Loading...
HomeMy WebLinkAboutResolution - 2017-R0433 - Grapevine DJC LLC - 11_16_2017Resolution No. 2017-RO433 Item No. 6.19 November 16, 2017 RESOLUTION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK: THAT the Mayor of the City of Lubbock is hereby authorized and directed to execute for and on behalf of the City of Lubbock, Purchase Order No. 31036230 for the purchase of pickup trucks as per ITB 18-13617-SG, by and between the City of Lubbock and Grapevine DJC LLC of Grapevine, Texas, and related documents. Said Purchase Order is attached hereto and incorporated in this resolution as if fully set forth herein and shall be included in the minutes of the City Council. Passed by the City Council on November 16, 2017 DANIEL M. POPE, MAYOR ATTEST: A ().0.-1 -V Re 'Lecca Garza, City Sec ty APPROVED AS TO CONTENT:} v " & Scott Snider, Assistant City Manager APPROVED AS TO FORM: Ke li Leisure, Assistant City Attorney ccdocs/RES.Purchase Order 31036230.Pickup Trucks Grapevine DJC LLC 11.02.2017 City of bock TEXAS PURCHASE ORDER TO: GRAPEVINE DCJ LLC 2601 WILLIAM D TATE GRAPEVINE Texas 76051 Page - 1 Date - 11/01/2017 Order Number 31036230 000 OP Branch/Plant 3526 SHIP TO: CITY OF LUBBOCK FLEET SERVICES 206 MUNICIPAL DRIVE LUBBOCK Texas 79404 INVOICE TO: CITY OF LUBBOCK ACCOUNTSPAYABLE P.O. BOX 2000 LUBBOCK, TX 79457 BY: th'-'-. Malta AI z, girecir of Purchasing & Contract Management Ordered 11/01/2017 Freight Requested 04/05/2018 Taken By S GONZALEZ Delivery J LOERWALD REQ 51144 ITB 18-13617-SG Description/Supplier Item Ordered Unit Cost UM 1/2 Ton Pickup Extended Cab 3.000 22,743.0000 EA CC4311 1/2 Ton Crew Cab Pickup 2.000 27,962.0000 EA CC5711 1 Ton Pickup Regular Cab 1.000 29,183.0000 EA CC6415 Terms NET 30 Extension Request Date 68,229.00 04/05/2018 Total Order 55,924.00 04/05/2018 29,183.00 04/05/2018 153,336.00 This purchase order encumbers funds in the amount of $153,336.00 awarded to Grapevine DCJ, LLC of Grapevine, TX, on November 16 , 2017. The following is incorporated into and made part of this purchase order by reference: ITB 18-13617-SG dated October 21, 2017 from Grapevine, TX of Grapevine, TX. resolution # 2017-RO433 CITY OF LUBBOCK �--A� . Daniel M. Pope, Mayo ATTEST: Reb tcca Garza. City Secretary Seller and Buyer agree as follows: PURCHASE ORDER TERMS AND CONDITIONS IMPORTANT: READ CAREFULLY STANDARD TERMS AND CONDITIONS CITY OF LUBBOCK, TX I. SELLER TO PACKAGE GOODS. Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly and permanently marked as follows (a) Seller's name and address. (b) Consignee s name, address and purchase order or purchase release number and the supply agreement number ifapplicable, (c) Container number and total number of containers, e.g. box I of T boxes. and (d) the number of the container bearing the packing slip. Seller shall bear cost of packaging unless otherwise provided. Goods shall be suitably packed to secure lowest transportation costs and to conform with requirements of common carriers and any applicable specifications. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists. 2. SHIPMENT UNDER RESERVATION PROHIBITED. Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender of goods. 3. TITLE AND RISK OF LOSS. The title and risk of loss of the goods shall not pass to Buycr until Buyer actually receives and takes possession of the goods at the point or points of delivery. q. NO REPLACEMENT OF DEFECTIVE TENDER. Every tender of delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have the right to substitute a conforming tender. provided, where the time for performance has not yet expired the Seller nhay reasonable notify Buyer of his intention to cure and may then make a conforming tender within the contract time but not afterward. 5, INVOICES & PAYMENTS. a. S e I I e r shall submit separate invoices. in duplicate, one each purchase order or purchase release afer each delivers. Invoices shall indicate the purchase order or purchase release number and the supply agreement number if applicable. Invoices shall be itemized and transportation gorges, if any. shall be listed separately. A copy of the bill of lading, and the freight waybill when applicable, should be attached to the invoice. Mail To: Accounts Payable. City of Lubbock, R O. Box 2000, Lubbock. Texas 79457. Payment shall not be due until the above instruments are submitted after delivcry 6. GRATUITIES. The Buycr may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by Buyer that gratuities, in the form of entertainment, gifts or othcncise, were offered or given by the Seller, or any agent or representative of the Seller, to any offrccr or employee of the City of Lubbock with a view to securing a contract or securing favorable treatment with respect to the awarding or amending, or the making of any determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or withhold the amount of the cost incurred by Seller in providing such gratuities. 