An updated OPC will be provided by the CMAR at the conclusion of the midpoint and conclusion of the Construction Documents Phase of which the Owner and A/E can reply upon. Bidding Phase The A/E shall assist the Owner and CMAR in obtaining proposals from the CMAR during the Bidding Phase. Preparing responses to potential sub -contractor's questions during the bidding phase and assisting in selection of qualified sub -contractors are included in the anticipated scope of work. Construction Phase The A/E, as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed upon by the Owner and the A/E, (1) to become generally familiar with and to keep with Owner informed about the progress and the quality of the portion of the Work completed, (2) to endeavor to guard the Owner against defects and deficiencies in the Work and (3) to determine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. The A/E shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the means, methods and techniques, sequences or procedures or for safety precautions and programs in connection with the Work since these are solely the Contractor's rights and responsibilities under the Contract Documents. The A/E shall not supervise, direct or have control over the Contractor's work nor have any responsibility for the construction means, methods, techniques, sequences or procedures selected by the Contractor nor for the Contractor's safety precautions or programs in connection with the Work. These rights and responsibilities are solely those of the Contractor. The Owner agrees that the general contractor shall be solely responsible for jobsite and worker safety and warrants that this intent shall be carried out in the Owner's contract with the Contractor. The A/E shall not be responsible for any acts or omissions of the Contractor, any subcontractor, any entity performing any portions of the Work or any agents or employees of any of them. The A/E does not guarantee the performance of the Contractor and shall not be responsible for the Contractor's failure to perform its Work in accordance with the Contract Documents or any applicable laws, codes, rules or regulations. City of Lubbock Page 4 December 12, 2018 The A/E shall review and certify the amounts due the Contractor and shall issue certificates for payment in such amounts in accordance with the Contract Documents. The A/E shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The A/E shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by the Architect as provided for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving and adjustment in the contract sum or an extension of the Contract Time which are consistent with the Intent of the'Contract Documents. If, due to an error or an omission by the A/E, any required item or component of the project is omitted from the Construction Documents, the A/E shall not be responsible for paying the cost to add such item or component to the extent that such item or component would have been otherwise necessary to the project or otherwise add value or betterment to the project. THE A/E shall assist the Owner's Commissioning Agent with their Agent's commissioning activities. The A/E shall provide a Warranty Punch List Walk-Thru at approximately eleven (11) months after the Date of Substantial Completion. Furniture Fixtures and Equipment (FF&E) A/E