HomeMy WebLinkAboutResolution - 2010-R0050 - Contract 9361 K.W. Sharp, Inc. For Water Meters - 01/28/2010Resolution No. 2010-R0050
January 28, 2010
Item No. 5.10
RESOLUTION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LUBBOCK:
THAT the Mayor of the City of Lubbock BE and is hereby authorized and
directed to execute for and on behalf of the City of Lubbock, Contract No. 9361 for
Multi -Jet & Compound Water Meters - Annual Pricing per ITB -10 -017 -FO, by and
between the City of Lubbock and K. W. Sharp, Inc. of Lubbock, Texas, and related
documents. Said Contract is attached hereto and incorporated in this resolution as if fully
set forth herein and shall be included in the minutes of the City Council.
Passed by the City Council this 28th day of January , 2010.
TOM MARTIN, MAYOR
ATTEST:
Rebec a Garza, City Secretary
APPROVED AS TO CONTENT:
wa=A.A� e—ud
Marsha Reed, P.E., Director of Public Works
APPROVED AS TO FORM:
Chad Weaver, Assistant City Attorney
vw:ccdocs;'RES.Contract-K. W. Sharp, Inc,
December 16, 2009
Resolution No. 2010—R0050
CITY OF LUBBOCK
CONTRACT FOR SERVICES
For
Multi Jet & Compound Water Meters -Annual Pricing
ITB #10 -017 -FO
THIS CONTRACT, made and entered into this 28`" day of January 2010, pursuant to a resolution heretofore adopted by
the City of Lubbock, Texas, by and between the City of Lubbock ("City"), and K.W. Sharp Inc. ("Contractor").
WITNESSETH:
WHEREAS, the City of Lubbock duly advertised for bids for Multi Jet and Compound Water Meters -Annual
Pricing and bids were received and duly opened as required by law; and
WHEREAS, after careful consideration of the bid submitted by Contractor, the City of Lubbock has heretofore
adopted a resolution authorizing the acceptance of such bid, and the execution, in the name of the City of Lubbock a
contract with said Contractor covering the service of the said Multi Jet and Compound Water Meters.
NOW, THEREFORE, in consideration of the mutual agreement contained herein, as well as the financial
consideration hereinafter referred to, the parties hereby covenant and agree as follows:
1. In accordance with City's specifications and Contractor's bid, copies of which specifications and bid are attached
hereto and made part hereof, Contractor will provide to the City the Multi Jet and Compound Water Meters
specifically referred to as Item(s) No. 3,4 and more particularly described in the bid submitted by the Contractor
or in the specifications attached hereto.
2. The contract shall be for a term of one year, said date of term beginning upon City Council date of formal
approval. The City and Contractor may, upon written mutual consent, extend the contract for two additional one-
year periods. The rates may be adjusted upward or downward at this time at a percentage not to exceed the
effective change in the Consumer Price Index (CPI) or Product Price Index (PPI), whichever is most appropriate
for the specific contract for the previous 12 -months. At the City's discretion, the effective change rate shall be
based on either the local or national index average rate for all items. If agreement cannot be reached, the contract
is terminated at the end of the current contract period.
3. The City promises and agrees to employ, and does employ, the Contractor to cause to be done the work provided
for in this Contract and to complete and finish the same according to the attached specifications, offer, and terms
and conditions contained herein. The Contractor shall perform the work according to the procedure outlined in
the specifications and Invitation to Bid attached hereto and incorporated herein.
4. Contractor shall at all times be an independent Contractor and not an agent or representative of City with regard to
performance of the Services. Contractor shall not represent that it is, or hold itself out as, an agent or
representative of City. In no event shall Contractor be authorized to enter into any agreement or undertaking for
or on behalf of City.
5. Neither the City nor the Contractor shall assign, transfer or encumber any rights, duties or interests accruing from
this Contract without the written consent of the other.
6. This Contract consists of the following documents set forth herein; Invitation to Bid #10 -017 -FO, General
Conditions, Specifications, and the Bid Form.