7. SPECIAL TOOLS & TEST EQUIPMENT. If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets related thereto shall become the property of the Buyer and to the extent f'casihle shall be identified by the Seller as such. S. WARRANTY -PRICE. a. The price to be paid by the Buyer shall be that contained in Seller's bid which Seller wartants to be no higher than Sellers current process on orders by others for products of the kind and specification covered by this agreement for similar quantities under similar of like conditions and methods of purchase. In the event Seller breaches this warranty, the prices of the items shall be reduced to the Seller's cunent prices on orders by others, or in the alternative. Buyer may cancel this contract without liability to Seller for breach or Seller's actual expense. b. The Seller \variants that no person or selling agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for commission, percentage, brokerage. or contingent fee excepting bona fide employees of bona fide established commercial or selling agencies maintained by the Seller for the purpose of securing business. For breach of viciation of this oarrantythe Buyer shall have the right in addition to any other right of rights to cancel this contract without liability and to deduct from the contract price, or other, ise recover without liability and to deduct from the contract price, or otherwise recover the full amount of such commission. percentage, brokerage or contingent fee. 9. WARRANTY -PRODUCT. Seller shall not limit or exclude any implied warrantics and any attempt to do so shall render this contract voidable at the option of the Buyer. Seller warrants that the goods furnished will conform to the specification, drawings, and descriptions listed in the bid invitation, and to thesannple(s) furnished by the Seller, if any. In the event of a conflict or between the specifications, drawings, and desn iptions, the specifications shall govern. Notwithstanding any provisions contained in the contractual agreement, the Seller represents and warrants fault-fiee performance and fault -free result in the processing date and dale related data (including, but not limited to calculating, comparing and sequencing) of all hardware, software and firmware products delivered and services provided under this Contract, individually or in combination, as the case may be from the effective date of this Contract. The obligations contained herein apply to products and services provided by the Seller, its sub- Seller or any third party involved in the creation or development of the products and services to be delivered to the City of Lubbock under this Contract. Failure to comply with any of the obligations contained herein, may result in the City of Lubbock availing itself of anv of its rights under the law and under this Contract including, but not limited to, its right pertaining to termination or default. The warranties contained herein are separate and discrete fiom any other warranties specified in this Contract, and are not subject to any disclaimer of warranty, implied or expressed, or limitation of the Seller's liability which may be specified in this Contract, its appendices, its schedules. its annexes or any document incorporated in this Contract by reference. 10. SAFETY WARRANTY. Seller warrants that the product sold to the Btncr shall confmn to the standards promulgated by the U. S. Department of Labor under the Occupational Safety and Health Act of 1970. In the event the product does not conform to OSHA standards. Buver may return the product for correction or replacement at the Seller's expense. In the event Seller fails to make the appropriate collection within a reasonable time, correction made by Buyer will be at the Seller's expense. 11. NO WARRANTY BY BUYER AGAINST INFRINGEMENTS. As part of this contract for sale Seller agrees to ascertain whether goods manufactured in accordance with the specifications attached to this agreement will give rise to the rightful claim of any third person by way of infringement of the like Buyer makes no warranty that the production of goods according to the specification will not give rise to Such a claim, and in no event shall Buyer be liable to Seller for indemnification in the event that Seller is sued on the grounds of infringement of the like. If Seller is of the opinion that an infringement or the like will result. he will notify the Buyer to this effect in writing within two weeks after the signing ofthis agreement. If Buyer does not receive notice and is subsequently held liable for the infringement or the like. Seller will save Buyer harmless. If Seller in good faith ascertains the production of the goods in accordance with the specifications will result in infi ingement or the like, the contract shall be null and void. 12. NON APPROPRIATION. All funds for payment by the City under this contract are subject to the availability of an annual appropriation for this purpose by the City. In the event of nonappropriation of funds by the City Council of the City of Lubbock for the goods or services provided under the contract, the City will terminate the contract, without formulation charge or other liability, on the last day of the then -current fiscal year or when the appropriation made for the then -current year for the goods or services covered by this contract is spent, whichever event occurs first. If at arc time funds are not appropriated for the continuance of this contract, cancellation shall be accepted by the Seller on thirty (30) days prior written notice, but failure to give such notice shall be of no effect and the City shall not be obligated under this contract beyond the date of I..'n. ...ation 13, RIGHI OF INSPECI ION, Buyer shall ha%c the right to inspect the goods at dcln en hcfrre accepting them la. CANCELLATION. Buyer shall have the right to cancel for default all or any part of the undelivered portion of this order if Seller breaches any of the terms hereof including warranties of Seller or if the Seller becomes insolvent or commits acts of bankruptcy. Such right of cancellation is in addition to and not in lieu of any other remedies which Buyer cosy have in law or equity. 