shall work with the Owner to determine function and furniture pieces to be purchased. A/E will provide an OPC to the Owner for review and for consideration. A/E will select and present furniture selections to the Owner for approval/revision. Selected furniture will be assembled into a furniture specification and furniture layout plan to be used in bidding or procurement of furniture pieces. Furniture items include desks, chairs, storage, filing, conference tables, etc. Furniture layouts will be coordinated with other building equipment such as projectors, phones, copy machines, paper shredders, etc. but typically these items are not selected nor procured from the FF&E scope. A/E will coordinate and oversee the final installation and coordination of ship dates. A/E will conduct a punch list of FF&E items within the scope and ensure that all furniture is repaired or replaced by furniture dealers/manufacturers if necessary. Artwork can be selected and procured using a similar process as described for FF&E services above. If needed, the Scope can be defined, and a fee can be negotiated upon Owner's request. Move Management A/E will take inventory of existing furniture and storage pieces and will create an inventory log. A/E will work with the Owner to relocate pieces in the new furniture plan. Existing furniture pieces shall be tagged with a coded label by A/E for the Owner's selected moving company to move and place in new facility. Use of A/E's Instruments of Service Drawings, Specifications and other Documents, including those in electronic form, prepared by the A/E and the A/E's Consultants are Instruments of Service for use solely with respect to this project. Any City of Lubbock Page 5 December 12, 2018 unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the A/E and the A/E's Consultants. Please see attached Fee Summary Sheet (Exhibit B) for basic services and supplemental service fees. We appreciate the opportunity to provide professional services to you and look forward to the successful completion of the Police Headquarters Facility. If you have any questions, please do not hesitate to call us. Sincerely, PARKHILL, SMITH & COOPER, INC. (A/E) By Mike W. Moss Firm Principal By Ryan A. Wilkens Associate "The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337 or 333 Guadalupe, Suite 2-350, Austin, Texas 78701-3942, (512) 305-9000, www.tbae.state.tx.us has jurisdiction over complaints regarding the professional practices of persons registered as architects, interior designers, landscape architects in Texas. " Exhibit B: Project Cost Estimate & Fee Development Summary LubbockCity of Police Headquarters Rate Quantity Cost Direct Cost - Primary Facility $251 47,045 $ 11,830,877 Design Develo ment Contin2ency 10% $ 1,183,088 Total Direct Construction Cost $ 13,013,964 GC Overhead & Profit 7% $ 910,977 Gen Conditions 4% $ 520,559 Construction Contin2ency 3% 390,419 PRIMARY FACILITY TOTAL CONSTRUCTION $ 14,835,919 Direct Cost - Site & Supporting Facilities $1,705,000 1 $ 1,705,000 Design Development Continoency 5% $ 85,250 Total Direct Construction Cost $ 1,790,250 GC Overhead & Profit 7% $ 125,318 Gen Conditions 4% $ 71,610 Construction Contingency 3% 53,708 SITE 1L SUPPORTING FACILITIES TOTAL CONSTRUCTION $ 2,040,885 CONSTRUCTION SUB -TOTAL $ 16,876,804 Construction Cost Escalation to Midpoint