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed the day and year first above
written. Executed in triplicate.
CITY OF LUBBOCK
Tom Martin, Mayor
ATTEST:
Rebekcaarza, City Secretary
APPROVED AS TO CONTENT:
Marsha Reed, Chief Operations Officer
APPROVED FO M:
Assistant City Attorney
CONTRACTOR
BY
Authorized Representative
Address
10 -017 -FO -Multi -Jet & Compound Water Meters -Annual Pricing
Resolution No. 2010—R0050
BID FORM
Multi -Jet & Compound Water Meters -Annual Pricing
CITY OF LUBBOCK, TEXAS
ITB #10 -017 -FO
In compliance with the Invitation to Bid #10 -017 -FO, the undersigned Bidder having examined the Invitation to Bid and
Specifications, and being familiar with the conditions to be met, hereby submits the following Bid for furnishing the
material, equipment, labor and everything necessary for providing the items listed below and agrees to deliver said items at
the locations and for the prices set forth on this form. The Invitation to Bid #10 -017 -FO is by reference incorporated in this
contract. The Bid Form must be completed in blue or black ink or by typewriter.
*PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. **Days After Receipt of Order (ARU)
Unless otherwise specified herein the City may award the bid either item -by -item or on an all -or -none basis for any
item or grouu of items shown on the Bid Form.
Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be
rejected.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of D %, net -calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms
will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct
invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by
the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days
after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements,
whichever event occurs later. Discounts for payment in less than ten days will not be considered.
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DESCRIPTION
QTY
(More
USM
UNIT
EXTENDED
DAY
ITEM
(please see specifications)
or
COST*
COST
ARO**
Less
5/8" x 3/4" inch Multi Jet Meters,
y tG
1.
with standard register, as specified
2,000
EA
$ 95"30 eh-
$ 7C;&CC 00
herein
A 1
2
1 Inch Multi Jet Meters, with
1,000
EA
$ '1s yo z-$
CO on.
�'s q
standard register, asspecified herein
'4 Ro
3.
1.5 Inch Multi Jet Meters, with;
50
EA
$ J 77, /o
$ F;? -5 oc
y r .� 8
standard register, asspecified herein
'4A0
4
2 Inch Multi Jet Meters, with
50
EA
$ ;� �; 2, �D
$ /-3 ��n oc
1/Y S
standard re ister, as s ecified herein
'
"Vo
MANUFACTURER
/MODEL
3 Inch Compound Water Meters,
i y 7c t�
5.
with standard register, as specified10
EA
$ %589, D0
$
herein
4 Inch Compound Water Meters,
A/ 7c g
6.
with standard register, as specified
10
EA
$ „? ? S= Uo
$ SC . ae
���
herein
7.
6 Inch Compound Water Meters,
with standard register, as specified
3
EA
$ 35-2 eD
$
herein
MANUFACTURER
/MODEL
/i) A.5 " f -/t /1 i £ 7?
Overall Total
$ '� / , 7
*PRICE: F.O.B. Destinations, Freight Pre -Paid and Allowed. **Days After Receipt of Order (ARU)
Unless otherwise specified herein the City may award the bid either item -by -item or on an all -or -none basis for any
item or grouu of items shown on the Bid Form.
Any meter not previously evaluated through shop and field tests for one year by the City of Lubbock shall be
rejected.
PAYMENT TERMS AND DISCOUNTS - Bidder offers a prompt payment discount of D %, net -calendar days.
Discounts will not be considered in determining low bid. Unless otherwise indicated on the Bid Form, payment terms
will be NET THIRTY DAYS. The City will pay the successful bidder within thirty days after the receipt of a correct
invoice or after the date of acceptance, whichever event occurs later. Discounts for prompt payment requiring payment by
the City within a stipulated number of days will be interpreted as applying within the stipulated number of calendar days
after the date of receipt by the City of a correct invoice or after the date of acceptance that meets contract requirements,
whichever event occurs later. Discounts for payment in less than ten days will not be considered.
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