15. TERMINATION. The performance of work under this order maybe terminated in whole. or in part by the Buyer in accordance with this provision. Termination of work hereunder shall be effected by the delivery of the Seller of a "Notice of Termination' specifying the extent to which performance of work under the order is terminated and the date upon which such termination becomes effective. Such right or termination is in addition to and not in lieu of the rights of Buyer set forth in Clause W, herein. 16. FORCE MAJEIIRE. Neither p;uTy shall be held responsible for losses, resulting if the fulfillment of any terms of provisions of this contract is delayed or prevented by any cause not within the control of the party whose performance is interfered with, and which by the exercise of reasonable diligence said party is unable to prevent. 17. ASSIGNMENT-DELE6A'IION. No right or interest in this contract shall be assigned or delegation of any obligation made by Seller without the written permission of the Buyer. Any attempted assignment or delegation by Seller shall be wholly void and totally ineffective for all purpose unless made in conformity with this paragraph. 13, WAIVER. No claim or right arising out of a breach of this contract can be discharged in whole or in part by a waiver or renunciation of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed be the aggrieved party. 19. INTERPRETATION -PAROLE EVIDENCE. This writing, plus any specifications for bids and performance provided by Buyer in its advcrtisenhcnt for bids. and any other documents provided by Seller as part of his bid, is intended by the parties as a final expression of their agreement and intended also as a complete and exclusive statement of the rem s of their agreement. Whenever a term defined by the Uniform Commercial Code is used in this agreement, the definition contained in the Code is to control. 20, APPLICABLE LAW. This agreement shall be governed by the Uniforn Commercial Code. Wherecver the term "Uniform Commercial Cade' is used, it shall be cmnstred as meaning the Uniform Commercial Code as adopted in the State of Texas as effective and in force on the date of this agreement. 21. RIGHT TO ASSURANCE. Whenever one party to this contract in good faith has reason to question the other party's intent to perform he may demand that tine other party give written assurance of his intent to perform. In the event that a demand is made and no assurance is given within five (5) days, the demanding party may treat this failure as an anticipatory repudiation of the contract. 22. INDEMNIFICATION. Seller shall indemnify, keep and save harmless the Buyer, its agents, officials and employees, against all injuries, deaths, loss, damages, claims, patent claims, suits, liabilities, judgments, costs and expenses, which may in anywise agave against the Buyer in consequence of the granting of this Contract or which may anywise result therefrom, whether m not it shall be alleged or determined that the act was caused through negligence or omission of the Seller or its employees, or of the subSeller m assignee or its employees, if any, and the Seller shall, at his own expense. appear, defend and pay all charges of attorneys and all costs and other expenses arising therefrom of incurred in connection therewith, and. if any judgment shall be rendered against the Buyer in any such action, the Seller shall, at its own expenses, satisfy and discharge the same Seller expressly understands and agrees that any bond required by this contract. or otherwise provided by Seller, shall in no oav limit the responsibility to indemni fit, keep and save harmless and defend the Buyer as herein provided. 23, TIME. It is hereby expressly agreed and understood that time is of the essence for the performance of this contract. and failure by contract to meet the time specifications of this agreement will cause Seller to be in default of this agreement. 24. MBE. The City of Lubbock hereby notifies all bidders that in regard to any contract entered into pursuant to this request, minority and women business enterprises will be afforded equal opportunities to submit bids in response to this invitation and will not be discriminated against on the grounds of race. color, sex or natural origin in consideration for ail award. 25. NON -ARBITRATION. The Cityreserves the right to exercise any right or remedy to it by law, contract, equity, or otherwise, including without limitation, the right to seek any and all forms of relief in a court of competent jurisdiction. Further, the City shall not be subject to any arbitration process prior to exercising its unrestricted right to seek judicial remedy. The remedies set forth herein are cumulative and not exclusive, and may be exercised concurrently. To the extent of any conflict between this provision and another provision in, or related to, this document, this provision shall control. 26. RIGHT TO AUDIT. At any time during the term of the contract. or thereafter, the City, or a duly authorized audit representative of the City or the State of Texas, at its expense and at reasonable times, reserves the right to audit Contractor's records and books relevant to all services provided to the City under this Contract. In the event such an audit by the City reveals any errors or overpayments by the City. Contractor shall refund the City the full amount of such overpayments within thirty (30) days of such audit findings, or the City. at its option, reserves the right to deduct such amounts owing the City fiom any payments due Contractor. 