of Construction 7.59% $ 1,280,949 CONSTRUCTION TOTAL J..L8157,754 PROFESSIONAL FEES A/E Basic Service Professional Fees 8.60% $ 1,451,405 Civil Engineering (on -site only, no off -site utilities, municipal improvements, platting, or zoning changes) $94,551 1 $ 94,551 Landscape Architecture (plantings & irrigation) $33,189 1 $ 33,189 AWIT/Security Consultant $58,500 1 $ 58,500 FF&E $102,113 1 $ 102,113 Move Management $35,786 1 $ 35,786 SOFT COSTS Reimbursables Expenses (budget) $15,745 1 $ 15,745 Surveying $8,500 1 $ 8,500 Geotech $12,500 1 $ 12,500 Energy Code Commissioning (As Required by IBC- By Owner) Special Inspections (As Required by IBC- By Owner) CMT (By Owner .- oo- "Reimbursable Expenses include travel expenses for Police Facilities Design Group & TDLR reistration, plan review and inspection. Reimbursable Expenses does NOT include printing costs associated with "bid sets". This cost to be provided as a part of the CMAR services. Exhibit C: Hourly Wage Rate Table Parkhill, Smith & Cooper, Inc. Hourly Rate Schedule January 1, 2019 through December 31, 2019 Client: City of Lubbock Project: Police Headquarters Facility Agreement Date: November 2018 CLASSIFICATION HOURLY CLASSIFICATION SUPPORT STAFF I Engineering Student Design Student Landscape Architect Student Interior Design Student SUPPORT STAFF II Engineering Technician Engineering Student Design Technician CADD Survey Technician Administrative Assistant Project Assistant Word Processor File Specialist JPPORT STAFF III Engineering Technician Design Technician CADD Administrative Assistant Project Assistant PROFESSIONAL LEVEL I Mechanical & Electrical Civil & Structural Architect Architect Intern Landscape & Interior Interior Design Intern Landscape Architect Intern Planner Survey Technician Technologist Resident Project Representative $52.00 $89.00 $98.00 $101.00 $101.00 $101.00 $97.00 Location: Lubbock IOFESSIONAL LEVEL II Mechanical & Electrical Civil & Structural Architect Architect Intern Landscape & Interior Design Intern Landscape Architect Intern Technologist Resident Project Representative Clerical Supervisor IOFESSIONAL LEVEL III Mechanical & Electrical Civil & Structural Architect Architect Intern Landscape & Interior Interior Design Intern Landscape Architect Intern Technologist Resident Project Representative IOFESSIONAL LEVEL IV Mechanical & Electrical Civil & Structural Architect Professional Architect Project Architect Landscape & Interior Professional Landscape Architect Professional Interior Designer Project Landscape Architect Project Interior Designer Technologist Resident Project Representative HOURLY CLASSIFICATION HOURLY RATE RATE $115.00 $114.00 $110.00 $102.00 $137.00 $134.00 $125.00 $112.00 $162.00 $1S9.00 $148.00 $123.00 IOFESSIONAL LEVEL V Mechanical & Electrical $198.00 Civil & Structural $194.00 Architect $181.00 Senior Architect Landscape & Interior $149.00 Project Manager Senior Landscape Architect Senior Interior Designer Resident Project Representative 10FESSIONAL LEVEL VI Mechanical & Electrical $224.00 Civil & Structural $215.00 Architect $203.00 Landscape & Interior $180.00 Studio Leader Senior Project Manager Senior Practice Leader Surveyor Resident Project Representative )FESSIONAL LEVEL VII Mechanical & Electrical $241.00 Civil & Structural $235.00 Architect $225.00 Landscape & Interior $202.00 