27. HOUSE BILL 2015. House Bill 2015, signed by the Governor on June la. 2011 and effective on January 1, 2014, authorizes a penalty to be imposed on a person who contracts for certain services with a governmental entity and who fails to properly classify their workers. This applies to subcontractors as well. Contractors and subcontractors who fail to properly classify individuals performing work under a governmental contract will be penalized $200 for each individual that has been misclassified. (Texas Government Code Section 2155.001). 23. ASSIGNING OR SUBLETTING THE CONTRACT. The Contractor shall not assign or sublet the conn act. or any portion of the contract, without written consent from the Director of Purchasing and Contract Management. Should consent be given, the Contractor shall insure the Subcontractor or sha 11 provide proof on insurance from the Subcontractor that complies with all contract Insurance requirements. 29. HOUSE BILL 1295 DISCLOSURE OF INTERESTED PARTIES. House Bill 1295. adopted by the 34th Legislature, created §2252,908. Texas Government Code. Section 2252.903 requires a business entity entering into certain contracts with a governmental entity or state agency to file with the governmental entity or state agency a disclosure of interested parties at the time the business entity submits the signed contract to the governmental entity m state agency. Instructions for completing Form 1295 are available at: htto://www, ci, lubbock. tx, us/det)artmental-websi tes/del2artments/uiirchasing/vendor-in formation 30. CONTRACTOR ACKNOWLEDGES, by supplying any Goods or Services that the Contactor has read, fully understands, and will be in full compliance with all terns and conditions and the descriptive material contained herein and any additional associated documents and Amendments. The City disclaims any torts and conditions provided by the Contractor unless agreed upon in writing by the parties. In the event of conflict between these terns and conditions and any terms and conditions provided by the Contactor, the terms and conditions provided herein Shall prceail. The terns and conditions provided herein are the final terns agreed upon by the parties, and any prior conflicting terms shall be of no force or effect. 31. House Bill 39, effective September I. 2017, amended the Texas Government Code to add Chapter 2270, Prohibition on Contracts with Conpnanic Boynnting Israel. EfTecin e September I. 2017. a Sane agenew and a political subdni,io Inahich inchulcs a hit,') nmh con cnt`r a contract with a - up:r h fo' e od-s o , unless the contract contains a written cerilication front the company that: (i) it does not lio, nt Israd: I (it) will not Boycott Israel during the term of the contract. By accepting this purchase order. the Vendor (Professional or other applicable term defining the contracting party) verifies that it does not Boycott Israel. and agrees that during the term of this Agreement (Contract as applicable) will not Boycott Israel as that term is defined in Texas Government Code Section 808.001. as amended. Rev. 92017 �___ _ SUBMIT TO: CITY OF LUBBOCK City of Lubbock TX �`•' + Ciwof t Purchasing & Contract Management ; t,Y ' 7 L,�bboclz Invitation To Bid 1625 131h Strcet, Rm 204 , Lubbock, TX79401-3830 AN EQUAL. OPPORTUNITY Ttt►s No. 18-13617-SG CONTACT PERSON: Silvia Gonzalez TEL: 806.775? 129 EMPLOYER FAX: 806.775.2164 sonzalez@mylubbock.us — TITLE: Various Trucks SUBMITTAL DEADLINE: October 25, 2017 (i ! 4:00 P.M. CST _ PRE BID DATE, TIME AND LOCATION: Deleted Anrblrtrrrceiredajleriheruueand(huehsiedalwtr.regardlmnjihemode nj deliveryS shall be returned unnpeu; d. R��E++SPONDENT NAME �L C- LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, C9 �` S L L THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. MA�1L ING�_ADDRESS: ' IF RETURNING AS A "NO BID", PLEASE COMPLETE AND RE II RN TIIE ^ C. ; t l c �,� C,� "STATEMENT OF NO BID", CITY — STATE — ZiP: THE CITY OF LUBBOCK RESERVES THE RIGHT TO ACCEPT OR REJECT ANY AND ALL BIDS 1N WHOLE OR IN PART AND WAIVE ANY INFORMALITY IN THE COMPETITIVE BID PROCESS. FURTHER, THE CITY RESERVES THE TELEPHONE O: RIGHT TO ENTER INTO ANN' CONTRACT DEEMED TO BE IN THE BEST INTEREST OF THE CITY. IT IS THE INTENT AND PURPOSE OF THE CITY OF LUBBOCK THAT THIS FAX NO: U ' a REQUEST PERMITS COMPETITIVE BIDS. IT IS THE BIDDER'S RESPONSIBILITY TO ADVISE THE CITY OF LUBBOCK PURCHASING DIRECTOR IF ANY LANGUAGE, REQIAREMENTS, ETC, OR ANY �NIA1L: � C �n�� QC_ 1k L�'--- COMBINATIONS THEREOF, INADVERTENTLY RESTRICTS OR LIMITS THE FEDERAL T"AX—ID�(t O. O SOCIAL SECURITY NO. REQUIREMENTS STATED IN THIS ITB TO A SINGLE SOURCE SUCH NOTIFICATION MUST BE SUBMITTED IN WRITING AND MUST BE RECEIVED BY THE PURCHASING DIRECTOR NO LATER THAN FIVE (5) BUSINESS DAYS PRIOR TO THE ABOVE SUBMITTAL DEADLINE. THE BIDDER HEREBY ACKNOWLEDGES RECEIPT OF AND {1GREES ITS 01D IS BASED ON ANY ADDENDA POSTED ON BIDSVNC.CON1 � zfs NO The City of Lubbock Charter stale that no officer or employee of the City can benefit from any contract, job, work or service fur the municipality or be interested in the sale to the City of any supplies, equipment, matenal or aqj0cs purchased Will any officeror employee of the City, or member of their immediate family, benefit from the award of this bid to the above firm" ' YES NO IN COMPLIANCE WITH THIS SOLICITATION, THE UNDERSIGNED BIDDER HAVING EXAMINED THE INVITATION TO BID AND SPECIFICATIONS, AND BEING FAMILIAR WITH THE CONDITIONS TO BE MET, HEREBY SUBMITS THE FOLLOWING BID FOR FURNISHING THE MATERIAL, EQUIPMENT, LABOR AND EVERYTHING NECESSARY FOR PROVIDING THE ITEMS LISTED ON THE ATTACHED BID FORM AND AGREES TO DELIVER SAID ITEMS AT THE LOCATIONS AND FOR THE PRICES SET FORTH ON THE BID FORM. AN INDIVIDUAL AUTHORIZED TO BIND THE COMPANY MUST SIGN THE FOLLOWING SECTION. FAILURE TO EXECUTE THIS PORTION MAY RESULT IN BID REJECTION. By my signature 1 certify that this offer is made without prior understanding, agreement, or connection with any corporation, firm, business entity, or person submitting an offer for the same materials, supplies, equipment, or wrviec(s), and is in all respects fair and without collusion or fraud. I further agree that if the offer is accepted, the offeror will convey, sell. assign, or transfer to the City of Lubbock all right, title, and interest in and to all causes of action it may now or heroafler acquire under the Anti- trust laws of the United States and the State of Texas for price Fixing relating to the particularcommGdity(s) or service (s) purchased or acquired by the City of Lubbock. At the City's discretion. such assignment shall be made and become cfTective at the time the City lenders final payment to the vendor. k Authorized Signature Title PrinU'Type Name Date THIS FORM MUST BE COMPLETED AND RETURNED WITH YOUR RESPONSE. S Purrhasc/Bid Does ITB 18-13617-SG Various Trucks City of Lubbock, TX Various Trucks ITB 18-13617-SG Bid IForrn In compliance will) the Invitation to Bid 18-13617-SG, the undersigned Bidder having examined the Invitation to Bid and Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at the locations and for the prices set forth on this form. A bid will be subject to being considered irregular and may be rejected if it shows omissions, alterations or form, conditional alternate bids, additions or alternates in lieu of the items specified, if the unit prices are obviously unbalanced (either in excess of or below reasonably expected values), or irregularities of any kind. The Invitation to Bid 18-13617-SC is by reference incorporated in this contract. The Bid Form must be completed in blue or black ink or by typewriter. ITEM QTY (}/-) Unit of Measure DESCRIPTION UNIT PRICE' BID EXTENDED COST Delivery (Days) ARO•° 1. 2 Each '/2 Ton Pickup Truck, Extended Cab, Shortbed 4x4 er 5 ecificalion No. -Codes PU Model Year, Brand Name and Model Number. 2. 3 Each '/3 Ton Pickup Truck, Extended Cab, Shortbed, 4x2, per Specification No. 4311-Buildin Inspection Pick U Truck S L2-t-)-(3 6 2- Z S 1 _ /Aa Model Year, Brand Name and Model Number. 3. 1 Each DRW, 4x4, per Specification No. 4531- S Model Year, Brand Name and Model umber. a 4. 2 Each '/2 Ton Crew Cab Pickup, Shortbed, 4x4, per Specification No. 571 I -Police Admin Picku , J&,1 a7 G 1 p? '27` 6 b�- 961 �� 4 Z If 3 ! i � Model Year, Brand Name and Model Num er. 6 �o.-z ?S ke c_G ika-v— t> oe s s N y0 r 7 6 �e ,.,, 3 20 �� �Z c .�,.- I> e o S S V '/. Ton Pickup Truck, Crew Cab, Regular ____4 7t Water-3/4 Ton Pickup 2- Z r' Model Year, Brand Name and Model Number: 6. 1 Each One Ton Pickup, Extended Cab, 4x4, Single, Rear Wheels, per Specification S water ro uctron Pickup i Model Year, Brand Name and Model Number. 7. e 1 1 Each 1 I Ton Pickup, Regular Cab, Cab & Chassis, 4x4, Dual Rear Wheels, per Specification No. 154-Land ARp 731 S/ $3 4 S Purchnse/Oid Docs/1T11 1 N-13617-SO Vadous Trucks Model Year, Brand Name and Model Number. -Lo t 8. I Each 1 Ton Cob & Chassis, Single Cab, DRW, 4x4, per Specification No. NV-38-Lend Model Year, Brand Name and Model Number. *PRICE: F.O.B. Destination, Freight Pre -Paid and Allowed **ARO-After Receipt of Order City of Lubbock reserves the right to reject any or all bids, reject any particular item on a quote, and to waive immaterial formalities. Unless otherwise specified bereln, the City may award the bid either item -by -item or on an all -or -none basis for any item or group of items shown on the bid. a--F 3 d PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of ° o, net 4_ _ - calendar days. Unless otherwise indicated on the Bid Form, payment terms will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by the City within a stipulated numberof days will be interpreted as applying within the stipulated number of calendar days after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements, whichever event occurs later. Discounts for payment in less than ten days will not be considered. MOST FAVOURED PRICING: The Bidder certifies that the price quoted is not in excess of the lowest price charged anyone else, including its most favoured customer, for like quality and quantity of the products/services; does not include an element of profit on the sale in excess of that normally obtained by the Bidder on the sale of products/services of like quality and quantity; and does not include any provision for discounts to selling agents. If at any time during the contract period, the supplier should sell or offer for sale to any other customer, an equal or less quantity of similar contract products of like or better quality, at a lower net price(s) than provided herein, supplier agrees to notify the City and sell same product(s) at the lower price(s) on all deliveries made during the period in which such lower price(s) is effective. IATTERLOCAL PURCHASING (optional): The City desires to make available to other local governmental entities of the State of Texas, by mutual agreement with the successful bidder, and properly authorized inlerlocal purchasing agreements as provided for by the Inlerlocal Cooperation Act (Chapter 791, Government Code), the right to purchase the some services, at the prices quoted, for the period of this contract. Each bidder shall indicate on the Bid Form in the space provided below if he.'she will honor Political Subdivision orders in addition to orders from the City of Lubbock Should these other governmental entities decide to participate in this contract, would you (the bidder) agree that all terms, conditions, specifications, and pricing would apply? Other governmental entities that might have interests In this contract are Frenship Independent School District, Lubbock Ilousing Authority, Lubbock County, Lubbock County IIospital District, Lubbock Independent School District, South Plains Associatlon or Governments, City of Texarkana, Texas Tech University, West Texas Municipal Power Agency, Lynn County, and City of Walfforth. YES_ NO • If you (the bidder) checked YES, the following will apply: • Governmental entities utilizing Inlerlocal Agreements for Cooperative Purchasing with the City of Lubbock will be eligible, but not obligated, to purchase maleriaIs; services under the contracl(s) awarded as a result of this solicitation. All purchases by governmental entities other than the City of Lubbock will be billed directly to flint governmental entity and paid by that governmental entity. City of Lubbock will not be responsible for another governmental entity's debts. Each governmental entity will order their own materials -'service as needed. THIS BID IS SUBMITTED BY �-� CJ �a co3poration organized under the laws of the Stale of r-� `r-4co-q , or a partnership consisting of or individual trading as of the City of t/.9 0.4 ", Address: _ Lo G kk , o--.— ^ o-�;:- City: G rc' zap a-x State: _Z Zip -1 C { S PurlascMid Does ITB i8 13517-SG Wdous TruA5 Bidder acknowledges receipt of the following addenda - Addenda No. Addenda No. Addenda No. Addenda No. \R/1VBE Firm: Date Date ... _._... Date_._... Date Woman I I Black Affierican J I Native American Hispanic American I I Asian Pacific American I I Other (Snecifv) Any entity or person that manufactures, distributes, converts new motor vehicles (or represents an entity that manufactures, distributes, or convertB new motor vehicles) or is in the business of buying, exchanging, or selling new motor vehicles is required under the Tex. Occ. Code. Chapter 2301 to be licensed by Motor Vehicle Division of the Texas Department of Transportation. In order for a bid to be in compliance with the Motor Vehicle Commission Code, the bidder must hold and provide all applicable current valid licenses issued by the State of Texas: 1. Name and Manufacture's License No. 2. Name__._._ - and Converter's License 3. Name,,,,,V.__,-_and Representative's License No. 4. Name__ and Franchise Dealer's License No. General Distinguishing No. P `t 6 (Franchised TX dealer) BY_—.- �lulhori�c enresentative - must sign by hand Officer Name and Title:___ ` , _,...... ...... ............ _.... __ ._....... Please Print Business Telephone Number _ '._ _` U S!_� FAX:,,,.,,,_ � - —t I O E-mail Address: _ Cl—�Qx e " 0_). �-s �c•� FOR CITY USE ONLY Bid Form Item Number(s) Awarded to Above Named Firm/Individua Date of Award by City Council (for bids over $50, 000): Date P.O.: Contract Issued: RETURN COMPLETED & SIGNED BID FORM ALONG WITH CITY OF LUBBOCK SPECIFICATIONS. LABEL THE OUTSIDE OF YOUR SEALED BID WITH THE ITB NUMBER, THE CLOSING DATE AND TIME, AND YOUR COMPANY NAME AND ADDRESS. 6 S Purchase/ id lams IT5 18,13617-SG Various Trucks CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS 1/2 TON PICK-UP TRUCK (3), EXTENDED CAB, SHORTBED, 4X2 SPEC: 431I-Building Inspection Pick Up Truck It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Exceptions to the Specifications. In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terms and conditions. VENDORNAIIIE: _ 19S 9=!Nl •{'v-�_ C�_�'—� _^ P ONE: /o'z� MAKE: _ _ ti.� \ MODEL: KD �t_z �c� YEAR: 2 c, t -- f SELLER �I COMPLIANCE ; NO. ITEM. MINIMUM REQUIREMENTS YES ` ^ NO i These specifications describe a 1,2 ton Pick-up truck, Extended Cab, Short bed, 4x2 UNLESS OTHERWISE SPECIFIED, ALL UNITS SHALL BE GENERAL FURNISHED COMPLETE WITH STANDARD EQUIPMENT l j AND FACTORY- INSTALLED ACCESSORIES AS LISTED BY l THE MANUFACTURER'S PRINTED LITERATURE AND AS STATED IN THE I AND TRUCKS TEXAS TSPECIFICATIONS. FLEETE OF TEXAS AUTOMOBILES ' 1. GVWR 6,400 pounds 2 WHEEL BASE 139.8 inches 3. OVERALL LENGTH 224.6 inches 4. PAYLOAD ALLOWANCE 1,615 pounds 5. ENGINE D. Gasoline engine, V-8, 4.6 L i 6 E. 302 NET HP F. 3051-f LBS. Torque TRANSNIISSION OEM automatic � i �. CARGO BOX LENGTH 76.3 inches All weather steel belted tubeless radials with crank -up spare tire winch and s are tire. $ TIRES OEMP ___i. - _T_ _7 9. RIbI SIZE 17 x 7 inches 34 S Pun:hascBld Docs ITB 18-1361 -,,-SG Vanous Tnicts 10. 