Operations Director Sector Director Foregoing Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1, 2019 through December 31, 2019. After December 31, 2019, invoices will reflect the Schedule of Charges currently in effect. Exhibit D: Police Department Space Needs (6/15/17) Police Needs Assessment City of Lubbock chances or000sed 6-15-17 Headquarters Total Requirements Data Sheet 2017 Staff BSW Study Projections Notes Item Description C C Total Area Police :Head Public Lobby/Meeting- Records Communications & IT —, 21 54 6 3 4,129 16 2,191 69 8,171 Public Access / Admin Support 7 5 2,091 Police Administration 8 5 33 9 6 _ 3,719 _ Patrol 35 33 4,390 Criminal Investigations - Persons _34 35 7 - 39 8 9,366 Staff Support _ 5,954 Building Support - - 1 2,800 Net Subtotal 9% Building Circ./Mech/Ext walls _ _ _ HQ - Total Gross S . Footage 123 4Z811 4,234 83 _ 90 138 47,045 HQ - Asset Support Building-� _ - deleted HQ - Covered Parking removed H4a-Total-HQ;andAsset Sup -port Buildi_ mow: 123 I _90. 13$.; 4j�,pAS Headquarters City of Lubbock chances or000sed 6-15-17 Police Headquarters Public Lobby / Public Access 2017 Staff Space Code/Units Future Space Projections 2037 Notes Item Desc " n S C Space Unit ,'Code S_iz_e. UnIttArea C No.of Total . Spcs Area Public Lobby Vestibule 8x10 80 1 80 Lobby 800 1 800 Trophy and Display - Computer Kiosk 5x7 35 - Desk Officer/Security (3) 12x12 144 1 144 2417 staffed Desk Sergeant 5 - current staff counted w/new stations PSO 5 - Delivery/Drop 7x12 84 use interview/report room Staff Toilet 8x8 64 2 128 used by records staff Work/Copy/Coffee 7x9 63 1 63 Report Taking/Interview/F.P. 1004 140 1 140 Soft Interview 12x12 144 1 144 Public Toilets (4) 13x21 273 2 546 Drinking Fountains 5x5 25 1 25 Public Meeting / Community Vestibule/Vending/Catering 10x15 150 1 150 Comm Room (98)/Mediafrrain 40) 30x38 1,140 1 1,140 flat floor Storage/AV 10x15 150 1 150 Net Subtotal 3,510 15% Circulation/Walls etc. 619 Total Gross S . Footage 4,129 ( ) Peak Users to be Accommodated Headquarters City of Lubbock chanoes or000sed 6-15-17 Police Headquarters Records Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes Item Desc ow C ,Space I code _ lhwt Size _UnIt ,area C No.of Total Spcs Area Records _ 10x20 200 8x13 104 2 is fine; station, not walk-up Waiting/0ue/Kiosk (10) Public Window (2) 2 208 Manager _ 1 P02 10x12 120 1 1 120 Supervisor 1 3 WS2 6x7 60 1 1 60 unit area includes added circ., typical Shift Supervisor WS2 6x7 60 2 2 120 Clerks 16 WS2 6x7 60 12 12 720 Files 5x14 70 2 140 part of open office Workroom/Coffee 9x12 108 1 108 Secure Files/Juvenile 7x9 63 1 63 Officer Counter/Mail 904 126 1 126 Net Subtotal 1,665 24% Circulation/Walls etc. 27 526 Total Gross Sq. Footage 18 2,191 + ( ) Peak Users to be Accommodated Headquarters City of Lubbock changes proposed 6-15-17 Police Headquarters Communications & IT Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes ItemDesc ttnn S C , ;Space, Code U-rtltSize Unit Area_ S C No of Total Spca Area Communications & IT Comm Center Coord Training Coord. 