12 SEATS AND INTERIOR OEM 40`20AO cloth fabric in charcoal or gray color. Rear bench type COLORS seat. EXTERIOR COLOR OEM fleet white All items are to be heaviest OEM equipment for the vehicle series and installed by the manufacturer and shall include, but not be limited to, the following: A fraune mounted receiver hitch, a transmission oil cooler, heavy-duty radiator, and trailer wiring harness. Harness shall be TOE!' PACKAGE provided as an integral part of the vehicle wiring system to provide Pover to trailer turn signals, brakes, brake lights, and running lights. ach wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided. Shall include OEM factory installed brake controller. To include front tow hooks. Standard work truck convenience package. PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: 6 0 Q MSO and paperwork Vehicle/equipment will not be accepted by the City of Lubbock without The MSO. all kevs. warranty. and all vaoenvork General requirement and information Bidder shall submit with each bid, current printed literature and specification sheets on the unit offered in the response to solicitation. Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space provided below. List items by item numbers. c S PurrhascBid DocaJ1TB 18 13617-SG Vanous Tricks 35 2 ? 5' z 2__ CH VOF LUBBOCIIJA I LN V% I U,% I SPECIFICATIONS 2 TON C It F , WCAB PICKUP (2), SIMIZ 1-BED, 4X4 SPEC: �711-1`411ice Adullin Pickilp It 1.s Ilic 1111ol'i -I (Ili, "J,C, It Watl%-ll. LJOCLIHIL-lit." and corldilloll" SE!C(Mlh l') dL!.,CflbC Pa' 1,111111111;llt requirements I iw :mi.t inect or exceed lilt- pci-for-mank.e or CCjis(rucljon describcd 1wrcic. The %L:rd(.r; •Iij;i required to ni:;rk .-;lwrdj;mccor non-comP1I;III'._L'lt7I C,ldl %frin dc,;.-ripton in t1w ;p,wO III-OVided. All C(IIIJIM)LAII. fUfJIl';IW,J 3S ;LIIIKLII,l the ,L!iwral pflflw on !h:, prodiwt hIv lilt- I),.- indmik.d. wlicil [it -it In t1Ils-,p,1.,,:iI_1cA(l(M. deviations ri.-Im 61C ;..ritten specificalloll. 1111 t1l(c a!, sho"vil In flic Invit,11111111 W Ill,] (I I 'JWII IIL' IWIC(l C-li the dfl- --I,. (I I IN )f,1L-r to 1 11 Ic.ill0f1se tIUM"111011 111tv't Il.-Mow this "pc'. I!11"ItlLul ;lilt] 1:11, VENDOR 1-01 F.: L I. ().N 1-.: Wt fk 10 1) E I.: Yl.", A I U S I` L I L R COMPLIANCE NO, 1_1 F.M. NIFNIMUNI REQ11REMENTS I t n I c k - u p C rc v, Cab, S 11 (If I he d , 4 r -1 I II ess mIlm%ise Specified, Ill] 1111i1s Shall be furniSiled COUTII)ICle RAL %111h standard equipment and factory- installed accessories ils IMed bil, the nuinufacturer's printed literature and ai stilled ill fliv Slate of Texas Fleet Amomoljile% and trucks Toxilis specifications. 3. 1 51) P.,un(k 4. PAVLOAD :%t.L()W..kNCL B 11.11 No ;IP IFNI ,%;IIklII)atiL 7. CAIWO BOX IJ NGTIII 7 Inchos All atmtlicl. steel belled tubelcs,, tadials %kith crank -up soarr tiro winch and spare tire Tire P235 IW REM SIZE x 7 inches (0 11 40 20 40 clwh fabric. \kilh gray', gra, or :()I,-)r Rear ' 111. SEA I S ILND IN I F.RIOR ! pe— herldl type seat EXIATIOR COLOICS :m:!ujc-, po\kcr pcp,,%t:i locks, p(,\c[ nmror,, tial crioh": 12. ""illr0l amt fill �wi!rirq, Mioel .�r.!ry %kitli (Nko kt:t> q P1 < 0 V1 1) E B V1 1, 1) DATES IN S PA C F I I I? 1, () W B I 11, 1) D, k TF: VC11j, it: will not be :I( ccpiej 1',' [lie Uw' L,fI ubhock u ithout rill kt-1, ll,uranty, and ;JljIl.lpc(,I HILI&I. iUbillil %S It!) bill, , IM-n! j)i i;I;1'J lHeIMUIC 11111 1[IC1:I1'1l:Jt1On ShCW On OW Unit MeNd In A NVOHY hJ &A HML j L�jeetzti+nts to the sp"Talpy a sm iwYN stated hamn AM he bilk der, &ml in "w"y by ilic I ni th, ;i .1,,: provided bcltw List i1cim by item numbers. i S—oo t/ kt, 0 '"o C- i,�" I st,.,Vmw\i', 1,1."16� CITY OF LUBBOCK, TX MINIMUM SPECIFICATIONS ONE TON PICKUP, REGULAR CAB, CAB & CHASSIS, 4X4, DUAL REAR WHEELS TO HAVE A SERVICE BODY INSTALLED UPON IT SPEC: 154-Land App It is the intent of this specification, referenced documents, requirements and conditions sections to describe the minimum performance requirements. The vehicle equipment must meet or exceed the performance or construction described herein. The vendors shall be required to mark compliance or non-compliance to each item description in the space provided. All equipment furnished as standard to the general public on the product by the manufacturer shall be included, even when not specifically identified in this specification. Any deviations from the written specification, with date as shown in the Invitation to Bid (ITB), shall be noted on the attached Exceptions to the Specifications, In order to receive full consideration, ITB response quotation must follow this specification and the ITB's terns and conditions. VENDOR NAME: a-(��sl �� C S c l `1 — C- PHONE: O MAKE: MODEL: S��G C �vc-e c r YEAR: 7--0 SELLER NO. ITEM. MINIMUM REQUIREMENTS COMPLIANCE YES NO ONE TON PICKUP, REGULAR CAB, STANDARD BED, CAB & CHASSIS, 4 WHEEL DRIVE WITH DUAL REAR WHEELS, TO HAVAE A STAHL OR CITY APPROVED EQUAL SERVICE BODY INSTALLED UPON IT. Unless otherwise specified, all units shall be furnished complete with GENERAL standard equipment and factory- installed accessories as listed by the manufacturer's printed literature and as stated In the State of Texas Fleet Automobiles and Trucks Texas Specifications. SEE: STATE OF TEXAS FLEET AUTOMOBILE AND TRUCKS http://wwvv.window.state.tx.us/procurement/pub/specifications- Iibrary,,'071-072-AT_20l0_20l l ,pdf 1. GVWR 13,200 pounds 2. WHEEL BASE w-M 137 inches 3. CAB TO AXLE 59 inches 4. PAYLOAD ALLOWANCE 6,500 POUNDS 5 ENGINE A. Gasoline, V-8, 6.01- B. 316 NET HP C, 380 FT LBS. Torque 6. TRANSMISSION OEM automatic OEM all terrane steel belted tubeless radials with crank-u • are tire 7. TIRES winch and full size s are tire S c g RIM SIZE OEM - SEATS OEM 40.120/40 cloth fabric, with charcoal, gray, or tan color 9. ------- _._ 44 S: Ptudutsc./Bid Doc; IT11 1X-1361 J,-SG Various Trucks COLOR 10. OEM FLEET WHITE I 1 All items are to be heaviest OEM equipment for the vehicle series and installed by the manufacturer and shall include, but not be limited to, the following: a transmission oil cooler, heavy-duty radiator, and trailer f wiring harness. Harness shall be provided as an integral part of the ! 