1 1 P02 10x12 120 P02 10x12 120 1 1 1 120 1 120 Supervisor 3 SO 13x15 195 3 1 195 Supervisor Console (1) 1004 140 1 1 140 monitor floor/superior position 12"H Dispatch 11 50x54 2,700 1 2,700 update SF to match console count Dispatch Consoles 9) 29 45 9 Special Events Console (2) 2 Call Takers 3 20 28x24 672 13 1 672 72" console; separate space Training 6 + 2 consoles 1202 384 1 384 reduce SF for 6 table Storage/Central Vacuum 802 96 1 96 reduce SF Breakroom 4) 1204 168 1 168 reduce SF Toilets 8x8 64 2 128 Lockers 93 12 x24 F/ 10x16 160 1 160 reduce SF Work/Copy Area 900 90 1 90 Quiet Room/Lactation 9x10 90 - use locker area IT Equipment Room Radio Room 28x20 560 _ 1 560 sized for 15 + 6 consoles Building IT Equipment 20x22 440 1 440 AV Room 1002 120 1 120 Elec/UPS Room 16x12 192 14x18 252 1 192 IT Stall Workroom (2) 6 of 1 252 6, 337 1,634 8,171 space for 2; add 1 space for Patrol substation Net Subtotal 54 20% Circulation[Walis etc. _ Total Gross S . Footage ( ) Peak Users to be Accommodated Headquarters City of Lubbock chanaeS Drowsed 6-15-17 Police Headquarters Administrative Support Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes - item O ` " '"wn _ l S C Spece Code Unit Size,_ Unit Area S C No.of Total I Spos Area Community Relations C.R. Sergeant 1 i _ P02 10x12 120 1 1 120 size of office or cubicle? Officer WS2 6x7 60 2 2 120 unit area includes added circ., typical PSO Storage WS2 6x7 60 12x14 168 1 1 60 1 168 Volunteer Workroom (6) 12x20 240 1 240 Information Systems/Intell 8 Mobile - Lieutenant _ 1 1 1 P02 10x12 120 1 1 120 Sergeant P02 10x12 120 1 1 120 Officer WS2 6x7 60 2 2 120 Access Card Office 800 80 1 80 2 WS4 7x8 80 Crime Analysis Crime Analyst 4 4 320 shared office near Inf. Sys. Work/Copy/Equipment 10x10 100 1 100 Net Subtotal 3 _ 1,568 25% Circulation/Walls etc. 6 7 6 523 2,091 _ _ otal Gross S. Footage ( ) Peak Users to be Accommodated Headquarters City of Lubbock chanaes or000sed 6-15-17 Police Headquarters Police Administration Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes (tism'D $ r i Space - - Dodd _Unit Size 'UnIt Area D — - No.of Total ($PAX _ Area - Police Administration Waiting (6) 12x12 144 1 144 Interview/Conf (6yMedia 12x18 216 1 216 small press conf use Admin_Assistant Police Chief 1 1 1 6x7 60 P06 13x23 299 1 2 2 _120 1 299 Toilet 8x8 64 1 1 64 Assistant Chief 1 PO4 1308 234 1 1 234 w/soft seating Admin Lieutenant 1 P02 10x12 120 1 1 120 Managerial Assistant P02 10x12 120 1 1 120 IA/Prof. Standards - IA Lieutenant P02 10x12 120 1 1 120 IA Sergeant 2 P02 10x12 120 3 3 360 IA Files/Personnel 9x18 162 1 162 barrier between 9x9 rooms Storage 10x10 100 1 100 Kitchen/Work Area 10x12 120 1 120 Conference(12) 12x24 288 1 288 Staff Toilets 8x8 64 2 128 P02 1002 120 Public Information PIO 1 1 1 - 1 120 _ next to Chief PIO Specialist 1 WS2 60 60 1 1 60 office or cubicle PSO/Media Relations Spec. 1 WS2 60 60 2 2 120 under public information? Logistics & Finance - with chief Captain P02 143 1 1 143 Sergeant 1 WS2 60 60 1 1 60 PSO/Budget Analyst 1 WS2 60 60 1 1 60 Payroll Specialist WS2 6x7 60 - Net Subtotal S 2,678 28% Circulation/Walls etc. $ 1,041 otal Gross S. Footage 9 8 3,719 ( ) Peak Users to be Accommodated Headquarter; City of Lubbock chancres oronosed 6-15-17 Police Headquarters Patrol - Traffic, K-9, HOT & Other Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes [wM petc S C Space Code Unit Size Un tArea g C No.of Total Spes Area Patrol Administration Assistant Chief 1 PO4 13x18 234 1 1 234 Support Lt. P02 10x12 120 - Managerial Assistant j 1 P02 10x12 120 1 1 120 Lead Admin Asst. 1 WS2 6x7 60 1 1 60 Admin. Asst. 1 WS2 6x7 60 1 1 60 PSO