11 vehicle wiring system to provide power to trailer turn signals, brakes, TOWING PACKAGE brake Iights, and running lights. Each wire shall be labeled according to its function, i.e., brakes, turn, etc. A 7-pin, RV style, flat (spade) electrical connector to connect trailer wiring circuitry to the wiring harness shall be provided. Shall include OEM factory installed brake controller. To include front tote hooks. 12 POWER PACKAGE Shall include standard work truck convenience package 13. REAR AXLE Limited slip with ratio 4.10 ___._..I CAB CHASSIS Cab and chassis vendor shall notify the city of Lubbock when cab and INSPECTION chassis is completed at manufacturer, vendor and city of Lubbock sliall inspect for compliance. If cab and chassis meets compliance, vendor shall transport cab and chassis to body builder for completion. If cab and 14. chassis fails to meet compliance, vendor shall ensure that repairs are completed within 24 hours. Repairs that cannot be completed during inspection must be re -inspected to meet compliance by vendor and city of Lubbock prior to releasing to body builder. SECOND STAGE The secondary vendor shall notify city of Lubbock +when the body installation is complete. Second stage vendor shall deliver the completed 15. unit for compliance inspection to the city of Lubbock 206 municipal drive, Lubbock, Texas, cleaned, with at least 15 tank of fuel. PRE -DELIVERY After the body installation, the cab and chassis will be returned to the city, 206 Municipal drive, Lubbock, Texas. The cab and chassis vendor L6. shall provide the pre -delivery service and first state safety inspection and install the windshield sticker. Cab and chassis with body shall be I ready to be placed in service upon delivery to the city. PROVIDE BUILD DATES IN SPACE BELOW BUILD DATE: l C` s� �... MSO and Paperwork Vehicle,equipment will not be accepted by the City of Lubbock without The MSO. Bill of Sale, Warranty, all keys, and all paperwork. General requirement and information Bidder shall submit with each bid, current printed literature and specification sheets on die unit offered in the response to solicitation. ---- - - - ----- --- -................................. ...........---- - — —� Exceptions to the specifications of any items stated herein shall be fully described in writing by the bidding vendor in the space I provided below. List Items by item numbers. 4s S Purulrasc/13id 17oc�, IT© 18.13617.SG Various Trucks _...... ............... _ _ �._. _ -•.._ _ .._-....,.. .„ . 46 S. PurefrasclBid DocsllTB IS A 3617-SG Various Trucks CERTIFICATE OF INTERESTED PARTIES FORM 1295 Complero Nos. 1 - a and 6 it Ihore are wlows'lod palsies. OFFICE USE ONLY Cninpletc NOS. 1, 2. 3, 5, and G it Ulcre ala nO wwwswd panes. CERTIFICATION OF FILING Certificate Number: 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. 2017-2749b9 Grapevine DCJ, LLC GRAPEVINE, TX United States Date Filed: 101 11201 7 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK Date Acknowledged: 3 Provide the identification number used by the governmental entity or, state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 18-13617-SG NF W VFHICLFS 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary BUFI-ILMAN, BRANDON GRAPEVINE, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, of nlllrnl, lender penalty of Ptaµny. lhal the ahova thsclutiule' I5, l,'Uc' anti cunt,cl. r ANDREW KTRAKAS Notary ID M131225690 My Commission Expires °Tiq uv reT�a July 27, 2021 Sl(.jM1(tlfQ 01 lWdlOfl/CC all)Cflt OI WiltIaC11f)(i bUSII I(.'SS ('nifty At I IX NOTARY SIAMP / SEAL ABOVIE Sworu tO anti suhscnhlxl halorr MP by the Shill v_-v : S ` O✓v`u INS Ilse di)y ul zo_�_. to l:eruly which,wnnt,ss, illy hand and Scill nl t,nita u,)natuie ullww atlnuniS;wrinp Oath Pli lod nano ul olhcor adminisll'nnc) oath l ilk, of ollicl'l allul nislcnnt) Oath Forms provided by Texas Ethics Commission www.ethics.state. tx.LIS Version V1.0-333/ CERTIFICATE OF INTERESTED PARTIES FORM 1295 1 of 1 Complete Nos. 1 - 4 and 6 if there are interested parties. Complete Nos. 1, 2, 3, 5, and 6 if there are no interested parties. OFFICE USE ONLY CERTIFICATION OF FILING Certificate Number: 2017-274959 Date Filed: 10/21/2017 Date Acknowledged: 11/02/2017 1 Name of business entity filing form, and the city, state and country of the business entity's place of business. Grapevine DCJ, LLC GRAPEVINE, TX United States 2 Name of governmental entity or state agency that is a party to the contract for which the form is being filed. CITY OF LUBBOCK 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract, and provide a description of the services, goods, or other property to be provided under the contract. 18-13617-SG NEW VEHICLES 4 Name of Interested Party City, State, Country (place of business) Nature of interest (check applicable) Controlling I Intermediary BUEHLMAN, BRANDON GRAPEVINE, TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear, or affirm, under penalty of perjury, that the above disclosure is true and correct. Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP / SEAL ABOVE Sworn to and subscribed before me, by the said this the day of 20 , to certify which, witness my hand and seal of office. Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.3337