WS2 6x7 60 y 1 1 60 Traffic/Accid/Motors Traffic Lt. 1 P02 10x12 120 1 1 120 1 198 Conf (8) 11 x18 198 brief/conf/shared across units Interview 10x12 120 1 120 juven lounge, staff, PSO 1 WS2 6x7 60 1 1 60 A.I. Sergeant 1 WS2 6x7 60 1 1 60 Detective 3 WS2 6x7 60 Sx8 64 5 5 300 Equip Storage 1 64 Motor Sergeant 2 6 WS1 5x4 35 2 I 2 70 2 shared Officer 10 - Night Traffic Sergeant 1 WS1 5x4 35 1 1 35 Officer 3 3 1 6 26 1 1 120 - OEC Sergeant 1 P02 10x12 120 Outside Event Coord. (EOC) Parking Control 61 use 8-person conf Crossing Guards 261 - 1 60 never on site Sergeant 1 WS2 6x7 60 all in one space Officer 3 6 - Homeless Outreach Team/Mental Health H.O.T. Sergeant Officer 1 _ WS2 6x7 60 1 1 60 1 3 M.H. Sergeant Officer Storage 8x8 64 1 64 File 5x14 70 2 140 Report Writing (4) 5x4 35 4 140 Work/Coffee/Mail 10x14 140 1 140 Evidence Drop/Work 16x18 288 1 288 After Hours/Evid Drop 9x10 90 - go to warehosue Quartermaster 500 1 500 Staff Vestibule 8x15 120 1 120 Ice/Water/Wet - Net Subtotal 341 33 3,073 28% Circulation/Walls etc. 1,317 Total Gross S . Footage 35 133 4,390 Headquarters City of Lubbock chances proposed 6-15-17 Police Headquarters Criminal Investigations Requirements Data Sheet 2017 Staff Space Code/Units Future Space Projections 2037 Notes item bmcription C Space Code Unft Slze Unit Area C No.of Total _.S _ _ Area Criminal Investigations - Persons Victim Waiting (8) 12x12 144 1 144 Toilet 8x8 64 10x12 120 1 64 2 240 Interview Soft Interview 12x12 144 1 144 Reception/Victim Assist 9x12 108 1 108 Storage 8x10 80 1 80 Suspect Waiting 4) 10x10 100 1 100 1 120 1 64 to shared 1 office SORC Toilet Suspect Interview 1 P02 10x12 120 8x8 64 10x12 120 _ i Interrogation 9x9 81 3 243 Viewing/Counter 7x8 56 - Polygraph 10x14 140 1 140 Vestibule 5x10 50 1 50 Assistant Police Chief 1 PO4 13x18 234 1 1 234 Captain/Deputy Chief 1 P02 10x12 120 1 1 120 Admin Assistant 6x7 60 1 1 60 Persons/Maior Crimes T - 3 360 Lieutenant 1 P02 10x12 120 3 review if move down to 2 S . Detectives 7 WS2 6x7 60 15 15 900 1 60 1 80 - 1 60 review for further o tions/sharing V1 PSO 2 WS2 6x7 60 1 1 Files 506 80 Family Crimes Admin Assistant 1 WS2 6x7 60 Lieutenant 1 P02 10x12 120 3 3 360 review if move down to 2 Sgt. review for furtheroptions/sharing V1 Detectives 7 WS2 6x7 60 15 1 1 1 1 15 900 2 120 ICAC Investigator 1 WS2 6x7 60 Files 1 1 5x16 80 1 80 PSO Juvenile Defender Detail WS2 6x7 60 WS2 6x7 60 _1 2 1 60 2 120 Staff Interview Suite 2 162 Interrogation 9x9 81 Toilet 8x8 64 1 64 Vestibule 8x8 64 1 64 Conference (4) 10x12 120 - Conference (6) 11x17 187 1 187 Major Case Room (14+10) 16x28 448 1 448 Work/Open office/mail 10x14 140 1 140 Coffee/Coats 8x8 64 1 64 _ Staff Toilets (3) 13x16 208 2 416 Net Subtotal 7 6,556 30%Circulation/Walls etc. 35 2,810 Total Gross S . Footage 39 1 S 9,366 ( ) Peak Users to be Accommodated Headquarters City of Lubbock Police Headquarters changes or000sed 6-15-17 Staff Support Requirements Data Sheet 2017 Staff Space Code/Units BSW Study Projections Notes tern RQsr lion .- - -_ S C Space Code Unk_!Size U_ nit Area S C } No.of Total S _ Area__ _ Staff Support Central Break (16) 30x24 720 1 720 Kitchen/Vending - Storage 7x8 56 1 56 Sound Vestibule 5x10 50 1 50 Quiet Room/Lactation 9x10 90 2 180 Unisex Locker Room/Staff Toilets Sworn (18"x22"x72") _ 9 90 810 Honor Guard/Mobile lockers 24x22x72) 10 10 100 34 total; split across locations Vest Drying 5x2 10 3 30 Civilian 18"x22"x36") 5 44 220 excludes dispatch lockers Accessible Shower/Toilet 10x10 100 2 200 Shower/Dressing Room _ 8x10 80 5 400 Dressing Room t 7x6 42 5 210 Male Staff Toilet (4+3) 13x16 208 1 208 Female Staff Toilet (2+2) 13x11 143 1 143 Utility/Washer/Dryer 10x10 100 1 100 Jan Closet 5x5 25 Fitness Fitness Room _ 800 1 800 Drinking Fountain 5x5 25 Net Subtotal 29% Circulation/Walls etc. - 4,227 1,727 Total Gross Sq. Footage . _ �. 5,954 ( ) Peak Users to be Accommodated Headquarters 10 City of Lubbock Police Headquarters changes [)r000sed 6-15-17 Building Support Requirements Data Sheet 2017 Staff Space Code/Units BSW Study Projections Notes ftemDescri" t1 S C Space Code UnrtSize UMArea S C No.of Total Spcs _ Area Building Support Central Mechanical 28x28 784 1 784 Central Electrical 16x30 480 1 480 Intermediate Electrical 9x12 108 1 108 Intermediate IT Closet 10x12 120 1 120 Central Janitor 14x16 224 1 224 Facility Manager 9x12 108 1 1 108 Building Maint. Storage _12x16 192 12x16 192 1 192 General Building Storage _ _ Sprinkler _ Janitor Closets 1 192 7x8 56 1 6x7 32 _56 1 32 Net Subtotal _ _ _ 18% Circulation/Walls etc. Total Gross Sq. Footage _ 2,296 504 1 2,800 ( ) Peak Users to be Accommodated Headquarters City of Lubbock chanqes proposed 6-15-17 Police Headquarters Asset Support Requirements Data Sheet Space Code/Units BSW Study Projections Notes tterrt thsGr' i _ (Space Code Unit Size Unit Area No.of Total Staff_ S_pcs_ _ _ Area _ Asset Support Armorer/Gun Cleaning 10x20 200 1 200 I.T. 8x9 72 1 72 Electrical 8x9 72 1 72 Toilet _ Patrol Garage _ Sx8 _ 64 17x22 374 1 64 1 374 Motorcycle Maintenance - all are take-home, just maint K9 Work/Storage 12x14 168 1 168 Radio Tower Room NA Bicycle Unit Officers - Bicycles/Storage (20) Maintenance Garage 17x22 374 1 374 Net Subtotal 374 deleted 6-15-17 CirculationlWalls etc. 66 Total Gross Sq. Footage "0 Covered Support Marked Cars 10X20 200 - Lt. and up Total Sq. Footage ( ) Peak Users to be Accommodated Headquarters 12 City of Lubbock Police Staffing to track staff growth only - no space to assign!!!! Off -Site Staff 2017 Staff Space Code/Units BSW Study Projections Notes Item Descri Gon _ _ S C Space Unit Code _ Size Unit Area C No.of Total Spts Area, Training Division 1 _ changed from Captain Deputy Chief 1 Admin Asst. 1 1 Facility Maintenance 1 1 Training Unit Lieutenant 1 1 Recruiting Sgt. 1 1 1 1 2 1 Officer 2 In -Service Sgt. 1 Corporal Officer 3 Recruit Training Sgt. Officer 1 4 1 4 Recruit Class 2016 16 25 16 count here or Patrol? Training Class 2017 25 Special Operations Division Captain 1 1 change to D.C. Admin Asst.� 1 1 Narcotics Unit Lieutenant _ 1 1 Sergeant 2 2 Detective 5 10 Officer 2 Street Crimes Unit Lieutenant 1 1 Crime Suppression Sgt 2 2 Detective 3 , 10 Officer Street Crimes Squad Sgt. 5 3 3 Detective 6 15 Officer 7 SWAT Administration Sgt. 1 NA Net Subtotal I- Circulation/Walls etc. 93 31 I - Total Gross S . Footage 100 3 ( ) Peak Users to be Accommodated Oft site stall 24 City of Lubbock chanoes DMDosed 6-15-17 Police Needs Assessment Buildings and Staff Summary (Requirements Data Sheet 2017 Staff BSW Study Projections Notes Item Description S C S C Total Anna Police Headquarters HQ - Total Gross S . Footage 83 123 t 90 138 47,045 deleted HQ - Asset Support Building HQ - Covered ParkinjL HQ -Total HQ and Asset Support Buildings removed 83 1 123 1 90 138 4-1,045 Lab / Evidence Building 12 9 22,431 1,926 Total Gross Sq. Footage Q 5 + - t - Asset Support Building Asset Support Building LablEvidence -Total Building and Asset Support Building 9 5 12 9 24,357 Substation - Base Template Substation - Total Gross Sq. Footage 247 i 8 Substation - Asset Support Building Substation -Total Building and Asset Support Building 247 9 88 5 11,766 88 5 11,766 East Substation South Substation West Substation futurel 88 88 88 5 5 11,766 11,766 11,766 5 Staffing Totals Offsite Staffing (not included in the facility square foofages above) 2017 2037 S I C S I C 3391 36 454 167 Total Sworn 432 554 Sworn Ratio 1.73 1.60 Total staff 1 571 1724 Build ngs and Staff Summary 25 Lubbock Police Parking Summary Parking at Main Facilities HQ Typical Substation Lab/ Evidence Public 81 37 4 Staff 137 37 21 Ci /Secure 91 41 6 Covered Parking 0 0 0 309 115 31 No Text wommwwmmwmoonoonnnoww�mmmw �w00000nnon000000000000000 wow mw�mw�mmw����w��wi��m�ww� ova �����wwM■000000saoow�����w w�mwm�mmm■rr������■■��mmmmmwm _- w�wm�wwm�m��w����wwm�mmwmm ��ww■mmmmmmmmmmm®mmmmmmmmmmmmm wi mmmm®®mm®®®®®®®®®mmmmmm® wuummmmmmwm0000nn0000mm�www wry■ m��mw��m��w������m�■��wm� o©mw�m�wwm©©©©©©©©©w��■m��� w�■ mwwmmwwm���w��r■��wm����m w�non0000000000000nooAoono o �ww��w©mmm®mmmmmm©��w�iw� w■�iimw�m�w�mw��w�����m�mw��� ParkinglEOC w=nnnwwnnnwn=nnwnn=nnnnwnn ww m��w���r■��w��w���m�m�w�� ww�u000000moon00000000�uoono P"no AcOmeftonts subtotal Base# 5%reduction 8%reduction Public 81 81 Staff Non-swom 78 75 75 5+ orn City Secure _ 87 6T 62 Non -sworn b5 S6 Sworn 36 36 HQ 81 137 , 1 1 t 1 should this be THP T , , 15 1 Per 101 —h has essisgnedl 3 15 1 per? Or each has essisgned? 2 0700-1700 4 1 par 2 delec#ves 0700-1500. 0700-170, 3 THI Whet shifts' 16 THI Whet shdtsl d 2 5 2 2 76 55 y Total Cars 81 137 91 309 Lubbock 2037 Crime Lab/Evidence & Property non or Shift Tlrnes/Note DEPARTMENT Mar - wrecker CrImeScenenD Unit il>♦...... ..���.� �.....� Sergeant ■�o�����■��■rs�00000�oa�■r�� Detective -ComputerF. unit ©........o©©©©©m©©.�.. Pool Car Parkin Ad ustmonts . subtotal Base# 5%reduction 10%reduction Public 4 4 Staff Non -sworn $ 9 Sworn 12 12 City/Secure Non -sworn 6 6 Sworn 0 0 6 31 total spaces )a00-1e00 any assigneftool 0800-1600 2 arry pool? 2 any poo? 0 6 Total Cars 28 Lubbock 2037 Maintain Current Take Home Policy Typical Substation 7a shift 7o shift non or Shift Times/Notes ' '■�����■��mmm�mm m mmmm�m��� • _ ©�����-� 000000 0 Q 000���� Criminal InvesNative Services Division Admin Assistant o� ��■�����000000 o aioo��■ ���� Investigations Lieutenant Lieutenant Sergeant ■JENNIE■ Nunn������mmmmmmmmmmmm��■�� ®®®�®®o■ ■■ -' ' u Invesfigations - ��0000000000000000 ooa0000 ■�■■■■■■■i0000000noo■r'i■■■■ � � �� �� �� �o 00 00 00 0 0 00 0�■ �� �� - ■ii■■■■■■■mmmmmmmmmmmm■■■■■ Lieutenant■ ■e■■■■■■■■■■■■■■■■ioeaaa' 37 37 3r37_37.37 37 37 41 41 41 41 41r.MF.,Imliwlkm Parking Adjustments subtotal _ Base# S%reduction 10%reduc6o Public _ Staff 37 37 Non -sworn 4 4 4 Sworn 35 39 32 33 CityiSecure Non-sworn/pool 19 19 Sworn 22 22 Covered 0 E37 37 41 E5 total spaces needed 0'67% = 34 1700-1500, 1430-2230. 1700 1800-1800 1630-1830 1830.0630 �aoo-laco per? Or each has assisgnec hi? Covered? )630-1830 830-0630 Total Cars 37 37 41 0 115 29